Add your latest resume to match with open positions.

12 results for Workplace Coordinator in Laguna Niguel, CA

Office Coordinator

Carlsbad, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
Some offices run quietly in the background — others are full of movement, ideas, shifting priorities, and constant collaboration. In those environments, organization isn’t optional — it’s what keeps everything from falling apart.Robert Half is hiring on behalf of a growing creative agency in Carlsbad that is looking for an Office Coordinator to help bring structure and consistency to a fast-moving, people-driven environment. This isn’t just a “front desk” role — it’s the central point that connects teams, keeps operations flowing, and ensures the day-to-day experience in the office feels seamless. You’ll be the person people turn to when they need something handled, solved, or organized. Whether it’s coordinating meetings, managing supplies, or supporting leadership, your role will directly impact how smoothly the entire office runs. Key Responsibilities<ul><li>Coordinate daily office operations and administrative tasks</li><li>Manage office supplies, vendors, and service providers</li><li>Support scheduling, meetings, and internal coordination</li><li>Assist with onboarding logistics and new hire setup</li><li>Maintain organization across files, systems, and common areas</li><li>Handle general office communication and requests</li><li>Support leadership with administrative needs</li><li>Ensure a welcoming and organized office environment</li></ul>
2026-04-09T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary / Contract
31.35 - 36.3 USD / Hourly
A renowned landscape architecture firm is seeking a permanent Administrative & Marketing Coordinator to support its Downtown Los Angeles studio. This role blends high-level administrative support with marketing coordination, ideal for a detail-oriented detail oriented who thrives in a fast-paced, creative environment. The Coordinator will work closely with the Managing Principal and marketing team to ensure seamless office operations and successful proposal development. Responsibilities: • Provide comprehensive administrative support to the Managing Principal, including scheduling, communication, and office coordination. • Oversee daily office operations, ensuring tasks are completed efficiently and on time. • Assist with the preparation of proposals, presentations, and marketing materials, ensuring accuracy and professionalism. • Review RFPs, NDAs, and other project documentation to support marketing and proposal activities. • Maintain and update marketing databases, collateral, and internal systems to ensure consistency and accessibility. • Coordinate with sub-consultants to collect necessary documentation and ensure timely submissions. • Support contract preparation, review processes, and execution tracking in collaboration with legal teams. • Monitor project timelines, ensuring contracts and related tasks are completed in accordance with deadlines. • Collaborate with internal teams and leadership to prepare interview presentations and submission materials. • Facilitate communication between clients, consultants, and internal departments to ensure smooth project execution.
2026-04-10T00:00:00Z

Office Svcs Coordinator

Irvine, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an organized and detail-oriented Office Services Coordinator to provide comprehensive administrative support for a dynamic team in Irvine, California. In this role, you will handle a variety of office tasks, ensuring smooth operations and efficient workflow. This is a long-term contract position with the potential for extension or conversion based on business needs. Responsibilities: • Process vouchers accurately and on time for various transactions. • Prepare and reconcile expense reports, including tracking and submitting receipts. • Provide administrative support for contracts, including documentation tracking and coordination with stakeholders. • Assist with accounts receivable tasks, such as invoice tracking, follow-ups, and basic reporting. • Manage electronic document signing processes using DocuSign, including tracking and filing completed documents. • Support minor marketing tasks and assist in organizing internal or client-facing events. • Coordinate and schedule meetings for brokers, ensuring timely communication and availability. • Prepare marketing materials, including printing and binding collateral for presentations and client meetings. • Perform general administrative duties to support the team’s daily operations.
2026-03-27T00:00:00Z

Logistics Coordinator

Chino, CA
onsite
Temporary / Contract
21.85 - 25.3 USD / Hourly
We are looking for a highly organized and detail-oriented Logistics Coordinator to join our team in Chino, California. In this long-term contract role, you will play a key part in ensuring the smooth flow of materials and work processes across departments in a dynamic manufacturing environment. This position requires collaboration with teams such as Production, Purchasing, Inventory Control, Shipping, Customer Service, and Engineering. Responsibilities: • Collect and analyze data to produce reports on labor utilization and operational efficiency. • Prepare and compile work order packages, including the creation of necessary labels. • Schedule and prioritize production work orders for specific work centers and product lines. • Assist Production Planners in developing and maintaining production cell schedules. • Verify and address part shortages to ensure uninterrupted workflow. • Place hardware orders by forecasting supply and demand requirements. • Generate and distribute daily operational reports for team review. • Validate sales order checklists and create associated serial tags. • Support the Shipping Department by generating and managing crating labels as needed. • Expedite customer orders through the Warehouse to meet delivery timelines.
2026-04-21T00:00:00Z

Business Immigration Coordinator

Irvine, CA
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for a Business Immigration Coordinator to join our team in Irvine, California. This is a Contract to permanent position offering an opportunity to contribute to an organization dedicated exclusively to immigration. The ideal candidate will thrive in a dynamic environment, providing essential support and maintaining a welcoming office atmosphere. Responsibilities: • Welcome and assist visitors by greeting, directing, and announcing them appropriately. • Perform daily administrative duties, including handling packages, immigration mail, and coordinating mass mailings via FedEx. • Maintain office security by monitoring visitor access through logbooks and ensuring security protocols are followed. • Organize and maintain common areas, including light cleaning of the break room and general office upkeep. • Support the team with ad hoc administrative tasks and projects as assigned. • Collaborate with various departments to ensure smooth handling of mail and packages. • Provide assistance in tracking and managing office supplies to ensure availability. • Uphold an organized office environment that reflects the company’s values.
2026-04-09T00:00:00Z

Office Coordinator — Manufacturing / Operations

Elfin Forest, CA
onsite
Temporary / Contract
23 - 29 USD / Hourly
In operational environments, there’s always something moving — orders being processed, shipments going out, teams coordinating across departments. What ties it all together is strong internal organization. A well-established manufacturing company in San Marcos is hiring an Office Coordinator to support administrative operations tied to production, logistics, and internal communication. This role is ideal for someone who enjoys being part of a structured environment where their work has a direct impact on day-to-day operations. This position plays a key role in keeping information flowing between departments. The right candidate will be detail-oriented, reliable, and comfortable juggling multiple responsibilities. Key Responsibilities<ul><li>Support daily office and administrative operations</li><li>Assist with scheduling, documentation, and coordination</li><li>Maintain records related to orders, shipments, and operations</li><li>Communicate with internal teams and vendors</li><li>Organize files, reports, and documentation</li><li>Support logistics and operational workflows</li><li>Assist with data tracking and reporting</li><li>Handle general office tasks as needed</li></ul>
2026-04-09T00:00:00Z

HR Operations Coordinator

Encinitas, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Contract roles in HR aren’t just about filling gaps — they’re about stepping into fast-moving environments where processes are evolving in real time. Robert Half is hiring for their client, a growing biotech company in San Diego, seeking an HR Operations Coordinator (Contract) to support onboarding, compliance, and employee lifecycle processes during a period of rapid growth. This is the type of role where things change quickly — new hires onboarding weekly, systems being updated, and policies evolving as the company scales. They need someone who can step in, get up to speed quickly, and bring structure to moving parts. Key Responsibilities<ul><li>Coordinate onboarding and offboarding processes</li><li>Maintain employee records and HR systems</li><li>Track compliance, training, and documentation</li><li>Support benefits and HR reporting</li><li>Assist with HRIS updates and data accuracy</li><li>Partner with HR team on process improvements</li><li>Handle employee inquiries and support requests</li></ul>
2026-04-10T00:00:00Z

Front Desk Coordinator

Fallbrook, CA
onsite
Temporary / Contract
23.5 - 27.5 USD / Hourly
We are currently seeking a friendly and organized Front Desk Coordinator to be the first point of contact for our office. This role plays a critical part in creating a welcoming and professional environment while ensuring front office operations run smoothly. The Front Desk Coordinator will manage scheduling, handle incoming communications, and assist with administrative tasks to support the team. The ideal candidate has strong customer service skills, a positive attitude, and the ability to multitask in a busy setting. This is a great opportunity for someone who enjoys interacting with people and keeping operations organized. RESPONSIBILITIES<ul><li>Greet visitors and clients in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Schedule appointments and manage calendars</li><li>Maintain front office organization and cleanliness</li><li>Assist with check-in/check-out processes as applicable</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li><li>Coordinate mail, deliveries, and office supplies</li><li>Support team members with administrative needs as they arise</li><li>Perform other duties as assigned</li></ul>
2026-04-22T00:00:00Z

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a dedicated Front Desk Receptionist to join our hospitality team in Commerce, California. This long-term contract position requires someone who is detail oriented, thrives in a fast-paced environment, and excels at delivering exceptional guest experiences. The role involves working night and graveyard shifts, ensuring smooth operations for a casino property with 24-hour services. Responsibilities: • Provide front desk support, including performing night audits and managing check-ins and check-outs. • Handle high-volume reservation lines and create reservations directly at the front desk. • Deliver exceptional guest service with a hospitality-focused approach, ensuring a positive experience for all visitors. • Assist guests with luggage and coordinate lobby activities, including collaborating with valet services. • Manage cash transactions efficiently and accurately, maintaining proper records. • Utilize multiple reservation and operational systems such as Opera Cloud, TravelClick, Canary, and Revolution. • Address guest inquiries and resolve issues promptly, maintaining composure under pressure. • Ensure safety for both employees and guests, while adhering to property protocols. • Interact confidently with a diverse clientele, including casino players and guests who may be under the influence. • Maintain a strong presence and positive attitude in a dynamic, high-pressure environment.
2026-04-20T00:00:00Z

Event and Convention Coordinator

Anaheim, CA
onsite
Temporary / Contract
25 - 26.22 USD / Hourly
We are looking for an Event and Convention Coordinator to support the planning and execution of complex meetings, conventions, and live event operations in Anaheim, California. This Long-term Contract opportunity is ideal for someone who can balance client-facing coordination with technical event planning, ensuring each program is organized, well-documented, and delivered smoothly. The role calls for strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced production environment. Responsibilities: • Coordinate convention and event logistics from initial planning through on-site execution, ensuring timelines, operational needs, and client expectations are aligned. • Prepare and manage banquet-related event documentation and contribute to pre-event planning sessions to confirm production and venue requirements. • Develop floor layouts, event diagrams, and supporting schematics to communicate space usage and technical setup needs clearly. • Build audiovisual cost estimates using client details and input from catering or sales partners to support accurate event planning. • Draft scope summaries and business justifications for venue or infrastructure improvement projects when operational updates are needed. • Troubleshoot technical and logistical issues during live events, responding quickly to keep programs running safely and efficiently. • Collaborate with production, facility, and partner teams on lighting, audio, video, and show control requirements for event delivery. • Track schedules, documentation, and budget-related details while coordinating several priorities across concurrent events.
2026-04-22T00:00:00Z

Account Coordinator

Irvine, CA
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a global manufacturer of fabrics and coverings for automotive interiors, based in Irvine, CA is hiring for a Design Relationship Coordinator. Responsibilities:• Act as the liaison between customers and internal teams, coordinate meetings with customers, understand and interpret customer needs and their design directions by communicating closely with them, and share the info with internal designers and other members. • Coordinate meetings with internal teams, prepare program development schedule, meeting minutes, design images and presentations, and other internal documents.• Working closely with internal teams, create and prepare visual design images and samples, make interior color and material proposals to customers, and share their feedback with internal teams. • Provide status updates on projects and track progress with complete understanding of requirements and expectations while maintaining project milestones.• Perform color tuning and material mastering to ensure consistency of colors and materials prior to production launch.• Research new trends in automobile industry and interior colors and materials, report it to internal designers to assist them to forecast future design direction of North American vehicle production projects. • Maintain and organize sample inventories and documents.
2026-03-25T00:00:00Z

Full-Cycle Recruiting Coordinator

El Segundo, CA
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are seeking an experienced, hands-on Full-Cycle Recruiting Coordinator to support a busy HR team during a period of transition. This individual will step in and take full ownership of the recruitment process across approximately 13 open requisitions. The ideal candidate is proactive, resourceful, and able to operate independently with little to no handholding.Key Responsibilities:<ul><li>Manage full-cycle recruitment from intake to offer for multiple open roles </li><li>Partner directly with hiring managers to understand hiring needs and move requisitions forward </li><li>Source, screen, and evaluate candidates across various roles </li><li>Schedule and coordinate interviews, ensuring a smooth candidate experience </li><li>Maintain consistent follow-up with hiring managers and candidates to keep processes moving efficiently </li><li>Track candidate activity and manage recruitment workflows using SharePoint (no formal ATS) </li><li>Provide recommendations and insights to improve hiring speed and effectiveness </li><li>Support the HR team with ad hoc recruiting-related tasks as needed </li></ul>
2026-04-10T00:00:00Z