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16 results for Records Specialist in Indianapolis, IN

Accounts Payable Specialist

Indianapolis, IN
onsite
Temporary to Hire
22.00 - 24.00 USD / Hourly
Accounts Payable Specialist (Contract-to-Hire) 📍 Location: North of Downtown Indianapolis, IN🕒 Schedule: Monday-Friday, 8:30 AM-5:00 PM (100% Onsite) A well-established nonprofit organization is seeking an Accounts Payable Specialist to join their team on a contract-to-hire basis. This role is ideal for someone who enjoys working in a mission-driven environment and has a strong background in invoice processing, vendor management, and maintaining accurate financial records. Responsibilities<ul><li>Process high-volume accounts payable invoices accurately and timely</li><li>Match invoices to purchase orders and supporting documentation</li><li>Review and verify expense coding and account allocations</li><li>Prepare and process weekly payment runs, including checks and electronic payments</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Respond to vendor inquiries and maintain positive vendor relationships</li><li>Assist with month-end close activities related to accounts payable</li><li>Maintain organized financial records and documentation</li><li>Support the accounting team with special projects as needed</li></ul>Why Consider This Opportunity?✅ Opportunity to join a respected nonprofit making a positive impact in the community✅ Contract-to-hire position with long-term career potential✅ Collaborative and supportive team environment✅ Stable Monday-Friday schedule with consistent hours✅ Gain valuable experience within a mission-focused organization Apply Today!If you're looking for an opportunity where your accounting skills can support a meaningful mission while offering long-term career growth, we'd love to hear from you. Apply today and take the next step in your career!
2026-09-16T21:58:43Z

Payroll Specialist

Indianapolis, IN
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a Payroll Specialist to support accurate and timely payroll operations for a large, multi-location workforce in Indianapolis, Indiana. This role is responsible for managing recurring payroll cycles, reviewing employee data changes, and ensuring reporting is completed after each pay run. The ideal candidate is responsive, detail-oriented, and confident handling payroll questions from both employees and leadership. Responsibilities: • Administer biweekly payroll processing and additional off-cycle payments for a workforce of over 1,000 employees, ensuring each run is completed accurately and on schedule. • Complete post-payroll reporting after each transmission and confirm required payroll records are properly prepared and shared. • Deliver payroll reports to leaders across multiple store locations to support visibility into pay activity and related updates. • Coordinate with management on a regular basis to address timekeeping issues, missed entries, and outstanding time-off approvals before payroll deadlines. • Create payroll-related reports for executive leadership, general managers, and accounting stakeholders to support business oversight and decision-making. • Review and validate new employee setup information in the payroll system to help maintain accurate records from the start of employment. • Process employee separations in the payroll system and ensure final pay is handled in accordance with established procedures. • Respond promptly to payroll inquiries from employees and managers, researching discrepancies and resolving issues with professionalism and accuracy.
2026-09-08T15:08:48Z

Assistant Property Manager

Carmel, IN
remote
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for an organized Assistant Property Manager to support day-to-day administrative and operational functions for a property management team in Carmel, Indiana. This Long-term Contract position is ideal for someone who thrives in a fast-paced real estate environment, communicates professionally with tenants and vendors, and keeps records, reporting, and office processes running smoothly. The role combines office coordination, contract and invoice support, tenant service follow-up, and assistance with budgeting and routine property management administration. Responsibilities:• Coordinate meetings, appointments, and property-related events while helping keep team schedules organized and on track.• Prepare documentation for vendor bids, service agreements, and invoice processing, and support compliance with company policies and established procedures.• Review, code, and route invoices for approval, while assisting with check requests, expense documentation, and tenant bill-back items.• Maintain office readiness by monitoring supply levels, ordering needed materials, and supporting daily administrative functions.• Manage contract administration records, including certificates of insurance, renewal tracking, and organized filing for leases and vendor agreements.• Oversee purchase order and maintenance work order records, and compile regular status updates for open tenant service requests.• Build positive working relationships with tenants, clients, and internal teams by responding professionally to service needs and tracking follow-up activity.• Assist with monthly and quarterly reporting, meter readings, staff time processing, and preparation of information used for annual budgets.• Support general property management office operations by maintaining accurate files, handling correspondence, and protecting confidential information.
2026-09-01T13:38:43Z

Payroll Specialist

Indianapolis, IN
onsite
Temporary to Hire
31.35 - 36.30 USD / Hourly
We are looking for a Payroll Specialist to join a team in Indianapolis, Indiana on a contract-to-permanent basis. This role is ideal for someone who can manage payroll operations with accuracy, stay current on tax and union payroll requirements, and work confidently within ComputerEase. The position offers the opportunity to support end-to-end payroll processing while helping maintain compliance and dependable employee pay practices. Responsibilities: • Administer complete payroll cycles from initial data review through final processing and distribution. • Maintain accurate payroll records, validate timesheet and earnings information, and resolve discrepancies before payroll is finalized. • Process union payroll details with close attention to contract terms, deductions, and reporting obligations. • Prepare, review, and support payroll tax filings to help ensure compliance with applicable regulations and deadlines. • Use ComputerEase to enter, update, and reconcile payroll information across employee records and pay periods. • Respond to payroll-related questions from employees and internal stakeholders in a timely and thorough manner. • Partner with accounting and human resources teams to support audits, reporting needs, and payroll corrections when required.
2026-09-11T16:23:42Z

Sr. Accountant

Indianapolis, IN
remote
Temporary / Contract
- USD / Hourly
We are looking for an experienced Sr. Accountant to support a large PE backed client on the remote basis. This Long-term Contract opportunity is ideal for an accounting specialist who can strengthen financial operations, maintain accurate records, and contribute to timely reporting. The role will focus on core corporate accounting activities, including close processes, reconciliations, and financial statement support in a dynamic environment. Responsibilities:• Lead key activities within the monthly close cycle to ensure accurate and timely completion of accounting deliverables.• Prepare and post journal entries while maintaining the integrity of the general ledger.• Reconcile balance sheet accounts and investigate discrepancies to resolve outstanding issues promptly.• Perform bank reconciliations and validate cash-related transactions for completeness and accuracy.• Support the preparation of internal financial reports by compiling and analyzing accounting data.• Review accounting records for consistency, compliance, and proper documentation across reporting periods.• Partner with finance and operational stakeholders to clarify account activity and improve reporting accuracy.
2026-09-18T16:23:41Z

Customer Experience Specialist

Indianapolis, IN
onsite
Temporary to Hire
23.08 - 30.77 USD / Hourly
We are looking for a Customer Service Relations Specialist to support customer accounts from order intake through delivery while building strong, dependable client relationships. This Long-term Contract position is based in Indianapolis, Indiana, and is ideal for someone who can balance customer communication, order accuracy, and cross-functional coordination in a fast-paced manufacturing setting. The role works closely with sales, production, and shipping teams to help ensure customer needs are addressed promptly and deliveries stay on schedule. Responsibilities:• Manage a portfolio of customer accounts ranging from straightforward to highly complex, providing responsive day-to-day support.• Receive and enter customer orders from clients and account managers with a high level of accuracy and urgency.• Keep customers informed by addressing questions related to order progress, pricing requests, revisions, confirmations, and service concerns.• Process purchase orders, apply account adjustments or credits when needed, and maintain accurate customer records.• Partner with manufacturing and shipping teams to help meet delivery commitments and resolve order-related issues.• Use company systems and internal tools to track orders, update account information, and support operational workflows.• Investigate and respond to customer complaints or service challenges in a thorough and solution-focused manner.
2026-09-18T07:04:08Z

Finance Manager

Indianapolis, IN
onsite
Temporary to Hire
28.00 - 28.00 USD / Hourly
The Finance Manager is responsible for leading the financial operations of the organization in partnership with the Executive Director. This role oversees budgeting, financial reporting, grant management, fiscal compliance, contractual business processes, and operational planning to support the organization’s mission. The Finance Manager ensures adherence to Salvation Army policies and procedures, applicable government and insurance requirements, and accreditation standards while helping to drive strategic business initiatives for the facility. Hours: Monday - Friday 8am - 5pm (could include occasional weekends or evenings) Responsibilities for the position include the following: <ul><li>Partner with the Executive Director to develop and manage the annual budget and ensure fiscal compliance.</li><li>Oversee financial reporting, budgeting, and month-end/year-end close processes.</li><li>Approve accounts payable and maintain accurate financial records across multiple funding sources and fiscal timelines.</li><li>Prepare project and proposal budgets and manage grant funds for client and operational needs.</li><li>Monitor revenue and expenses, analyze variances, and recommend corrective actions.</li><li>Oversee contractual business processes and ensure compliance with Medicaid, insurance, government, and other funding requirements.</li><li>Support insurance and funding source credentialing and ongoing renewals.</li><li>Help develop strategic business plans for the facility.</li><li>Ensure compliance with CARF standards and assist with internal and external audits.</li><li>Oversee petty cash and Gift-In-Kind donation tracking processes.</li><li>Supervise direct reports, including hiring, coaching, and documenting supervision sessions.</li><li>Prepare and present financial and operational reports to leadership, advisory groups, and headquarters staff.</li><li>Participate in committees, staff trainings, in-service meetings, and fundraising activities.</li><li>Perform other duties as assigned by leadership.</li></ul>
2026-09-10T15:23:59Z

Accounting Manager/Supervisor

Indianapolis, IN
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to lead core accounting activities and provide reliable financial insight for a growing organization in Indianapolis, Indiana. This position blends daily accounting leadership with broader financial oversight, helping improve reporting quality, strengthen operational visibility, and support sound business decisions. The ideal candidate is comfortable working across departments, maintaining accuracy in financial records, and identifying opportunities to enhance processes and systems as the company scales. Responsibilities: • Direct the month-end close process to ensure timely completion, accurate reporting, and proper review of financial results. • Oversee general ledger activity, including journal entry preparation, account analysis, and maintenance of organized accounting records. • Perform and review account reconciliations to verify balances, resolve discrepancies, and strengthen overall financial integrity. • Prepare internal financial reports and support leadership with meaningful analysis related to performance, cash flow, and operational trends. • Partner with operational, project, and estimating teams to improve cost tracking and provide clearer insight into job-level financial performance. • Manage day-to-day accounting operations while identifying ways to streamline workflows and increase the effectiveness of financial processes. • Support audit readiness by maintaining documentation, coordinating requested materials, and assisting with financial statement audit activities. • Help evaluate and optimize financial systems and reporting tools to support efficiency, scalability, and better decision-making. • Collaborate with company leadership to reinforce financial controls and align accounting practices with business objectives.
2026-09-16T20:48:45Z

Part-Time Patient Registration

Carmel, IN
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
We are seeking a detail-oriented and customer-focused Patient Registration Specialist to join our healthcare team in Carmel, Indiana on a part-time basis. In this role, you will be responsible for greeting patients, collecting and verifying demographic and insurance information, and ensuring accurate registration in the system. The ideal candidate has strong communication skills, excellent attention to detail, and a commitment to providing outstanding patient service. Hours: Monday - Friday 11am -5pm (sometimes 5:30pm) Key Responsibilities:<ul><li>Greet patients and visitors in a professional and friendly manner</li><li>Register patients accurately by collecting demographic, insurance, and medical information</li><li>Verify insurance eligibility and obtain necessary authorizations when needed</li><li>Update patient records and maintain data accuracy in electronic systems</li><li>Answer phones and respond to patient inquiries regarding registration and appointments</li><li>Collect copays and process payments, as applicable</li><li>Ensure compliance with HIPAA and all patient privacy regulations</li><li>Coordinate with clinical and administrative staff to support smooth patient flow</li></ul>
2026-09-17T20:28:40Z

Lending Coordinator

Carmel, IN
onsite
Temporary to Hire
19.00 - 21.00 USD / Hourly
Lending Support SpecialistContract-to-Hire | Carmel, IN Fully onsite for the first 90 days, then eligible for 1 remote day per week upon permanent hire Our client, a growing financial services organization, is seeking a Lending Support Specialist to join its operations team. This is an excellent opportunity for someone looking to build a career in financial services, lending operations, or credit administration. The ideal candidate will be highly organized, detail-oriented, and enjoy working in a fast-paced environment that requires strong communication and follow-through. Responsibilities<ul><li>Review and process loan and credit applications using internal systems and third-party resources</li><li>Gather, verify, and maintain supporting documentation, ensuring accuracy and completeness of application files</li><li>Monitor shared inboxes and workflows, following up on outstanding items to keep applications moving through the approval process</li><li>Communicate with internal teams, business partners, and applicants regarding application status and required documentation</li><li>Update records and maintain accurate customer and account information</li><li>Assist with compliance-related documentation and administrative tasks</li><li>Support special projects and provide backup assistance to other operations team members as needed</li></ul>What We Offer<ul><li>Opportunity to transition into a permanent position with a growing organization</li><li>Hands-on training and professional development</li><li>Collaborative and team-oriented work environment</li><li>Hybrid flexibility available after successful completion of the onboarding period</li></ul>
2026-09-10T19:38:41Z

Customer Service Representative

Indianapolis, IN
onsite
Temporary to Hire
16.00 - 16.00 USD / Hourly
We are looking for a Customer Service Representative to join a mission-driven organization serving veterans, their families, and surrounding communities in Lawrence, Indiana. This contract-to-permanent opportunity is ideal for someone who brings patience, professionalism, and a genuine desire to help others through meaningful daily interactions. In this role, you will support callers with care and accuracy while contributing to a team focused on dependable service and respectful communication. Responsibilities:• Assist customers by phone and through written communication, addressing questions, concerns, and service needs with professionalism and empathy.• Research issues across several systems at once to provide accurate information, complete updates, and guide customers toward appropriate resolutions.• Enter and maintain customer records with a high degree of accuracy, ensuring documentation is complete and aligned with established procedures.• Analyze service issues, identify practical next steps, and escalate complex matters when additional support or approval is required.• Adjust quickly to updated workflows, changing priorities, and new tools while maintaining consistent service quality.• Work closely with teammates and leadership to share information, support daily operations, and contribute to a positive customer experience.• Use active listening and clear communication techniques to calm difficult situations and help move conversations toward resolution.• Maintain reliable attendance and punctuality to support scheduled coverage and uninterrupted service for customers.
2026-09-15T02:24:07Z

Client Services Coordinator

New Palestine, IN
onsite
Temporary / Contract
25.00 - 32.00 USD / Hourly
We are looking for a Client Services/ Account Management Coordinator to support customer accounts and help ensure service needs are handled efficiently in New Palestine, Indiana. This Contract position is ideal for someone who enjoys account management, delivering responsive service, coordinating details across teams, and building positive client relationships. The person in this role will serve as a key point of contact for service-related questions, helping customers and clients navigate issues while keeping communication clear and organized. Responsible for managing relationships with commercial customers that rent or purchase waste management equipment, while serving as the primary point of contact for service and support needs. Responsibilities:<ul><li>Coordinate maintenance visits and service calls for compactor equipment, ensuring appointments are arranged accurately and completed on schedule.</li><li>Handle inbound and outbound service call and service emails</li><li> Respond to customer questions and concerns, guiding clients through service issues and helping drive practical resolutions.</li><li>Document client communications, service activity, and open requests in company systems with a high level of accuracy.</li><li> Partner with technicians and internal service personnel to keep repair needs moving forward in a timely and effective manner.</li><li>Explain recommended operating and upkeep practices so customers can use compactor units safely and reduce recurring service problems.</li><li>Follow up after service interactions to confirm concerns have been addressed and satisfaction levels remain high.</li><li>Work with leadership to spot service gaps, recommend process enhancements, and improve the overall customer experience.</li><li>Maintain tracking tools and service-related lists, including repair history records and supporting spreadsheets. </li><li>Answer customer inquiries via phone and email.</li><li>Investigate billing, service, delivery, and equipment concerns and resolve issues related to equipment operations.</li><li>Ensure a positive customer experience by serving as the primary contact for assigned customers.</li><li>Build and maintain strong client relationships.</li><li>Conduct regular follow-ups to ensure customer satisfaction and address customer concerns and resolve issues promptly</li></ul>
2026-08-20T16:04:52Z

Property Administrator

Columbus, IN
onsite
Temporary to Hire
21.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Part-Time Property Manager/Administrator to support day-to-day operations for a residential community in Columbus, Indiana. This contract-to-permanent opportunity is ideal for someone who enjoys balancing resident service, property oversight, and administrative coordination in a hands-on environment. The person in this role will help keep leasing, maintenance, and vendor activities organized while ensuring the property operates smoothly and professionally. Responsibilities:• Oversee daily property operations by coordinating resident needs, site activities, and administrative tasks to maintain an efficient community environment.• Manage rent-related processes, including tracking payments, following up on delinquencies, and issuing appropriate notices for unpaid balances or lease concerns.• Guide residents through move-in and move-out procedures, ensuring documentation is completed properly and unit turnover timelines are met.• Enter, assign, and monitor work orders to confirm maintenance requests are handled accurately and completed in a timely manner.• Communicate with outside vendors and contractors, maintain service relationships, and support contract administration until in-house maintenance coverage is established.• Monitor preventive maintenance schedules and follow through to help preserve the property and reduce operational issues.• Conduct property tours and provide responsive communication to current and prospective residents regarding community needs.• Support lease administration by handling resident correspondence, lease-related records, and renewal or transaction updates within property management systems.
2026-09-10T17:23:41Z

Customer Service Representative

Indianapolis, IN
onsite
Temporary to Hire
18.05 - 20.90 USD / Hourly
We are looking for a Customer Service Representative to join an established team in Indianapolis, Indiana. This contract opportunity is ideal for someone who enjoys supporting client accounts, processing orders accurately, and delivering responsive service in an office setting. The role offers a steady Monday through Friday schedule and is suited to a detail-oriented individual who can confidently work across multiple computer systems while building strong customer relationships. This position is on-site, Monday-Friday working 8am-5pm. Responsibilities:• Manage assigned customer accounts and serve as a reliable point of contact for day-to-day service needs• Process incoming orders with accuracy and ensure information is entered correctly into company systems• Respond to customer questions promptly and provide clear updates regarding orders, account activity, and service issues• Build and maintain positive long-term relationships with customers through consistent communication and follow-through• Navigate between software platforms efficiently to complete account updates, documentation, and order-related tasks• Monitor account details closely to help resolve discrepancies and support smooth order fulfillment• Collaborate with internal teams to address customer concerns and keep service levels high
2026-09-15T19:08:57Z

Property Administrator

Bloomington, IN
onsite
Temporary to Hire
21.00 - 22.00 USD / Hourly
We are looking for a Part-Time, Property Manager/ Administrator to support daily operations at a residential community located in Bloomington, Indiana. This contract to permanent opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and property oversight in a hands-on environment. The person in this role will help keep leasing, maintenance follow-up, vendor coordination, and occupancy processes organized while contributing to the overall performance of the property. Responsibilities:• Oversee day-to-day administrative and operational activities for the property, ensuring residents, vendors, and internal teams receive timely support.• Coordinate rent collection activities, prepare and deliver notices related to delinquency or lease compliance, and maintain accurate resident account records.• Guide residents through move-in and move-out procedures, including documentation, unit readiness, and adherence to community policies.• Enter, track, and assign work orders in the property management system so maintenance requests are routed correctly and resolved efficiently.• Build and maintain relationships with outside vendors and contractors, including contract coordination and service follow-up until on-site technical support is established.• Monitor preventive maintenance schedules and help ensure apartment turns are completed within targeted timelines between occupancies.• Conduct property tours and assist with resident communications to promote a positive living experience and support leasing activity.• Use Yardi and Microsoft Office tools to manage lease information, reporting, correspondence, and operational documentation.• Take increasing ownership of full-property operations as the role progresses, with the opportunity to transition into broader Property Manager responsibilities.Provide a great level of customer service when dealing with clients, associates, and vendors.
2026-09-10T15:43:44Z

Member Services Rep

Carmel, IN
onsite
Temporary to Hire
16.86 - 18.00 USD / Hourly
We are looking for a Member Services Rep to join an insurance team in Carmel, Indiana on a contract-to-permanent basis. This position is ideal for someone who thrives in a high-volume environment, can shift focus quickly when priorities change, and maintains strong attention to detail throughout the day. The role centers on supporting members through responsive service while completing administrative tasks with both speed and precision. This position is on-site, Monday-Friday 8:00am-4:00pm. Responsibilities:• Provide timely and attentive support to health insurance members by answering questions and resolving routine service requests.• Enter and update member information accurately in company systems while meeting productivity expectations in a fast-moving setting.• Manage frequent task changes and interruptions without losing focus on service quality or data accuracy.• Handle administrative support duties such as document processing, copying, filing, and email communication.• Review records carefully to ensure information is complete, correct, and properly documented.• Use Microsoft Word and Excel to assist with daily tracking, correspondence, and basic reporting needs.
2026-09-10T17:28:39Z