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11 results for Office Manager in Kapolei, HI

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 21 USD / Hourly
A mission-driven nonprofit organization is seeking an Office Assistant to provide administrative and clerical support to ensure smooth daily operations. This role is ideal for an organized and dependable professional who enjoys supporting a collaborative team environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling 808-531-0800, with preference given to candidates who currently reside in Hawaii. Responsibilities<ul><li>Answer and direct incoming phone calls and inquiries</li><li>Welcome visitors and assist with front desk operations</li><li>Perform data entry and maintain accurate records</li><li>Sort, distribute, and prepare outgoing mail</li><li>Assist with filing, scanning, and document management</li><li>Support scheduling and meeting coordination</li><li>Order and maintain office supplies</li><li>Provide general administrative support to staff and leadership</li></ul>
2026-08-29T00:00:00Z

Bookkeeper

Kaneohe, HI
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support daily financial operations and help maintain accurate records for the organization in Kaneohe, Hawaii. This role is ideal for someone who is comfortable managing payables, receivables, reconciliations, and routine accounting tasks while working with a high degree of accuracy. The successful candidate will play an important part in keeping financial information organized, current, and ready for month-end reporting. Hawaii residents are preferred due to onsite work requirements. Apply today by calling Noe Silva at 808.452.0264. Responsibilities:• Maintain complete and accurate financial records by posting transactions, updating ledgers, and verifying supporting documentation.• Process vendor invoices, prepare payments, and monitor outgoing funds to ensure accounts payable activities are handled on time.• Track incoming payments, apply receipts correctly, and follow up on outstanding balances to support accounts receivable operations.• Reconcile bank statements, internal records, and account balances to identify discrepancies and resolve issues promptly.• Assist with month-end closing activities by reviewing entries, organizing financial data, and preparing reports for review.• Enter financial and payroll-related data into accounting systems with a strong focus on accuracy and consistency.• Use QuickBooks and Microsoft Excel to manage records, generate reports, and analyze routine financial information.• Support accounting updates or workflow changes, including adjustments tied to financial system processes, as needed.
2026-09-17T00:00:00Z

Bookkeeper

Honolulu, HI
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a skilled and detail-oriented Bookkeeper to join a reputable property management company in Honolulu, Hawaii. The ideal candidate will bring expertise in financial record-keeping and a strong understanding of accounting practices to support the company’s operations. This role involves managing financial transactions, preparing reports, and maintaining accurate records to ensure smooth financial operations. To apply for this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Handle full-charge bookkeeping tasks, including overseeing all financial transactions and maintaining the general ledger.• Prepare and maintain accurate monthly financial statements for management review.• Manage accounts payable (AP) and accounts receivable (AR) processes, ensuring timely and accurate processing.• Oversee cash disbursements and receipts, including inputting all financial data into accounting software.• Reconcile bank statements and ensure all financial records are up-to-date and accurate.• Utilize Sage Timberline software to process and track financial transactions.• Collaborate with team members to improve accounting processes and ensure compliance with company policies.• Provide financial reports and support for audits or other financial reviews, as needed.• Monitor and manage cash flow to ensure proper allocation of funds.• Maintain organized records and documentation to support financial activities.
2026-08-26T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support quality-focused administrative operations in Honolulu, Hawaii. This contract opportunity is ideal for someone who enjoys keeping documentation organized, coordinating committee support, and ensuring records are accurate and up to date. The person in this role will contribute to policy and document workflows while providing dependable day-to-day assistance to the Quality Management team in an organized office environment. To apply for this role, please call us at 808-531-0800. Due to onsite requirements, preference will be given to Hawaii residents. Responsibilities:• Support the Quality Management department with daily administrative coordination and general office activities.• Help organize accreditation and quality-related materials, ensuring documentation is complete, current, and accessible.• Assist with routing, tracking, and maintaining policies, procedures, and related documents through internal review and approval processes.• Prepare meeting records by transcribing notes, formatting minutes, and distributing finalized documentation as needed.• Maintain electronic and spreadsheet-based records through accurate data entry, updates, and routine verification of information.• Monitor and help manage inventories of printed materials and promotional supplies used across departments.• Provide courteous internal and external support by responding to inquiries and handling general administrative requests.• Contribute to special projects and departmental tasks while meeting deadlines and maintaining attention to detail.
2026-09-16T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 25 USD / Hourly
A growing healthcare organization is seeking a detail-oriented Administrative Assistant to support daily office operations and provide exceptional customer service. This role plays a key part in maintaining efficient administrative processes, coordinating schedules, and serving as the first point of contact for patients, vendors, and visitors. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Candidates currently residing in Hawaii are encouraged to apply by calling us at 808-531-0800. Responsibilities<ul><li>Answer and direct incoming calls on a multi-line phone system</li><li>Greet visitors, patients, and vendors in a professional manner</li><li>Manage calendars, schedules, and appointments</li><li>Draft correspondence, reports, and other documents</li><li>Maintain accurate records and filing systems</li><li>Coordinate meetings and prepare meeting materials</li><li>Process incoming mail and distribute correspondence</li><li>Support office operations and special projects as assigned</li></ul>
2026-08-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a hotel-based team in Honolulu, Hawaii. This is a Contract position suited for someone who can manage front-desk coordination, maintain accurate records, and provide responsive administrative support in a fast-paced environment. The ideal candidate is organized, detail oriented, and comfortable handling communication, scheduling, and general office tasks with accuracy and discretion. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800. Responsibilities:• Manage incoming phone calls and direct inquiries to the appropriate team members in a courteous and efficient manner.• Coordinate calendars, arrange appointments, and help keep schedules organized for staff and department activities.• Perform a range of administrative support tasks to ensure smooth day-to-day office operations.• Enter, update, and maintain information in internal records and databases with a strong focus on accuracy.• Welcome visitors and assist with front-desk coverage while providing courteous receptionist support.• Prepare, organize, and distribute routine documents, correspondence, and office materials as needed.• Monitor administrative workflows and provide general clerical assistance to help the team stay on track.
2026-09-16T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
25 - 26 USD / Hourly
A growing professional services company is seeking a detail-oriented Administrative Assistant to support daily office operations. This role requires strong organizational skills, excellent customer service, and the ability to manage multiple priorities in a fast-paced environment. Hawaii residents are preferred due to onsite work requirements. Apply today by calling 808-531-8056. Responsibilities<ul><li>Answer and direct incoming phone calls professionally</li><li>Greet visitors and provide exceptional customer service</li><li>Manage calendars, schedules, and meeting coordination</li><li>Prepare correspondence, reports, and other business documents</li><li>Maintain filing systems and office records</li><li>Order office supplies and coordinate vendor services</li><li>Assist with data entry and database maintenance</li><li>Support various administrative projects as assigned</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
24 - 26 USD / Hourly
A reputable property management company is seeking an Administrative Assistant to support office operations, tenant communications, and administrative functions. The ideal candidate is organized, professional, and enjoys working in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Candidates currently residing in Hawaii are encouraged to apply. If interested in this role, please call us at 808-531-0800. Responsibilities<ul><li>Answer and route incoming phone calls from tenants, vendors, and clients</li><li>Assist with scheduling inspections, meetings, and appointments</li><li>Prepare, update, and maintain property records and documentation</li><li>Process correspondence, reports, and work orders</li><li>Monitor and distribute incoming mail and emails</li><li>Provide administrative support to the property management team</li><li>Assist with data entry and document management</li><li>Maintain organized files and records</li></ul>
2026-08-29T00:00:00Z

Accounting Manager

Honolulu, HI
remote
Permanent / Full Time
67000 - 80000 USD / Yearly
We are looking for a bilingual Japanese and English Accounting Manager to oversee core finance operations for a group of Hawaii-based entities in Honolulu, Hawaii. This remote role will guide accounting, reporting, compliance, budgeting, and financial review activities while partnering with local leadership and regional headquarters to support sound business decisions. The position is well suited to a hands-on leader who can balance operational accuracy with strategic insight in a service-driven environment. Responsibilities: • Direct the monthly, quarterly, and annual close cycle, ensuring timely completion of ledgers, supporting schedules, and financial records. • Manage day-to-day accounting activities across multiple entities, including reconciliations, journal posting review, fixed asset tracking, and intercompany accounting. • Produce and examine financial statements, management summaries, and variance analyses to highlight trends, performance drivers, and areas requiring attention. • Coordinate audit preparation, tax-related support, and statutory reporting while maintaining adherence to company standards and applicable U.S. accounting requirements. • Strengthen internal controls, refine accounting workflows, and monitor compliance practices to protect the accuracy and integrity of financial data. • Support budgeting, forecasting, and financial modeling efforts that inform operational planning, investment decisions, and resource allocation. • Oversee cash activity for the Hawaii group, including liquidity planning, cash projections, banking coordination, and movement of funds between entities when needed. • Advise management and regional stakeholders on financial results, business risks, cost management opportunities, and actions to improve overall performance. • Lead, mentor, and develop the finance and accounting team through coaching, performance feedback, hiring support, and clear goal setting. • Contribute to evaluations of contracts, operational initiatives, and growth opportunities, and participate in occasional business travel as needed.
2026-08-27T00:00:00Z

Finance Manager

Honolulu, HI
onsite
Temporary / Contract
45 - 63 USD / Hourly
We are looking for a Finance Manager to support non-profit focused accounting function in Honolulu, Hawaii. This Contract position is ideal for someone in finance who can balance strategic planning with hands-on oversight of daily accounting activities. The role will lead core financial processes, provide accurate reporting, and help guide a high-performing team in a fast-paced environment. Hawaii residents are preferred due to onsite work requirements. Hawaii residents are preferred due to onsite work requirements. Apply today by calling 808-531-8056. Responsibilities:• Lead the preparation of operating budgets and financial forecasts to support business planning and decision-making.• Manage monthly and annual closing activities, ensuring financial results are accurate, timely, and well-documented.• Develop and maintain financial models, reports, and statements that provide insight into organizational performance.• Oversee daily accounting functions across accounts payable, accounts receivable, fixed assets, and the general ledger.• Coordinate with external vendors to address billing matters, payment issues, and account-related questions.• Perform and review bank reconciliations to confirm accuracy and resolve discrepancies promptly.• Supervise and support accounting staff, setting priorities and promoting accountability within the team.• Assist with audit preparation and maintain financial records in compliance with internal standards and reporting requirements.
2026-09-10T00:00:00Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27 - 28 USD / Hourly
A well-established financial services firm is seeking a polished Executive Assistant to provide high-level administrative support to senior leadership. This position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a dynamic environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Candidates currently residing in Hawaii are encouraged to apply. Call us today, at 808-531-0800! Responsibilities<ul><li>Answer and manage incoming executive office phone calls</li><li>Coordinate and maintain complex executive calendars</li><li>Arrange meetings, travel accommodations, and itineraries</li><li>Prepare presentations, reports, and executive correspondence</li><li>Screen communications and prioritize requests</li><li>Organize confidential documents and records</li><li>Assist with meeting preparation, agendas, and follow-up actions</li><li>Support special projects and strategic initiatives</li></ul>
2026-08-29T00:00:00Z