<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking a Full Charge Bookkeeper with strong GAAP knowledge, excellent communication skills, and a proactive, solution-oriented approach. In this full-time role, you’ll have the opportunity to manage accounts, reconcile balances, and deliver effective solutions across diverse client projects. If you’re ready to make an impact as part of our FTEP team, apply today.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p>· Oversee the entire bookkeeping process, including accounts payable, accounts receivable, and payroll functions.</p><p>· Manage the general ledger, reconcile accounts, and maintain accurate financial records.</p><p>· Prepare and analyze financial reports such as income statements, balance sheets, and cash flow statements.</p><p>· Assist with budgeting, forecasting, and other financial planning activities.</p><p>· Manage month-end and year-end close processes efficiently and on time.</p><p>· Ensure compliance with accounting policies, tax regulations, and internal controls.</p><p>· Provide support for audits by preparing relevant documentation and responding to auditor inquiries.</p><p>· Implement best practices to streamline and enhance financial processes.</p><p>· Collaborate with client teams to evaluate and address their unique bookkeeping and financial management needs</p><p><br></p>
<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking a Full Charge Bookkeeper with strong GAAP knowledge, excellent communication skills, and a proactive, solution-oriented approach. In this full-time role, you’ll have the opportunity to manage accounts, reconcile balances, and deliver effective solutions across diverse client projects. If you’re ready to make an impact as part of our FTEP team, apply today.</p><p><br></p><p>For more information on this unique career position offered exclusively through Robert Half - please find my email on LinkedIn (Tawnia Kirshen) and email your resume directly. </p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p>· Oversee the entire bookkeeping process, including accounts payable, accounts receivable, and payroll functions.</p><p>· Manage the general ledger, reconcile accounts, and maintain accurate financial records.</p><p>· Prepare and analyze financial reports such as income statements, balance sheets, and cash flow statements.</p><p>· Assist with budgeting, forecasting, and other financial planning activities.</p><p>· Manage month-end and year-end close processes efficiently and on time.</p><p>· Ensure compliance with accounting policies, tax regulations, and internal controls.</p><p>· Provide support for audits by preparing relevant documentation and responding to auditor inquiries.</p><p>· Implement best practices to streamline and enhance financial processes.</p><p>· Collaborate with client teams to evaluate and address their unique bookkeeping and financial management needs</p>
<p>The AR/Billing Analyst is responsible for preparing accurate and timely bills for commercial clients, providing analytical reporting, troubleshooting billing errors and assisting clients. This fast-paced role involves collaboration with internal departments and external stakeholders to ensure billing accuracy and compliance.</p><p><br></p><p><strong>Location:</strong> Oakland, CA (100% Onsite for first 90 days, then hybrid)</p><p><strong>Employment Type:</strong> Contract-to-Hire</p><p><strong>Start Date:</strong> Early January</p><p><strong>Pay Range:</strong> $33–$38/hour</p><p><strong>Schedule:</strong> Monday–Friday, 8:00 AM–5:00 PM</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Prepare and process accurate billing for commercial clients.</li><li>Perform data analysis and reporting to support billing accuracy.</li><li>Collaborate with internal teams and external utilities to resolve discrepancies.</li><li>Utilize Microsoft Dynamics GP and Excel for billing and reconciliation tasks.</li><li>Support the Billing and Accounting team with ad hoc projects and reporting.</li></ul><p><br></p>
<p>We are seeking a Bookkeeper for a long-term leave for our client in the Turlock market.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Extract and analyze data from databases (especially for margin calculations and reporting for the sales team)</li><li>Use MS Excel (including pivot tables and VLOOKUPs) to prepare financial and operational reports</li><li>Perform regular bookkeeping tasks: journal entries, payroll processing, accounts receivable, and accounts payable</li><li>Prepare invoices, reconcile accounts, and distribute financial statements</li><li>Support month-end closing activities, budget assistance, and audit requests</li><li>Ensure accuracy with government and regulatory reporting</li></ul><p><strong>Requirements:</strong></p><ul><li>2–3 years of recent bookkeeping or accounting experience</li><li>Advanced Excel skills (including pivots/VLOOKUPs)</li><li>Strong attention to detail and data accuracy</li><li>Able to extract and interpret information from databases</li><li>Degree desired but not required</li></ul><p>For immediate consideration, contact Robert Half at 209-232-1991.</p>
<p>Robert Half is seeking a <strong>Legal Billing Specialist</strong> for our client, a local law firm. This contract-to-hire role offers a strong opportunity for professional growth as part of a reputable firm committed to excellence in legal services.</p><p> </p><p><strong>Job Responsibilities:</strong></p><ul><li>Manage and execute end-to-end legal billing functions, ensuring accuracy and compliance with firm protocols.</li><li>Prepare, review, and process detailed client invoices in adherence to client-specific billing guidelines.</li><li>Monitor and track billing timelines, resolving delayed or rejected bills proactively.</li><li>Address inquiries regarding billing discrepancies and collaborate with attorneys and staff for resolution.</li><li>Ensure compliance with electronic billing (e-Billing) systems and resolve e-Billing rejections or adjustments.</li><li>Maintain proper documentation of all billing activities for reporting purposes.</li><li>Offer continuous support to attorneys, paralegals, and other staff regarding billing and time entry best practices.</li></ul><p><br></p>
We are looking for an experienced Accounting Manager/Supervisor to lead our financial operations in Concord, California. This role requires a strategic thinker who can oversee accounting functions while ensuring compliance with financial regulations and organizational standards. The ideal candidate will excel in managing teams, analyzing financial data, and presenting accurate financial reports to stakeholders.<br><br>Responsibilities:<br>• Manage daily activities within the accounting department, ensuring smooth operations and adherence to organizational policies.<br>• Supervise accounts payable and receivable processes, general ledger maintenance, account reconciliations, and financial reporting systems.<br>• Implement and maintain internal controls to safeguard revenue, costs, and budget expenditures.<br>• Prepare accurate and timely financial statements and reports for review by stakeholders.<br>• Monitor and evaluate accounting data to identify trends and areas of improvement.<br>• Coordinate and oversee audit processes to ensure compliance with regulatory requirements.<br>• Align grant and program budgets with expenditures throughout the funding period, maintaining consistent financial oversight.<br>• Recruit, train, and mentor team members to encourage growth and enhance departmental capabilities.<br>• Develop and promote a positive work environment by strengthening communication and collaboration within the team.<br>• Present financial reports and insights to the board of directors when necessary.
<p><strong>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION</strong></p><p><br></p><p><strong>AP SPECIALIST</strong></p><p><strong>90K-95K + BONUS + EQUITY</strong></p><p><br></p><p>Exciting opportunity to join a growing publicly traded biotech company seeking an AP Specialist to join their expanding team. Position offers a competitive salary and excellent benefits!</p><p>Responsibilities:</p><p>• Verify and process vendor invoices in a precise and timely manner.</p><p>• Maintain a large number of vendor accounts while adhering to company policies and procedures.</p><p>• Collaborate with vendors and internal teams to resolve discrepancies swiftly.</p><p>• Perform 3-way and 2-way matching of invoices to purchase orders.</p><p>• Reconcile vendor statements and work with the Purchasing team to resolve discrepancies.</p><p>• Process employee expense reports, validate expenses are within company guidelines, correct errors, and question abnormal expenses.</p><p>• Participate in system enhancements and upgrades in collaboration with Financial Systems team.</p><p>• Provide excellent customer service to all stakeholders, including vendors, management, and colleagues.</p><p>• Perform special projects and other ad-hoc duties as needed.</p>
<p><strong>Interested? Apply today and share your resume with JC del Rosario on LinkedIn—I’d love to connect!</strong></p><p><br></p><p><strong>Accounts Payable Specialist</strong></p><p><br></p><p><strong>About the Role</strong></p><p>We’re seeking a detail-oriented and highly organized <strong>Accounts Payable Specialist</strong> to join our team. In this role, you’ll oversee the accounts payable process, ensure timely and accurate invoice handling, and maintain financial records in compliance with GAAP standards. This position is perfect for someone who thrives in a fast-paced environment and enjoys collaborating across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Coordinate workflow between property management and accounting teams.</li><li>Manage electronic filing of property-related accounting documentation.</li><li>Monitor all aspects of accounts payable, including account coding and invoice processing.</li><li>Proactively resolve issues impacting financial statements.</li><li>Participate in month-end close activities.</li><li>Review and monitor cash flow forecasts for multiple accounts and projects.</li><li>Ensure compliance with capitalization policies for fixed assets.</li><li>Assist with annual budgeting and forecasting processes.</li></ul>
<p>We are looking for an Accounts Payable Clerk to join our client in Hayward, California. This role is essential to ensuring the smooth operation of the Accounts Payable department, including managing vendor relationships, processing invoices, and ensuring compliance with company policies. As a contract-to-permanent position, this opportunity offers the potential for long-term growth within the organization.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>· Vendor maintenance</p><p>· Code and process non-inventory and inventory invoices using 3-way match</p><p>· Vendor payment processing</p><p>· Process incoming and outgoing USPS mail</p><p>· Expense Reports</p><p>· Monthly vendor statement reconciliation</p><p>· Respond to vendor inquiries</p><p>· Research and resolve all vendor and A/P related issues in a timely manner</p><p>· Order and maintain and stock office supply cabinet and lunchroom with supplies when needed</p><p>· Establish and maintain professional relationships with internal stakeholders and vendors</p><p><br></p>
<p>Our manufacturing company is a leader in delivering high-quality industrial products and is dedicated to operational excellence. We are seeking an experienced Payroll Specialist to join our Finance and Accounting team. This is a key role supporting a diverse workforce of both non-exempt and exempt employees and ensuring compliant, timely payroll processing in a fast-paced environment.</p><p><br></p><ul><li>Process bi-weekly payroll for approximately 500 employees, including both non-exempt (hourly) and exempt (salaried) staff.</li><li>Administer payroll activities using ADP Workforce Now, ensuring accuracy in timekeeping, wage calculations, deductions, and reporting.</li><li>Ensure compliance with federal, state, and local payroll regulations.</li><li>Calculate and process payroll taxes, benefit deductions, and employee garnishments as required.</li><li>Review payroll data for errors and resolve discrepancies efficiently.</li><li>Prepare and maintain payroll records, reports, and documentation for audits.</li><li>Collaborate with HR, Accounting, and Operations teams to ensure smooth transfer of payroll data and updates.</li><li>Respond to employee inquiries regarding payroll, taxation, and deductions.</li><li>Stay updated on payroll best practices and regulatory requirements, recommending process improvements.</li></ul><p><br></p>
<p>Our client is a small but rapidly growing construction firm located in Sunnyvale, CA. The team prides itself on delivering high-quality projects to its clients and is seeking a detail-oriented Bookkeeper to help support their ongoing expansion.</p><p>Position Summary: The Bookkeeper will play a key role in maintaining accurate financial records, processing transactions, and supporting the day-to-day accounting operations. Working closely with the project management and operations teams, this role will ensure efficient, timely, and accurate financial management using Sage 300 (Timberline).</p><p><br></p><ul><li>Manage day-to-day bookkeeping tasks, including accounts payable/receivable, bank reconciliations, and general ledger maintenance</li><li>Enter, code, and process invoices; track payments and deposits aligned with construction project schedules</li><li>Process and reconcile payroll and subcontractor payments</li><li>Maintain accurate records of job costs, project billings, change orders, and retention</li><li>Reconcile bank statements and credit card transactions monthly</li><li>Generate regular financial reports for management, including cash flow, expense tracking, and job profitability</li><li>Coordinate with project managers to ensure expenses and billing align with project milestones and contracts</li><li>Prepare documentation for tax filings and year-end audits as required</li><li>Assist with budgeting, forecasting, and supporting the implementation of better financial controls and procedures</li><li>Ensure compliance with company policies and regulatory requirements for the construction industry</li></ul><p><br></p>
<p>Jackie Meza with Robert Half is looking for a Controller. The Controller will be responsible for managing and performing various accounting functions for multiple client accounts, ensuring accuracy and compliance with accounting principles and regulations. This role is essential in maintaining accurate financial records, analyzing financial data, and guiding junior accounting staff. Contact Jackie Meza at 209.227.6563 for consideration on this role. </p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Oversee and manage accounting functions for multiple client accounts to ensure accuracy and compliance with accounting principles and regulations.</p><p>• Record and reconcile financial transactions, including bank accounts, accounts payable, accounts receivable, and general ledger entries.</p><p>• Execute month-end and year-end closing procedures, producing accurate financial statements and reports.</p><p>• Collaborate with clients to gather necessary financial information and provide expert guidance on accounting practices and financial best practices.</p><p>• Manage payroll processing, tax filings, and compliance to ensure timely and accurate execution.</p><p>• Analyze financial data, identifying trends, discrepancies, and opportunities for improvement, and present findings to management and clients.</p><p>• Assist in budgeting, forecasting, and financial planning processes to support clients' strategic decision-making.</p><p>• Stay abreast with accounting and industry regulations, and software to enhance efficiency and effectiveness.</p><p>• Mentor and guide junior accounting staff, providing training and support to foster professional growth.</p><p>• Utilize GAAP Accounting knowledge and QuickBooks software to manage and analyze financial data effectively.</p>
<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk to join our dynamic group. In this full-time role, you’ll enjoy stable employment and benefits while supporting diverse client projects across industries. </p><p><br></p><p>To learn more about this unique opportunity, please contact Tawnia Kirshen via LinkedIn.</p><p><br></p><p><strong>Key responsibilities include </strong></p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul><p>If you’re detail-oriented, proactive, and ready to expand your skillset, we invite you to apply and grow your career with our team</p>
<p>Robert Half’s Full-Time Engagement Professionals (FTEP) team is seeking an Accounting Clerk to join our dynamic group. In this full-time role, you’ll enjoy stable employment and benefits while supporting diverse client projects across industries.</p><p><br></p><p>To learn more about this opportunity, please contact Tawnia Kirshen via LinkedIn to obtain my email and share your resume. </p><p><br></p><p><strong>Key Job Duties:</strong></p><ul><li>Processing accounts payable and receivable transactions</li><li>Reconciling bank statements and account balances</li><li>Preparing and maintaining accurate financial records</li><li>Assisting with invoice generation and payment tracking</li><li>Supporting month-end and year-end closing activities</li><li>Responding to client inquiries related to accounting transactions</li><li>Assisting with data entry and administrative tasks as needed</li></ul><p><br></p>
We are looking for an Accounts Payable Clerk to join our team in Gilroy, California. In this long-term contract position, you will play a key role in ensuring accurate and timely processing of invoices and payments while maintaining compliance with company policies. This is an excellent opportunity to contribute to a dynamic work environment and enhance your skills.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy and proper coding before approval.<br>• Manage check runs, ensuring timely and accurate payments to vendors.<br>• Maintain organized records of all accounts payable transactions.<br>• Collaborate with internal teams to resolve discrepancies and ensure payment accuracy.<br>• Code invoices according to company standards and guidelines.<br>• Assist in monthly and annual reconciliations for accounts payable.<br>• Monitor accounts payable aging reports to prioritize payments.<br>• Communicate with vendors to address inquiries and ensure proper documentation.<br>• Support audits by providing necessary documentation and information.<br>• Continuously seek opportunities to improve accounts payable processes.
<p>We’re seeking a detail-oriented Bookkeeper for immediate placement in Walnut Creek. The Bookkeeper will manage day-to-day financial transactions, maintain ledgers, and help ensure regulatory compliance. This is a great opportunity for someone with a passion for accuracy and organization.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Record accounts payable/receivable</li><li>Reconcile bank statements and manage payroll entries</li><li>Maintain financial records and reports</li><li>Support month-end and year-end close</li></ul><p>Apply now or contact Dennis Brinkmann for immediate consideration - 925-271-4809</p>
<p><strong>Job Description:</strong></p><p>The Payroll Specialist is responsible for processing employee payroll using ADP, ensuring accuracy, timeliness, and compliance with all relevant federal, state, and local regulations. Duties include reviewing and verifying timesheets, calculating wages and deductions, maintaining payroll records, and addressing employee inquiries related to compensation. The Payroll Specialist works closely with HR and finance teams to support overall payroll operations and drive process improvements.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Process payroll cycles in ADP accurately and on schedule.</li><li>Validate work hours, overtime, paid time off, and deductions.</li><li>Maintain and update payroll records, ensuring compliance with applicable laws.</li><li>Respond to employee questions regarding payroll matters.</li><li>Assist with monthly, quarterly, and annual payroll reporting.</li><li>Support audits and ensure data integrity throughout the payroll system.</li><li>Collaborate with HR and finance on payroll-related processes and reconciliations.</li></ul><p><br></p>
<p>We are seeking an experienced Payroll Tax Analyst for a fully remote, temporary position supporting payroll tax compliance and reporting during a high-volume period. This role is ideal for a detail-oriented payroll tax professional who can work independently, manage deadlines, and ensure accurate and timely payroll tax filings across multiple jurisdictions.</p><p><br></p><p>100% remote – work from anywhere in the U.S.</p><p><br></p><p>Key Responsibilities</p><ul><li>Prepare, review, and file federal, state, and local payroll tax returns (941, 940, state withholding, SUI, local filings)</li><li>Reconcile payroll tax liabilities to general ledger and payroll system reports</li><li>Ensure timely tax payments, filings, and amendments</li><li>Manage payroll tax notices, discrepancies, and agency correspondence</li><li>Support quarter-end and year-end payroll tax processes, including W-2 and W-3</li><li>Maintain compliance with changing payroll tax laws and regulations</li><li>Partner with payroll, accounting, and HR teams to resolve tax-related issues</li><li>Document procedures and maintain audit-ready support</li></ul><p><br></p><p><br></p><p><br></p><p><br></p>
<p><strong>Payroll Specialist – Field Payroll </strong><em>(CHR → ADP Lyric)</em></p><p><strong>Fulltime Onsite in San Mateo, California </strong></p><p>We are seeking a detail-oriented <strong>Payroll Specialist</strong> to manage end-to-end field payroll operations. This role supports a high-volume payroll environment currently using <strong>CHR</strong>, with a planned transition to <strong>ADP Lyric</strong> in April. The ideal candidate is a strong individual contributor who takes full ownership of payroll accuracy, compliance, and controls in a fast-paced, evolving environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Process end-to-end field payroll accurately and on time under tight deadlines.</li><li>Manage high-volume, complex payroll while balancing multiple priorities.</li><li>Perform payroll reconciliations, variance analysis, and pre-payroll audits to proactively identify and resolve issues.</li><li>Ensure compliance, strong internal controls, audit readiness, and union payroll requirements.</li><li>Support the transition from CHR to ADP Lyric, including system stabilization and process improvements.</li><li>Serve as a payroll subject-matter expert during system and process changes.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Accounts Payable Clerk to join our team in Stockton, California. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic organization within the import/export industry. The ideal candidate will excel in managing financial transactions, maintaining accurate records, and supporting administrative tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Process and verify vendor invoices to ensure proper coding and timely payment.<br>• Manage electronic and paper records to maintain organized and up-to-date files.<br>• Conduct account reconciliations and monitor payment schedules to prevent discrepancies.<br>• Prepare financial reports, charts, and spreadsheets for management review.<br>• Assist in tracking invoices, maintaining vendor profiles, and handling payment processes.<br>• Collaborate with the finance team to support administrative functions and accounting tasks.<br>• Ensure compliance with company policies and confidentiality standards while handling sensitive financial data.<br>• Operate office equipment and utilize software tools, including Excel and Word, for daily tasks.
We are looking for an Accounts Payable Clerk to join our team in Lodi, California. This Contract to permanent position offers an excellent opportunity to contribute to a fast-paced wholesale distribution environment while leveraging your expertise in accounts payable processes. The ideal candidate will play a key role in maintaining accurate financial records, ensuring timely payments, and supporting vendor relationships.<br><br>Responsibilities:<br>• Process invoices and accounts payable transactions with precision and efficiency.<br>• Reconcile vendor accounts to identify and resolve any discrepancies.<br>• Maintain organized and accurate financial records in compliance with company policies.<br>• Execute vendor payments using approved methods and ensure timely processing.<br>• Collaborate with the accounting team to streamline and improve accounts payable procedures.<br>• Manage coding for expenses and cost centers to ensure proper allocation.<br>• Handle interoffice mail and correspondence related to accounts payable.<br>• Support the team with data entry and administrative tasks as needed.<br>• Utilize accounting systems and software for invoice processing and reporting.<br>• Assist with audits and ensure adherence to financial controls.
<p>We are looking for a detail-oriented and motivated Accounts Payable Clerk to join our team in Turlock, California. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing high volumes of invoices with precision. As part of the agriculture industry, you will play a key role in maintaining accurate and efficient payment processes. This is a long-term contract position offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Process large volumes of vendor invoices with accuracy and efficiency.</p><p>• Verify invoice details against purchase orders and receiving documents, resolving any discrepancies promptly.</p><p>• Prepare and organize documentation for vendor reporting and compliance.</p><p>• Perform data entry tasks while maintaining thorough and accurate records in the accounting system.</p><p>• Support month-end activities, including AP reconciliations and closing procedures.</p><p>• Communicate effectively with vendors and internal teams regarding payment statuses and inquiries.</p><p>• Assist with additional accounting tasks such as expense reports, filing, and special projects as needed.</p><p>• Ensure compliance with company policies and accounting standards.</p><p>• Contribute to continuous improvements in the accounts payable process.</p><p><br></p><p>For immediate consideration, contact Robert Half at 209-232-1991.</p>
<p><strong>Senior Lead Payroll Specialist</strong></p><p><br></p><p><strong>About the Company</strong></p><p> We are a fast-growing, pre-IPO technology company with approximately 850 employees across 15 countries. As we continue to scale globally, we are building durable, compliant, and scalable payroll operations to support our growth.</p><p><br></p><p><strong>Role Overview</strong></p><p> We are seeking a <strong>Senior Lead Payroll Specialist</strong> to serve as a key partner to the Senior Payroll Manager and play a critical role in managing global payroll operations. This is a hands-on, manager-level processor role with a strong focus on equity-related payroll, international payroll coordination, and process build-out in a high-growth environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as the right-hand to the Senior Payroll Manager, supporting global payroll execution and strategy</li><li>Oversee and process payroll across multiple countries, including the U.S., South Korea, Singapore, India, and others</li><li>Manage equity-related payroll transactions, including RSU settlements, taxation, and quarterly equity events</li><li>Support W-2 reconciliations, payroll audits, and compliance initiatives</li><li>Build and refine payroll processes in a zero-to-one environment, including correcting payroll codes and implementing scalable workflows</li><li>Partner cross-functionally with HR, Finance, Stock Administration, and external vendors</li><li>Support employee mobility and global payroll-related initiatives as the company scales</li></ul><p><br></p><p><br></p>
<p>Part-time AP Clerk</p><p>$40-$41/hour</p><p>18 - 20 hours per week</p><p>● Set up new vendors in the financial system and ensure the W9 information is accurately entered into the system to process 1099 forms at year-end properly. </p><p>● Match all purchase orders to invoices. </p><p>● Review all invoices/expense reports for proper documentation, GL account coding, and approval before payment processing. </p><p>● Prepare all checks and ACH bank drafts, match invoices to checks, obtain all check signatures, and distribute checks. </p><p>● Prepare analysis of vendor accounts, as required. </p><p>● Reconcile vendor statements and research and correct discrepancies. </p><p>● Maintain good relationships with vendors, answer all vendor inquiries, and ensure our accounts are in good standing. </p><p>● Maintain all accounts payable reports and respective vendor payable files. </p><p>● Review the AP aging report monthly and follow up on all outstanding payables over 30 days. </p><p>● Match the AP aging report to the accounts payable general ledger balance monthly. </p><p>● Prepare and report 1099s to IRS and vendors at year-end. </p><p>● Manage and reconcile school credit card balances and payments. </p><p>● Work with facilities on maintaining school vehicle registrations, gas & maintenance receipts. </p><p>● Review and follow up with outstanding checks and report unclaimed property. </p><p>● Maintain office supply inventory and order as needed. </p><p>● Manage postage & coffee/water machines and staff coffee/tea supplies. </p><p>● Obtain ABC License (Alcoholic Beverage Control) for fundraising events. </p><p>● Ensure all reporting deadlines are met. </p><p>● Assist in the annual audit, prepare all required AP schedules, and pull files for the auditors.</p>
<p><strong>BOOKKEEPER/OFFICE MANAGER</strong></p><p><strong>85K-100K + benefits</strong></p><p><br></p><p>Real estate investment/property management company is seeking a Bookkeeper/Office Manager to join their team. Ideally candidate would come from a small company where he/she can wear multiple hats, handle all office administrative but can also help with some accounting and HR functions. </p><p>Responsibilities:</p><p>•Oversees and manages the daily activities of office to ensure efficient operations, service delivery and expense control</p><p>•Manages record-keeping, databases and archives of relevant records, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/ scheduling, and other related internal operations</p><p>•Oversees the selection of and management of vendor and supplier relationships, purchase of products and services to ensure that they efficiently and effectively provide needed resources within budgetary limits</p><p>•Performs AR/AP tasks while tracking costs and monitoring budget</p><p>•Provides day-to-day oversight and assistance with carrying out various HR functions critical to company, including recruiting, onboarding, leave and attendance tracking, evaluation, employee relations, health and safety, compensation, benefits, coaching, training, diversity, employee engagement, payroll and employee records</p><p>•Provides administrative and clerical support, including word processing, spreadsheets, maintenance of office supply inventory and equipment maintenance, etc.</p><p><br></p>
