We are looking for a dedicated Property Administrator to join our team in Indianapolis, Indiana, on a long-term contract basis. In this role, you will provide essential administrative support to the Property Management Team, ensuring smooth operations and a detail-oriented approach to tenant relations. This position offers the opportunity to work in the dynamic Real Estate & Property industry and make a meaningful impact by addressing tenant concerns and assisting with property-related processes.<br><br>Responsibilities:<br>• Coordinate and schedule meetings and events as needed to support property management activities.<br>• Assist in preparing bid proposals, service contracts, and invoices while ensuring compliance with company policies.<br>• Process and code invoices for approval, maintaining accuracy and timely submission.<br>• Manage office supplies and maintain inventory to ensure the office operates efficiently.<br>• Oversee contract administration software, ensuring all contract and insurance details are accurate and up-to-date.<br>• Track and organize contracts and insurance certificates, implementing systems to monitor expiration dates.<br>• Monitor and maintain the property maintenance work order system, providing regular status updates to the Property Manager.<br>• Maintain accurate records of leases, contracts, and other relevant documents within the property management office.<br>• Build and nurture positive relationships with tenants and clients, addressing service calls and fostering satisfaction.<br>• Assist with preparing monthly and quarterly management reports and support annual budget development.

• High school diploma or equivalent required; a Bachelor's degree is preferred.<br>• Proficiency in accounting software systems, including JD Edwards EnterpriseOne and ADP Financial Services.<br>• Strong understanding of accounts payable, accounts receivable, and billing functions.<br>• Experience with CRM systems and property management tools.<br>• Excellent organizational skills and ability to multitask effectively.<br>• Strong communication skills, both oral and written, with a focus on customer service.<br>• Initiative and interpersonal skills to handle tenant concerns and collaborate with team members.<br>• Familiarity with budget preparation and financial processes in a property management context.

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