176 Results for Logistics Coordinator Jobs in Html

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Member Services Coordinator/Admin assistant

Franklin, MA
onsite
Permanent / Full Time
50000.00 - 54000.00 USD / Yearly
We are looking for a proactive Member Services Coordinator/Admin Assistant to support daily member service activities and front office operations. This role combines administrative coordination, customer support, and data management to help keep member records, communications, and event logistics organized and accurate. The ideal candidate brings a service-focused mindset, strong attention to detail, and the flexibility to assist across multiple office functions in a collaborative team environment. This rle is in the greater MIlfrod MA area and is 100% in office. Responsibilities:• Guide new members through the onboarding process and help create a positive, well-organized introduction to the organization.• Keep member-facing documents, website content, and communications current by coordinating updates from internal teams and external partners.• Enter and maintain product and membership data, ensuring records, categories, and status details remain accurate in internal systems.• Support members with service-related requests, including assistance with backorder cancellation needs and other account updates.• Prepare reports related to promotions and data entry activities to support tracking, review, and process improvement efforts.• Coordinate logistics for member events, shows, meetings, training sessions, and board gatherings, including ordering materials and supplies as needed.• Manage front desk and reception responsibilities by greeting visitors, handling incoming deliveries, and maintaining an organized office presence.• Update the shared office calendar and assist with general administrative tasks such as supply ordering and keeping common areas organized and stocked. For immediate consideration please reach out to me directly! Eric Lebow 508-205-2127
2026-10-12T18:48:45Z

Talent Acquisition Coordinator

Muscatine, IA
onsite
Temporary / Contract
- USD / Hourly
We're looking for a Talent Acquisition Coordinator who thrives on keeping people, processes, and schedules organized. If you're detail-oriented, customer-service focused, and enjoy supporting recruiting efforts behind the scenes, this could be a great opportunity to grow your career in talent acquisition. You'll play a key role in delivering a smooth experience for both candidates and hiring teams while helping keep recruiting operations running efficiently. What You'll Be Doing<ul><li>Coordinate and schedule interviews with candidates and hiring teams</li><li>Communicate with candidates throughout the hiring process</li><li>Support recruiting activities including resume review, candidate tracking, and follow-up</li><li>Assist with references, interview logistics, and recruiting administration</li><li>Maintain applicant tracking system data and recruiting records</li><li>Support campus recruiting, intern hiring, and other talent initiatives</li><li>Help ensure a positive and professional candidate experience</li></ul> Connect with our team today to learn more and assess for alignment with your goals! Reach us direct at (563) 359-7535!
2026-10-16T18:43:43Z

Training Coordinator

Cockeysville, MD
onsite
Temporary / Contract
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Training Coordinator to support employee learning programs and help keep training operations running smoothly in Cockeysville, Maryland. This Long-term Contract position focuses on organizing schedules, assisting trainers and staff, and maintaining accurate training information across the agency. The ideal candidate is comfortable managing multiple administrative priorities, communicating with a wide range of stakeholders, and contributing to continuous improvement in training effectiveness. Responsibilities:• Organize and maintain the training calendar along with other employee-facing materials that support learning activities.• Assist trainers with logistics, resources, and communication for instructor-led sessions to help ensure successful delivery.• Help manage employee learning records and provide administrative support for training documentation and tracking.• Work with leaders and staff to retrieve and interpret training-related information from internal systems.• Handle day-to-day coordination tasks that keep the training team operating efficiently and on schedule.• Contribute to cross-training efforts and participate in special assignments that support broader team goals.• Build working knowledge of organizational programs, values, and service practices while completing work in line with company, state, and federal standards.
2026-10-08T15:58:47Z

Service Coordinator

Camp Hill, PA
onsite
Permanent / Full Time
52000.00 - 62000.00 USD / Yearly
We are looking for a Service Coordinator to support daily service operations. This position blends administrative coordination, customer communication, and service support in a fast-paced environment. The ideal candidate is organized, comfortable working with multiple systems, and able to keep service activities moving accurately from intake through completion. Responsibilities:• Respond to incoming service requests and gather the information needed to route work efficiently.• Create quotes, acknowledgments, and other service-related documents with accuracy and attention to detail.• Coordinate the service calendar and work closely with supervisors to arrange technician schedules.• Open and maintain service job records, including order entry, supporting documentation, and job file preparation.• Send work assignments to field personnel and track the return of completed electronic service tickets.• Prepare inspection summaries, repair documentation, invoices, and warranty claim submissions for completed work.• Arrange travel logistics such as prepaid hotel accommodations for technicians requiring overnight stays.• Maintain organized paper and digital service records, process purchasing-related tasks, and assist with credit card receipt submission to accounting.• Support calibration tracking for measuring tools and test equipment while helping resolve customer questions or service concerns professionally.
2026-09-18T12:38:41Z

Facilities Coordinator 3

Austin, TX
remote
Temporary / Contract
19.00 - 21.00 USD / Hourly
Do you love being the person who keeps everything running smoothly behind the scenes? We’re looking for a Facilities Coordinator to join our team in Austin on a contract basis and help create a workplace people enjoy walking into every day.In this role, you’ll be the go-to partner for site leadership, employees, and service providers, keeping the office safe, organized, and service-focused. No two days look the same, and your work will be felt across the whole team. What you’ll do:<ul><li>Partner with site leadership to keep daily operations humming, from maintenance coordination to occupancy needs and workplace services</li><li>Walk the office regularly to make sure the space stays clean, functional, and up to standard</li><li>Stay on top of work orders and respond quickly, with a customer-first mindset and a close eye on compliance</li><li>Arrange repairs, minor projects, and service requests, then see each one through to completion with clear status tracking</li><li>Keep vendors, building staff, and internal teams connected so work gets done with minimal disruption</li><li>Source and coordinate external service providers, supplies, and site resources as needs arise</li><li>Bring people together by supporting meetings, events, conference rooms, office moves, and employee perks like food service and transportation options</li><li>Keep site records, operational documents, and access information accurate and organized</li><li>Contribute to emergency preparedness, safety processes, after-hours response planning, and workplace security</li><li>Build strong relationships with clients and service partners while helping the site hit its service and performance goals</li></ul>
2026-10-12T16:04:38Z

Office Manager

East Lansing, MI
onsite
Permanent / Full Time
60000.00 - 80000.00 USD / Yearly
Are you someone who enjoys wearing many hats, keeping a business running smoothly, and making a meaningful impact every day? This is an opportunity to join a small, close-knit organization of approximately 30 employees where your contributions will be seen, valued, and felt throughout the business. The Office Manager plays a critical role in the organization's success, overseeing a variety of essential business functions, including accounting administration, payroll, human resources, and logistics. Beyond managing day-to-day responsibilities, this individual serves as a trusted partner to the President, helping coordinate priorities, improve processes, and ensure the business operates at its highest level. The ideal Office Manager candidate is organized, resourceful, and proactive, with the ability to shift seamlessly between daily tasks and broader business needs. Just as important, they enjoy working in a respectful, positive, and encouraging environment where people support one another and take pride in what they do. Key Responsibilities: Accounting & Financial Administration<ul><li>Manage accounts payable and accounts receivable, including invoice processing, customer billing, payment tracking, and vendor communications.</li><li>Coordinate payroll processing and maintain accurate employee and payroll records.</li><li>Assist with routine financial reporting, reconciliations, and other accounting-related administrative tasks.</li><li>Help maintain organized, accurate financial records and ensure deadlines are consistently met.</li></ul>Human Resources & Employee Support<ul><li>Coordinate onboarding and offboarding, employee documentation, and personnel records.</li><li>Support benefits administration, employee communications, and other HR-related activities.</li><li>Serve as a resource for employees and help foster a positive, professional workplace.</li><li>Assist with maintaining company policies, procedures, and compliance requirements.</li></ul>Office Operations & Logistics<ul><li>Oversee daily office operations and ensure the team has the resources and support needed to be successful.</li><li>Coordinate logistics, scheduling, deliveries, purchasing, and other operational needs.</li><li>Communicate with vendors, customers, employees, and other business partners to keep activities moving efficiently.</li><li>Identify opportunities to streamline processes, improve organization, and create greater efficiency.</li></ul>Business Partnership & Operational Support<ul><li>Work closely with the President as a trusted partner in managing day-to-day business needs and priorities.</li><li>Anticipate needs, resolve issues, and follow through on important tasks without requiring constant direction.</li><li>Take ownership of projects and administrative initiatives that support the company's goals.</li><li>Help connect the dots across different areas of the business, ensuring nothing falls through the cracks.</li><li>Contribute ideas and solutions that help the organization operate more effectively and continue to succeed.</li></ul>For immediate consideration call Jimmy Tunney at 517-657-8054.
2026-10-16T20:48:49Z

Administrative Project Coordinator

Miami, FL
remote
Temporary / Contract
- USD / Hourly
Robert Half is currently recruiting for a Project Coordinator to provide administrative and project support in a professional office environment. This role is ideal for someone who is highly organized, detail-oriented, and comfortable supporting multiple team members while keeping projects and day-to-day office needs on track. The Project Coordinator will assist with scheduling, document preparation, reporting, communication, office coordination, and general administrative support. The ideal candidate is proactive, dependable, and able to manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Provide administrative support to team members and leadership.</li><li>Coordinate calendars, meetings, appointments, and project schedules.</li><li>Prepare, format, proofread, and organize reports, presentations, and other documents.</li><li>Track project deadlines, action items, and follow-up needs.</li><li>Assist with reporting and provide project status updates.</li><li>Maintain organized files, records, and internal documentation.</li><li>Coordinate with vendors and assist with general office needs.</li><li>Support travel arrangements and meeting logistics as needed.</li><li>Assist with special projects and provide additional support to the team.</li><li>Communicate professionally with internal teams, clients, vendors, and business partners.</li></ul>
2026-10-09T22:28:49Z

Human Resources Coordinator

La Jolla, CA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
Our client in the biotech industry is seeking a detail-oriented and organized Human Resources Coordinator to support day-to-day HR operations in a fast-paced, innovative environment. This role is ideal for an HR professional who enjoys a mix of administrative support, employee onboarding, recruiting coordination, HRIS maintenance, and employee service. The Human Resources Coordinator will play an important role in supporting the employee lifecycle and helping ensure HR processes run smoothly while contributing to a positive and professional workplace culture. Key Responsibilities<ul><li>Support daily human resources operations, including onboarding, offboarding, and employee records management</li><li>Coordinate interviews, scheduling, and hiring logistics for open positions</li><li>Assist with new employee orientation and onboarding documentation</li><li>Maintain accurate employee files and update HRIS records</li><li>Respond to employee questions regarding HR policies, benefits, and procedures</li><li>Assist with benefits administration, leave tracking, and compliance-related documentation</li><li>Help prepare reports, spreadsheets, and other HR-related documents</li><li>Support employee engagement initiatives, training coordination, and internal communications</li><li>Partner with HR leadership and hiring managers to ensure a smooth employee experience</li><li>Assist with special HR projects and other administrative duties as assigned</li></ul>
2026-10-02T15:28:43Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-17T15:14:17Z

Workplace Experience Coordinator

Rancho Cordova, CA
onsite
Temporary / Contract
25.00 - 28.00 USD / Hourly
We are seeking a customer-focused Workplace Experience Coordinator to serve as the primary point of contact for employees, visitors, and vendors in a professional office environment. This role is ideal for someone who enjoys creating a welcoming workplace, coordinating office services, supporting facility operations, and managing workplace events. The successful candidate will thrive in a fast-paced setting, balancing multiple responsibilities while delivering exceptional customer service. Location: Rancho Cordova, CAWork Schedule: Monday-Friday, 7:30 AM - 4:30 PMWork Arrangement: 100% OnsiteContract Length: 5-Month Contract with Potential for Extension
2026-10-12T19:53:43Z

Part-Time Workplace Coordinator

South San Francisco, CA
remote
Temporary / Contract
25.00 - 30.00 USD / Hourly
Part-time schedule Monday, Tuesday & Thursday 8AM - 5PM Robert Half has an exciting opportunity with an innovative AI and data technology company. We seeking a polished, organized, and service-minded Workplace Coordinator to help create a welcoming, efficient, and engaging office environment. This is an exciting part-time opportunity for someone who enjoys being the go-to person in the workplace—keeping the office running smoothly, supporting employees and visitors, coordinating vendors, and making sure the day-to-day office experience is exceptional. What You’ll Do<ul><li>Serve as the friendly and professional face of the workplace, welcoming employees, candidates, clients, and visitors.</li><li>Manage day-to-day office operations and ensure the workplace is clean, organized, stocked, and ready for employees.</li><li>Coordinate office supplies, snacks, beverages, kitchen supplies, and other workplace necessities.</li><li>Monitor inventory and place orders as needed to maintain appropriate stock levels.</li><li>Coordinate with building management, maintenance teams, cleaning services, and other workplace vendors.</li><li>Receive and distribute packages, mail, and deliveries.</li><li>Help coordinate office lunches, catering, snacks, beverages, and employee events.</li><li>Assist with meeting room setup, office events, and special workplace projects.</li><li>Keep common areas, conference rooms, kitchens, and shared spaces organized and presentable.</li><li>Support employee requests and quickly resolve day-to-day workplace needs.</li><li>Maintain workplace calendars, vendor schedules, and other administrative records.</li><li>Assist with onboarding logistics, including preparing workspaces and coordinating supplies or equipment for new employees.</li><li>Identify opportunities to improve the employee experience and make the office more efficient.</li><li>Provide general administrative and operational support as needed.</li></ul>
2026-10-05T22:43:44Z

Customer Service Manager - ENT

Charlotte, NC
onsite
Temporary / Contract
19.00 - 19.93 USD / Hourly
We are looking for a Customer Service Manager - ENT to support customer-facing operations for a Contract position based in Charlotte, North Carolina. This role focuses on guiding service activities before and after delivery, helping customers navigate order status, product availability, scheduling, and issue resolution. The ideal candidate brings strong leadership, clear communication, and a practical understanding of operations, logistics, and service quality in a fast-paced environment. Responsibilities: • Lead one project team or coordinate several smaller teams to deliver responsive support throughout the customer lifecycle • Oversee customer inquiries related to order placement, inventory status, delivery timing, and post-sale service needs • Partner with internal stakeholders across operations, logistics, warehousing, and supply chain functions to resolve service issues efficiently • Monitor service performance and identify opportunities to improve workflows, response times, and overall customer satisfaction • Use CRM and enterprise systems such as SAP R/3 to track requests, maintain accurate records, and provide status updates • Prepare reports, schedules, and service documentation using Microsoft Office applications, including Excel, Word, Outlook, and PowerPoint • Support coordination of shipping and delivery activities to help ensure products reach customers according to expectations • Contribute to staffing and team support activities, including coordination related to hiring processes and day-to-day office functions
2026-10-15T12:53:44Z

Logistics Specialist

Ravenna, OH
onsite
Permanent / Full Time
65000.00 - 90000.00 USD / Yearly
We are seeking a detail-oriented Order Management / Logistics Specialist to support customer order processing, shipment tracking, and cross-functional communication in a fast-paced manufacturing or distribution environment. This role is responsible for managing customer orders from entry through invoicing, ensuring accurate SAP system updates, and providing excellent customer service throughout the order lifecycle.Key Responsibilities:<ul><li>Receive, review, and manage customer orders accurately and efficiently</li><li>Enter and maintain customer orders in SAP and related ERP systems</li><li>Monitor orders through fulfillment, shipment, and invoicing</li><li>Communicate with customers daily regarding order status, shipment updates, and delivery details</li><li>Provide timely follow-up on order changes, delays, inventory concerns, and customer requests</li><li>Partner closely with Sales, Production, Quality, Warehouse, and Logistics teams to ensure smooth order processing and delivery</li><li>Manage customer expectations and resolve order-related issues in a professional and timely manner</li><li>Coordinate with transportation providers and third-party logistics partners (3PLs) to support on-time delivery</li><li>Track and communicate potential service disruptions and work proactively to resolve them</li><li>Maintain accurate records and ensure high attention to detail across all order management activities</li></ul>
2026-10-08T18:18:42Z

Office Coordinator

Oakland, CA
onsite
Temporary to Hire
29.45 - 34.10 USD / Hourly
We are looking for an organized Office Coordinator to support daily administrative and accounting operations in our Oakland, California office. This contract-to-permanent position is ideal for someone who enjoys creating structure, providing excellent front-office support, and assisting with essential financial processes. The person in this role will help maintain an efficient workplace while partnering with internal teams to keep documentation, billing support, and office logistics on track. Responsibilities: • Oversee day-to-day office operations by managing supplies, coordinating equipment needs, and working with outside vendors to support a well-functioning workplace. • Arrange meetings and office events by handling calendars, preparing spaces, and coordinating food or materials when needed. • Process incoming and outgoing mail, packages, and deliveries to ensure timely distribution and shipment handling. • Support new employee setup by preparing work areas, arranging office materials, and assisting with workplace orientation logistics. • Provide administrative assistance for accounting activities, including invoice support, expense processing, timesheet review, and routine records maintenance. • Help prepare and distribute client billing documents while coordinating with project teams to promote accurate financial information. • Assist with reconciliations for bank and credit card activity under the direction of senior accounting staff. • Contribute to month-end and year-end accounting tasks, audit document collection, and maintenance of project and contract records. • Perform general front-desk and clerical support such as answering inbound calls, scanning documents, and assisting the broader team as needed.
2026-10-08T21:38:45Z

Program Operations Coordinator

Austin, TX
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for a Program Operations Coordinator to support the successful delivery of learning programs, group experiences, and cross-functional initiatives in Austin, Texas. This role combines administrative precision with day-to-day operational coordination, helping ensure participants, facilitators, and internal teams have what they need before, during, and after each program. The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities while maintaining accurate records, clear communication, and smooth logistics. Responsibilities: • Coordinate operational details for multiple programs and initiatives, keeping schedules, trackers, files, and documentation current and organized. • Manage administrative transactions such as invoices, reimbursements, vendor payments, agreements, tax forms, and related records in alignment with internal procedures. • Monitor key milestones and pending action items, following up with team members, participants, speakers, and external partners to keep work moving forward. • Maintain reliable participant and program information in Salesforce and other platforms, ensuring data is complete, timely, and accurate. • Draft, review, assemble, and distribute schedules, updates, materials, and other program communications for internal and external audiences. • Arrange meeting calendars and provide general administrative support, including coordination for team discussions, planning sessions, and follow-up activities. • Organize logistics for onsite and virtual events, including registration, travel, lodging, meals, transportation, and accessibility accommodations. • Serve as a point of contact for participant logistics, answering questions and sharing important details throughout the program lifecycle. • Prepare and manage event materials such as badges, printed resources, signage, supply kits, rooming details, and hospitality items. • Provide live program support through setup, check-in, participant assistance, basic audiovisual coordination, troubleshooting, and collaboration with venues, vendors, and facilitators.
2026-09-30T14:48:46Z

Event Coordinator

New York, NY
onsite
Temporary / Contract
28.50 - 30.00 USD / Hourly
We are looking for an Event Coordinator to support the planning and delivery of client-facing events in New York, New York. This Long-term Contract position partners closely with the event manager and cross-functional hospitality teams to manage event details from initial intake through on-site execution. The role is ideal for someone who thrives in a fast-paced environment, communicates well with service partners, and can adapt to a schedule that may include extended hours based on event needs. Responsibilities: • Partner with the client-side event manager to organize event logistics and ensure each program is prepared for successful delivery. • Gather and review event details for upcoming functions, translating client needs into clear operational plans. • Oversee coordination for events held in the 8th-floor event space, ensuring room readiness and service alignment. • Collaborate with catering vendors to recommend food selections and service options that match event goals. • Advise on staffing coverage and service support required for each event based on size, format, and timing. • Prepare and finalize event documentation, including quads and other planning materials needed for execution. • Enter and maintain accurate event information within the company system to support scheduling and operations. • Work closely with hospitality and concierge teams to coordinate guest experience, service flow, and on-site support. • Manage events from the initial request stage through live execution, resolving issues quickly and maintaining high service standards.
2026-10-07T19:08:44Z

Dispatch Administrative Coordinator

Rockaway, NJ
onsite
Permanent / Full Time
40000.00 - 45000.00 USD / Yearly
A growing organization is seeking a highly organized Dispatch Administrative Coordinator to support its logistics and operations team. This role is ideal for someone who enjoys working in a fast-paced environment, coordinating with multiple stakeholders, and ensuring accurate documentation and data management.Key Responsibilities:<ul><li>Provide administrative support to a busy operations team</li><li>Maintain and update records, spreadsheets, and internal systems</li><li>Coordinate with vendors, transportation partners, and internal departments</li><li>Track deliveries, schedules, and supporting documentation</li><li>Follow up on missing paperwork and resolve routine discrepancies</li><li>Assist with billing support and document collection</li><li>Manage electronic and paper filing systems</li></ul>
2026-09-29T16:13:45Z

Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26.00 - 30.00 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered!
2026-10-15T15:54:07Z

Project Coordinator

Roseville, CA
remote
Temporary / Contract
40.00 - 45.00 USD / Hourly
We are looking for a Project Coordinator to support Organizational Change Management initiatives for a Contract position based in Roseville, California. This role helps keep cross-functional projects organized by aligning schedules, resources, communications, and training efforts across multiple teams. The ideal candidate brings strong coordination skills, sound judgment, and the ability to keep complex workstreams moving forward in a structured and consistent way. Responsibilities: • Coordinate project activities for change management programs, including timelines, team logistics, meeting arrangements, and onboarding support. • Partner with communications and training teams to organize materials, review content, and help prepare information for broad organizational use. • Schedule workshops, training sessions, and working meetings while ensuring rooms, supplies, and supporting documents are ready in advance. • Track action items, resource needs, and project updates, and communicate progress or constraints to stakeholders in a timely manner. • Maintain project documentation using standardized planning tools and support consistent execution across multiple initiatives. • Help define and monitor program measures related to training, communications, and organizational readiness. • Support presentations and working sessions by preparing agendas, gathering materials, and helping facilitate follow-up on open issues. • Coordinate collaboration across departments, project leads, and team members from different locations to collect input and share decisions effectively. • Follow established change control practices for applicable IT-related processes and identify opportunities to improve procedures when needed.
2026-10-14T21:58:45Z

Recruiting Coordinator

Fuquay Varina, NC
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for a Recruiting Coordinator to support hiring operations and create a smooth, detail-focused experience for candidates and internal stakeholders. This Long-term Contract position is ideal for someone who is highly organized, communicates effectively, and can manage multiple recruiting activities in a fast-paced corporate environment. The role will focus on interview coordination, recruiting administration, onboarding support, and maintaining accurate data throughout the hiring process. Responsibilities: • Coordinate interview schedules across candidates, recruiters, hiring managers, and panel participants to keep the hiring process moving efficiently. • Maintain and update applicant tracking system records, ensuring candidate information, interview feedback, and hiring statuses remain accurate and current. • Support full-cycle recruiting operations by assisting with job posting logistics, candidate communication, and process coordination from initial contact through onboarding. • Partner with corporate recruiting teams and business stakeholders to deliver a consistent, timely, and well-organized hiring experience. • Facilitate onboarding activities for selected candidates, including pre-employment documentation, start-date coordination, and follow-up communication. • Monitor recruiting workflows and help resolve scheduling conflicts, process delays, and administrative issues that may affect hiring timelines. • Prepare recruiting reports, track hiring activity, and organize documentation needed for compliance and internal recordkeeping.
2026-09-28T17:23:44Z

HR Coordinator

Plano, TX
onsite
Temporary / Contract
37.05 - 42.90 USD / Hourly
We are looking for an organized HR Coordinator to join a Telecom Services organization in Plano, Texas on a Contract basis. This role blends human resources support, executive coordination, and office operations, making it ideal for someone who can manage shifting priorities while maintaining accuracy and professionalism. The position will contribute to onboarding, employee support activities, meeting logistics, and administrative processes that help the office and HR function run smoothly. Responsibilities: • Manage complex scheduling, travel arrangements, and day-to-day administrative support for senior leaders, ensuring priorities are aligned and conflicts are resolved quickly. • Organize internal and external meetings by handling calendars, coordinating space and materials, and making sure technology and logistics are ready in advance. • Prepare and submit executive expense documentation accurately and within required deadlines while following company guidelines. • Oversee incoming mail distribution, route items to the correct teams, and handle daily check processing for delivery to Treasury according to established procedures. • Coordinate payroll and accounts payable check printing at the Plano, Texas office and ensure final distribution is completed through the appropriate delivery method. • Support company mailing needs for departments such as Accounting, Tax, Legal, and Human Resources, including overnight packages, certified mail, and large-volume distributions. • Administer onboarding activities for new hires by initiating background screenings, collecting employment documents, preparing welcome materials, and scheduling orientation-related meetings. • Assist with contractor setup by gathering required paperwork, coordinating access requests, and partnering with IT and business teams to complete onboarding steps. • Maintain accurate HR records through timely data entry, personnel file upkeep, employment verification support, and preparation of HR communications, reports, and presentations. • Help coordinate employee benefits sessions and engagement activities, working with vendors and internal stakeholders on events, enrollment communications, recognition programs, and morale initiatives at the Plano, Texas location.
2026-09-24T18:04:52Z

Front Desk Coordinator

Harrisburg, PA
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations in Harrisburg, Pennsylvania. This Long-term Contract opportunity is ideal for someone who brings strong organizational skills and a service-oriented approach to a busy front office setting. In this role, you will help create an efficient and welcoming workplace by coordinating administrative activities, supporting meetings and visitors, and keeping essential office functions running smoothly. Responsibilities: • Oversee the receipt and distribution of mail, parcels, and deliveries so items reach the appropriate recipients promptly. • Manage conference room calendars and arrange meeting logistics, including room preparation, catering support, and distribution of materials. • Review shared department inboxes, respond to routine questions, and route messages to the correct contacts when needed. • Assist with onboarding coordination by preparing work areas, organizing orientation details, and helping ensure new employees are ready for their first day. • Keep visitor records, office files, and administrative documents organized, accurate, and up to date. • Monitor inventory levels for office supplies, place orders as needed, and help maintain an orderly and functional office environment. • Collaborate with administrative staff across multiple office locations to promote consistent support and smooth day-to-day operations. • Provide support for scheduling, cross-office communication, document preparation, data entry, and other administrative projects as assigned. • Maintain a detail-oriented front office presence while handling sensitive information with discretion.
2026-10-14T19:18:42Z

Service Coordinator

Richmond, VA
onsite
Temporary to Hire
21.00 - 22.00 USD / Hourly
We are looking for a highly organized Service Coordinator to support daily administrative and accounting operations for a growing company in the metal and electronics industry. This contract opportunity with potential for a permanent role is ideal for someone who can balance coordination tasks with financial processing responsibilities while keeping service activities running smoothly. The role will work closely with technicians and internal staff to manage scheduling, documentation, and transaction processing in a fast-paced environment. Responsibilities: • Coordinate technician calendars and assign service appointments to help ensure timely customer support. • Arrange business travel and related logistics for field staff as needed. • Prepare purchase orders and maintain accurate supporting records for operational activities. • Process vendor invoices, employee expense reports, and related documentation with close attention to detail. • Support accounts payable and accounts receivable tasks, including data entry and payment-related recordkeeping. • Scan, file, and organize service and accounting documents to maintain accessible records. • Enter financial and operational information into QuickBooks and other internal systems accurately. • Provide general administrative assistance to support day-to-day office and service coordination needs.
2026-10-15T13:58:43Z

Project Coordinator

Gurnee, IL
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
Our client is looking for a Logistics/Project Coordinator to support installation and project execution activities in Gurnee, Illinois. This position plays a central role in organizing schedules, aligning field resources, and keeping clients and internal partners informed from project kickoff through completion. The ideal candidate brings strong coordination skills, a detail-focused mindset, and the ability to manage shifting priorities in a fast-moving environment while maintaining a high standard of service. Schedule: Mon-Fri 8am-5pm 100% on-site for training, then hybrid for high-performing, fully independent employees $65,000-$75,000 + up to 10% discretionary bonus + health insurance monthly stipend ($290/month) (no employer sponsored health insurance coverage) + 401K + Profit Sharing + PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Build and manage project timelines to keep installation activities on track and aligned with customer expectations.• Lead pre-installation outreach with clients and project partners to confirm scope, timing, site readiness, and key deliverables.• Prepare and organize installation packets, scheduling records, and supporting documentation needed for successful field execution.• Coordinate technicians, transportation needs, and other logistical resources to support efficient project delivery.• Monitor active projects, communicate status updates, and address scheduling conflicts or service issues as they arise.• Manage adjustments to project plans, including rescheduled appointments, scope updates, and other changes that affect execution.• Review completed work for accuracy and completeness, ensuring all required documentation is finalized and properly closed out.• Collaborate with internal teams and external stakeholders throughout the project lifecycle to maintain smooth communication and timely resolution of concerns.
2026-10-05T19:03:48Z

Accounts Receivable Manager

St Charles, IL
onsite
Temporary / Contract
45.00 - 50.00 USD / Hourly
We are looking for an experienced Accounts Receivable Manager to join a transportation and logistics organization in St Charles, Illinois on a 3-month Contract assignment. This role will focus on strengthening revenue cycle operations, improving billing accuracy, and helping the team capture and formalize critical processes. The ideal candidate brings deep NetSuite order-to-cash expertise, a practical project mindset, and the ability to turn complex workflows into clear, scalable documentation. Responsibilities: • Lead support activities for the NetSuite and FileMaker integration initiative, helping align operational data with billing workflows. • Partner with stakeholders to gather, clarify, and confirm customer invoicing needs, including special rules and exception handling. • Contribute to testing efforts by evaluating system output, identifying defects, and helping drive timely resolution of billing-related issues. • Advance invoice automation objectives by recommending workflow improvements that increase efficiency and reduce manual effort. • Analyze current accounts receivable and revenue processes to uncover control gaps, operational risks, and opportunities for improvement. • Produce standard operating procedures, user instructions, and process maps that preserve essential knowledge and support team continuity. • Capture and organize customer-specific billing requirements so invoicing can be executed consistently and accurately. • Quickly learn existing workflows and translate informal knowledge into structured documentation that reduces dependency on individual team members.
2026-10-06T15:53:47Z

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