Add your latest resume to match with open positions.

11 results for Office Manager in Indianapolis, IN

Office Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are seeking a highly organized and proactive Office Coordinator to support daily office operations and help maintain an efficient, professional, and welcoming work environment. The ideal candidate will be detail-oriented, adaptable, and capable of managing administrative tasks, coordinating office resources, and providing support to internal teams. HOURS: Monday - Friday 8am-5pm*Additionally there are 2 evenings a month that will have a meeting in the evening you'd be required to attend. Key Responsibilities<ul><li>Oversee daily office operations to ensure efficiency and organization.</li><li>Serve as the main point of contact for general office needs and inquiries.</li><li>Coordinate office supplies, equipment, and vendor relationships.</li><li>Manage mail distribution, shipping, and deliveries.</li><li>Schedule meetings, prepare conference rooms, and assist with event coordination.</li><li>Maintain filing systems, records, and other administrative documentation.</li><li>Support onboarding logistics for new employees, including workspace setup and office orientation.</li><li>Assist with calendar management, travel arrangements, and expense reporting as needed.</li><li>Help ensure the office remains clean, stocked, and operational at all times.</li><li>Provide general administrative support to leadership and staff.</li></ul>
2026-05-14T00:00:00Z

Office Operations Assistant

Carmel, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Office Operations Assistant to support day-to-day administrative functions and help ensure smooth office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills and can manage multiple priorities effectively. Hours: Monday - Friday 8a -5pm Key Responsibilities<ul><li>Support daily office operations and administrative workflows</li><li>Coordinate front office activities and help maintain an organized, efficient workplace</li><li>Provide general administrative support, including scheduling, correspondence and document management</li><li>Assist with project coordination and operational tasks as needed</li><li>Maintain records, track office supplies and support internal process improvements</li><li>Serve as a point of contact for employees, visitors and vendors</li><li>Help manage customer or internal service requests in a professional and timely manner</li></ul>
2026-05-29T00:00:00Z

Bookkeeper

Indianapolis, IN
onsite
Temporary to Hire
20 - 25 USD / Hourly
We are looking for a detail-focused Bookkeeper to join a real estate organization in Indianapolis, Indiana. This is a contract opportunity with the potential to become permanent for someone who enjoys balancing multiple priorities, delivering responsive service, and maintaining a high level of accuracy in daily financial work. The ideal candidate will bring strong bookkeeping experience, confidence using QuickBooks, and the ability to support accounting activities across routine transactions and month-end close tasks. Responsibilities:• Manage day-to-day bookkeeping activities, ensuring financial records are updated accurately and consistently.• Process accounts payable and accounts receivable transactions while maintaining organized supporting documentation.• Perform bank reconciliations and investigate discrepancies to keep account balances current and correct.• Assist with month-end closing activities, including preparation of reports and completion of assigned accounting tasks.• Provide attentive, service-oriented support when responding to internal and external questions related to billing or account activity.• Work onsite during standard business hours and manage competing priorities effectively in a fast-paced office setting.
2026-05-29T00:00:00Z

Payroll Manager

Indianapolis, IN
onsite
Permanent / Full Time
100000 - 115000 USD / Yearly
We are looking for an experienced Payroll Manager to lead payroll operations for a large employee population in Indianapolis, Indiana. This position is responsible for delivering accurate, timely payroll processing across multiple states while maintaining compliance with applicable wage and tax regulations. The ideal candidate brings strong operational leadership, deep knowledge of full-cycle payroll, and the ability to support payroll administration in a high-volume environment. Responsibilities:• Direct end-to-end payroll processing for a workforce of more than 10,000 employees, ensuring accuracy, timeliness, and confidentiality.• Oversee multi-state payroll activities and apply current federal, state, and local payroll requirements to maintain compliance.• Manage bi-monthly payroll cycles, including review of earnings, deductions, taxes, and adjustments before final submission.• Supervise daily payroll operations, resolve discrepancies, and implement controls that improve consistency and reduce errors.• Partner with HR, Finance, and other internal stakeholders to address employee pay issues, reporting needs, and payroll-related inquiries.• Maintain payroll records and prepare audits, reconciliations, and supporting documentation for internal and external review.• Support payroll processes within Workday and help coordinate payroll-related system updates or process changes when needed.10,
2026-05-15T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20.976 - 24.288 USD / Hourly
We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support. Responsibilities: • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared. • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication and event logistics by preparing materials, coordinating details, and following up on action items. • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively.
2026-05-26T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and provide attentive service to visitors, applicants, and airport staff in Indianapolis, Indiana. This Long-term Contract position plays an important role in maintaining secure and organized records while assisting with badge-related administrative activities. The ideal candidate is detail-oriented, dependable, and able to handle sensitive information with sound judgment and discretion. Responsibilities:• Manage and organize electronic and paper-based files related to administrative activities, personnel documentation, stakeholder communication, and security access records.• Assist applicants, employees, and members of the public with badge-related questions and guide them through required administrative steps.• Enter, update, and verify information in office systems to maintain accurate records and support compliance requirements.• Provide courteous front-line customer service by responding to inquiries, handling inbound communication, and directing requests appropriately.• Support documentation processes connected to the badging and card access program while maintaining confidentiality of sensitive information.• Build positive working relationships with personnel, external partners, and visitors through clear and effective communication.• Use good judgment to assess situations, respond appropriately to urgent matters, and escalate issues when needed.• Contribute to a welcoming and organized environment that reflects positively on the airport organization.• Perform additional clerical and administrative duties as assigned to support team operations.
2026-05-26T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-05-22T00:00:00Z

Mailroom Assistant

Zionsville, IN
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to support insurance operations in Zionsville, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on document handling, organized recordkeeping, and accurate processing of incoming and outgoing materials. The person in this role will help maintain efficient mailroom workflows by managing sensitive paperwork, supporting check-related tasks, and keeping document records current. Responsibilities: • Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately. • Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently. • Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency. • Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing. • Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures. • Track archived records and support document retention and destruction activities based on recordkeeping guidelines. • Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations.
2026-05-15T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a construction and contractor-focused organization in Indianapolis, Indiana. This contract opportunity is ideal for someone who enjoys creating a welcoming first impression, managing communications efficiently, and keeping administrative tasks organized. The person in this role will help ensure smooth office flow by handling incoming calls, greeting visitors, and providing day-to-day clerical support in a well-organized environment. Responsibilities:• Welcome guests, clients, and vendors in a courteous manner and direct them to the appropriate office contacts.• Manage a multi-line phone system, answer incoming calls promptly, and route messages accurately to team members.• Perform routine administrative support duties such as filing, data entry, document preparation, and general office coordination.• Create, edit, and format business documents, spreadsheets, and correspondence using Microsoft Word and Excel.• Assist with visually organized materials and document updates using Adobe InDesign when needed.• Maintain reception and common office areas so they remain orderly, presentable, and ready for visitors.• Support internal teams by tracking incoming information, distributing communications, and helping with day-to-day office needs
2026-05-26T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary / Contract
16.15 - 17 USD / Hourly
We are looking for an experienced and dependable Receptionist to represent the front office for a busy automotive dealership. This Contract position is ideal for someone who enjoys creating a welcoming first impression, managing daily administrative tasks, and keeping the reception area organized. The assignment begins with immediate training and may continue for several weeks, with the possibility of a long-term opportunity for someone who performs well. Responsibilities: • Welcome customers, guests, and vendors in a courteous manner and direct them to the appropriate department or contact • Answer incoming calls promptly, route inquiries accurately, and take clear messages when needed • Maintain an orderly front desk and lobby area to support a positive visitor experience • Assist with routine clerical work such as filing, data entry, scanning, and organizing documents • Provide general administrative support to staff as needed throughout the day • Share basic information with visitors and help coordinate foot traffic at the front entrance • Support scheduling updates and communicate important front desk information to the appropriate team members
2026-05-29T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary / Contract
16 - 18 USD / Hourly
Our company is seeking a professional and personable Front Desk Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming environment, managing front desk operations, handling incoming calls, and providing administrative support to ensure smooth daily office functions. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and staff in a friendly and professional manner. Based on general knowledge.</li><li>Answer, screen, and direct incoming phone calls. Based on general knowledge.</li><li>Manage the front desk area to ensure it remains organized and presentable. Based on general knowledge.</li><li>Handle incoming and outgoing mail, packages, and deliveries. Based on general knowledge.</li><li>Maintain visitor logs and assist with check-in procedures. Based on general knowledge.</li><li>Schedule appointments, meetings, and conference rooms as needed. Based on general knowledge.</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation. Based on general knowledge.</li><li>Monitor and order office supplies when necessary. Based on general knowledge.</li><li>Support internal teams with clerical and customer service-related tasks. Based on general knowledge.</li></ul>
2026-05-27T00:00:00Z