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6 results for Office Manager in Indianapolis, IN

Office Manager

Indianapolis, IN
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an organized and proactive Office Manager to support the day-to-day operations for a non-profit organization located in Indianapolis, Indiana. This contract-to-hire position plays a key role in keeping administrative processes, documentation, and reporting activities running smoothly while helping the team meet departmental priorities. The ideal candidate is comfortable balancing routine office coordination with deadline-driven projects and brings a thoughtful, service-oriented approach to supporting staff, committees, and program activities. Responsibilities:• Coordinate administrative support for the department by managing records, correspondence, scheduling needs, and operational follow-through across multiple priorities.• Review and process expense-related items such as reimbursements, mileage submissions, purchase requests, training and development costs, and hospitality spending with accuracy and timeliness.• Oversee application and award administration by maintaining documentation, monitoring progress, communicating with stakeholders, and supporting committee-related activities.• Track assessments, insurance materials, program paperwork, and training documentation to help maintain compliance and ensure required information is complete and current.• Manage development request workflows, including routing approvals, organizing registration details, and maintaining supporting records.• Provide backup assistance for employment verifications, leadership search activities, and applicant tracking processes when needed.• Prepare and maintain internal reports, manage invoices, prepare and track budgets, spreadsheets, and data records to support business operations and informed decision-making.• Help manage office resources and supplies while supporting efficient daily office administration and budget-related tracking.
2026-09-02T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for a compassionate and highly organized Administrative Assistant to support family-focused programming in Indianapolis, Indiana. This Long-term Contract position plays an important role in helping children and families access services, stay connected to program resources, and receive timely administrative support. The ideal candidate will bring strong communication skills, sound judgment, and the ability to manage records, coordination tasks, and family interactions with professionalism and care. Responsibilities: • Coordinate administrative activities that support family services, including scheduling, follow-up communication, and day-to-day office operations. • Maintain organized and up-to-date documentation, ensuring records, reports, and case-related information are completed accurately and on time. • Assist with enrollment-related processes by helping gather required information, verifying documentation, and tracking participation status. • Support attendance monitoring and service coordination efforts to help families remain engaged with available programs and resources. • Communicate with families by phone, in writing, and in person to provide guidance, answer questions, and connect them with appropriate support. • Foster positive relationships among families and staff to encourage collaboration, community engagement, and a supportive program environment. • Help identify family needs and relay relevant information to program staff so services can be coordinated effectively. • Perform data entry and general administrative support duties, including handling inbound calls and assisting with office correspondence.
2026-08-27T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support senior leaders in an award-winning media and podcast production company. This contract opportunity has the potential to become permanent and is ideal for someone who is organized, responsive, and comfortable balancing a range of administrative and coordination tasks. The person in this role will help keep daily operations running smoothly through strong scheduling, communication, and follow-through skills. Responsibilities:• Coordinate calendars for three executive team members, ensuring meetings and commitments are organized efficiently• Prepare and process expense reports with accuracy and timely follow-up on approvals or documentation• Arrange domestic travel logistics as needed, including itineraries and related administrative details• Provide day-to-day office support by handling routine administrative and transactional tasks• Enter and maintain data in internal systems with a high level of accuracy and attention to detail• Answer inbound calls professionally and direct inquiries to the appropriate contacts• Prioritize competing requests and adjust to changing business needs with flexibility and sound judgment
2026-08-31T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
18 - 20 USD / Hourly
We are looking for a detail-oriented Part-Time (2 days a week) Badging Administrative Assistant to support daily office operations and provide excellent service to personnel and visitors. This long-term contract position plays an important role in maintaining secure and accurate badging documentation, assisting applicants through access credential processes, and ensuring records are handled with discretion. The ideal candidate brings strong organizational ability, sound judgment, and a focused approach to a fast-paced administrative environment. This is a part-time role, Monday and Tuesday each week, 8AM-5PM, parking provided. Responsibilities:• Manage and organize electronic and paper-based files related to administrative activities, personnel documentation, stakeholder communication, and security access records.• Assist employees and new applicants with badge application procedures, answering questions clearly and guiding them through required steps.• Deliver courteous front-line support by responding to inquiries, handling inbound communication, and providing a positive service experience.• Maintain accurate data entry across office systems and help ensure records remain complete, current, and compliant with applicable regulations.• Support the administration of the airport badging and card access program while protecting confidential information.• Use good judgment to assess routine and urgent situations, escalating issues appropriately and responding calmly when immediate action is needed.• Build productive working relationships with internal teams, external agencies, and members of the public to support smooth daily operations.• Contribute to additional administrative and clerical tasks as needed to meet department priorities.
2026-09-02T00:00:00Z

Finance Manager

Indianapolis, IN
remote
Temporary / Contract
55 - 60 USD / Hourly
We are looking for a Finance Manager to support financial planning and performance analysis for a wholesale distribution organization in Indianapolis, Indiana. This Long-term Contract position will focus on budgeting, forecasting, and building financial insights that help guide operational and business decisions. The ideal candidate brings strong analytical capability, experience developing models and reports, and the ability to partner effectively with leadership in a fast-paced environment. Responsibilities: • Lead budgeting, forecasting, and long-range planning activities to support financial goals across the business. • Build and maintain financial models that evaluate performance, identify trends, and inform strategic decision-making. • Analyze operating results and key financial metrics, then present clear recommendations to leadership. • Partner with business stakeholders to translate financial data into actionable plans and performance improvements. • Prepare recurring and ad hoc reporting using tools that improve visibility into revenue, expenses, and profitability. • Support planning processes for smaller business segments while ensuring alignment with broader financial objectives. • Develop dashboards and visual reporting that enhance management’s ability to monitor business performance. • Contribute to finance process improvements and assist with planning-related tool optimization when needed.
2026-08-19T00:00:00Z

Executive Assistant

Indianapolis, IN
onsite
Temporary / Contract
27 - 36 USD / Hourly
Position SummaryThe Executive Assistant provides high-level administrative support to senior leaders and helps ensure smooth day-to-day operations. This role manages calendars, coordinates meetings and travel, prepares correspondence and reports, handles confidential information, and serves as a key point of contact for internal and external stakeholders. Key Responsibilities<ul><li>Manage complex calendars, schedule meetings, and coordinate appointments. </li><li>Arrange travel, prepare itineraries, and process expense reports. </li><li>Prepare correspondence, presentations, reports, and other administrative documents. </li><li>Organize meetings, including agendas, materials, room logistics, and follow-up action items. </li><li>Serve as a liaison between executives, employees, clients, and external partners. </li><li>Maintain confidential records and handle sensitive information with discretion. </li><li>Support special projects and help improve administrative processes and workflows. </li><li>Monitor priorities and help ensure executives are prepared for meetings and deadlines. </li></ul>
2026-08-31T00:00:00Z