<p>We are seeking a friendly and organized Receptionist to join our healthcare team in Honolulu. Join our medical office and be the welcoming first point of contact for patients and staff in Honolulu. This is an onsite position with a preference for Hawaii residents due to in-person work and interview requirements. If interested in this opportunity, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist patients, visitors, and staff with professionalism and courtesy.</li><li>Answer and direct phone calls, manage inquiries, and handle appointment scheduling.</li><li>Maintain the cleanliness and organization of the reception area.</li><li>Process patient forms, verify insurance information, and update records as needed.</li><li>Support office administration, including filing, data entry, and handling correspondence.</li><li>Communicate effectively with medical staff and provide accurate information to patients and visitors.</li><li>Maintain patient confidentiality and adhere to HIPAA guidelines.</li></ul>
<p>We are looking for a detail-oriented and friendly <strong><em>Receptionist </em></strong>to join our team in Honolulu, Hawaii. In this contract position, you will serve as the first point of contact for visitors and callers, ensuring excellent customer service and smooth day-to-day operations. This role requires strong organizational skills and the ability to handle multiple tasks efficiently. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. If interested please call us at <strong>808-531-0800.</strong></p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors in a courteous and detail-oriented manner.</p><p>• Answer and direct incoming phone calls promptly and accurately.</p><p>• Respond to inquiries from clients and visitors, providing helpful information.</p><p>• Manage the reception area to ensure it is tidy and welcoming.</p><p>• Coordinate mail distribution and handle basic administrative tasks.</p><p>• Maintain accurate records of visitor logs and appointments.</p><p>• Provide support to other departments as needed with clerical duties.</p><p>• Ensure excellent customer service is consistently delivered to clients and guests.</p>
<p>We are looking for a personable and organized Front Desk Coordinator to serve as the first point of contact for guests at a leading hospitality property in Honolulu. This position is onsite, with preference given to Hawaii residents due to in-person work and interview requirements. If you are interested in this opportunity, please call 808-531-0800. Join our team and be the welcoming face of a trusted name in Honolulu hospitality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist guests and visitors, providing outstanding customer service and ensuring a positive first impression.</li><li>Answer phones, manage reservations, and handle guest inquiries in a prompt and professional manner.</li><li>Oversee check-in and check-out processes, ensuring accuracy and efficiency.</li><li>Maintain reception area and lobby, ensuring tidiness and creating a welcoming environment.</li><li>Coordinate with housekeeping, maintenance, and other departments to address guest needs and resolve issues quickly.</li><li>Process payments, issue receipts, and manage billing as required.</li><li>Support front office administration, including filing, updating guest records, and preparing reports.</li></ul><p><br></p>
<p>We are looking for a detail-oriented <strong><em>Office Assistant</em></strong> to join our team on a contract basis in Honolulu, Hawaii. In this role, you will provide essential administrative support, ensuring smooth office operations and delivering excellent customer service. This position is ideal for someone with a strong aptitude for multitasking and a proactive approach to problem-solving. To apply for this role, please call us at <strong>808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and address inquiries in a courteous and efficient manner.</p><p>• Handle a variety of clerical tasks, including filing, data entry, and maintaining accurate records.</p><p>• Provide exceptional customer service by assisting clients and colleagues with their needs.</p><p>• Manage email correspondence, ensuring timely and clear communication.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents and spreadsheets.</p><p>• Support the administration of applications and internal systems as required.</p><p>• Coordinate office activities and assist with scheduling tasks to maintain efficiency.</p><p>• Troubleshoot minor issues and escalate concerns to the appropriate team members when needed.</p>
<p>Join our team as an Administrative Assistant supporting a leading healthcare organization in Honolulu. This is an onsite role, and, due to in-person requirements, preference will be given to Hawaii residents. Please call <strong>808-531-0800</strong> to apply and take the next step toward an impactful role in the healthcare industry. </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide essential administrative and clerical support, including managing phone inquiries, scheduling appointments, handling correspondence, and preparing patient or internal documentation.</li><li>Greet and assist patients, staff, and visitors with exceptional professionalism and customer service.</li><li>Coordinate meetings, maintain calendars for healthcare professionals, and organize internal or external events.</li><li>Ensure the accurate maintenance of confidential medical records and compliance with HIPAA regulations.</li><li>Support office operations by ordering supplies, tracking inventory, and liaising with vendors.</li><li>Assist with reports, billing, and other routine healthcare administration tasks.</li><li>Work collaboratively with medical and administrative staff to support patient care and operational efficiency. </li></ul><p><br></p>
<p>We are seeking an experienced Executive Assistant to support senior leadership in a prominent Honolulu law firm. This onsite position requires strong organizational, communication, and confidentiality skills. Due to onsite duties and in-person interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800. Join our team and help drive operational excellence at a leading Honolulu law firm.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to attorneys and firm partners, including calendar management, travel coordination, and meeting scheduling.</li><li>Draft, review, and manage legal correspondence and confidential documents.</li><li>Prepare and organize materials for court proceedings, client meetings, and firm presentations.</li><li>Arrange and coordinate legal filings, ensuring compliance with court deadlines and procedures.</li><li>Screen and direct phone calls, emails, and visitors with professionalism and discretion.</li><li>Assist with billing, time entry, and expense reporting.</li><li>Liaise with clients, court personnel, and external partners on behalf of executive staff.</li><li>Uphold strict confidentiality regarding sensitive firm and client information.</li></ul><p><br></p>
<p>We are seeking a proactive and organized Project Assistant to support our team at a leading construction company in Honolulu. This is an onsite role and, due to in-person work and interview requirements, preference will be given to Hawaii residents. If you are interested in this opportunity, please call 808-531-0800.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist project managers and construction teams with administrative tasks such as project documentation, scheduling, and tracking progress.</li><li>Coordinate meetings, site visits, and communicate project updates to stakeholders.</li><li>Maintain project records, prepare reports, and ensure documentation is current and organized.</li><li>Support procurement processes, track supply deliveries, and liaise with vendors and subcontractors.</li><li>Help monitor construction timelines and assist with compliance to safety and quality standards.</li><li>Perform general office duties to support daily operations within the project team.</li></ul>
<p>We are looking for a <strong><em>Legal Assistant </em></strong>to join a law firm in Honolulu, Hawaii. This role requires a proactive individual with strong administrative abilities and excellent technical skills. Previous legal experience required. Proficiency in handling office tasks and technology are essential for success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the legal team, ensuring all tasks are completed efficiently and accurately.</p><p>• Manage schedules, including organizing meetings and maintaining calendars for attorneys and staff.</p><p>• Draft, format, and edit documents using Microsoft Word and Excel to ensure high-quality presentation.</p><p>• Maintain and organize files, both electronically and physically, for easy access and retrieval.</p><p>• Assist with data entry and ensure all records are updated and accurate.</p><p>• Coordinate communication between various departments and external parties to facilitate smooth operations.</p><p>• Handle incoming calls and correspondence with care and discretion.</p><p>• Support the team in preparing materials for meetings and presentations as needed.</p><p>• Perform general office duties, including ordering supplies and maintaining an organized workspace.</p>
<p><strong>Legal Secretary/Assistant Opportunity – Prestigious Law Firm </strong></p><p>Are you a detail-oriented professional with a passion for the legal field? Robert Half is currently recruiting for a Legal Secretary/Assistant on behalf of a well-respected law firm located in Honolulu. This dynamic role offers exposure to a variety of legal matters and the opportunity to support an esteemed partner or collaborate with several associates, depending on your experience. For more information, please contact <strong>Erica Huggins at 808.452.0256</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar and appointment management, scheduling meetings, and processing correspondence.</li><li>Draft, edit, and proofread legal documents such as pleadings, contracts, briefs, and other materials.</li><li>Organize and maintain legal documentation, both digital and physical, ensuring confidentiality and compliance with firm protocols.</li><li>Conduct research to support case preparation and court filings and compile relevant case documentation.</li><li>Serve as a liaison with clients, witnesses, and court personnel, representing the firm with professionalism and discretion.</li><li>Oversee billing processes: record billable hours, prepare invoices, and maintain accurate financial records.</li><li>Coordinate travel arrangements and accommodations for attorneys as needed.</li><li>Manage office supplies and interface with vendors to support smooth office operations.</li></ul>
<p>Join our dedicated academic team as an Administrative Assistant at a respected educational institution in Honolulu. Onsite attendance is essential; preference is given to Hawaii residents. Call 808-531-0800 to apply and support education in your community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide daily administrative support to faculty and academic staff, including answering calls, student inquiries, and scheduling.</li><li>Assist in event planning, classroom and exam scheduling, and campus-wide communications.</li><li>Manage student records, enrollment documents, and update learning management systems.</li><li>Liaise with parents, students, and external partners to support programs and events.</li><li>Assist with procurement of educational supplies and maintain inventory.</li><li>Prepare correspondence, reports, and newsletters on behalf of the school or department.</li><li>Support compliance with school policies and local education guidelines.</li></ul><p><br></p>
<p>We are offering a short-term contract employment opportunity for a <strong><em>Receptionist</em></strong> for a CPA firm located in Honolulu, Hawaii. As a <strong><em>Receptionist</em></strong>, you will be the first point of contact for our clients and will be responsible for providing customer service, managing our multi-line phone system, and handling data entry tasks.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Serving as the first point of contact for all customers and visitors, ensuring a positive and welcoming experience</p><p>• Managing a multi-line phone system, routing calls as necessary and answering customer inquiries</p><p>• Delivering top-notch customer service, resolving any issues promptly</p><p>• Undertaking data entry tasks, ensuring accuracy and efficiency in maintaining customer records</p><p>• Handling email correspondence with professionalism, responding to queries and forwarding messages as appropriate</p><p>• Overseeing mail processing duties, including receiving, sorting, and distributing incoming mail</p><p>• Utilizing Microsoft Word for various administrative tasks, from drafting correspondence to creating reports</p><p>• Ensuring the reception area is tidy and presentable, with all necessary stationery and material available.</p>
<p>We are seeking a detail-oriented Administrative Assistant to support operations at our thriving construction company in Honolulu. This is an onsite role, with a preference for candidates who reside in Hawaii due to in-person requirements. Call 808-531-0800 to become part of our growing team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers and site supervisors, including preparing reports, permits, and construction documentation.</li><li>Manage schedules, coordinate subcontractor meetings, and assist with logistics for job site activities.</li><li>Track purchase orders, invoices, and materials deliveries, working closely with vendors and suppliers.</li><li>Maintain organized electronic and paper files for multiple ongoing construction projects.</li><li>Support compliance efforts with safety protocols and regulatory paperwork.</li><li>Assist with basic accounting support, including timesheet collection and expense tracking.</li><li>Communicate professionally with clients, crew members, and external partners.</li></ul><p><br></p>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>We are seeking a highly organized and experienced Senior Administrative Assistant to support executive leadership and finance teams at a well-established financial services firm in Honolulu. This is an onsite position; preference will be given to Hawaii residents due to in-person interview and work requirements. If interested in this opportunity, please call 808-531-0800. Join our team and make an impact at a respected leader in Honolulu’s financial industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to senior management, including calendar management, preparing presentations, and coordinating travel arrangements.</li><li>Draft and manage confidential documents, reports, and executive correspondence.</li><li>Organize meetings, coordinate schedules, and facilitate company events.</li><li>Handle expense reporting, invoice processing, and assist with financial documentation.</li><li>Act as a liaison between executive leaders, staff, clients, and external partners.</li><li>Manage complex projects and deadlines with a high level of accuracy and efficiency.</li><li>Oversee office operations and mentor junior administrative staff as needed.</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative business support to the Founder and Managing Partner. This position requires high intellect, creative problem solving, attention to detail, and flexibility as well as the ability to manage multiple priorities in a fast-paced, dynamic environment. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><strong>To apply, please call Melissa Tree at 808.452.0254.</strong></p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Draft, edit, and proofread written presentations, marketing pieces, reports, and correspondence with a high degree of professionalism and accuracy.</li><li>Conduct online and market research related to investment opportunities, vendors, philanthropic interests, and other projects as assigned.</li><li>Maintain confidentiality and handle sensitive information with discretion.</li><li>Track tasks, follow up on pending items, and ensure deadlines are met.</li><li>Perform occasional personal assistance and special assignments as needed.</li></ul><p><br></p>
<p>We are in the logistics industry, situated in HONOLULU, Hawaii, and we're currently in search of a <strong><em>General Office Clerk/Customer Experience Specialist</em></strong>. in this dual-role position, you'll wear many hats, but your main responsibility will be to put our customers at the heart of everything you do. From answering inquiries and resolving issues to processing orders and gathering customer feedback, you’ll be to go-to person for our customers’ needs. Beyond customer service, you’ll also take on general office tasks, such as filing, data entry, liaising with different departments, and supporting office management. To apply, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Coordinate freight movements.</p><p>• Provide quotations to customers and overseas agents upon request.</p><p>• Prepare and process documentation including Interim Receipts, freight invoices, and freight labels.</p><p>• Handle customer invoicing and vendor invoice accruals.</p><p>• Provide timely updates to customers regarding shipment status.</p><p>• Coordinate with third-party trucking partners for pickups and deliveries.</p><p>• Prepare end-of-day documents for next day jobs.</p><p>• Collaborate with various internal teams on the movement of freight.</p>
<p>We are looking for a detail-oriented Administrative Clerk to join our team on a contract basis in Honolulu, Hawaii. In this role, you will be responsible for providing essential office support, including document preparation, mailing tasks, and file management. This is a contract two-month position, with the potential for extension based on performance and business needs. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize documents for mailing, including folding, stuffing envelopes, and bulk mailings.</p><p>• Operate office equipment such as photocopiers and scanners to process and digitize documents.</p><p>• Upload and manage documents on company websites or internal systems.</p><p>• Maintain and organize physical and digital files to ensure accessibility and accuracy.</p><p>• Assist with general administrative tasks to support office operations.</p><p>• Ensure timely distribution of mail and communications to relevant recipients.</p><p>• Verify accuracy and completeness of documents before processing.</p><p>• Collaborate with team members to streamline administrative workflows.</p><p>• Provide support in handling manifold and other specialized tasks as needed.</p>
