<p>We are looking for a detail-oriented Administrative Assistant to join our team in the mid-Wilshire area. This contract to permanent position offers an opportunity to support a dynamic non-profit organization by performing a variety of essential administrative tasks. The ideal candidate will bring strong organizational skills and a proactive approach to managing office operations. Previous experience working with donations and grants is ideal. This company offers a hybrid work environment. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage incoming calls with care, directing inquiries to the appropriate team members or departments.</p><p>• Perform accurate data entry tasks to maintain up-to-date and organized records.</p><p>• Oversee daily administrative operations, ensuring smooth office workflows and processes.</p><p>• Act as the first point of contact for visitors, providing a welcoming and attentive reception experience.</p><p>• Coordinate schedules, appointments, and meetings for staff and leadership.</p><p>• Prepare, proofread, and distribute correspondence and reports as needed.</p><p>• Assist in maintaining office supplies and equipment, ensuring resources are available when required.</p><p>• Support event planning and logistics for organizational activities and meetings.</p><p>• Handle confidential information with discretion, maintaining high standards of conduct.</p><p>• Collaborate with team members to enhance efficiency and address administrative challenges.</p>
<p>Office Assistant (Contract Only) – Bilingual Spanish Required</p><p>We are seeking a reliable and detail-oriented Office Assistant for a contract-only position. The ideal candidate is bilingual in English and Spanish, highly organized, and able to provide strong administrative support in a fast-paced environment.</p><p>Responsibilities:</p><ul><li>Assist with daily office tasks such as filing, scanning, data entry, and document preparation</li><li>Manage incoming calls, emails, and front-desk communication</li><li>Support team members with scheduling, correspondence, and general administrative needs</li><li>Translate documents and communicate with Spanish-speaking clients or staff as needed</li><li>Maintain organized records, logs, and office systems</li><li>Provide additional support on special projects as assigned</li></ul><p><br></p>
<p>We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume for immediate consideration.</p><p><br></p><p>How you will make an impact</p><p>· Filing, copying and faxing for multiple departments</p><p>· Maintain office facility</p><p>· Route calls appropriately</p><p>· Data entry</p><p><br></p><p> </p><p>If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!</p><p><br></p>
<p>Client is seeking a tech-savvy Administrative Support professional to assist with new hire laptop setup, security compliance, SAP data entry, and ESG reporting. This role is ideal for someone who is detail-oriented, organized, and comfortable working with technology and corporate systems.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Set up laptops and workstations for new hires, ensuring all required software, user access, and configurations are properly installed.</li><li>Install and update security software per direction from Hyundai Rotem Headquarters.</li><li>Ensure compliance with internal cybersecurity and IT protocols.</li><li>Serve as the primary point of contact for basic technical support needs for new and existing staff.</li><li>Perform SAP data entry including invoice processing, document uploads, and administrative support for accounting functions.</li><li>Support ESG (Corporate Social Responsibility) reporting by collecting information, compiling data, and submitting required reports to HQ in Korea.</li><li>Assist the CFO with administrative tasks, documentation, and follow-up requests.</li><li>Maintain organized digital and physical records as needed.</li><li>Coordinate with HQ teams and internal departments to ensure timely completion of tasks.</li></ul><p><b> </b></p>
<p>The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.</p><p><strong>Responsibilities:</strong></p><p> • Assigning technicians to work orders.</p><p> • Reviewing hours worked before submission to payroll.</p><p> • Scheduling work with the client</p><p> • Maintain key access for the client sites</p><p> • Running reports for labor, variance report projects and others</p><p> • Maintain the office the office, answer general employee questions, </p><p> • Other duties as assigned.</p><p><strong>Primary Performance Measurements:</strong></p><p> 1. Improve Internal and External Client Satisfaction</p><p> 2. Reduce Time from order receipt to Ready to Schedule</p><p> 3. Reduce Time to Close Orders</p><p> 4. Improve Teammate Engagement</p><p> </p><p> <strong>Top Characteristics:</strong></p><p> • Strong team management experience</p><p> • Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios. </p><p> • Strong interpersonal skills, excellent written and verbal communication.</p><p> • Ability to adjust quickly to new processes and procedures.</p><p> • Ability to work in fast-paced environment with multiple priorities, with minimal supervision. </p><p> • Ability to interface effectively at all levels internally and with clients.</p>
<p>A well-established distribution company in Vista is looking for a <strong>Office Administrator</strong> to oversee front office operations, support cross-functional departments, and ensure a smooth and efficient workflow. This position requires someone who is resourceful, tech-savvy, and confident handling a variety of administrative and operational responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as the central point of contact for office operations, vendor communication, building access, and facility needs</li><li>Oversee administrative processes including scheduling, internal communication, and procedural documentation</li><li>Prepare detailed reports, spreadsheets, KPIs, and weekly operations metrics</li><li>Support HR processes such as employee files, timesheet tracking, and onboarding logistics</li><li>Coordinate company events, training sessions, meetings, and travel</li><li>Manage inventory of office, warehouse, and shipping supplies; negotiate with vendors as needed</li><li>Handle basic AR/AP support including invoice coding, matching, data entry, and reconciliation</li><li>Assist leadership with research, special projects, and administrative planning</li><li>Ensure compliance with company policies and maintain confidential documentation</li><li>Improve office systems by identifying workflow gaps and proposing procedural enhancements</li></ul>
