177 Results for Logistics Coordinator Jobs in Html

Add your latest resume to match with open positions.

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and create a welcoming experience for employees, visitors, and business partners in North Carolina. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-paced environment, enjoys balancing front-office interaction with administrative support, and can keep schedules, communications, and logistics running smoothly. The role will partner closely with office leadership and internal teams to help maintain an organized and efficient workplace. Responsibilities: • Welcome guests, clients, and suppliers in a courteous manner while helping create a positive first impression of the office. • Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries. • Oversee shared meeting spaces and maintain office calendars to ensure appointments and room reservations are coordinated effectively. • Support the planning of client visits, product demonstrations, company gatherings, and other onsite events. • Provide day-to-day administrative assistance to managers and leadership, including document preparation and general office support. • Monitor inventory levels for office materials and place orders with external vendors as needed. • Receive, sort, and distribute mail, packages, and deliveries in a timely and organized way. • Prepare and update reports, presentations, records, and correspondence while maintaining accurate documentation. • Collaborate with the Office Manager and technical staff to improve workflow and support smooth office operations.
2026-09-24T19:48:44Z

Senior Operations Coordinator

Annapolis, MD
onsite
Permanent / Full Time
120000.00 - 150000.00 USD / Yearly
We are seeking an experienced and highly organized Senior Air Freight Operations Coordinator to oversee the day-to-day coordination of air freight shipments from origin through final delivery. This position will serve as a key point of contact between customers, carriers, overseas agents, customs brokers, warehouses, and internal teams to ensure shipments move efficiently, accurately, and on schedule. Hybrid work schedule and full benefits! Please contact Cody Marshall at Robert Half to learn more. The ideal candidate has strong knowledge of international air freight operations, excellent attention to detail, and the ability to proactively identify and resolve issues in a fast-paced environment. The Senior Air Freight Operations Coordinator will take ownership of complex shipments and provide guidance and support to less experienced team members. Key Responsibilities<ul><li>Coordinate and manage international air freight shipments from booking through final delivery</li><li>Arrange airline bookings, pickups, deliveries, warehouse transfers, and other transportation requirements</li><li>Communicate with customers, airlines, freight forwarders, overseas agents, customs brokers, and other service providers</li><li>Prepare, review, and maintain shipping documentation, including commercial invoices, air waybills, packing lists, and export documentation</li><li>Monitor shipment status and proactively communicate delays, changes, or potential issues to customers and internal stakeholders</li><li>Track shipments throughout the transportation process and ensure milestones are met</li><li>Coordinate with customs brokers and ensure shipments have the appropriate documentation for customs clearance</li><li>Review shipment details for accuracy, including weights, dimensions, pieces, routing, rates, and required documentation</li><li>Resolve operational issues, including delays, missed connections, documentation discrepancies, damaged freight, and delivery exceptions</li><li>Obtain and negotiate freight rates and coordinate with carriers and service providers as needed</li><li>Enter and maintain accurate shipment information within internal transportation or freight management systems</li><li>Review and approve operational documentation, invoices, and freight charges for accuracy</li><li>Coordinate with warehouse personnel regarding cargo receipt, handling, staging, and release</li><li>Ensure shipments are handled in accordance with company procedures, customer requirements, and applicable regulations</li><li>Maintain strong relationships with customers, vendors, carriers, and international partners</li><li>Assist with identifying opportunities to improve operational efficiency, service levels, and cost control</li><li>Provide support, guidance, and training to junior operations staff</li><li>Assist management with reporting, shipment analysis, and other operational projects as needed</li><li> </li></ul>
2026-10-13T12:58:41Z

Import Ocean/Air Operations Coordinator

Inglewood, CA
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
We are seeking a detail-oriented Import Ocean/Air Operations Coordinator to support and manage the day-to-day movement of international shipments. This role is responsible for coordinating import ocean and air freight shipments from origin through final delivery, ensuring all documentation, compliance requirements, and customer expectations are met. Recent graduates and entry-level candidates with strong administrative, logistics, or customer service experience are encouraged to apply.Key Responsibilities<ul><li>Coordinate and manage import ocean and air freight shipments from booking through final delivery.</li><li>Process and verify shipping documentation, including:</li><li>House Bill of Lading (HBL)</li><li>Master Bill of Lading (MBL)</li><li>Commercial Invoices</li><li>Packing Lists</li><li>Arrival Notices</li><li>Import declarations and supporting documents</li><li>Communicate shipment updates, milestones, and exceptions to customers, overseas agents, carriers, and internal teams.</li><li>Coordinate with steamship lines, airlines, trucking companies, warehouses, and terminal operators to ensure smooth cargo movement.</li><li>Monitor vessel schedules, flight arrivals, cargo availability, and documentation deadlines.</li><li>Work closely with customs brokers to support timely customs clearance and compliance requirements.</li><li>Resolve shipment issues, delays, documentation discrepancies, demurrage concerns, and cargo exceptions.</li><li>Enter and maintain accurate shipment records in the transportation management system.</li><li>Review freight invoices, vendor charges, and billing information for accuracy.</li><li>Ensure compliance with company procedures, customer requirements, and government import regulations.</li><li>Provide exceptional customer service while managing multiple shipments and deadlines simultaneously.</li></ul>
2026-10-12T20:48:44Z

Project Coordinator

Houston, TX
onsite
Temporary to Hire
30.00 - 35.00 USD / Hourly
A growing service organization is seeking a Project Manager to oversee the coordination and execution of customer projects from initial scheduling through final invoicing. This role serves as the central point of communication between field technicians, customers, and internal teams to ensure projects are completed on time, accurately documented, and billed appropriately.The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple projects simultaneously in a fast-paced environment. Experience working in an ISO 17025 laboratory, metrology, calibration, testing, or quality-focused environment is highly preferred. Responsibilities<ul><li>Coordinate and manage customer projects from scheduling through completion.</li><li>Maintain project schedules and ensure milestones and deadlines are met.</li><li>Communicate with customers regarding upcoming service dates, scheduling changes, and project status updates.</li><li>Conduct regular follow-ups with field technicians to monitor job progress and resolve issues.</li><li>Review and audit project documentation for accuracy and completeness.</li><li>Ensure project records are properly maintained for compliance and audit purposes.</li><li>Coordinate with internal teams to facilitate timely invoicing and month-end close requirements.</li><li>Track project activity using Excel and company systems.</li><li>Confirm customer site requirements, safety protocols, and access needs prior to project execution.</li><li>Identify process improvement opportunities and help develop standardized procedures and templates.</li><li>Serve as a resource for project-related questions and escalations.</li></ul>
2026-10-06T13:48:46Z

Marketing Coordinator

Roseville, MN
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for a Marketing Coordinator to support the planning and delivery of integrated marketing initiatives in Roseville, Minnesota. This Long-term Contract position will partner closely with the Marketing Manager and internal stakeholders to keep campaigns organized, on schedule, and aligned with business goals. The ideal candidate brings hands-on experience across digital channels, social media, content support, events, and community-focused outreach while maintaining strong attention to detail and follow-through. Responsibilities: • Coordinate the execution of multi-channel marketing efforts by organizing timelines, deliverables, and communication across teams. • Assist with campaign rollouts across social media, email, digital platforms, and other promotional channels to help ensure timely delivery. • Support the development and distribution of marketing content that reflects brand standards and campaign objectives. • Monitor project progress using monday.com or a similar project management platform and provide updates on key milestones. • Gather campaign performance data and prepare reports that help the team evaluate results and identify improvement opportunities. • Partner with cross-functional teams to align marketing activities with broader organizational priorities and deadlines. • Contribute to event and community marketing initiatives by helping coordinate materials, logistics, and follow-up activities. • Provide day-to-day administrative and operational support to the Marketing Manager to keep active initiatives moving efficiently.
2026-10-19T19:53:43Z

Workplace Experience Coordinator - Level 1

Chicago, IL
remote
Temporary / Contract
26.00 - 26.87 USD / Hourly
We are looking for an experienced and service-oriented Workplace Experience Coordinator - Level 1 to support daily front desk and office services operations. This is a Contract position for an initial 2-month assignment, with the possibility of extension, and it requires on-site availability. In this role, you will help create a welcoming and organized workplace for employees, guests, and vendors while ensuring smooth coordination of essential site services and event support. Responsibilities: • Welcome employees, visitors, and service providers with a courteous front desk presence and guide them through site access procedures. • Administer visitor registration, parking arrangements, and badge distribution while adhering to building security standards. • Coordinate workplace support activities such as mail handling, supply distribution, onboarding logistics, and service requests for office needs. • Track and escalate janitorial and maintenance issues, ensuring work orders are submitted and resolved in a timely manner. • Plan and support on-site meetings and events by reserving space, arranging room setup, organizing materials, and overseeing breakdown afterward. • Respond to questions, requests, and concerns from employees and guests with a solutions-focused approach and strong customer care. • Work closely with external vendors to schedule services, confirm deliveries, and maintain smooth day-to-day workplace operations. • Follow site emergency and safety procedures, communicating concerns promptly to the appropriate contacts when issues arise. • Prepare clear updates, basic presentations, and other workplace communications as directed by leadership.
2026-09-29T13:08:46Z

Facilities Coordinator 4 (8-10 years)

Atlanta, GA
remote
Temporary / Contract
23.00 - 24.00 USD / Hourly
We are looking for an experienced Facilities Coordinator to support daily workplace operations in Atlanta, Georgia. This Long-term Contract position is ideal for a proactive, detail-oriented individual who can manage changing priorities, maintain organized facilities processes, and provide dependable on-site support. The role includes coordinating room setups, handling office moves, assisting with package and catering logistics, and helping keep the workplace safe, functional, and well maintained. Responsibilities: • Coordinate day-to-day facility activities, including room setup changes, furniture movement support, and workspace reconfigurations. • Arrange routine building maintenance and follow up on repair requests involving key building systems such as electrical, mechanical, and plumbing. • Monitor the work of cleaning, landscaping, security, and other service providers to confirm services are completed effectively. • Support vendor coordination by scheduling visits, reviewing completed work, and helping maintain service documentation and agreements. • Maintain facility records, track supply levels, and assist with purchasing materials needed for ongoing operations. • Provide administrative support for scheduling, work order follow-up, budget-related tracking, and general office coordination tasks. • Assist with receiving packages, coordinating catering pickups, and managing cleanup after meetings or events. • Help uphold workplace safety standards by supporting compliance activities, emergency preparedness efforts, and safe operating procedures.
2026-09-28T13:08:43Z

Workflow Coordinator

Boston, MA
onsite
Temporary / Contract
23.50 - 24.00 USD / Hourly
We are looking for an experienced Workflow Coordinator to support an office in Boston, Massachusetts through a Long-term Contract assignment. This position blends front-desk hospitality with administrative service support, making it ideal for someone who is comfortable in a client-facing environment and takes pride in delivering an organized, high-touch experience. The role works closely with office leadership and meeting hosts to ensure visitors, employees, and conference spaces are supported efficiently throughout the day. Responsibilities: • Welcome visitors and employees at the front desk, answer incoming calls, and provide a courteous first point of contact for the office. • Prepare conference rooms for meetings by arranging materials, confirming room readiness, and ensuring spaces are presented appropriately. • Support meeting logistics by coordinating basic setup needs and placing food or refreshments when requested. • Assist with document handling tasks such as scanning, printing, and related office support activities using standard business equipment. • Monitor shared office areas and help maintain a smooth day-to-day experience aligned with a service-focused workplace. • Partner with remote management and onsite support contacts to learn procedures, follow service expectations, and adapt to office needs. • Provide occasional early-morning assistance for scheduled events or depositions when advance notice is given. • Contribute flexible administrative support as the office continues to build and refine local service operations.
2026-10-07T16:33:44Z

Global Forwarding Coordinator

Laredo, TX
remote
Temporary / Contract
16.00 - 16.56 USD / Hourly
We are looking for a Global Forwarding Coordinator to support export documentation and regulatory filing activities for a Long-term Contract position based in Laredo, Texas. This role is ideal for someone who works independently, solves problems quickly, and stays organized while handling time-sensitive logistics tasks. The position focuses on maintaining accurate shipment records, coordinating with multiple stakeholders, and helping ensure export transactions meet applicable U.S. trade requirements. Responsibilities: • Complete required export filings accurately and submit them within established deadlines. • Examine shipping and trade documents to confirm they meet U.S. export compliance standards. • Verify key shipment details such as classification data, declared values, quantities, and destination country information before processing. • Investigate filing issues, documentation errors, and shipment delays, then take action to resolve them promptly. • Coordinate with internal departments, clients, carriers, and government contacts to clarify filing needs and shipment status. • Maintain organized compliance records and supporting documentation in line with regulatory retention requirements. • Track export activity to help ensure adherence to agency rules, census reporting obligations, and customs requirements. • Assist with audit preparation, operational reporting, and process improvement efforts that strengthen compliance performance. • Raise compliance risks when identified and contribute recommendations for corrective action. • Manage competing priorities effectively while maintaining accuracy and close attention to detail, including support for rotating weekend and occasional night-shift coverage.
2026-09-23T18:28:46Z

Recruiting Coordinator

Columbia, TN
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a Recruiting Coordinator to join a healthcare organization on a Long-term Contract assignment. In this role, you will help drive day-to-day hiring operations by keeping recruitment activities organized, responsive, and candidate-focused. This position works closely with talent acquisition and hiring leaders to support interview coordination, candidate communication, and onboarding steps in a fast-paced environment. Responsibilities: • Identify potential candidates through online sourcing platforms, industry networks, and other recruiting channels to build strong talent pipelines. • Screen incoming resumes and initiate outreach to applicants with relevant experience to move opportunities forward efficiently. • Arrange interviews and manage scheduling logistics between candidates, recruiters, and hiring managers. • Keep applicant tracking system records accurate and up to date throughout the hiring lifecycle. • Assist with pre-employment activities such as background checks, onboarding coordination, and collection of required hiring documents. • Contribute to hiring events, community outreach efforts, and employer branding activities that attract prospective candidates. • Monitor recruiting activity and provide administrative support that helps the talent acquisition team stay organized and on schedule.
2026-10-15T18:58:42Z

Event Coordinator 2 (2-4 years)

Alpharetta, GA
remote
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for an experienced and highly organized Event Coordinator to support onsite event execution in Georgia. This Long-term Contract position focuses on preparing meeting and event spaces, coordinating closely with facility leadership, and ensuring each event runs smoothly from setup through breakdown. The ideal candidate brings strong communication skills, sound judgment, and a service-oriented approach in a fast-paced work environment. Responsibilities: • Coordinate daily event activities by partnering with the facility manager and assistant facility manager to confirm schedules, room needs, and service expectations. • Prepare conference rooms and event spaces for meetings and special functions, including furniture arrangement and readiness checks for both indoor and outdoor setups. • Organize refreshments and related hospitality items so events are properly supplied and presented in an organized manner. • Test audiovisual equipment before each event and address basic issues to help ensure presentations and meetings begin without disruption. • Monitor event spaces during scheduled functions and respond promptly to changing requests, timing adjustments, or setup needs. • Break down rooms after events, clear materials, and restore spaces for the next scheduled use. • Maintain accurate coordination details using Microsoft Office tools and communicate updates clearly with internal stakeholders. • Support event logistics with careful attention to timing, organization, and overall attendee experience.
2026-10-16T12:23:44Z

Sponsorship Coordinator

Boulder, CO
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for a Coordinator to support the successful delivery of sponsor programs for a dynamic portfolio of events in Boulder, Colorado. This contract-to-permanent position is ideal for an experienced, client-focused, detail-oriented individual who can balance sponsor relationships, event logistics, and cross-functional coordination with confidence. The person in this role will help bring branded experiences to life across live, hybrid, and digital formats while ensuring sponsors receive a high-quality experience from planning through execution. Responsibilities: • Serve as the main point of contact for sponsors while coordinating with internal departments and outside partners to keep event deliverables on track. • Collect and organize sponsor-provided materials, including branding assets and promotional content, to support event production and marketing needs. • Partner with vendors to arrange printed materials and event collateral such as signage, badges, and branded giveaway items. • Oversee schedules, budgets, and key milestones to ensure sponsor commitments are completed accurately and on time. • Communicate sponsor terms and activation details clearly to stakeholders involved in event planning, sales, marketing, and operations. • Manage several event initiatives at once, including independent ownership of smaller programs and collaboration on larger, high-visibility events. • Execute sponsor-related opportunities across in-person, hybrid, and digital experiences to maximize visibility and engagement. • Develop impactful branded elements, including graphics, signage, and experiential touchpoints that align with sponsor goals. • Strengthen sponsor relationships through responsive service and thoughtful execution that supports long-term partnership growth.
2026-10-05T21:23:42Z

Administrative Coordinator

Orlando, FL
onsite
Temporary to Hire
29.00 - 31.00 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support strategy, business intelligence, and quality-focused teams in Orlando, Florida. This contract opportunity is ideal for someone who can keep operations running efficiently, manage competing priorities, and communicate effectively across departments. The person in this role will help coordinate meetings, maintain documentation, and assist with reporting and project follow-through in a fast-paced environment. Responsibilities: • Manage calendars, schedule meetings, arrange logistics, and capture follow-up items to keep team initiatives moving forward. • Create, revise, and review reports, presentations, correspondence, and briefing documents for a range of internal and external audiences. • Organize records, data, and departmental documentation to support planning activities, performance monitoring, and quality-related work. • Gather information for dashboards, scorecards, and other reporting tools while checking materials for completeness and accuracy. • Track timelines, milestones, and deliverables, and provide timely reminders and status updates to leaders and stakeholders. • Serve as a communication link between teams by handling routine correspondence and ensuring responses are timely and accurate. • Support audits, assessments, and quality review activities by coordinating materials, documenting outcomes, and maintaining supporting files. • Process administrative items such as invoices, purchase requests, travel arrangements, and expense documentation in alignment with company procedures. • Assist with workshops, meetings, and special projects while also supporting office needs such as supplies, equipment coordination, and general administrative tasks.
2026-10-15T18:13:42Z

Marketing/Communications Coordinator

Troy, MI
onsite
Temporary / Contract
27.71 - 32.09 USD / Hourly
We are looking for a creative and highly organized Marketing/Communications Coordinator to support brand-building efforts for a manufacturing company in Troy, Michigan. This Contract position will focus on developing compelling content, coordinating communications across multiple channels, and helping deliver a consistent brand presence both internally and externally. The role offers the opportunity to partner closely with leadership while managing marketing initiatives that strengthen visibility, engagement, and company culture. Responsibilities: • Develop written content for blogs, newsletters, web pages, email campaigns, social media, and other promotional materials while maintaining a consistent and clear brand voice. • Manage day-to-day social media activity by planning content calendars, preparing posts, tracking audience interaction, and identifying ways to improve reach and engagement. • Capture and organize visual content, including photos and videos, to highlight workplace culture, events, and business achievements across marketing channels. • Maintain company websites using WordPress and Elementor by updating existing pages, publishing new content, and building landing pages that support marketing goals. • Coordinate trade shows, company gatherings, customer-facing events, conferences, and employee celebrations by handling logistics, vendor communication, materials, and onsite preparation. • Support internal communication efforts through employee updates, leadership announcements, newsletters, and digital campaigns designed to keep teams informed and connected. • Lead culture-focused initiatives by helping organize recognition programs, volunteer activities, and team-building events that contribute to a positive employee experience. • Work with leadership and marketing partners to execute campaigns and communications projects that enhance brand awareness and reinforce company messaging standards.
2026-09-17T16:08:43Z

Human Resources (HR) Coordinator

Darien, CT
onsite
Temporary / Contract
28.00 - 30.00 USD / Hourly
We are looking for a Human Resources (HR) Coordinator to support a banking organization in Darien, Connecticut through a Long-term Contract assignment. This part-time, onsite opportunity offers a flexible two-day-per-week schedule and will suit an HR coordinator who can manage routine administrative work while contributing to priority projects. The role combines employee records support, hiring coordination, payroll review, compliance preparation, and policy-related assistance in a fast-paced environment. Responsibilities: • Maintain and organize employee documentation, ensuring personnel files are accurate, complete, and up to date. • Review payroll details before processing to help identify discrepancies and support timely submission. • Assist with audit preparation by gathering records, checking documentation, and supporting compliance readiness efforts. • Coordinate interview scheduling and candidate logistics to create a smooth hiring process for applicants and internal stakeholders. • Post open positions and help manage recruitment-related administrative activities. • Support compensation research by collecting and comparing salary, tuition, and market benchmark data. • Contribute to the development and revision of HR policies and related documentation. • Provide day-to-day HR administrative support while working independently across ongoing tasks and special projects.
2026-10-06T13:58:44Z

COMMERCIAL CONSTRUCTION Project Manager -FTE PERMANENT HIRE

Rock Island, IL
remote
Permanent / Full Time
120000.00 - 140000.00 USD / Yearly
COMMERCIAL CONSTRUCTION PROJECT MANAGER / COMMERCIAL PROJECT MANAGER - REMOTE FOR IOWA RESIDENTS! High Energy, driven & highly organized Project Manager w/ COMMERCIAL Property & COMMERCIAL Construction experience. **NOT looking for residential construction experience!** LOCATION: HYBRID IN EASTERN IOWA -QUAD CITIES OR Cedar Rapids - with some periodic travel to QUAD CITIES IOWA!LOOKING TO OFFER THIS POSITON IN NEXT 3 WEEKS. Huge 50 US location Retail build project owned by an international client. Manage entire multi-location. Challenging & rewarding Project Manager position, growing fast paced & FUN company who specializes in Commercial, retail, large malls, large retail chain building development !! **Contact / Email directly Carrie Danger, Robert Half Technology / SVP Permanent Placement. Apply Here! **MUST HAVE: • Commercial Construction Manager to lead projects from preconstruction to closeout coordinating with 3rd party vendor partners, delivering projects on time, within budget, and to high quality standards.• Partner with architects, engineers, & design professionals to define scope, analyze costs, identify value engineering opportunities, and evaluate budgets* GC - General Contractor experience• Perform constructability reviews and support planning for means and methods, site logistics, general requirements, and staffing.• Oversee project accounting, including subcontracts, purchase orders, budgets, change orders, payment applications, profitability, and cash flow.• Manage RFIs, submittals, meetings, safety coordination, job reports, inspection tracking, and lead-time monitoring.• Develop and maintain project schedules and coordinate daily with field managers on milestones and scheduling needs.• Ensure successful project closeout while meeting budget, schedule, quality, and client satisfaction goals• Degree in Construction Engineering, Construction Management, or equivalent experience• 4+ years of project management experience in commercial construction.* GC General Contractor experience.• Strong background in bidding, estimating, budgeting, scheduling, & project accounting.• Thrive in a fast-moving, collaborative team• Client-1st mindset• Self-starter +urgency, leadership, problem-solving skillsYOU WILL NEED: 4+ years of COMMERCIAL NOT RESIDENTIAL Project Management experience. PROGRAM / complex projectsClient-first mindset.with International & high end clients. High energy & like to TALK to people HIGHLY organized: Tool experience in pm tools: MS Project, Asana, Smartsheet,Manage multiple projects simultaneously. Strong grasp of budgeting, margin management, cost control LOCATION: QUAD CITIES, - Iowa / Illinois border. COMMERCIAL CONSTRUCTION PROJECT MANAGER to $140K+ total compensation. For immediate, confidential consideration, please contact me directly, Carrie Danger, SVP, Permanent Placement Team, Iowa Region at Office: 515-259-6087 or Cell: 515-991-0863, Email resume confidentially to Carrie Danger * My email address is on my LinkedIN page OR you can ONE CLICK APPLY AT Robert Half website, & Specifically Apply to this post
2026-09-30T23:28:44Z

IT Project Coordinator

Columbus, OH
onsite
Permanent / Full Time
80000.00 - 100000.00 USD / Yearly
We are looking for a Project Coordinator to help organize and advance technology-focused projects and operational initiatives in Columbus, Ohio. In this role, you will partner with technical teams, business leaders, and external partners to keep work moving forward, maintain clear communication, and support timely delivery. This position is well suited for someone who is detail-oriented, adaptable, and confident managing multiple priorities in a fast-paced environment. Responsibilities: • Coordinate timelines, milestones, deliverables, and dependencies for technology and business projects to support successful execution. • Prepare and maintain project records such as status updates, risk and issue tracking, action logs, and supporting documentation. • Monitor progress across active initiatives, highlight potential delays or constraints, and help drive follow-up actions to resolution. • Organize project meetings, capture key decisions, document next steps, and ensure responsibilities are clearly assigned and tracked. • Support reporting, governance activities, and portfolio-level visibility for project managers, technology leaders, and executive stakeholders. • Facilitate communication among business teams, technical staff, vendors, and leadership to keep priorities, schedules, and expectations aligned. • Assist with gathering requirements, documenting requests, and translating updates for both technical and non-technical audiences. • Contribute to process improvements by refining workflows, supporting project tools, and creating materials such as SOPs, process maps, and user guides. • Coordinate onboarding logistics, access requests, equipment needs, vendor deliverables, and project-related operational readiness activities.
2026-09-30T14:04:44Z

Facilities Coordinator 2

Seattle, WA
remote
Temporary / Contract
23.00 - 23.00 USD / Hourly
We are looking for a Facilities Coordinator 2 to support daily site operations. This Long-term Contract position will provide administrative and coordination support for the local management team while helping maintain efficient communication across staff, vendors, and clients. The role is ideal for someone who can stay organized in a fast-paced environment, manage multiple priorities, and contribute to consistent operational performance. Responsibilities: • Coordinate service providers, site visits, and routine facility activities to help keep daily operations running smoothly. • Maintain organized records of work orders, vendor interactions, inspections, and other operational updates. • Prepare basic operational summaries and assist with tracking service outcomes and vendor performance metrics. • Respond to general questions from employees, clients, and external partners in a timely and effective manner. • Support site procedures by helping document processes and ensuring materials are current and accessible. • Organize meetings for the site team, including scheduling, logistics, and preparation of supporting documents. • Monitor key operational indicators and assist with compiling reports for site leadership. • Help maintain site manuals, reference files, and other important documentation used for facility operations.
2026-10-13T15:08:43Z

Talent Acquisition Coordinator

New Hope, MN
onsite
Temporary to Hire
27.00 - 31.00 USD / Hourly
We are looking for a Talent Acquisition Coordinator to join a fast-growing organization in New Hope, Minnesota on a Contract to Permanent basis. This role supports a busy recruiting function by keeping interviews, candidate communication, and hiring activities organized in a dynamic environment with evolving priorities. The ideal candidate is comfortable managing details, adjusting quickly, and partnering with stakeholders across the business to maintain a smooth hiring process. Responsibilities:• Coordinate interview scheduling across candidates, hiring managers, and internal partners while ensuring a seamless experience for all participants.• Support day-to-day recruiting operations by tracking activity, maintaining accurate hiring information, and keeping timelines on schedule.• Communicate with candidates throughout the process, providing updates, confirming logistics, and helping create a positive hiring experience.• Partner with recruiters and business leaders to manage shifting priorities and resolve scheduling or process challenges efficiently.• Assist with sourcing and recruiting administration to help move open roles forward in a timely manner.• Handle onboarding coordination steps to support successful hiring and start readiness.• Maintain strong internal collaboration with leaders and cross-functional teams to align interview activity and hiring needs.• Contribute to recruiting process improvements in an environment that may have limited structure and changing demands.
2026-10-09T17:38:41Z

Workflow Coordinator(Hospitality)

Newport Beach, CA
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for an experienced Workflow Coordinator to support a Contract position within a busy law firm environment in Newport Beach, California. This role is ideal for someone who can keep office services running smoothly, coordinate meeting and hospitality needs, and communicate confidently with legal professionals, business teams, and external partners. The successful candidate will bring strong judgment, initiative, and a service-focused approach while managing multiple requests in a fast-paced setting. Responsibilities: • Coordinate daily requests from attorneys, administrative staff, business development teams, and office leadership to ensure office services are delivered accurately and on time. • Organize meeting support activities, including room readiness, hospitality arrangements, and follow-up communication for internal and client-facing events. • Partner with hospitality personnel and onsite leadership to maintain conference rooms and shared spaces that reflect a high standard within a law firm environment. • Oversee workflow across office services tasks, balancing competing priorities and adjusting schedules to meet urgent deadlines when needed. • Review incoming assignments, confirm instructions with requesters, and help establish realistic turnaround times while offering alternative solutions when timelines are tight. • Track purchasing activity, reconcile credit card expenses, and manage orders for office snacks, supplies, and other operational materials. • Provide responsive front-line support for general office needs, including document handling, scanning, mail-related coordination, and phone coverage as required. • Serve as a dependable point of contact for vendors and internal stakeholders, resolving issues promptly and escalating concerns appropriately. • Use Microsoft Office tools to support administrative and document-related work, troubleshoot routine software issues, and help maintain quality and formatting standards. • Work independently to identify service gaps, take ownership of tasks, and support a smooth day-to-day operation across a multi-floor office setting.
2026-10-14T14:13:50Z

Office Manager

Bakersfield, CA
onsite
Permanent / Full Time
63000.00 - 65000.00 USD / Yearly
Tammy Power, Recruiting Manager with Robert Half is currently working with a professional services firm looking for a strong Office Manager. The Office Manager is responsible for overseeing the day-to-day administrative, operational, and facility functions of the office. This role serves as the central point of coordination for office operations, ensuring a professional, efficient, and client-focused environment. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced professional services setting. For immediate consideration contact Tammy Power via LinkedIn Essential Duties & ResponsibilitiesOffice Operations & Administration<ul><li>Manage daily office operations to ensure efficiency and productivity.</li><li>Maintain office policies, procedures, and administrative systems.</li><li>Coordinate office maintenance, equipment, vendors, and facility-related needs.</li><li>Order and manage office supplies, furniture, and equipment inventories.</li><li>Oversee office budgets and control administrative expenses.</li><li>Coordinate mail distribution, shipping, and document management processes.</li></ul>Client & Employee Support<ul><li>Serve as the primary point of contact for visitors, clients, and vendors.</li><li>Ensure a professional and welcoming office environment.</li><li>Coordinate meeting logistics, conference room scheduling, and office events.</li><li>Support onboarding and orientation of new employees.</li><li>Assist leadership with administrative projects and special initiatives.</li></ul>Financial & Vendor Management<ul><li>Process invoices, purchase orders, and vendor payments as assigned.</li><li>Maintain vendor relationships and negotiate service agreements when appropriate.</li><li>Track office expenditures and assist with budget reporting.</li><li>Support billing, expense reconciliation, and other accounting-related administrative functions.</li></ul>Human Resources & Compliance Support<ul><li>Assist with employee records management and HR administration.</li><li>Coordinate employee recognition, wellness, and engagement activities.</li><li>Support compliance with company policies and workplace regulations.</li><li>Maintain confidentiality regarding employee and business information.</li></ul>Technology & Systems Coordination<ul><li>Coordinate with IT vendors and internal resources regarding office technology needs.</li><li>Troubleshoot basic office equipment issues and facilitate resolutions.</li><li>Ensure employees have appropriate office resources and equipment.</li></ul>
2026-10-02T13:38:47Z

Workplace Experience Coordinator

Hanover, MD
onsite
Temporary / Contract
24.00 - 25.00 USD / Hourly
We are looking for a Workplace Experience Coordinator to support a detail-oriented and welcoming office environment in Hanover, Maryland. This Long-term Contract position is expected to run for 8 months and offers the opportunity to shape day-to-day workplace operations, enhance the employee and visitor experience, and coordinate programs that keep the site running smoothly. The person in this role will balance front desk presence, vendor coordination, event support, and administrative oversight while working closely with cross-functional partners across the office. Responsibilities: • Create a positive and organized on-site experience for employees, guests, and visitors by serving as a key point of coordination for workplace needs. • Oversee daily office support services such as mail distribution, office supplies, print and copy resources, storage areas, janitorial coordination, and shared amenities. • Administer the in-office food and beverage program by maintaining variety, monitoring quality, and managing costs responsibly. • Coordinate external service providers and on-site contractors, offering direction as needed and confirming that agreed service levels are consistently met. • Plan and deliver workplace events and employee engagement activities based on site feedback, business needs, and participation goals. • Manage event logistics from start to finish, including room setups, catering arrangements, communications, and post-event follow-up. • Track operating expenses for assigned budgets, prepare recurring expense reports, and help maintain vendor accountability through accurate documentation. • Work in partnership with facilities, security, health and safety, real estate, and space planning contacts to support compliance, seating changes, and efficient use of the office. • Identify workplace issues affecting comfort, functionality, or presentation and coordinate with facility partners to help maintain a productive environment. • Support multiple administrative and operational priorities independently while communicating updates, concerns, and recommendations clearly to stakeholders.
2026-09-16T19:28:42Z

Marketing Communications Coordinator

New York, NY
onsite
Permanent / Full Time
60000.00 - 90000.00 USD / Yearly
We are looking for a Marketing Communications Coordinator to support brand visibility and customer engagement from our location. This role blends creative storytelling, digital content execution, and hands-on coordination across marketing initiatives. The ideal candidate is comfortable producing high-quality written and visual materials, managing online content, and helping deliver campaigns, media outreach, and event support with consistency and attention to detail. Responsibilities: • Create original written and visual marketing content for digital and print use, including website copy, blog articles, advertisements, and branded imagery. • Photograph products and refine images using design tools to develop lifestyle assets for social platforms, catalogs, and web pages. • Maintain website content by adding new items, updating descriptions, images, and pricing, and removing products that are no longer available. • Manage day-to-day social media activity by planning, publishing, and monitoring posts across key channels to strengthen audience engagement. • Support email and digital marketing efforts through content preparation and campaign coordination using relevant marketing platforms. • Prepare promotional materials such as brochures, flyers, handouts, and catalogs to support product launches and broader marketing initiatives. • Draft press releases, media alerts, and related communications while tracking coverage and compiling performance insights for campaigns and announcements. • Respond to customer and audience interactions across digital channels to help maintain a consistent brand voice and positive public presence. • Coordinate logistics and marketing support for trade shows, photo shoots, and other events, including materials preparation and collaboration with vendors and internal teams. • Work closely with sales, product development, and external partners to keep marketing projects on schedule and aligned with business goals.
2026-10-15T14:53:42Z

Human Resources (HR) Coordinator

Midland, TX
onsite
Temporary to Hire
20.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Human Resources Coordinator to support daily HR operations for a field services organization in Midland, Texas. This contract-to-permanent position focuses on pre-employment processing, onboarding coordination, employee record administration, and ongoing workforce support. The ideal candidate will bring strong organizational skills, sound judgment with confidential information, and the ability to keep multiple HR activities moving efficiently in a fast-paced environment. Responsibilities: • Oversee pre-employment processing by arranging background checks and coordinating required drug screenings and physical exams for candidates. • Guide new employees through the onboarding experience, including preparation of employment documents and scheduling orientation activities. • Build, update, and organize personnel files to maintain accurate records and support compliance with company policies and applicable regulations. • Safeguard sensitive employee data by ensuring HR documents and personnel information are handled with a high level of confidentiality. • Administer uniform rental activities, including submitting requests for new items, processing exchanges, and managing returns. • Review and confirm per diem eligibility based on established company guidelines and supporting documentation. • Maintain employee housing records by tracking assignments, occupancy status, move-ins, and move-outs. • Partner with department leaders to communicate housing updates and keep related employee information current. • Contribute to HR initiatives and special projects that improve processes and support operational needs.
2026-10-16T14:34:02Z

Workplace Experience Coordinator - Level 1

San Jose, CA
remote
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support day-to-day front desk and workplace services for an onsite team in San Jose, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, assisting employees and visitors, and keeping office operations organized and responsive. The person in this role will help manage guest services, reservations, events, vendor coordination, and general workplace support while following established procedures and security guidelines. Responsibilities: • Welcome employees, visitors, and guests with a detail-oriented approach while managing check-in activities, visitor credentials, and parking access in line with site security practices. • Oversee meeting calendars, room bookings, and reservation requests to help teams use workplace space efficiently. • Coordinate office support services such as mail distribution, supply replenishment, and onboarding logistics to maintain smooth daily operations. • Arrange workplace events and hosted activities, including reserving space, organizing room setup and breakdown, and ensuring materials arrive on time. • Respond to questions, service requests, and routine concerns from staff and guests, providing timely solutions with a customer-focused mindset. • Submit and monitor janitorial and maintenance requests, working with internal teams or service providers to resolve facility-related needs. • Partner with external vendors for workplace goods and services, helping confirm schedules, deliveries, and service expectations. • Follow building emergency and safety procedures and escalate issues promptly to protect employees, visitors, and the workplace environment. • Prepare and share clear information with team members and visitors, including basic presentations or updates when needed.
2026-10-14T11:48:45Z

2 4

177 results for Logistics Coordinator in Html