Add your latest resume to match with open positions.

25 results for Office Manager in Indianapolis, IN

Accounting Manager

Terre Haute, IN
onsite
Permanent / Full Time
130000.00 - 160000.00 USD / Yearly
We are looking for an experienced Accounting Manager to lead core accounting activities. This position partners closely with the Controller to support daily financial operations, strengthen accounting controls, and guide general ledger processes across the business. The ideal candidate brings strong technical accounting knowledge, leadership capability, and the ability to keep month-end and year-end reporting on track in a deadline-driven environment. Responsibilities:• Oversee daily accounting operations and support the Controller in managing the organization’s financial processes and priorities.• Lead the review and reconciliation of general ledger accounts, ensuring discrepancies are identified promptly and resolved through accurate adjustments.• Supervise and provide direction to accounting staff responsible for account analysis, reconciliations, and routine ledger activity.• Coordinate the preparation and review of month-end and year-end close documentation, including work papers, reporting packages, and supporting schedules.• Prepare monthly financial statements for leadership review and help ensure reporting is completed accurately and on schedule.• Examine weekly payroll and related reports to confirm accuracy, completeness, and alignment with company policies.• Monitor accounting practices and internal controls to support compliance with organizational standards and proper segregation of duties.• Review financial and regulatory reports to help maintain adherence to applicable federal and state requirements.• Respond to corporate reporting requests and provide additional accounting support as needed by the Controller.
2026-07-21T15:54:07Z

Indy Metro Remote- Accounting Manager- OpEx

Indianapolis, IN
onsite
Permanent / Full Time
130000.00 - 150000.00 USD / Yearly
A growing, multi-entity healthcare services organization is seeking an experienced Accounting Manager – OpEx to lead operating expense accounting across a complex, high-volume environment. This role will oversee month-end close, expense analysis, and process optimization, partnering closely with FP& A and operational leaders to drive financial visibility and control. This is a highly visible leadership role offering the opportunity to influence workflows, improve reporting, and support strategic decision-making. Key Responsibilities<ul><li>Lead month-end close for operating expenses</li><li>Review and approve journal entries, accruals, and expense allocations</li><li>Ensure timely and accurate financial reporting in accordance with GAAP</li><li>Manage OpEx reporting & analysis</li><li>Analyze trends, variances, and key drivers across departments and locations</li><li>Partner with FP& A on budget vs. actual reporting and forecasting support</li><li>Oversee expense accruals & allocations</li><li>Maintain consistency in expense recognition and cost distribution</li><li>Continuously improve allocation methodologies across a multi-unit environment</li><li>Process improvement & automation</li><li>Identify opportunities to streamline workflows and enhance controls</li><li>Drive system and reporting enhancements to improve efficiency and scalability</li><li>Team leadership</li><li>Supervise and develop accounting staff</li><li>Review work, provide mentorship, and ensure strong internal controls</li><li>Cross-functional collaboration</li><li>Partner with operations, procurement, and finance leadership</li><li>Support audits and provide necessary documentation/explanations</li></ul>
2026-07-13T14:08:37Z

Building Manager

Indianapolis, IN
onsite
Permanent / Full Time
54000.00 - 62000.00 USD / Yearly
We are looking for a Building Manager to oversee facility operations and maintenance activities across sites in Indianapolis, Indiana. This role requires a self-directed, detail-oriented individual who can keep buildings safe, functional, and well maintained while addressing issues efficiently and planning ahead for long-term upkeep. The ideal candidate brings strong hands-on knowledge of building systems, sound judgment, and the ability to manage maintenance priorities with minimal supervision. Responsibilities: • Direct day-to-day building maintenance activities across multiple locations, ensuring issues are identified early and resolved efficiently. • Create and manage preventive maintenance plans for key building systems to reduce downtime and limit emergency repairs. • Diagnose and repair problems involving HVAC, electrical, and plumbing components using strong practical knowledge and independent troubleshooting skills. • Complete general building improvement work such as basic carpentry, interior patching, painting, caulking, ceiling tile replacement, and wall modifications. • Inspect facilities and equipment regularly to confirm safe operating conditions and identify corrective actions before problems escalate. • Lead safety and fire life safety checks to support full compliance with applicable local codes and regulatory standards. • Coordinate and track maintenance requests, prioritizing work based on urgency, operational impact, and site needs. • Support vendor and service contract oversight when outside maintenance support is required, ensuring work quality and timely completion.
2026-07-06T18:08:42Z

Controller

Carmel, IN
onsite
Permanent / Full Time
140000.00 - 150000.00 USD / Yearly
We are looking for an accomplished Controller to join a family office and private investment environment in Carmel, Indiana. This position is suited for a finance leader who brings strong command of U.S. accounting standards, sound business judgment, and the ability to support both financial oversight and operational decision-making. The ideal candidate combines technical accounting expertise with experience in private wealth or private equity settings and can help strengthen financial reporting, controls, and management processes. Responsibilities: • Lead the organization’s accounting operations, ensuring accurate records, timely close cycles, and dependable financial reporting. • Prepare and review financial statements in accordance with U.S. GAAP while maintaining consistency, accuracy, and transparency across reporting activities. • Oversee general ledger activity, account reconciliations, and month-end and year-end procedures to support strong financial governance. • Partner with leadership on budgeting, cash flow planning, and broader business management matters that affect financial performance. • Develop and maintain internal controls, accounting policies, and reporting practices that support compliance and operational efficiency. • Support investment-related and wealth management financial activities by providing analysis, reporting insight, and accounting guidance as needed. • Manage accounting systems and related process improvements, including effective use of platforms such as Xero. • Coordinate with external advisors, including auditors, tax professionals, and other financial partners, to ensure smooth year-round reporting and compliance.
2026-07-27T13:58:49Z

Tax Director/Manager - Corporate

Indianapolis, IN
onsite
Permanent / Full Time
95000.00 - 130000.00 USD / Yearly
We are looking for an experienced indirect tax specialist to lead indirect tax activities for our client's North American operations. This role is responsible for overseeing sales and use tax compliance, strengthening reporting accuracy, and advising internal teams on tax-related matters across multiple jurisdictions. The position also plays an important part in audit management, process oversight, and identifying opportunities to improve tax efficiency and compliance practices. Responsibilities:• Oversee the preparation, review, and timely filing of sales and use tax returns, related accruals, and tax payments on a monthly, quarterly, and annual basis.• Track tax payment activity, coordinate disbursement requests, and analyze fluctuations against budget expectations to explain variances clearly.• Complete general ledger account reconciliations and prepare journal entries that support accurate indirect tax reporting each month.• Administer exemption documentation, refund claims, exception processing, and amended filings to maintain compliance across jurisdictions.• Lead responses to state and local sales and use tax examinations, including reverse audits, and manage communication with taxing authorities throughout the audit cycle.• Research indirect tax rules and develop well-supported positions while identifying practical opportunities for tax recovery or savings.• Serve as a subject matter resource for internal stakeholders by providing guidance on sales and use tax matters and maintaining current tax procedures and policies.• Support Canadian indirect tax compliance activities, including Harmonized Sales Tax, Goods and Services Tax, and Provincial Sales Tax obligations.• Maintain and optimize tax determination technology, including Thomson Reuters OneSource Indirect Tax Determination, to support accurate tax treatment and reporting.
2026-07-06T14:58:42Z

Maintenance Tech Supervisor

Indianapolis, IN
onsite
Temporary / Contract
21.85 - 23.00 USD / Hourly
We are looking for a hands-on Maintenance Tech Supervisor to lead facility and equipment upkeep in Indianapolis, Indiana. This Long-term Contract position is ideal for someone who can coordinate maintenance operations, support day-to-day readiness for business activities and special events, and keep accurate documentation organized. The role combines team oversight, preventive maintenance planning, inventory control, and collaboration with leadership on equipment needs and budget-related decisions. Responsibilities:• Direct daily maintenance operations by assigning work, setting priorities, and monitoring the department’s workflow to keep facilities and equipment operating effectively.• Supervise team performance through regular feedback, schedule coordination, and timely evaluations that support accountability and development.• Inspect building assets and operational equipment, arrange routine service, and address maintenance needs to reduce downtime and extend usability.• Prepare rooms, shared spaces, and equipment for normal operations as well as meetings, conferences, and special events.• Maintain organized records for warranties, licenses, inspections, service contracts, and maintenance history using CMMS and related tracking tools.• Oversee equipment inventory by managing storage, availability, and distribution so materials and assets are accessible when needed.• Recommend replacement or new equipment purchases based on condition, usage trends, and operational requirements.• Partner with management to support budget planning, track maintenance-related needs, and align facility priorities with business goals.• Use systems such as computerized maintenance management platforms and timekeeping tools to support scheduling, recordkeeping, and workforce coordination.• Perform additional facility support duties as needed to maintain safe, functional, and efficient operations.
2026-07-20T19:14:05Z

Bilingual Spanish Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
We are looking for a Bilingual Spanish Administrative Assistant to support family-focused programs for a non-profit organization in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping families access services, strengthening coordination across program activities, and keeping documentation accurate and current. The ideal candidate brings strong communication, organization, and relationship-building skills, along with the ability to manage sensitive information and support day-to-day administrative operations with care and professionalism. Responsibilities:• Provide administrative support for family services programs, including handling office tasks, preparing documents, and maintaining organized records.• Communicate with families by phone, in writing, and in person to share information, respond to questions, and support service coordination.• Assist with participant intake activities such as recruitment support, eligibility verification, enrollment processing, and attendance tracking.• Maintain timely and accurate data entry across program files, reports, and related documentation to support compliance and service delivery.• Coordinate with internal staff and community partners to help connect families with appropriate resources and follow-up services.• Monitor case-related information and help ensure required reports, updates, and documentation are completed on schedule.• Support a collaborative team environment by sharing information, helping resolve administrative issues, and contributing to smooth program operations.• Help create positive interactions with children and families by demonstrating empathy, professionalism, and a service-oriented approach.Bilingual Sp
2026-07-29T20:13:52Z

Inventory Clerk

Indianapolis, IN
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
Robert Half is looking for a Hospital Logistics Specialist to join our client located downtown, Indianapolis. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories, and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage. Shift: Part-Time: M-F: 2pm - 8:30pm Responsibilities<ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul>
2026-07-30T13:24:06Z

Inventory Clerk

Indianapolis, IN
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
Robert Half is looking for a Hospital Logistics Specialist to join our client located downtown, Indianapolis. In this role, you will be responsible for facilitating requisitions, inventory management, receiving, and projects. You will ensure that orders are filled timely and accurately, and that products are inspected for damage, expiration, and proper packaging. You will also perform cycle counts and physical inventories, and coordinate the availability and delivery of products. In addition, you will provide excellent customer service and ensure that aisle/storeroom maintenance and cleanliness is constantly maintained. This position may require on-call rotation and weekend coverage. Shift:WEEK 1: Sunday: OFF Monday: 9pm-5:30am Tuesday: 9pm-5:30am Wednesday: 9pm-5:30am Thursday: OFF Friday: 9pm-5:30am Saturday: 9pm-5:30am WEEK 2: Sunday: 9pm-5:30am Monday: 9pm-5:30am Tuesday: OFF Wednesday: 9pm-5:30am Thursday: 9pm-5:30am Friday: 9pm-5:30am Saturday: OFF (Back to WEEK 1) Responsibilities<ul><li>Facilitate requisitions, inventory management, receiving, and projects</li><li>Ensure orders are filled timely and accurately</li><li>Verify product by description, item number, and quantity</li><li>Inspect products for damage, expiration, and proper packaging</li><li>Perform cycle counts and physical inventories</li><li>Coordinate the availability and delivery of products, to include equipment, mail and/or linen</li><li>Provide excellent customer service</li><li>Ensure aisle/storeroom maintenance and cleanliness is constantly maintained</li><li>May be required to work on-call and weekends</li></ul>
2026-07-27T18:28:47Z

Collections Specialist

Indianapolis, IN
onsite
Temporary to Hire
21.00 - 24.00 USD / Hourly
Commercial Collections Specialist (Contract-to-Hire)Location: North of Downtown Indianapolis, INSchedule: Hybrid (3 days in office, 2 days remote after training)Employment Type: Contract-to-Hire Our client, a growing service-based organization located just north of downtown Indianapolis, is seeking a Commercial Collections Specialist to join their team on a contract-to-hire basis. This position is ideal for a professional who enjoys building relationships with customers while maintaining a strong focus on collections, account resolution, and cash flow management. The role will be fully in-office during the initial 3–4 week training period and will transition to a hybrid schedule of 3 days in the office and 2 days remote once training is successfully completed. Key Responsibilities<ul><li>Manage a portfolio of commercial accounts and ensure timely collection of outstanding balances</li><li>Contact customers via phone and email to resolve past-due invoices and payment discrepancies</li><li>Research, identify, and resolve billing issues that may impact payment timelines</li><li>Monitor accounts receivable aging reports and prioritize collection efforts</li><li>Maintain detailed collection notes and customer communication records</li><li>Collaborate with internal departments including billing, customer service, and operations to resolve account issues</li><li>Negotiate payment arrangements when appropriate and follow up to ensure commitments are met</li><li>Reconcile customer accounts and investigate unapplied payments or deductions</li><li>Assist with month-end reporting and collections-related projects as needed</li></ul>What You'll Gain<ul><li>Opportunity to join a stable and growing Indianapolis-area organization</li><li>Hybrid work schedule after training</li><li>Collaborative team environment</li><li>Potential for permanent employment based on performance and business need</li></ul>If you're a motivated collections professional looking for your next opportunity, we'd love to hear from you. Apply today to learn more.
2026-07-17T16:08:41Z

Medical Front Office Specialist

Carmel, IN
onsite
Temporary to Hire
18.00 - 19.50 USD / Hourly
We are seeking a professional and detail-oriented Medical Front Office Coordinator to support daily operations at a busy healthcare practice. The ideal candidate will deliver excellent patient service, manage front desk activities, and help ensure an efficient office workflow. Hours: Monday 12:30p – 5:30pTuesday 8:00a – 5:30pWednesday 8:00a – 5:30pThursday 7:30a – 5:30pFriday 7:30 – 4:30p Key Responsibilities:<ul><li>Greet patients and visitors in a friendly, professional manner.</li><li>Answer incoming calls, route messages, and respond to patient inquiries.</li><li>Schedule, confirm, and update patient appointments.</li><li>Verify patient information, insurance details, and intake documentation.</li><li>Maintain accurate records and support records management processes.</li><li>Assist with patient access, registration, and front office coordination.</li><li>Support administrative tasks such as filing, data entry, and correspondence.</li><li>Coordinate with clinical and billing staff to promote a smooth patient experience.</li></ul>
2026-07-27T16:23:51Z

Billing Clerk

Indianapolis, IN
onsite
Temporary / Contract
19.00 - 24.00 USD / Hourly
We are looking for a detail-oriented Billing Clerk to support billing operations for a long-term contract opportunity based in Indianapolis, Indiana. This position is well suited for someone who can manage competing priorities, investigate discrepancies, and provide responsive service while maintaining accuracy in a fast-moving environment. Responsibilities:• Review billing records for accuracy, identify discrepancies, and take appropriate steps to resolve invoice-related issues.• Handle invoice corrections, resend requests, demand billing activities, and required customer or vendor documentation with careful attention to deadlines.• Support month-end billing tasks by preparing records, verifying transactions, and helping ensure timely completion of close activities.• Research account questions and billing variances, using analytical thinking to determine root causes and recommend solutions.• Communicate with customers and internal partners in a responsive manner to address service questions and billing concerns.• Contribute to a collaborative team environment by managing multiple assignments effectively and assisting where business needs require added support.
2026-07-29T18:58:52Z

General Counsel

Indianapolis, IN
onsite
Permanent / Full Time
200000.00 - 280000.00 USD / Yearly
Robert Half is partnering with a global industry leader to identify a General Counsel for a highly visible executive leadership opportunity. This role will serve as the senior legal leader for the Americas region, overseeing legal operations across the United States, Canada, Mexico, Central America, and South America while partnering closely with international leadership. This is an exceptional opportunity to join a well-established multinational organization with a collaborative culture, strong executive team, and a significant global footprint. The organization operates in a highly regulated, commercially driven environment and continues to invest heavily in growth initiatives, acquisitions, and strategic transformation projects. The position offers a highly competitive total compensation package of approximately $400,000, excellent benefits, and a hybrid work schedule. Key Responsibilities<ul><li>Serve as the senior legal advisor to executive leadership throughout the Americas region</li><li>Lead the negotiation, drafting, and review of complex commercial agreements</li><li>Provide strategic legal guidance on corporate transactions, mergers and acquisitions, and business expansion initiatives</li><li>Advise on regulatory, compliance, governance, and risk management matters across multiple jurisdictions</li><li>Partner with business leaders on cross-border commercial and operational initiatives</li><li>Oversee legal support for employment, intellectual property, litigation, real estate, privacy, and regulatory matters</li><li>Drive legal process improvements, contract management initiatives, and operational efficiencies</li><li>Lead and develop a team of legal and contracts professionals</li><li>Manage outside counsel relationships and legal budgets</li><li>Support organizational growth through practical, business-focused legal advice</li></ul>
2026-07-24T16:44:08Z

Accounts Receivable Clerk

Indianapolis, IN
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for a part-time Accounts Receivable Clerk to support billing and collections activities for a long-term contract opportunity. This role is ideal for someone who can manage invoice workflows, maintain accurate contract records, and communicate clearly with customers regarding billing matters. The position offers a part-time schedule of 30 hours per week during standard daytime business hours. Responsibilities:• Create and maintain customer contract records in internal systems to ensure billing data is complete and accurate.• Prepare and distribute invoices on a routine basis, including daily billing activity and scheduled quarterly invoicing arrangements.• Monitor outstanding receivables and follow up with customers for timely payment and resolve open balances.• Review contract and invoice details in Salesforce and related platforms to confirm accuracy and address discrepancies.• Contribute to accounts receivable process updates, including work connected to SaaS contract management tools.
2026-07-24T14:13:48Z

Plant Manager

Whiteland, IN
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
We are looking for an experienced Plant Manager to lead daily operations at our client's manufacturing facility in Whiteland, Indiana. This role will oversee site performance with a strong focus on employee safety, product quality, operational efficiency, and financial results. The ideal candidate will guide production leadership, strengthen accountability across the plant, and foster a culture centered on continuous improvement and dependable customer service. Responsibilities:• Direct overall plant operations to maintain a safe, organized, and high-performing manufacturing environment.• Champion a proactive safety culture by reinforcing standards, monitoring compliance, and promoting responsible workplace practices.• Provide leadership to managers and supervisors by coaching performance, setting expectations, and supporting team development.• Drive operational improvements that increase productivity, improve service levels, and contribute to profitability goals.• Define site priorities and hold teams accountable for results related to output, freight, quality, capital work, and other key operational targets.• Oversee hiring, onboarding, training, performance reviews, corrective action, and ongoing employee growth initiatives.• Partner with cross-functional departments to ensure plant activities align with company policies and broader business objectives.• Monitor inventory accuracy, manufacturing costs, and month-end stock processes while supporting cost analysis and pricing evaluations.• Manage plant-level needs involving maintenance, equipment reliability, environmental compliance, purchasing, accounts payable, payroll, and related administrative functions.• Maintain effective working relationships with vendors, contractors, and applicable local, state, and federal agencies while managing plant profit and loss performance.
2026-07-29T17:48:46Z

Project Manager/Sr. Consultant

Indianapolis, IN
onsite
Temporary / Contract
- USD / Hourly
We are looking for an experienced Project Manager/Sr. Consultant to lead and organize a range of IT initiatives in Indianapolis, Indiana. This Long-term Contract position (6-month) will oversee project planning, cross-functional coordination, and documentation efforts that support successful delivery across small, mid-sized, and large engagements. The role also plays a key part in shaping solution design outputs by turning technical input into clear project documentation and aligning details with internal and client-facing stakeholders. Primarily remote with capability for client visits as needed. Responsibilities:• Lead assigned projects from kickoff through completion, keeping scope, budget, timelines, and quality targets on track.• Organize meetings, project resources, equipment, and critical information to support efficient execution across multiple initiatives.• Work with technical teams to convert engineering concepts and notes into clear scopes of work and formal solution documents.• Monitor delivery progress and address risks, blockers, and dependencies to help achieve strong business outcomes.• Coordinate with sales and other stakeholders to clarify design details, requirements, and project expectations.• Maintain project plans, status updates, and workflow visibility using tools such as Atlassian Jira.• Support Agile Scrum practices by facilitating collaboration, prioritization, and steady progress across project teams.• Ensure solution design materials are completed accurately and delivered within expected timeframes.
2026-07-20T17:53:42Z

Human Resources (HR) Manager

Westfield, IN
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for an experienced Human Resources (HR) Manager to lead core people operations for a growing industrial distribution organization in Westfield, Indiana. This position combines strategic partnership with hands-on execution across onboarding, employee support, benefits, compliance, training, and payroll. The ideal candidate will help create a consistent employee experience, strengthen HR practices across locations, and support workforce integration related to acquisitions while maintaining operational reliability. Responsibilities: • Lead daily HR operations, ensuring smooth administration of employee programs and consistent support throughout the full employment lifecycle. • Oversee onboarding from pre-employment through orientation, coordinating documentation, access setup, and early-stage training for new team members. • Manage the transition of employees joining through acquisitions by preparing Day 1 readiness plans, aligning communications, and guiding adoption of company policies and processes. • Administer benefit offerings and leave programs, serving as a key contact for employees, external partners, and internal stakeholders during enrollment, renewals, and case management. • Develop, update, and communicate HR policies, handbook content, and standard operating procedures to promote consistency, compliance, and strong internal controls. • Maintain accurate employee data and HR records, supporting reporting needs, documentation standards, and audit preparedness across the organization. • Coordinate training initiatives for managers and employees, including workplace conduct, compliance, safety, and performance-related programs. • Address employee relations matters by supporting investigations, corrective action processes, and practical issue resolution aligned with employment regulations. • Partner with finance and payroll providers to process weekly or bi-weekly payroll, verify time and pay data, and resolve deductions, garnishments, and payroll discrepancies. • Assist with HR due diligence and post-acquisition integration activities, including review of workforce information, benefit alignment, payroll coordination, and process standardization.
2026-07-29T14:28:49Z

Accounts Receivable Clerk

Indianapolis, IN
onsite
Temporary / Contract
17.00 - 18.00 USD / Hourly
We are looking for an Accounts Receivable Clerk to support daily finance operations for a long-term contract opportunity based in Indianapolis, Indiana. This position combines receivables work with administrative support for the Finance Division, making it ideal for someone who is organized, detail-oriented, and comfortable handling confidential records. The selected candidate will help keep billing, payment activity, and financial documentation accurate while also assisting with routine office coordination from Monday through Friday. Responsibilities: • Record incoming customer payments, cash receipts, and credit card transactions each business day to keep receivable balances current. • Coordinate invoice generation and billing activities to support timely and accurate customer charges. • Organize and maintain accounts receivable records, ensuring supporting documentation is complete and easy to retrieve. • Perform assigned reconciliations for general ledger accounts and investigate discrepancies as needed. • Provide day-to-day clerical assistance for the Finance Division, including preparing correspondence, distributing mail, and managing filing tasks. • Maintain follow-up tracking files for finance leadership to support deadlines, reminders, and pending items. • Safeguard confidential departmental records such as insurance documents, contracts, trust-related files, maintenance agreements, and payroll documentation. • Support the Accounting Manager and finance leadership team with additional administrative and accounting-related assignments as needed.
2026-07-23T21:04:51Z

HR Onboarding Specialist

Indianapolis, IN
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
We are looking for a highly organized HR specialist to support a fast-moving onboarding function for a organization based in Indianapolis, Indiana. This in-office role is responsible for creating a smooth and compliant start-to-employment experience for new team members joining locations across the country. The ideal candidate brings strong administrative discipline, confidence managing competing deadlines, and a detail-oriented, welcoming approach during virtual interactions with employees. Responsibilities:• Manage the onboarding process from offer acceptance through start date for employees joining multiple sites across the organization.• Coordinate pre-employment requirements such as background screenings, drug tests, and employment eligibility documentation while maintaining compliance standards.• Enter and maintain new employee information in HR and payroll systems with a high level of accuracy and timely completion.• Lead virtual onboarding interactions that help new employees feel informed, supported, and prepared for their first days on the job.• Monitor onboarding timelines across numerous locations and follow up proactively to keep each employee on schedule during periods of heavy recruitment activity.• Administer scheduled new employee surveys and review feedback at key milestones to help measure employee experience and early retention trends.• Partner with internal HR contacts and branch teams to resolve onboarding issues, answer questions, and ensure consistent process execution.• Support HR administrative activities related to employee records, benefits coordination, and onboarding documentation management.
2026-07-24T13:33:41Z

Customer Experience Specialist

Indianapolis, IN
onsite
Temporary / Contract
24.00 - 29.00 USD / Hourly
We are looking for a Customer Service Relations Specialist to support customer accounts from order intake through delivery while building strong, dependable client relationships. This Long-term Contract position is based in Indianapolis, Indiana, and is ideal for someone who can balance customer communication, order accuracy, and cross-functional coordination in a fast-paced manufacturing setting. The role works closely with sales, production, and shipping teams to help ensure customer needs are addressed promptly and deliveries stay on schedule. Responsibilities:• Manage a portfolio of customer accounts ranging from straightforward to highly complex, providing responsive day-to-day support.• Receive and enter customer orders from clients and account managers with a high level of accuracy and urgency.• Keep customers informed by addressing questions related to order progress, pricing requests, revisions, confirmations, and service concerns.• Process purchase orders, apply account adjustments or credits when needed, and maintain accurate customer records.• Partner with manufacturing and shipping teams to help meet delivery commitments and resolve order-related issues.• Use company systems and internal tools to track orders, update account information, and support operational workflows.• Investigate and respond to customer complaints or service challenges in a thorough and solution-focused manner.
2026-07-24T15:58:42Z

Data Analyst I

Indianapolis, IN
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are looking for a detail-oriented Data Analyst I to support environmental data and compliance activities in Indianapolis, Indiana. This is a Long-term Contract position requiring onsite availability Monday through Friday, where the successful candidate will help maintain accurate records, review profile information, and support waste tracking operations. The role is well suited to someone who is highly organized, comfortable working with large data sets, and able to manage routine tasks with precision and consistency. Responsibilities: • Maintain database records and shared site content by entering and updating information for new, amended, and recertified profiles. • Post current approval documents and treatment standard notifications to shared platforms so records remain complete and accessible. • Examine incoming waste profile information for regulatory accuracy, land disposal restriction details, and inconsistencies across internal documentation. • Monitor operational data and generate recurring reports using Excel, including tasks that require advanced spreadsheet skills. • Verify shipment-related information to support accurate waste tracking and reporting. • Research missing or conflicting data and resolve discrepancies through careful review of available records. • Organize large volumes of information while managing multiple priorities in a fast-paced onsite environment.
2026-07-22T20:48:36Z

Administrative Coordinator

Carmel, IN
onsite
Temporary to Hire
22.00 - 23.00 USD / Hourly
We are looking for an Administrative Coordinator to support a certification-focused program within the manufacturing industry in Carmel, Indiana. This contract position is ideal for someone who enjoys keeping processes organized, communicating clearly with stakeholders, and ensuring time-sensitive activities stay on track. The role offers the opportunity to manage administrative workflows, maintain accurate program records, and contribute to a positive experience for members and certification participants. Responsibilities:• Manage certification submissions, renewal documents, and supporting administrative materials with accuracy and timeliness.• Coordinate audit schedules and monitor the progress of plant reviews and personnel certification participants.• Maintain up-to-date records across program files and ensure documentation remains complete and well organized.• Provide clear communication regarding deadlines, application requirements, status updates, and next steps.• Support calendar coordination and administrative planning related to certification activities and program events.• Represent the organization at select industry events during the year and assist with related logistical preparation.• Respond to inbound inquiries in a courteous, service-oriented manner and help resolve routine questions efficiently.• Contribute to additional administrative and program support tasks as business needs evolve.
2026-07-10T17:44:57Z

Grant Accounting Specialist

Lafayette, IN
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
We are looking for a Grant Accounting Specialist to support accurate financial reporting and funding compliance for grant-supported programs in Lafayette, Indiana. This position is well suited for someone who thrives in detail-oriented work, enjoys organizing supporting records, and can manage recurring deadlines with precision. The role will contribute to monthly accounting activities while helping ensure claims and financial documentation are prepared correctly for external funding sources. Responsibilities: • Prepare monthly grant reimbursement claims and verify figures against supporting financial records before submission. • Organize, review, and compile required backup documentation to ensure funders receive complete and accurate fiscal reporting. • Record journal entries and maintain accounting data that supports timely and accurate month-end close activities. • Use Excel, including pivot tables and related functions, to analyze transactions, summarize activity, and reconcile grant-related information. • Process financial transactions tied to accounts payable, accounts receivable, invoices, and related accounting records. • Monitor grant expenditures for accuracy and alignment with reporting requirements, escalating discrepancies when needed. • Maintain detailed records that support audits, internal review, and ongoing grant administration activities.
2026-07-30T16:58:47Z

Purchaser

Indianapolis, IN
onsite
Permanent / Full Time
60000.00 - 65000.00 USD / Yearly
We are looking for a skilled Purchaser to support procurement and pricing activities for a wholesale distribution operation in Indianapolis, Indiana. This position plays a key role in keeping products available, coordinating effectively with suppliers, and maintaining accurate pricing information that supports sound business decisions. The ideal candidate brings strong attention to detail, commercial awareness, and the ability to manage purchasing data with precision in a fast-paced environment. Responsibilities: • Procure inventory, materials, and supplies in alignment with demand, budget considerations, and operational priorities. • Track stock levels and purchasing activity to help maintain appropriate inventory while reducing excess or shortages. • Build productive partnerships with vendors and lead discussions around cost, order terms, and delivery expectations. • Review supplier service levels and address concerns involving fulfillment, product quality, or shipping timelines. • Evaluate purchasing patterns and cost data to identify opportunities for savings and improved buying decisions. • Maintain and revise vendor pricing files to ensure product costs remain current and accurately reflected across records. • Share pricing updates with sales, finance, and operations teams so downstream processes remain informed and consistent. • Research market movement, competitor pricing, and cost changes to support informed pricing recommendations. • Perform routine data checks and record maintenance to preserve accuracy and reliability within purchasing and pricing systems.
2026-07-31T17:14:24Z

Inventory Clerk

Franklin, IN
onsite
Temporary to Hire
18.00 - 23.00 USD / Hourly
We are looking for a detail-oriented Inventory Clerk to join our team in Franklin in a contract capacity with the potential for a permanent role. This position supports the accurate handling, documentation, and movement of materials received from both internal and external sources, while helping ensure items are stored, tracked, and prepared for testing or shipment. The role works fully onsite five days a week and collaborates closely with coordinators and team members to maintain inventory accuracy, chain-of-custody records, and timely material flow. Responsibilities:• Receive incoming materials from internal departments, sponsors, and outside partners, ensuring each item is documented correctly upon arrival.• Open, inspect, and verify shipments against supporting records to confirm quantities, condition, and required handling instructions.• Enter inventory details into computer systems to maintain accurate tracking, traceability, and chain-of-custody documentation.• Pull, organize, and prepare sample inventory for testing activities while following proper handling procedures for temperature-sensitive materials, including dry ice shipments.• Coordinate outgoing shipments by packaging, organizing, and releasing materials for domestic delivery in alignment with schedule and documentation requirements.• Communicate inventory issues, discrepancies, or receiving challenges to project coordinators and other team members to support timely resolution.• Maintain orderly storage areas and help monitor material movement so inventory remains accessible, accurate, and audit-ready.• Work closely with onsite team members during training and daily operations to provide coverage and ensure continuity of material management processes.
2026-07-07T15:23:40Z