<p>Robert Half is looking for a meticulous and organized Trust Assistant to join our client's team in Delaware. In this Trust Assistant role, you will support trust administration processes by handling accounting tasks, maintaining records, and assisting with investment-related documentation. This position requires a strong attention to detail and the ability to manage multiple responsibilities effectively.</p><p><br></p><p>Responsibilities:</p><ul><li>Establish and maintain new trust accounts by accurately inputting data into accounting and custody systems.</li><li>Process a variety of bulk transactions, including fees, appraisals, tax payments, and security litigation settlements.</li><li>Record recurring transactions from the custody system into the trust accounting system to ensure accurate shadow posting.</li><li>Handle ad-hoc transactions and verify pricing details for accuracy.</li><li>Assist in the preparation, distribution, and proper filing of investment subscription and redemption documentation.</li><li>Compile and assemble materials for meeting books to support administrative and investment discussions.</li><li>Organize and maintain electronic and physical filing systems for the Trust Administration department.</li><li>Update and manage trust department databases and logs to ensure accurate and current information.</li><li>Support occasional in-office client meetings by managing room setup, ordering supplies, and post-meeting cleanup.</li></ul>
We are looking for a detail-oriented Accounting Assistant to join our team in Lancaster, Pennsylvania. This is a contract position ideal for an organized individual with a strong background in accounting and administrative tasks. The role offers the opportunity to work in a small office environment with significant earning potential.<br><br>Responsibilities:<br>• Enter customer orders into the system accurately and efficiently, with training provided on the specific platform.<br>• Process invoices and manage billing activities to ensure timely and precise transactions.<br>• Conduct accounts receivable tasks, including tracking and reconciling payments.<br>• Perform purchasing-related activities to support the office's operations.<br>• Monitor and maintain accurate records by organizing and filing documents, which may involve physical tasks such as bending or using step stools.<br>• Collaborate with the warehouse team, requiring periodic trips to the warehouse for inventory or document management.<br>• Assist in managing multiple tasks and priorities in a fast-paced office setting.<br>• Maintain a high level of attention to detail in all aspects of daily work.<br>• Support the team by providing general administrative and clerical assistance as needed.
<p>Growing client located in the Greater Philadelphia area is looking to hire an Accounting Assistant to support their teams. This Accounting Assistant must have a flair for numbers and should be familiar with processing accounts receivable/payable transactions, they will also assist with billing and collections, account reconciliations, bank reconciliations, invoice processing, journal entries, and assisting with accounting projects. Ultimately, the successful Accounting Assistant will assist with providing thorough accounting and administrative support to the finance team.</p><p> </p><p><strong>Primary Responsibilities</strong></p><ul><li>Process all Accounts Receivable invoices for the organization.</li><li>Apply cash payments and process all cash receipts for each company, ensuring accurate general ledger entries.</li><li>Record credit card payments across all entities.</li><li>Reconcile bank statements for all companies.</li><li>Maintain and update cash spreadsheets for all companies.</li><li> Process Accounts Payable invoices from vendors for each entity.</li><li>Review and process employee expense reports.</li><li>Prepare and issue Accounts Payable checks for all companies.</li><li> Organize and file matched invoices and expense reports.</li></ul><p><br></p>
We are looking for a dedicated Assistant Property Manager to support the daily operations of a residential community in Reading, Pennsylvania. This role involves managing resident relations, ensuring compliance with housing programs, and maintaining occupancy standards. The ideal candidate will be detail-oriented, customer-focused, and capable of handling a variety of responsibilities to maintain the smooth functioning of the property.<br><br>Responsibilities:<br>• Process rent collections, post payments, and enforce policies related to overdue payments.<br>• Handle leasing activities, including managing waitlists, conducting tours with potential tenants, and processing applications to meet compliance requirements.<br>• Coordinate move-ins by preparing vacant units, conducting inspections, and delivering orientations for new residents.<br>• Maintain compliance with housing programs by overseeing annual recertifications and ensuring all documentation is accurate.<br>• Prepare for audits and inspections by organizing property files, binders, and office records.<br>• Address resident concerns and complaints promptly, fostering a positive community environment.<br>• Support the Property Manager in financial and physical property management tasks when needed.<br>• Manage communication with residents, including distributing recertification notices and responding to inquiries.<br>• Conduct periodic unit inspections and assist with annual reviews to ensure property standards are met.<br>• Step in to perform Property Manager duties during their absence.
<p>Our client is seeking dedicated Legal Assistant to join a rockstar team in Wilmington, Delaware. This role offers an excellent opportunity to support attorneys and clients in a collaborative and fast-paced environment. The ideal candidate will possess strong organizational skills, a proactive mindset, and the ability to efficiently handle multiple priorities while maintaining professionalism. A terrific opportunity to join an international law firm operating at the highest caliber. </p><p><br></p><p>If you are interested in being considered immediately, please reach out to Kevin Ross at Robert Half in Philadelphia. </p><p><br></p><p>Responsibilities:</p><p>• Prepare, revise, and finalize legal documents, correspondence, and case-related materials with accuracy and attention to detail.</p><p>• Organize and maintain both physical and electronic legal files to ensure accessibility and accuracy.</p><p>• Manage case-related tasks such as updating databases, tracking documentation, and coordinating the delivery of executed materials.</p><p>• Serve as a liaison between attorneys, clients, opposing counsel, and courts, ensuring clear communication and professionalism.</p><p>• Handle administrative responsibilities including attorney time tracking, expense reporting, and travel arrangements.</p><p>• Collaborate with paralegals, coordinators, and other team members to provide comprehensive legal support.</p><p>• Assist with overflow work and special projects, applying problem-solving skills and adaptability.</p><p>• Utilize e-filing systems and calendaring tools to manage deadlines and ensure compliance.</p><p>• Format and edit documents for consistency and adherence to firm standards.</p>
<p>We are looking for a dedicated Human Resources (HR) Assistant to join our team in Bridgeton, New Jersey. This long-term contract position offers an exciting opportunity to support various HR functions, including recruitment, onboarding, and employee relations. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Assist with recruitment efforts, including coordinating interviews and managing candidate communications.</p><p>• Support the onboarding process by preparing new employee packets and ensuring all documentation is completed accurately.</p><p>• Respond to employee inquiries regarding HR policies, procedures, and technical requests.</p><p>• Facilitate the creation and distribution of employee identification badges.</p><p>• Utilize HR systems such as Kronos, Outlook, Teams, and Excel to manage administrative tasks efficiently.</p><p>• Maintain accurate employee records and ensure compliance with company policies.</p><p>• Collaborate with HR leadership to address employee relations matters and provide support where needed.</p><p>• Assist with background checks and other pre-employment procedures.</p><p>• Generate reports and analyze data to support HR operations.</p><p>• Provide bilingual support, if applicable, to enhance communication across diverse teams.</p>
We are looking for an experienced Administrative Coordinator to join our team on a contract basis in Princeton, New Jersey. In this role, you will play a key part in maintaining donor records, supporting communication workflows, and ensuring data accuracy while collaborating with various teams to meet organizational goals. This position offers an excellent opportunity to contribute to meaningful projects in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Update and maintain donor records, ensuring all constituent information is accurate and confidential.<br>• Conduct regular audits of the donor database to uphold data quality and reliability.<br>• Prepare, review, and send donor acknowledgment letters, pledge reminders, and other communications.<br>• Collaborate with team members to create targeted mailing lists and data exports for outreach and events.<br>• Act as a backup for gift entry tasks and assist with special projects as assigned by leadership.<br>• Generate routine and customized reports for internal teams and leadership, supporting reporting needs for audits and year-end processes.<br>• Coordinate workflows related to donor communications, ensuring timely follow-up and strategic engagement.<br>• Work closely with staff to meet deadlines and support organizational communication strategies.
Position Summary:<br>We are seeking an experienced and detail-oriented Real Estate Paralegal/Legal Assistant to support our legal team with a variety of tasks related to real estate transactions (residential, commercial and REO). The ideal candidate will have an understanding of real estate law, title and survey review, loan documentation, and closing coordination. This position requires excellent organizational skills, the ability to manage multiple priorities, and strong communication with clients, lenders, and title companies. Candidate also willing to work on REO real estate sale transaction and Deed-in-Lieu for busy law firm creditor rights department. Primarily transactions will be in New Jersey, New York and Pennsylvania but from time to time there will be transaction throughout the country.<br> <br>Key Responsibilities:<br>• Assist attorneys in handling all aspects of real estate transactions from inception to closing.<br>• Prepare, review, and organize real estate documents including purchase agreements, leases, easements, and deeds.<br>• Conduct and review title and survey analysis; identify and resolve title and survey issues.<br>• Coordinate due diligence, including zoning, environmental, and corporate document reviews.<br>• Draft and manage closing checklists; track deadlines and documentation for real estate and lending transactions.<br>• Order, review, and summarize UCC, judgment, and lien searches.<br>• Assist in preparing loan closing documents, including promissory notes, mortgages/deeds of trust, and security agreements.<br>• Coordinate and/or attend closings; prepare closing binders and post-closing documentation.<br>• Communicate with clients, lenders, title companies, and opposing counsel to facilitate transaction closings.<br>• Maintain electronic and physical file organization in accordance with firm policies.<br> <br>Qualifications:<br>• Associate or bachelor’s degree a plus; Paralegal certificate from an ABA-approved program preferred.<br>• 3+ years of experience as a paralegal in real estate, banking and/or creditor rights/bankruptcy.<br>• Strong knowledge of real estate and loan closing processes.<br>• Familiarity with ALTA/NSPS land title surveys, title commitments, and endorsements.<br>• Proficiency in Microsoft Office Suite; experience with legal practice management software is a plus.<br>• Excellent communication, organizational, and time-management skills.<br>• Ability to work independently and collaboratively under tight deadlines.<br> <br>Preferred Skills:<br>• Experience with real estate closing or representation of lenders in commercial real estate closings.<br>• Familiarity with local/state filing requirements and electronic recording systems.<br>• Notary Public certification a plus.
<p>Are you passionate about creating an organized and efficient work environment? Robert Half is seeking a detail-oriented Office Clerk to join a local and growing administrative team. This role offers a dynamic workspace within a collaborative team that values accuracy and a positive attitude.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of clerical and administrative tasks, including handling incoming and outgoing correspondence</li><li>Maintain records, files, and databases, both digital and paper</li><li>Assist with data entry, document preparation, and scanning</li><li>Support scheduling meetings and appointments</li><li>Answer and direct phone inquiries in a professional manner</li><li>Provide exceptional customer service to internal and external stakeholders</li><li>Operate office equipment (copiers, fax machines, etc.) and order supplies as needed</li></ul><p><br></p>
<p>We are looking for a dedicated Bankruptcy Paralegal to join our law firm client's respected legal team in Wilmington, Delaware. In this role, you will provide essential administrative and legal support to the Bankruptcy department, ensuring smooth operations and high-quality service delivery. This position requires working on-site Monday through Friday, offering a competitive salary and benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the Bankruptcy department, ensuring deadlines are met and objectives are achieved.</p><p>• Maintain and update attorney calendars, paying special attention to court dates and case-related deadlines.</p><p>• Prepare routine court documents such as pleadings and engagement letters for attorney review and approval.</p><p>• Manage the opening of new cases and the closure of files as directed by attorneys.</p><p>• Communicate effectively with courtroom staff, including deputies, judicial assistants, and law clerks, in bankruptcy, state, and federal district courts.</p><p>• Handle electronic filing in Chancery Court, Bankruptcy Court, and District Court.</p><p>• Collaborate with attorneys and other team members to streamline legal processes and enhance efficiency.</p><p>• Ensure that all documentation is accurate, organized, and compliant with court requirements.</p>
