<p>We are looking for a Front Desk Coordinator to join our team in Kent, Washington. This is a contract position requiring someone with excellent interpersonal skills and a proactive approach to administrative tasks. The ideal candidate will serve as the first point of contact for visitors and provide essential support to various departments, ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, vendors, and walk-ins with a detail-oriented and friendly demeanor.</p><p>• Manage incoming calls using a multi-line phone system, ensuring prompt and accurate communication.</p><p>• Provide administrative support to the project management team, including mail distribution, supply ordering, and assembling project binders.</p><p>• Coordinate and help organize company events such as employee appreciation days and annual picnics.</p><p>• Perform purchase order entry for project managers and other departments, with training provided if needed.</p><p>• Utilize software tools like Spectrum and Sage to support administrative workflows.</p><p>• Maintain the front desk area, acting as a gatekeeper and ensuring a welcoming environment.</p><p>• Collaborate with accounting and project management teams located in different parts of the building.</p><p>• Perform audits using project management software auditing and working through discrepencies found</p><p>• Filter communication from Foremen, record, track and summerize needs</p><p>• Track activites in Excel</p><p>• Demonstrate flexibility by assisting with additional clerical tasks as required.</p><p>• Support and collaborate with other offices covering phones during breaks and absences</p>
We are looking for an organized and proactive Front Desk Coordinator to join our team on a contract basis in Seattle, Washington. This position plays a crucial role in maintaining the smooth operation of office functions while providing excellent support to both staff and visitors. Ideal candidates will thrive in a dynamic environment and demonstrate strong multitasking abilities.<br><br>Responsibilities:<br>• Manage incoming mail by sorting, opening, and distributing it, as well as preparing outgoing mail and packages.<br>• Ensure office refrigerators are stocked with supplies, replenishing items from storage as needed.<br>• Handle deliveries, including faxes, FedEx packages, and other courier services, ensuring timely distribution.<br>• Operate and unload the office dishwasher on a regular basis to maintain a clean kitchen space.<br>• Keep office and lobby plants watered and healthy.<br>• Monitor and restock restroom supplies to ensure availability for employees and visitors.<br>• Provide backup support for the Executive Assistant, including preparing beverages and welcoming guests in their absence.<br>• Assist with basic HR tasks such as scanning documents and filing projects as assigned.
We are looking for a detail-oriented Office Coordinator to provide essential administrative and human resources support for our team in Shelton, Washington. This contract position involves managing a variety of tasks related to personnel records, compliance monitoring, and onboarding processes. The ideal candidate will excel at maintaining organization and ensuring smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Perform administrative tasks to support day-to-day office operations, including data entry and maintaining personnel files.<br>• Track and manage medical credentials, licenses, and certifications for staff to ensure compliance.<br>• Coordinate new employee onboarding processes, including orientation, handbook distribution, and tracking onboarding paperwork.<br>• Facilitate communication with the corporate talent acquisition team and oversee I-9 compliance, badge issuance, and system access setup.<br>• Order office supplies and snacks to maintain a well-stocked and organized workspace.<br>• Conduct audits to monitor compliance and ensure proper documentation for training and certifications.<br>• Assist in safety-related activities such as organizing meetings, training sessions, and drills, as well as maintaining safety binders.<br>• Prepare meeting agendas, correspondence, and minutes to support departmental and leadership initiatives.<br>• Provide backup support for receptionist or other administrative roles as needed.<br>• Address maintenance requests and coordinate related activities to ensure a safe and functional office environment.
<p><br></p><p><br></p><p>Responsibilities:</p><p>• Greet and check in visitors, ensuring they are registered and follow established site protocols.</p><p>• Issue visitor badges using the designated system to maintain organized and secure access.</p><p>• Provide information and assistance to guests, answering questions or directing them as needed.</p><p>• Perform administrative tasks such as data entry, record keeping, and maintaining visitor activity logs.</p><p>• Answer incoming calls in a courteous and detail-oriented manner, directing them to the appropriate personnel.</p><p>• Maintain a detail-oriented demeanor while representing the company at the front desk.</p><p>• Coordinate meeting room setups and assist with scheduling as required.</p><p>• Ensure compliance with security protocols and procedures for all visitors.</p><p>• Collaborate with team members to ensure smooth front desk operations.</p><p>• Support additional office tasks as needed to contribute to overall efficiency.</p>
<p>We are looking for a detail-oriented Receptionist to join our team in Bellevue, Washington. This is a fully onsite contract position with the potential for growth in the future. The selected candidate will play a vital role in creating a welcoming and detail-oriented environment for employees, guests, and vendors. Strong administrative skills and a customer-facing approach are essential to excel in this role.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist employees, visitors, candidates, and vendors upon arrival, ensuring a positive first impression.</p><p>• Maintain the reception and lobby areas to ensure they are clean, organized, and aligned with company standards.</p><p>• Manage visitor check-ins using a visitor management system and uphold security protocols.</p><p>• Issue and collect building badges while maintaining accurate records.</p><p>• Provide clear and courteous communication to employees, vendors, and external partners.</p><p>• Perform administrative tasks such as filing, updating spreadsheets, and light data entry.</p><p>• Coordinate workplace needs by reporting maintenance and cleaning requests through designated systems.</p><p>• Assist with mailroom operations, including handling deliveries, packages, and courier drop-offs.</p><p>• Collaborate with facilities management and teammates to support daily office operations.</p><p>• Relay messages accurately to the appropriate team members and departments.</p>
We are looking for a skilled Administrative Assistant to join our team in Shoreline, Washington. In this contract position, you will play a vital role in ensuring smooth office operations by handling administrative tasks with efficiency and professionalism. The ideal candidate has a strong background in administrative support and thrives in a fast-paced, detail-oriented environment.<br><br>Responsibilities:<br>• Manage inbound calls and direct them to the appropriate departments or individuals.<br>• Perform receptionist duties, including greeting visitors and managing front desk operations.<br>• Enter and update data accurately into systems while adhering to confidentiality standards.<br>• Provide administrative office support to ensure daily operations run smoothly.<br>• Maintain compliance with HIPAA regulations when handling sensitive information.<br>• Organize and maintain files, records, and documentation to ensure accessibility.<br>• Assist with scheduling appointments and coordinating meetings for staff.<br>• Monitor and order office supplies to maintain inventory levels.<br>• Collaborate with team members to support various administrative projects as needed.
• Run the daily office operations for our Seattle, WA location.<br>• Ensure the office workspace and common areas are clean, safe, and organized.<br>• Greet visitors with warm hospitality and complete the guest registration process.<br>• Receive mail, package shipments, and deliveries and distribute mail to their respective recipients.<br>• Answer the main office phone line.<br>• Order and keep drinks, snacks, and office supplies well-stocked.<br>• Coordinate with building management and vendors on facilities and maintenance issues.<br>• Coordinate several internal operational systems including keycards for employees, parking, and all facilities.<br>• Host candidates during in office interviews and customers or partners for tours, ensuring a great experience.<br>• Participate in planning and attend company local events for the holidays and quarterly events.<br>• Ensure all white boards are cleared at the end of every shift.<br>• Coordinate catering as required (ordering, set up, and take down).<br>• Evaluate potential new vendors and office improvements to ensure a clean, safe, and organized office for employees.<br>• Create and maintain office reference material inclusive of visitor processes and ensure adherence to guidelines.<br>• Position requires the ability to stand, squat, reach, and lift up to 50lbs.<br>• Other job-related duties as assigned.<br>Administrative Assistant,Administrative Assistance,Answering Inbound Calls,Administrative Office,Data Ent
<p>We are looking for an experienced Administrative Assistant to support a high-level team in Snoqualmie, Washington. This Contract position requires a detail-oriented individual who excels at managing schedules, coordinating travel, and ensuring the seamless execution of administrative tasks. The ideal candidate will have strong organizational skills and the ability to work efficiently in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage and organize executive calendars to ensure all meetings and appointments are scheduled appropriately.</p><p>• Prepare and oversee travel itineraries to ensure smooth transitions between engagements.</p><p>• Facilitate executive meetings by organizing agendas, taking minutes, and ensuring follow-up actions are implemented.</p><p>• Provide high-level administrative support, including handling correspondence and preparing reports.</p><p>• Maintain and update databases with accurate and timely information.</p><p>• Schedule and coordinate meetings with internal teams and external stakeholders.</p><p>• Monitor deadlines and ensure all tasks are completed on time.</p><p>• Act as a liaison between executives and other departments to streamline communication and processes.</p><p>• Handle confidential information with discretion and professionalism.</p>
<p>We are seeking an Administrative Assistant to provide vital support to our tax team within a fast-paced professional services setting. This role is critical to the smooth operation of our team’s day-to-day activities.</p><p><br></p><p>This role is hybrid, with the expectation of being in the office during tax season, but mostly remote otherwise.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage a shared mailbox: addressing questions, routing messages, and maintaining an organized folder structure.</li><li>Act as a backup for essential systems including accounting applications, client relationship management (CRM) tools, and various tax portals.</li><li>Receive and process incoming tax documents delivered by mail, email, or through online portals; maintain an organized filing system for rapid retrieval.</li><li>Regularly liaise with team members to support daily operations and ensure deadlines and compliance standards are met.</li><li>Maintain strict confidentiality of sensitive financial and client information.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Kirkland, Washington. In this role, you will provide essential support to ensure smooth daily operations, including managing communications and organizing critical documents. This position requires excellent organizational skills and proficiency in administrative tools and software.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, offering assistance and directing inquiries as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Manage both paper and electronic filing systems to ensure easy access to important documents.<br>• Process incoming and outgoing mail efficiently and accurately.<br>• Scan and organize documents using Adobe Acrobat and other tools.<br>• Utilize Microsoft Excel, Word, and Outlook to create, edit, and manage documents and communications.<br>• Support reception duties, including greeting visitors and maintaining a welcoming environment.<br>• Assist with general administrative tasks to support office operations.<br>• Ensure adherence to company policies and procedures while handling sensitive information.
We are looking for an experienced Senior Administrative Assistant to provide comprehensive support to executives and department leaders. This position is based in Shoreline, Washington, and involves managing a variety of tasks to ensure smooth operations within the organization. The role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Manage executives’ and department leaders’ calendars, coordinating schedules, meetings, and appointments effectively.<br>• Arrange travel plans and itineraries, ensuring all logistics are seamless and accurately handled.<br>• Prepare and refine reports, presentations, and correspondence to uphold high standards for accuracy and thoroughness.<br>• Maintain organized and up-to-date records, filing systems, and databases, generating reports as necessary.<br>• Serve as a point of contact for inquiries, providing accurate information and directing stakeholders appropriately.<br>• Track budgets, reconcile expenses, and prepare financial documentation to support department operations.<br>• Coordinate departmental activities, special projects, and meetings, ensuring deadlines are consistently met.<br>• Monitor office supplies inventory, process orders, and manage vendor communications.<br>• Support onboarding processes and assist with coordinating staff hired on a short-term basis or volunteers as required.<br>• Handle confidential information responsibly, adhering to organizational policies and maintaining discretion.
