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7 results for Office Manager in Indianapolis, IN

Office Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are seeking a highly organized and proactive Office Coordinator to support daily office operations and help maintain an efficient, professional, and welcoming work environment. The ideal candidate will be detail-oriented, adaptable, and capable of managing administrative tasks, coordinating office resources, and providing support to internal teams. HOURS: Monday - Friday 8am-5pm*Additionally there are 2 evenings a month that will have a meeting in the evening you'd be required to attend. Key Responsibilities<ul><li>Oversee daily office operations to ensure efficiency and organization.</li><li>Serve as the main point of contact for general office needs and inquiries.</li><li>Coordinate office supplies, equipment, and vendor relationships.</li><li>Manage mail distribution, shipping, and deliveries.</li><li>Schedule meetings, prepare conference rooms, and assist with event coordination.</li><li>Maintain filing systems, records, and other administrative documentation.</li><li>Support onboarding logistics for new employees, including workspace setup and office orientation.</li><li>Assist with calendar management, travel arrangements, and expense reporting as needed.</li><li>Help ensure the office remains clean, stocked, and operational at all times.</li><li>Provide general administrative support to leadership and staff.</li></ul>
2026-05-05T00:00:00Z

Office Operations Assistant

Carmel, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Office Operations Assistant to support day-to-day administrative functions and help ensure smooth office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills and can manage multiple priorities effectively. Hours: Monday - Friday 8a -5pm Key Responsibilities<ul><li>Support daily office operations and administrative workflows</li><li>Coordinate front office activities and help maintain an organized, efficient workplace</li><li>Provide general administrative support, including scheduling, correspondence and document management</li><li>Assist with project coordination and operational tasks as needed</li><li>Maintain records, track office supplies and support internal process improvements</li><li>Serve as a point of contact for employees, visitors and vendors</li><li>Help manage customer or internal service requests in a professional and timely manner</li></ul>
2026-05-04T00:00:00Z

Bookkeeper

Indianapolis, IN
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for a detail-oriented Bookkeeper to join our client's team in Indianapolis, Indiana. This role is integral to managing daily accounting operations, including accounts payable, accounts receivable, tenant billing, and banking activities. Partnering closely with the Accounting Manager, you will ensure accurate financial processing, maintain vendor and tenant relationships, and meet reporting deadlines efficiently. Responsibilities:• Process and review accounts payable invoices, ensuring accurate coding and timely disbursement of payments.• Manage tenant billing and deposits, including scanning checks and posting to tenant ledgers on the same day.• Maintain vendor compliance by collecting and tracking W-9 forms for all vendors.• Assist with monthly billing processes for service companies, including invoicing and tracking payments.• Prepare semi-annual real estate tax payments, calculate tenant reimbursements, and generate associated invoices.• Update daily banking spreadsheets by reviewing transactions, coding bank activities, and monitoring cash flow.• Record recurring journal entries such as depreciation, amortization, and accrued expenses on a monthly basis.• Support the Accounting Manager with collections by sending statements and letters to tenants as needed.• Execute profit transfers, process payments, and record all general ledger activity accurately.• Identify and resolve cash flow concerns, ensuring upcoming debt payments are accounted for in advance.
2026-04-20T00:00:00Z

Bookkeeper

Noblesville, IN
onsite
Temporary / Contract
22 - 25 USD / Hourly
Job Title: Construction Bookkeeper OverviewOur client is a growing construction company seeking a detail-oriented Bookkeeper to support day-to-day accounting and bookkeeping functions. This role is responsible for maintaining accurate financial records, supporting job costing, and collaborating with project managers and vendors. This role is fully in office. Key Responsibilities<ul><li>Process accounts payable and accounts receivable, including vendor invoices and customer billings</li><li>Maintain job cost records and accurately code expenses by project</li><li>Support progress billing, retainage tracking, and lien waiver documentation</li><li>Reconcile bank and credit card accounts</li><li>Assist with month-end close, including journal entries and general ledger maintenance</li><li>Track budgets, purchase orders, and subcontractor payments</li><li>Maintain organized financial records and support audits as needed</li></ul>Compensation & Benefits<ul><li>Competitive pay based on experience</li><li>Benefits package available</li><li>Stable role with long-term growth potential</li></ul>
2026-05-06T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-04-15T00:00:00Z

Mailroom Assistant

Zionsville, IN
onsite
Temporary to Hire
18 - 18 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to support insurance operations in Zionsville, Indiana. This contract opportunity with permanent potential is ideal for someone who enjoys hands-on document handling, organized recordkeeping, and accurate processing of incoming and outgoing materials. The person in this role will help maintain efficient mailroom workflows by managing sensitive paperwork, supporting check-related tasks, and keeping document records current. Responsibilities: • Receive, sort, and review incoming annuity-related paperwork to ensure documents are routed and handled accurately. • Scan physical files and assign the correct index information so records can be retrieved quickly and efficiently. • Maintain an organized log of incoming checks and verify entries are recorded with accuracy and consistency. • Prepare check images and coordinate timely delivery of deposits to the treasury team for further processing. • Assemble, review, and distribute outgoing benefit checks to clients in accordance with established procedures. • Track archived records and support document retention and destruction activities based on recordkeeping guidelines. • Monitor office supply levels and assist with ordering materials needed for daily mailroom and administrative operations.
2026-05-07T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary to Hire
19 - 20 USD / Hourly
We are looking for an organized and personable Receptionist to join our team in Indianapolis, Indiana. In this Contract to permanent position, you will play a crucial role in creating a welcoming environment for visitors and ensuring smooth daily operations. This role is ideal for someone who thrives in a fast-paced setting and is skilled at managing multi-line phone systems. Responsibilities: • Greet visitors and ensure they are directed to the appropriate person or department. • Manage incoming calls efficiently using a multi-line phone system, providing accurate information or redirecting as needed. • Maintain a clean and detail oriented reception area to create a positive first impression. • Handle incoming and outgoing mail, packages, and deliveries promptly. • Assist with scheduling appointments or meetings for staff and management. • Provide administrative support, including data entry, filing, and other clerical tasks. • Coordinate with various departments to ensure smooth communication and operations. • Monitor and maintain office supplies, placing orders when necessary. • Respond to inquiries with accuracy and courtesy, both in-person and over the phone.
2026-05-04T00:00:00Z