<p>Robert Half is seeking a reliable and detail-oriented Administrative Assistant to join a growing team. The ideal candidate will have strong Microsoft Office skills and a proactive approach to supporting day-to-day office operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide administrative support, including managing correspondence, scheduling appointments, and organizing meetings</li><li>Prepare, edit, and format documents, spreadsheets, and presentations using Microsoft Word, Excel, and PowerPoint</li><li>Assist with organizing electronic and paper files for efficient record keeping</li><li>Support data entry, reporting, and other office tasks</li><li>Coordinate with internal teams and external partners to facilitate workflow</li><li>Maintain confidentiality of sensitive information</li><li>Perform additional administrative duties as assigned</li></ul><p><br></p>
<p>50,000 - 50,000</p><p><br></p><p>benefits:</p><ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul><p><br></p><p>We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.</p><p>• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.</p><p>• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.</p><p>• Oversee the timely and accurate submission of annual reports from local organizations.</p><p>• Maintain and update electronic records and databases to ensure accessibility and accuracy.</p><p>• Collaborate on special projects and initiatives as assigned by organizational leadership.</p><p>• Support the coordination of meetings and events to advance the mission of the organization.</p>
<p>Robert Half is looking for an organized and detail-oriented Administrative Assistant to join a team based in Philadelphia, Pennsylvania. In this contract to permanent Administrative Assistant position, you will provide essential administrative and marketing support to property management and mall operations. This Administrative Assistant role requires a proactive individual who excels in communication, organization, and multitasking while maintaining a customer-focused approach. Click the apply button today and get your career moving in the right direction. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013421562.</p><p><br></p><p>As an Administrative Assistant Your responsibilities will include but aren’t not limited to:</p><p>• Provide administrative support including document preparation, mail distribution, expense reporting, and meeting coordination.</p><p><br></p><p>• Manage and maintain tenant and vendor databases, ensuring all information is accurate and up to date.</p><p><br></p><p>• Prepare and process leasing and business development documentation, such as deal sheets, RLAs, advertising agreements, and retailer communications.</p><p><br></p><p>• Generate and analyze reports using Yardi and other systems to assist property and business development teams.</p><p><br></p><p>• Support marketing efforts by managing website updates, social media content, and e-blasts, while also tracking and reporting on marketing activities.</p><p><br></p><p>• Assist with planning and executing events, including scheduling community spaces, coordinating corporate sweepstakes, and organizing employee appreciation activities.</p><p><br></p><p>• Handle communication with tenants, vendors, and other stakeholders to ensure smooth operations and address inquiries.</p><p><br></p><p>• Take photographs for marketing purposes and maintain an inventory of promotional materials.</p><p><br></p><p>• Coordinate on-site programs and events, ensuring all logistics are managed effectively.</p><p><br></p><p>Click the apply button today and get your career moving in the right direction. If you have any questions, please contact 215-568-4580 and mention job reference #03720-0013421562.</p><p><br></p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We are looking for a diligent Administrative Assistant to join our team located in the Greater Philadelphia Region on a contract basis. This Administrative Assistant role is essential for ensuring smooth day-to-day operations and providing exceptional support in an educational environment. If you have strong organizational skills and thrive in a fast-paced setting, we encourage you to apply.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Respond promptly to inbound phone calls, addressing inquiries and redirecting calls as necessary.</p><p>• Utilize Microsoft Word to create, format, and edit documents with accuracy.</p><p>• Perform data entry tasks efficiently, ensuring information is accurate and up-to-date.</p><p>• Maintain organized filing systems to support easy retrieval of records.</p><p>• Collaborate with team members to support administrative projects and deadlines.</p><p>• Prepare correspondence and reports as needed.</p><p>• Assist in scheduling meetings and managing calendars for staff.</p><p>• Ensure a welcoming and detail-oriented environment for visitors and callers.</p><p>• Handle confidential information with discretion and attention to detail.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis located in the Greater Philadelphia Region. This role involves providing essential administrative support to senior leadership while ensuring smooth office operations and maintaining strong communication with internal and external stakeholders. If you are organized, proactive, and thrive in a dynamic environment, this position could be a perfect fit.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Schedule and manage meetings and appointments for executive leadership, ensuring their calendars are well-organized.</p><p>• Draft and edit letters, memos, and other business correspondence with precision.</p><p>• Communicate and maintain accurate records to support fundraising efforts.</p><p>• Coordinate with external agencies to facilitate the planning and setup of exhibitions and events.</p><p>• Perform general office tasks such as answering calls, data entry, and maintaining records.</p><p>• Handle confidential materials and liaise with high-profile individuals with discretion.</p><p>• Provide administrative support for special projects as needed.</p><p>• Act as a point of contact for internal and external inquiries, delivering excellent service.</p><p>• Assist in creating and distributing reports and presentations for leadership.</p><p>• Ensure office supplies and resources are adequately stocked and organized.</p>
<p>We are looking for a skilled Administrative Assistant to join our team in Morris Plains, New Jersey. This is a long-term contract position that offers the opportunity to contribute to key administrative processes while supporting day-to-day operations. If you are highly organized and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage the renewal process for approximately 300 lease agreements, ensuring accuracy and timeliness.</p><p>• Oversee the execution of renewal agreements, including obtaining digital signatures from executives.</p><p>• Submit and process documents through DocuSign for customers and vendors.</p><p>• Record detailed minutes during meetings and prepare them for review and distribution.</p><p>• Utilize pre-existing templates to draft and finalize administrative documents.</p><p>• Handle inbound calls and respond to inquiries with attention to detail.</p><p>• Perform data entry tasks to maintain accurate and up-to-date records.</p><p>• Provide receptionist support, including greeting visitors and managing front-desk operations.</p>
<p>We are seeking a polished and adaptable Workplace Coordinator to support day-to-day office operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the face of the office, and can seamlessly pivot between responsibilities. The position is a contract role for 2 weeks and blends front desk, office coordination, and light Executive Assistant support.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage front desk operations and serve as the first point of contact for visitors and clients</li><li>Greet guests, handle incoming calls, and maintain a professional and welcoming environment</li><li>Maintain pantry and common areas, including restocking supplies and ensuring overall office presentation</li><li>Enter and manage visitors in the building security system and coordinate guest access</li><li>Book conference rooms and handle meeting logistics, including setup and breakdown</li><li>Coordinate conference room scheduling and ensure spaces are properly prepared</li><li>Provide light Executive Assistant support as needed</li><li>Assist with travel arrangements, including booking flights, hotels, and itineraries</li><li>Support expense reporting and tracking, ensuring timely and accurate submissions</li><li>Assist with general office operations and administrative tasks as required</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Morris Plains, New Jersey. This Contract to permanent position is ideal for someone with strong multitasking abilities and a customer-focused mindset. You will play a key role in ensuring smooth office operations while providing exceptional support to both clients and team members.</p><p><br></p><p>Responsibilities:</p><p>• Welcome clients with a detail-oriented approach and manage front desk operations efficiently.</p><p>• Organize, scan, and compile financial documents to maintain accurate records.</p><p>• Prepare and send invoices to clients in a timely manner.</p><p>• Assist clients by explaining tax return details, including refunds and payment obligations.</p><p>• Deliver outstanding customer service by addressing client inquiries and ensuring satisfaction.</p><p>• Review credit card statements to identify discrepancies and ensure accurate documentation.</p><p>• Handle incoming client calls promptly and professionally.</p><p>• Follow up with clients as necessary through phone and email to ensure timely responses and resolve outstanding matters.</p><p><br></p>
<p>Non-Profit, located in the Greater Philadelphia area seeks an Administrative Assistant. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><ul><li>Assist with administrative tasks, including managing schedules and coordinating meetings.</li><li>Maintain accurate records and ensure timely completion of assigned projects.</li><li>Handle sensitive information with discretion and uphold confidentiality standards.</li><li>Communicate clearly and effectively, both in writing and verbally, to support internal and external stakeholders.</li><li>Build and nurture relationships based on trust and integrity with colleagues and clients.</li><li>Adapt to changes in the work environment and provide seamless task execution.</li><li>Ensure punctuality and consistency by being prepared and available during work hours.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and personable Administrative Assistant/Receptionist to join a team on a long-term contract basis in Camden, New Jersey. This role is fully onsite and offers the opportunity to work in a calm and steady-paced environment. As the first point of contact for visitors and callers, you will play an integral role in ensuring smooth operations and excellent service.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Greet visitors warmly and ensure they are directed to the appropriate person or department.</p><p>• Manage a multi-line phone system, including answering, transferring, and directing inbound calls efficiently.</p><p>• Maintain an organized and welcoming reception area, ensuring it reflects a detail-oriented image.</p><p>• Handle administrative tasks such as scheduling appointments, managing correspondence, and maintaining records.</p><p>• Assist with coordinating internal communications and providing support to various departments as needed.</p><p>• Monitor and manage office supplies, placing orders when necessary to ensure smooth daily operations.</p><p>• Address inquiries from staff, clients, and visitors in a detail-oriented and courteous manner.</p><p>• Uphold confidentiality and security protocols when handling sensitive information.</p><p>• Collaborate with team members to improve processes and enhance the overall office experience.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Eatontown, New Jersey. This Contract to permanent position offers an excellent opportunity to support various administrative and clerical tasks while ensuring efficiency in daily operations. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to handle multiple responsibilities effectively.<br><br>Responsibilities:<br>• Prepare and organize suit and judgment packages with accuracy and attention to detail.<br>• Perform basic data entry tasks and manage spreadsheets with minimal supervision.<br>• Process judgment entries and ensure all documentation is completed in a timely manner.<br>• Conduct bank and wage calculations to support financial assessments.<br>• Utilize queries to extract relevant data and generate reports as needed.<br>• Manage calendars, schedule meetings, and maintain appointment records.<br>• Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism.<br>• Assist in preparing for audits by organizing required documents and materials.
<p>We are looking for a highly organized and detail-oriented Administrative Assistant to join our team on a long-term contract basis in Toms River, New Jersey. </p><p>Responsibilities:</p><p>• Process policies, certificates, endorsements, correspondence, and other administrative tasks efficiently and accurately.</p><p>• Prepare certificates and Auto ID cards in alignment with team requirements.</p><p>• Organize and maintain electronic files in compliance with company standards.</p><p>• Operate and manage office equipment, including fax machines, copiers, and other tools.</p><p>• Address routine issues independently and escalate complex matters to the Service Team when necessary.</p><p>• Create and manage account-specific workflows and service plans using Sagitta and WorkSmart.</p><p>• Sort, distribute, and manage incoming mail and other clerical duties.</p><p>• Collaborate with the team to address additional administrative support needs as required.</p><p>• Ensure adherence to company policies, procedures, and guidelines in all tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Deptford, New Jersey. This fully onsite role involves supporting various administrative functions, including managing databases, coordinating reports, and assisting with marketing and event-related tasks. The position is ideal for someone with strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and update tenant and vendor databases to ensure accurate and up-to-date information.</p><p>• Prepare, review, and coordinate lease documentation and related reports.</p><p>• Assist in the planning and execution of marketing initiatives and events.</p><p>• Serve as a point of contact for communication with tenants and vendors.</p><p>• Provide general administrative support, including answering inbound calls and managing correspondence.</p><p>• Perform data entry tasks with a high level of accuracy and attention to detail.</p><p>• Utilize software such as Microsoft Office and Yardi to complete daily tasks efficiently.</p><p>• Support the General Manager and other team members with various administrative duties as needed.</p><p>• Ensure all administrative processes are completed in a timely and organized manner.</p>
<p>Robert Half is looking for a detail-oriented Executive Administrative Assistant to support key operations in a dynamic non-profit environment based in the Philadelphia area. This Executive Administrative Assistant role requires a proactive individual who excels in administrative tasks while also contributing to social media efforts and donor relations. The ideal candidate will bring a strong blend of organizational skills, communication expertise, and technical proficiency.</p><p><br></p><p>Responsibilities:</p><ul><li>Provide comprehensive administrative support to ensure smooth daily operations.</li><li>Manage schedules, organize meetings, and coordinate calendars for executives.</li><li>Assist with creating and managing content for social media platforms.</li><li>Collaborate with donors and maintain donor relations to support fundraising goals.</li><li>Utilize Microsoft Office tools to prepare reports, presentations, and correspondence.</li><li>Leverage tools like Adobe and Trello to streamline workflows and project management.</li><li>Work effectively within a higher education or non-profit setting to support organizational objectives.</li><li>Communicate professionally and assertively to ensure tasks and priorities are met.</li><li>Maintain accurate records and documentation for internal and external communications.</li><li>Support event planning and execution as needed.</li></ul>
<p>We are looking for a skilled Executive Assistant to provide high-level administrative support to executives in a fast-paced environment. This contract position is located in the Greater Philadelphia Region and requires a proactive individual with exceptional organizational and communication skills. The ideal Executive Assistant candidate will excel in managing schedules, coordinating travel arrangements, and supporting executive meetings.</p><p><br></p><p>What you get to do every single day:</p><p>• Manage and maintain complex executive calendars, ensuring all appointments and meetings are accurately scheduled.</p><p>• Arrange and coordinate comprehensive travel itineraries, including flights, accommodations, and transportation.</p><p>• Support the planning and execution of executive meetings, ensuring all logistics are handled efficiently.</p><p>• Serve as a point of contact for executives, managing communications and prioritizing tasks as needed.</p><p>• Prepare and organize materials for presentations, reports, and meetings.</p><p>• Monitor and handle incoming correspondence, ensuring timely responses and follow-ups.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Collaborate with other team members to ensure seamless administrative operations.</p><p>• Track and organize expense reports and reimbursements for executives.</p><p>• Continuously identify and implement improvements to administrative processes.</p>
<p>Robert Half is seeking a highly organized, proactive, and resourceful Executive Assistant to support senior management. The ideal candidate will demonstrate exceptional communication skills, attention to detail, and the ability to manage confidential information with integrity.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Provide professional administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare, proofread, and edit correspondence, presentations, and reports.</li><li>Serve as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication on behalf of executives.</li><li>Organize and coordinate events, conferences, and team activities as needed.</li><li>Manage expense reports, invoices, and other documents with accuracy and discretion.</li><li>Maintain and organize filing systems, both electronic and physical.</li><li>Anticipate executive needs, proactively addressing challenges and resolving issues before escalation.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This 2 month contract position is based in Lower Manhattan, New York, and requires exceptional organizational skills, adaptability, and attention to detail. The role involves managing executive schedules, coordinating travel, and facilitating efficient communication to ensure seamless daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Maintain and manage executive calendars, ensuring efficient scheduling and coordination with multiple stakeholders.</p><p>• Arrange and oversee travel logistics, including flights, accommodations, and transportation for executives, utilizing tools such as Egencia.</p><p>• Prepare meeting materials, including agendas and notes, while ensuring all logistics are handled smoothly.</p><p>• Process expense reports and support administrative workflows to optimize efficiency.</p><p>• Develop and maintain presentations, reports, and organized documentation systems for executive use.</p><p>• Act as a gatekeeper by managing incoming calls, messages, and protecting executive time.</p><p>• Assist with special projects and provide operational oversight aligned with leadership priorities.</p><p>• Adapt to individual working styles and preferences of executives to deliver personalized support.</p><p><br></p>
<p>We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.</p><p>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.</p><p>• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.</p><p>• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.</p><p>• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.</p><p>• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.</p><p>• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.</p><p>• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.</p><p>• Assist in special projects as needed, contributing to the overall efficiency of the executive team.</p><p><br></p>
<p>We are currently seeking a Part-Time Administrative Assistant (20 hours weekly) for our client in the Buckingham, PA area. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>Serve as the first point of contact at the front desk, greeting visitors and directing them appropriately</p><p>Manage incoming calls as the primary phone receptionist</p><p>Handle incoming and outgoing mail and package distribution</p><p>Maintain organized filing systems (physical and digital)</p><p>Coordinate and order catering for meetings and office events</p><p>Set up and prepare conference rooms for meetings and presentations</p><p>Provide administrative support to internal teams as needed</p><p><br></p><p><strong>Additional Duties:</strong></p><p>Collaborate with other administrative staff to edit, proofread, and format reports and documents</p><p>Ensure accuracy, consistency, and professionalism in all written materials</p>
<p>We are looking for a dedicated and detail-oriented Office Assistant to join our team. This is a long-term contract position offering a flexible schedule of up to 10 hours per week, Monday through Friday. The ideal candidate will provide administrative support to ensure smooth office operations and assist with a variety of tasks as needed.</p><p><br></p><p>Responsibilities:</p><p>• Perform general administrative duties, including data entry, filing, and running reports.</p><p>• Manage ad hoc projects and ensure timely completion of assigned tasks.</p><p>• Order office supplies and coordinate lunch arrangements for the team.</p><p>• Scan, organize, and maintain digital and physical documents.</p><p>• Answer and direct inbound calls with attention to detail.</p><p>• Provide receptionist support by welcoming visitors and addressing inquiries.</p><p>• Assist with clerical tasks to maintain efficient office workflow</p>
<p>Are you a detail-oriented professional seeking a dynamic office environment? Robert Half is looking for an Office Assistant to provide essential administrative support and help ensure smooth daily operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff with professionalism.</li><li>Answer and direct phone calls, respond to inquiries, and handle correspondence.</li><li>Maintain organized files, records, and office supplies inventory.</li><li>Coordinate incoming and outgoing mail and packages.</li><li>Assist with scheduling meetings, organizing calendars, and preparing documents.</li><li>Support basic bookkeeping, data entry, and reporting as needed.</li><li>Carry out other administrative duties as assigned to support the team’s workflow.</li></ul><p><br></p>
<p>Are you an organized and motivated professional seeking flexible work hours? Robert Half is searching for a Part-Time Administrative Assistant to provide essential administrative support and help ensure smooth day-to-day operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors and callers with professionalism and courtesy.</li><li>Manage calendars, schedule meetings, and coordinate appointments.</li><li>Handle correspondence, including emails and mail distribution.</li><li>Maintain organized electronic and paper filing systems.</li><li>Assist with data entry, document preparation, and basic reporting.</li><li>Support general office operations, including supply inventory and orders.</li><li>Perform additional administrative duties as required.</li></ul><p><br></p>
<p>This position is paying between $60,000-75,000 base</p><p><br></p><p>benefits: medical, dental, vision, 401K retirement plan, profit sharing and performance bonuses</p><p><br></p><p>Our client in the Bridgewater area is looking for an Administrator for their team! This role is fully in office Monday-Friday with standard hours of 8-5pm. Responsibilities include assisting with document management, preparing a variety of business communications, supporting key team members with proposals and project deliverables, and coordinating administrative tasks such as scheduling and travel. This role also involves collaborating across departments on basic financial matters, supporting compliance efforts, and facilitating smooth office operations through effective organization and communication. Proficiency in standard office software and equipment is required. and is looking for a</p>
<p>We are seeking a detail-oriented Office Administrator to support daily operations by managing data entry, maintaining accurate records, and ensuring tasks are completed on time. This role involves reviewing and processing information, tracking payments, and handling general administrative duties. The ideal candidate is organized, reliable, and able to communicate effectively while supporting overall office efficiency in a fast-paced environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Process and review completed work, ensuring all information is accurate and up to date</p><p> • Enter data, manage documentation, and follow up on missing information</p><p> • Complete daily tasks within established deadlines</p><p> • Track payments, review reports, and update records as needed</p><p> • Identify and report errors, maintaining accurate logs and documentation</p><p> • Collect, verify, and enter employee time records</p><p> • Assist with payroll checks by reviewing time data for accuracy</p><p> • Communicate with team members to resolve issues and gather information</p><p> • Handle basic correspondence, including sending documents and responding to requests</p><p> • Assist with administrative and financial tasks as needed</p><p> • Support general office operations, including reporting and team coordination</p>