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14 results for Workplace Coordinator in Laguna Niguel, CA

Human Resources Coordinator

Elfin Forest, CA
onsite
Temporary / Contract
27 - 33 USD / Hourly
A growing manufacturing company in North County is seeking a Human Resources Coordinator to support recruiting, onboarding, employee relations, compliance, and HR operations. This role is ideal for someone who enjoys balancing people-focused responsibilities with administrative and compliance-driven tasks. The HR team is looking for a professional who can build relationships throughout the organization while maintaining strong attention to detail and confidentiality.ResponsibilitiesHuman Resources Operations<ul><li>Maintain employee records and HRIS systems</li><li>Process employee status changes and personnel documentation</li><li>Assist with benefits administration and employee communications</li><li>Support leave administration and compliance tracking</li><li>Coordinate employee engagement and training initiatives</li></ul>Recruiting & Onboarding<ul><li>Manage job postings and candidate scheduling</li><li>Support new hire onboarding and orientation</li><li>Partner with managers on recruiting efforts</li><li>Track recruiting metrics and hiring activity</li></ul>
2026-06-17T00:00:00Z

Human Resources (HR) Coordinator

Pasadena, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Coordinator to support core HR operations for a position based in Pasadena, California. This role plays an important part in maintaining accurate employee records, coordinating compliance-related processes, and delivering timely assistance to employees and internal partners. The ideal candidate brings strong organizational skills, experience with HR systems, and the ability to manage sensitive information with professionalism and care. Key Responsibilities:• Manage employee documentation and maintain organized personnel records to support compliance with applicable policies and regulations.• Coordinate staff change transactions and ensure updates are completed accurately and within established deadlines in HR systems.• Assist with HR, payroll, and compliance reviews by validating records, identifying discrepancies, and updating information as needed.• Handle background screening, occupational health documentation, I-9 processing, and other employment compliance activities.• Prepare unemployment insurance paperwork and respond to related administrative requests from external agencies or representatives.• Support offboarding activities by processing termination-related steps and distributing required exit documents.• Respond to employee inquiries through the HR ticketing system with a strong customer service focus and timely follow-up.• Draft and distribute routine HR correspondence and provide additional administrative support for shared services projects as assigned. Qualifications: Health, Dental, Vision, 401k, and Sick Time Off.
2026-06-18T00:00:00Z

Executive Administrative Coordinator

Vista, CA
onsite
Temporary / Contract
33 - 37 USD / Hourly
A growing professional services organization is seeking an Executive Administrative Coordinator to serve as a strategic partner to senior leadership. This position combines executive support, project coordination, office management, and operational administration into one highly visible role. The successful candidate will work closely with executives, department leaders, clients, and external partners while helping ensure the organization operates efficiently and professionally.Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars and meeting schedules</li><li>Coordinate travel arrangements and executive events</li><li>Prepare reports, presentations, and leadership communications</li><li>Track key projects, deadlines, and deliverables</li><li>Maintain confidential business information</li></ul>Operations & Project Coordination<ul><li>Assist with organizational planning and reporting</li><li>Coordinate cross-functional meetings and initiatives</li><li>Monitor project timelines and follow-up activities</li><li>Support vendor relationships and contract administration</li></ul>
2026-06-17T00:00:00Z

Logistics Coordinator

Torrance, CA
onsite
Permanent / Full Time
52000 - 56160 USD / Yearly
We are looking for a Logistics Coordinator to oversee domestic and international freight activity for shipments moving by ocean, air, and ground. This position plays a key role in keeping cargo moving on schedule, maintaining accurate trade documentation, and supporting customers with timely communication throughout the shipping process. Based in Torrance, California, the role requires strong coordination skills, sound knowledge of import and export procedures, and a proactive approach to resolving transportation issues. Responsibilities: • Manage import and export shipments from initial booking through final delivery across ocean, air, and domestic transportation channels. • Arrange transportation services by working with carriers, trucking providers, and other logistics partners to meet service expectations and budget targets. • Prepare, review, and process shipping and customs-related documents such as bills of lading, commercial invoices, arrival notices, entry paperwork, and security filings. • Monitor shipment progress and communicate clear status updates to customers, vendors, brokers, and internal stakeholders. • Coordinate pickups, deliveries, and drayage or trucking activity to ensure cargo reaches required destinations within customer timeframes. • Create delivery orders, customer invoices, shipment reports, and other operational records needed to support daily logistics activity. • Complete required regulatory and in-transit filings accurately and within established deadlines, including bond and transfer documentation when applicable. • Support export operations by handling bookings, preparing export paperwork, submitting required filings, and following shipments through completion. • Develop freight pricing by gathering transportation costs from carriers, truckers, and customs brokers and preparing customer quotations. • Address service failures, damage claims, shortages, and shipment discrepancies while maintaining organized files and assisting other offices when needed.
2026-06-04T00:00:00Z

Patient Care Coordinator

Cardiff-by-the-Sea, CA
onsite
Temporary / Contract
24 - 32 USD / Hourly
A respected specialty healthcare practice in North County San Diego is seeking a Patient Care Coordinator to serve as the primary point of contact for patients throughout their care journey. This role is much more than scheduling appointments—it requires someone who can build rapport, coordinate multiple moving pieces, and provide an exceptional patient experience from the first phone call through follow-up care.The ideal candidate is compassionate, highly organized, and comfortable managing a fast-paced front office while balancing patient communication, scheduling, insurance verification, and administrative support responsibilities.Key ResponsibilitiesPatient Experience & Scheduling<ul><li>Coordinate patient appointments, consultations, and follow-up visits</li><li>Verify insurance benefits and eligibility</li><li>Serve as the primary contact for patient questions and concerns</li><li>Manage appointment reminders and scheduling changes</li><li>Ensure patient records are complete and accurate</li></ul>Administrative Support<ul><li>Maintain electronic records and documentation</li><li>Assist with referrals, authorizations, and treatment coordination</li><li>Process patient payments and documentation</li><li>Support physicians and clinical staff with administrative tasks</li></ul>
2026-06-19T00:00:00Z

HR Coordinator

Fallbrook, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
Are you passionate about creating a positive employee experience and supporting people throughout their career journey? Our client is looking for an HR Coordinator who will play a key role in keeping day-to-day HR operations running smoothly. This is a great opportunity to step into a hands-on HR role where you’ll support onboarding, employee engagement, and HR processes from start to finish.What You’ll Be Doing<ul><li>Coordinate new hire onboarding and orientation, ensuring a seamless experience</li><li>Maintain accurate employee records and HRIS updates</li><li>Support benefits administration, paperwork processing, and compliance tracking</li><li>Assist with background checks, offer letters, and onboarding documents</li><li>Respond to employee inquiries regarding policies, benefits, and procedures</li><li>Partner with HR leadership on employee engagement initiatives and events</li></ul>
2026-06-16T00:00:00Z

Facilities Operations Coordinator

Los Angeles, CA
onsite
Temporary / Contract
26 - 31 USD / Hourly
We are seeking a dependable and organized Facilities Operations Coordinator to support the daily operations of a nonprofit organization's administrative offices. This onsite role is responsible for ensuring the facility remains safe, functional, and well maintained while coordinating vendors, managing office services, and supporting employees with day-to-day facility needs. The ideal candidate is proactive, customer service driven, and thrives in a fast-paced environment. Facilities coordinators in nonprofit environments commonly oversee vendor management, maintenance coordination, safety compliance, office operations, and administrative support. Key Responsibilities<ul><li>Coordinate daily facility operations and respond to maintenance requests.</li><li>Submit, monitor, and close work orders for building repairs and preventative maintenance.</li><li>Serve as the primary contact for janitorial, landscaping, HVAC, plumbing, electrical, and other service vendors.</li><li>Schedule vendor visits and ensure work is completed accurately and on time.</li><li>Conduct routine facility inspections to identify maintenance or safety concerns.</li><li>Maintain inventory of office, janitorial, and facility supplies.</li><li>Coordinate office moves, workstation setups, furniture installations, and conference room arrangements.</li><li>Support employee onboarding by preparing workstations and office equipment.</li><li>Process facilities invoices, purchase orders, and vendor documentation.</li><li>Maintain service contracts, maintenance records, warranties, and compliance documentation.</li><li>Assist with workplace safety programs, emergency preparedness, and OSHA compliance.</li><li>Coordinate fire inspections, alarm testing, and other required building inspections.</li><li>Support company meetings, training sessions, and special events by arranging room setups and logistics.</li><li>Partner with IT, HR, Finance, and leadership to support day-to-day operational needs.</li><li>Track facilities budgets, expenses, and vendor performance.</li><li>Recommend process improvements that enhance workplace efficiency and employee experience.</li><li>Perform additional administrative and facilities-related duties as assigned.</li></ul>
2026-06-24T00:00:00Z

Community Relations & Administrative Coordinator

Solana Beach, CA
onsite
Temporary / Contract
27 - 35 USD / Hourly
A mission-driven nonprofit organization is seeking a Community Relations & Administrative Coordinator to support community outreach, donor engagement, volunteer coordination, and office operations. This position is ideal for someone who enjoys connecting with people, organizing events, and helping advance meaningful programs that serve the local community. This role combines customer service, event coordination, administrative support, and relationship management into one dynamic opportunity.Key ResponsibilitiesCommunity & Volunteer Engagement<ul><li>Coordinate volunteer recruitment, onboarding, and scheduling</li><li>Support donor communications and stewardship efforts</li><li>Assist with fundraising events and community outreach programs</li><li>Maintain volunteer and donor databases</li><li>Coordinate event logistics and participant communications</li></ul>Administrative Operations<ul><li>Prepare reports, correspondence, and presentations</li><li>Maintain organizational records and documentation</li><li>Manage calendars, meetings, and office communications</li><li>Support leadership with special projects and strategic initiatives</li><li>Assist with grant documentation and reporting activities</li></ul>
2026-06-19T00:00:00Z

Operations Coordinator

San Marcos, CA
onsite
Temporary / Contract
28 - 38 USD / Hourly
A growing construction and development company is hiring an Operations Coordinator to support project teams, office administration, and daily business operations. This role is ideal for someone who thrives in a fast-paced environment and enjoys being involved in multiple aspects of a business. The Operations Coordinator will work closely with project managers, accounting staff, vendors, and clients to help ensure projects remain organized and on schedule. ResponsibilitiesProject & Administrative Coordination<ul><li>Support project managers with documentation and reporting</li><li>Coordinate meetings, schedules, and project communications</li><li>Track contracts, permits, and project-related records</li><li>Assist with vendor onboarding and compliance documentation</li><li>Prepare reports and maintain project files</li></ul>Office Operations<ul><li>Manage office workflows and administrative processes</li><li>Coordinate supply ordering and vendor relationships</li><li>Assist with customer inquiries and project updates</li><li>Support leadership with special projects and operational initiatives</li></ul>
2026-06-19T00:00:00Z

Construction Safety Coordinator

Oceanside, CA
onsite
Temporary / Contract
30 - 33 USD / Hourly
A growing construction company is seeking a Safety Coordinator to help promote workplace safety, ensure regulatory compliance, and support field operations across multiple project sites. This position will work closely with project managers, superintendents, and leadership to maintain a safe and compliant work environment.The ideal candidate is proactive, detail-oriented, and passionate about helping teams operate safely and efficiently.ResponsibilitiesSafety Program Administration<ul><li>Conduct jobsite safety inspections and audits</li><li>Monitor compliance with OSHA regulations and company safety policies</li><li>Assist with incident investigations and corrective action plans</li><li>Maintain safety records, reports, and documentation</li><li>Coordinate safety meetings, toolbox talks, and training sessions</li></ul>Compliance & Risk Management<ul><li>Support OSHA reporting requirements and documentation</li><li>Assist with workers' compensation and injury reporting processes</li><li>Monitor project safety compliance and subcontractor requirements</li><li>Track certifications, training records, and safety metrics</li></ul>Training & Employee Support<ul><li>Educate employees on safe work practices</li><li>Assist with new hire safety orientations</li><li>Promote continuous safety improvement initiatives</li></ul>
2026-06-22T00:00:00Z

Front Desk Coordinator

Carlsbad, CA
onsite
Temporary / Contract
23 - 27 USD / Hourly
A busy and highly regarded dental practice is seeking an experienced Front Desk Coordinator to oversee patient scheduling, front office operations, and customer service activities. This role is ideal for someone who enjoys working with patients while helping maintain a smooth and organized office environment. The practice is looking for a polished professional who can confidently manage a high-volume front desk while delivering exceptional patient care and support. ResponsibilitiesPatient & Front Office Support<ul><li>Greet patients and create a welcoming office experience</li><li>Schedule, confirm, and coordinate patient appointments</li><li>Verify insurance information and patient eligibility</li><li>Collect copayments and process patient payments</li><li>Manage incoming phone calls and appointment requests</li><li>Coordinate treatment schedules and follow-up appointments</li></ul>Administrative Functions<ul><li>Maintain patient records and documentation</li><li>Assist with treatment plan coordination and patient communication</li><li>Support office reporting and administrative projects</li><li>Ensure accuracy of patient demographics and insurance information</li></ul>
2026-06-22T00:00:00Z

Front Desk Coordinator

Costa Mesa, CA
onsite
Temporary to Hire
26.6 - 30.8 USD / Hourly
We are looking for a Front Desk Coordinator to join a mission-driven non-profit organization in Costa Mesa, California on a contract basis with the potential for a permanent position. This position serves as a central point of support for daily office activity, visitor and phone communication, and a wide range of administrative and coordination tasks. The role also contributes to accurate record maintenance, donation and membership processing, and event support while partnering closely with internal teams to help advance the organization’s programs and community impact. Responsibilities: • Oversee daily front desk activity by greeting visitors, directing inquiries, and managing incoming calls with professionalism and efficiency. • Handle incoming and outgoing mail, including donations and general correspondence, while ensuring materials are sorted, logged, and routed accurately. • Monitor inventory for office supplies and coordinate equipment service, facility requests, and vendor follow-up to keep the workplace running smoothly. • Organize meetings by coordinating calendars, preparing agendas, reserving conference space, and documenting key discussion points when needed. • Enter, update, and maintain donor, member, scholarship, and event records in Raiser’s Edge and related systems with a high level of accuracy. • Review and process membership applications, charitable contributions, and related communications, including select acknowledgment materials. • Provide administrative and operational assistance for programs and events, including tracking auction items, coordinating awards or materials, and supporting event logistics. • Maintain spreadsheets and reports related to campaigns, appeals, raffles, and other office or development activities. • Work collaboratively with staff across departments, provide backup support where needed, and assist with additional assignments that support organizational priorities.
2026-06-26T00:00:00Z

Quality Assurance Coordinator

El Segundo, CA
onsite
Temporary to Hire
25 - 30 USD / Hourly
Quality Assurance CoordinatorPosition SummaryThe Quality Assurance Coordinator is responsible for supporting customer quality assurance programs through documentation management, regulatory compliance, supplier coordination, and quality systems administration. This role serves as a key liaison between customers, suppliers, and internal teams to ensure product documentation is accurate, compliant, and completed on time. The ideal candidate is highly organized, detail-oriented, and enjoys managing multiple projects in a fast-paced food manufacturing environment.Essential ResponsibilitiesCustomer QA Platform Management (50%)<ul><li>Maintain and update customer web-based quality assurance platforms by uploading product specifications, technical documentation, certifications, and regulatory records.</li><li>Ensure customer portals remain current, accurate, and compliant with customer requirements and internal quality standards.</li><li>Coordinate with domestic and international suppliers to obtain required documentation and certifications.</li><li>Communicate project timelines, documentation requirements, and deadlines to suppliers and internal stakeholders.</li><li>Monitor outstanding documentation requests and proactively follow up to ensure timely completion.</li><li>Escalate delays or documentation issues to Quality Assurance leadership as needed.</li></ul>Documentation & Administrative Support (20%)<ul><li>Review and organize supplier technical documentation for completeness and accuracy.</li><li>Assist with maintaining product specifications and supporting documentation for new and existing products.</li><li>Coordinate updates to technical documentation to align with FDA regulations, customer requirements, and company quality standards.</li><li>Support documentation related to HACCP, FSMA, MSC, ASC, BAP, and other applicable food safety programs.</li><li>Maintain organized electronic records and quality documentation.</li></ul>SAP & Quality Systems Support (10%)<ul><li>Perform QA-related SAP transactions including batch reviews, quality holds, and product release activities.</li><li>Verify product traceability information and maintain accurate system records.</li><li>Support quality data entry and system updates to ensure inventory and quality information remains accurate.</li></ul>Test Kitchen & Product Sample Support (5%)<ul><li>Assist with receiving, organizing, and evaluating product samples.</li><li>Conduct basic product inspections for seafood and value-added products.</li><li>Maintain cleanliness, organization, and inventory of the test kitchen and sample storage areas.</li></ul>Continuous Improvement & Special Projects (10%)<ul><li>Participate in quality improvement initiatives to enhance documentation processes and operational efficiency.</li><li>Assist with special projects, audits, and quality-related assignments as needed.</li></ul>Team Support (5%)<ul><li>Provide administrative and documentation support to the Quality Assurance team during vacations, absences, or peak workloads.</li><li>Cross-train on departmental processes to ensure continuity of quality documentation and project workflows.</li></ul>
2026-06-24T00:00:00Z

Temporary Sales Coordinator (Maternity Leave Coverage)

Santa Fe Springs, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are seeking a highly organized and proactive Sales Coordinator to provide maternity leave coverage for a key member of our team. This is not a traditional administrative role—this individual will play a critical part in keeping the sales organization running smoothly by driving follow-through, managing priorities, and ensuring nothing falls through the cracks.The ideal candidate thrives in a fast-paced environment, takes ownership of their work, and is highly detail-oriented with strong communication skills.Key Responsibilities:<ul><li>Support the sales team with day-to-day operations, project coordination, and administrative functions</li><li>Track and manage follow-ups, action items, and deadlines across multiple stakeholders</li><li>Maintain and update CRM data (Salesforce preferred) and assist with reporting and analytics</li><li>Prepare presentations, reports, and internal communications</li><li>Coordinate meetings, calendars, and cross-functional communication</li><li>Ensure accuracy and organization of sales documentation and processes</li><li>Assist with pipeline tracking, reporting, and data integrity in Excel and CRM systems</li><li>Proactively identify gaps and keep workflows moving forward</li></ul>
2026-06-19T00:00:00Z