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715 results for Legal Administrative Assistant in Html
- West Chester, PA
- onsite
- Permanent / Full Time
- - USD / Yearly
- <p>Robert Half is currently working with a client on their search for a well-spoken, Office Administrator with light bookkeeping experience as they will be assisting with accounts payable/receivable, invoicing, and processing expenses. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>Major Responsibilities</p><p>· Serve as a primary point of contact for customers, visitors, vendors, and employees</p><p>· Answer phones, respond to general inquiries, and ensure questions or requests are directed to the appropriate team member</p><p>· Maintain a welcoming, organized, and professional office environment</p><p>· Assist with routine financial tasks, including:</p><ul><li>Accounts payable support</li><li>Accounts receivable assistance</li><li>Customer and vendor invoicing</li><li>Expense tracking and documentation</li></ul><p>· Coordinate with the Bookkeeper to ensure financial information and supporting documentation are accurate and organized</p><p>· Assist with general data entry, filing, recordkeeping, and other office administration as needed</p><p>· Communicate with customers and vendors regarding invoices, payments, and general questions</p><p>· Support the team with day-to-day administrative needs and special projects</p><p>· Maintain confidentiality and demonstrate sound judgment when handling company and financial information</p>
- 2026-10-26T16:13:48Z
- Pleasant Prairie, WI
- onsite
- Permanent / Full Time
- 75000.00 - 95000.00 USD / Yearly
- <p>Robert Half is partnering with a well-established and growing corporate organization seeking an experienced Litigation Paralegal to join its in-house legal team. This is an excellent opportunity for a detail-oriented legal professional who enjoys managing litigation matters, collaborating with business stakeholders, and supporting a dynamic legal department. The organization offers long-term stability, career growth opportunities, and a collaborative work environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage a variety of litigation and pre-litigation matters, including maintaining case files, tracking deadlines, and ensuring timely progression of legal matters.</li><li>Support the intake and management of new claims by gathering information, assisting with investigations, and preparing reports for insurance carriers.</li><li>Coordinate responses to subpoenas, document requests, and other legal inquiries.</li><li>Assist with document collection, organization, and production for litigation matters.</li><li>Maintain communication with outside counsel, insurers, vendors, and other third-party partners.</li><li>Monitor legal deadlines and ensure compliance with court and regulatory requirements.</li><li>Support the legal team with case management, reporting, and administrative functions as needed.</li></ul><p><br></p>
- 2026-10-26T15:28:45Z
- Burlington, MA
- onsite
- Permanent / Full Time
- 75000.00 - 140000.00 USD / Yearly
- We are looking for a Corporate Paralegal to join a collaborative legal team in Burlington, Massachusetts. This onsite role supports day-to-day legal operations by coordinating contract-related activities, maintaining organized records, and helping the business stay aligned with compliance obligations. The ideal candidate is highly organized, communicates effectively across teams, and can balance multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Review customer purchase orders and related documents, coordinating with cross-functional teams to address issues and support timely processing.<br>• Maintain organized contract files, negotiation records, and supporting documentation to improve visibility and follow-through on legal matters.<br>• Assist with administrative legal work and compliance-related activities that help the organization meet internal and external obligations.<br>• Support pre-sale and post-sale legal and contractual tasks to help deliver a responsive experience for customers and internal partners.<br>• Communicate with internal stakeholders and external parties regarding contract terms, negotiation status, and compliance requirements.<br>• Help track legal requests and priorities across a range of subject areas while ensuring deadlines and documentation standards are met.
- 2026-11-11T21:43:42Z
- Stone Mountain, GA
- onsite
- Temporary / Contract
- - USD / Hourly
- <p>We are looking for an experienced Paralegal to support the legal team of a government organization in Stone Mountain, Georgia. This is a Contract position focused on policy development, legal analysis, and written guidance in a highly regulated environment. The person in this role will help shape clear, compliant policies and procedures while partnering with counsel and internal leaders to address legal and operational needs.</p><p><br></p><p>Responsibilities:</p><p>• Create and refine organizational policies, administrative guidance, and internal procedures to ensure documents remain current and usable.</p><p>• Perform legal research on federal and state requirements, with an emphasis on education-related rules, governance matters, and regulatory obligations.</p><p>• Partner with attorneys to assess existing policy materials, identify gaps, and prepare revisions that reflect changing legal standards.</p><p>• Convert complex statutes, regulations, and legal interpretations into practical language that can be applied across the organization.</p><p>• Examine policy documents for accuracy, consistency, and alignment with legal requirements and internal standards.</p><p>• Work closely with administrators and department stakeholders to collect input, clarify business needs, and support policy initiatives.</p><p>• Benchmark policy approaches used by school systems, public agencies, and similar institutions to inform recommendations and best practices.</p><p>• Prepare summaries, memoranda, recommendation materials, and other supporting documentation for legal and leadership review.</p><p>• Maintain organized records of policy drafts, approvals, version history, and related research materials.</p><p>• Monitor legislative and regulatory developments that may require updates to existing policies or procedures.</p>
- 2026-10-28T12:53:46Z
- Sherman Oaks, CA
- onsite
- Temporary / Contract
- 42.75 - 49.50 USD / Hourly
- <p>We are looking for a detail-oriented Paralegal to join a collaborative legal team in Sherman Oaks, California on a Long-term Contract basis. This opportunity supports probate and civil litigation matters in a fast-moving practice where organization, sound judgment, and clear communication are essential. The role offers the chance to work closely with attorneys and legal staff while contributing across all stages of case management, filings, discovery, and hearing preparation.</p><p><br></p><p>Responsibilities:</p><p>• Partner with attorneys on a range of probate and civil litigation files, helping move matters forward from initial preparation through resolution.</p><p>• Prepare and revise legal documents such as pleadings, motions, declarations, and emergency applications with accuracy and attention to court requirements.</p><p>• Track filing dates, hearings, response deadlines, and case developments to help ensure timely action on all assigned matters.</p><p>• Manage submission of documents to courts, coordinate service activities, and maintain organized records for both physical and electronic case files.</p><p>• Support the discovery process by drafting written discovery materials and assisting with the preparation of responses and related documentation.</p><p>• Arrange deposition logistics, prepare subpoenas, and assemble supporting litigation materials needed for ongoing case activity.</p><p>• Conduct legal and factual research and help attorneys organize exhibits, documents, and case materials for hearings and trial preparation.</p><p>• Communicate professionally with clients, court personnel, opposing counsel, and outside service providers to facilitate case progress.</p><p>• Work closely with legal and administrative team members to balance multiple priorities in a busy, team-driven environment.</p>
- 2026-11-05T16:48:45Z
- Bethesda, MD
- onsite
- Permanent / Full Time
- 60000.00 - 90000.00 USD / Yearly
- We are looking for a detail-oriented Paralegal to support a busy legal practice in Bethesda, Maryland. This role is well suited to someone with prior law firm experience who can manage litigation-related tasks efficiently, stay organized in a fast-paced setting, and work closely with attorneys and property management clients. The ideal candidate brings hands-on knowledge of Maryland court processes and is comfortable handling a high volume of filings and case activity.<br><br>Responsibilities:<br>• Draft and submit landlord-tenant pleadings and related court documents for matters involving nonpayment, lease violations, and holdover cases.<br>• Coordinate the preparation and delivery of required legal notices in line with attorney guidance, lease terms, and applicable procedural rules.<br>• Manage eviction-related workflows by preparing restitution documents, monitoring progress, and communicating with courts, sheriffs, process servers, and client representatives.<br>• Maintain accurate case logs, deadline trackers, and status reports to ensure matters move forward without delay.<br>• Assemble hearing packets, exhibits, dockets, and other materials needed by attorneys for court appearances.<br>• Enter and monitor court dates, filing deadlines, eviction schedules, and other key events to support timely case management.<br>• Partner with attorneys on case readiness by gathering documents, confirming witness needs, and updating clients on upcoming hearings and next steps.<br>• Support high-volume litigation activity by organizing files, tracking outstanding items, and helping keep matters current across multiple cases.
- 2026-11-06T16:18:44Z
- Salem, MA
- onsite
- Permanent / Full Time
- 60000.00 - 75000.00 USD / Yearly
- <p>Robert Half is partnering with a Law firm searching for a Paralegal to support a legal practice serving clients in family and civil litigation matters in the greater Peabody area. This role offers the opportunity to work closely with attorneys throughout the life cycle of active cases, from initial filings through trial preparation. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced legal environment.</p><p><br></p><p>Responsibilities:</p><p>• Efiling in Massachusetts and managing legal billing</p><p>• Prepare, revise, and file legal documents, correspondence, pleadings, and discovery materials in accordance with court requirements.</p><p>• Coordinate trial and hearing preparation by assembling exhibits, summarizing records, and helping manage witness and document logistics.</p><p>• Maintain case information within legal management systems and ensure documents, notes, and updates are entered accurately.</p><p>• Assist with family and general civil litigation matters by conducting factual research and compiling materials for attorney review.</p><p>• Monitor billing-related tasks by reviewing time entries, organizing supporting documentation, and helping keep client files current.</p><p>• Communicate with clients, courts, and outside parties clearly and effectively to support scheduling and case activity.</p>
- 2026-11-12T22:08:42Z
- Irvine, CA
- onsite
- Permanent / Full Time
- 110000.00 - 160000.00 USD / Yearly
- <p>We are looking for an attorney to join an established boutique defense firm in Irvine, California. This position offers the opportunity to manage a meaningful caseload focused on medical malpractice matters while working closely with an experienced legal team. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a docket of medical malpractice and administrative defense matters at various stages of litigation with a high degree of independence. Newly barred attorneys will be trained!</p><p>• Prepare pleadings, motions, briefs, and other legal documents to support case strategy and client representation.</p><p>• Conduct legal research and develop persuasive written arguments for contested issues, hearings, and motion practice.</p><p>• Appear at court hearings, argue motions, and represent clients effectively in related proceedings.</p><p>• Take and defend depositions, coordinate discovery efforts, and maintain momentum on case progression.</p><p>• Handle matters involving board and licensing defense for healthcare providers, including administrative hearings when needed.</p><p>• Track billable work consistently and maintain timely, high-quality work product in accordance with firm expectations.</p><p>• Use the firm’s legal technology tools, including case management and time-entry systems, to organize files, monitor deadlines, and support efficient case handling.</p>
- 2026-11-06T19:53:45Z
- Los Angeles, CA
- onsite
- Permanent / Full Time
- 85000.00 - 115000.00 USD / Yearly
- <p><strong><u>ETHICAL, FRIENDLY, GREAT PLAINTIFF FIRM SEEKS PARALEGAL (TRIAL FIRM)</u></strong></p><p><br></p><p>A highly regarded plaintiff-side personal injury law firm in Los Angeles is seeking an experienced <strong>Litigation Paralegal</strong> to join its growing litigation team. The firm handles sophisticated personal injury matters, including catastrophic injury, wrongful death, motor vehicle accidents, pedestrian accidents, traumatic brain injuries, spinal injuries, and other serious injury cases.</p><p><br></p><p>This is a <strong>100% onsite</strong> opportunity with a professional, collaborative team and an emphasis on work-life balance. Robert Half has successfully placed attorneys with this firm, and our placements have had extremely positive experiences. One attorney described it as: <strong><em>This is the most professional firm I have ever worked at.</em></strong></p><p><br></p><p>The <strong>Litigation Paralegal</strong> will work closely with the firm’s trial attorneys and support staff on cases from the filing of the complaint through discovery and trial preparation. This position will also supervise an assigned legal assistant.</p><p><br></p><p><strong>Paralegal Responsibilities:</strong></p><ul><li>Draft, file, and coordinate service of complaints and other litigation documents.</li><li>Prepare discovery requests and objections and assist attorneys with reviewing and finalizing discovery responses.</li><li>Draft and serve deposition notices.</li><li>Prepare and serve subpoenas for non-party witnesses, treating providers, and other relevant parties.</li><li>Monitor answers, responsive pleadings, defaults, and other case developments.</li><li>Prepare and file pleadings and other legal documents in accordance with applicable court and jurisdictional requirements.</li><li>Maintain comprehensive case calendars and closely monitor statutes of limitation, hearing dates, discovery deadlines, and other procedural deadlines.</li></ul><p><strong>Salary and Benefits:</strong></p><p>The salary range for this <strong>Litigation Paralegal</strong> position is <strong>$90K–$120K</strong>, depending on experience.</p><p>Benefits: <strong>100% paid HMR plan (can upgrade to PPO), 100% paid dental plan, 1005 paid vision plan, 401k w/ 4% match, paid holidays, 6 sick days, 10 vacation days.</strong></p><p><br></p><p><strong>100% onsite in Century City</strong></p><p><br></p><p><strong><em><u>TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com]</u></em></strong></p><p><br></p>
- 2026-11-06T15:43:44Z
- Irvine, CA
- onsite
- Temporary to Hire
- 43.54 - 50.41 USD / Hourly
- We are looking for an experienced Paralegal to join a growing legal team in Irvine, California on a contract-to-permanent basis. This position offers the opportunity to partner closely with senior legal leadership while strengthening legal operations, governance practices, and compliance support across the organization. The ideal candidate brings strong organizational judgment, comfort working across departments, and the ability to improve legal processes in a fast-moving business environment.<br><br>Responsibilities:<br>• Coordinate day-to-day legal operations by organizing workflows, improving team processes, and helping the department run efficiently as business needs evolve.<br>• Oversee contract administration activities, including intake tracking, routing, execution support, template maintenance, and status reporting for legal matters.<br>• Manage and refine the use of legal and project management platforms to support documentation, task visibility, approvals, and operational consistency.<br>• Prepare and maintain legal reporting tools that measure workload, contract activity, turnaround expectations, and other performance indicators for department leadership.<br>• Support corporate governance efforts by maintaining entity records, resolutions, minute books, and other formal documentation required for sound recordkeeping.<br>• Organize board and committee meeting logistics, assemble materials, track deadlines, and help ensure timely follow-through on action items.<br>• Monitor recurring filings and compliance obligations while partnering with internal teams and outside advisors to keep corporate requirements current.<br>• Assist with equity-related documentation and capitalization tracking in coordination with finance stakeholders and external partners.<br>• Serve as a cross-functional resource to teams such as Finance, Sales, HR, and Product by helping coordinate legal projects, summaries, and executive-ready materials.<br>• Manage relationships with external vendors and legal service providers, including invoice review, budget awareness, and service delivery follow-up.
- 2026-11-12T16:33:43Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 70000.00 - 80000.00 USD / Yearly
- We are looking for a skilled Paralegal to support a busy litigation practice in Chicago, Illinois. This opportunity is ideal for someone who thrives in a fast-moving legal environment and enjoys contributing to matters involving personal injury, civil rights, medical malpractice, nursing home, and other complex litigation. The role calls for strong organization, sound judgment, and a client-focused approach while partnering closely with attorneys through all phases of case development and trial preparation.<br><br>Responsibilities:<br>• Prepare, revise, and organize pleadings, motions, discovery materials, subpoenas, and legal correspondence for attorney review and court submission.<br>• Manage electronic filing activities with state and federal courts, ensuring all submissions meet procedural requirements and critical deadlines.<br>• Conduct legal and factual research, then distill findings from statutes, regulations, and case law into clear summaries for the legal team.<br>• Support hearings, depositions, and trial proceedings by assembling exhibits, coordinating materials, and assisting attorneys with preparation.<br>• Maintain attorney schedules by arranging court dates, client meetings, depositions, and other litigation-related events while monitoring key deadlines.<br>• Oversee case files in both digital and physical formats, keeping records complete, accessible, and organized throughout the life of each matter.<br>• Draft and respond to discovery documents, track outstanding requests, and follow up to keep case activity moving forward.<br>• Communicate with clients, experts, court personnel, and outside parties to coordinate information, records, and next steps on active cases.<br>• Assist with medical and fact-intensive matters by reviewing records, organizing timelines, and helping track liability, causation, and damages issues.
- 2026-10-29T19:18:45Z
- Spartanburg, SC
- onsite
- Permanent / Full Time
- 75000.00 - 100000.00 USD / Yearly
- <p>We are looking for an experienced Sr. Paralegal to support a fast-paced commercial real estate environment in Spartanburg, South Carolina. This position will support legal operations related to acquisitions, dispositions, leasing, financing, and corporate matters. This role is ideal for a detail-oriented legal professional with strong experience in <strong>real estate law</strong>, <strong>contract management</strong>, and <strong>compliance</strong>. Based on general knowledge.</p><p>The Senior Paralegal will work closely with attorneys, internal stakeholders, outside counsel, and business teams to manage a wide range of transactional matters and help ensure the timely and accurate handling of legal documentation. Based on general knowledge.</p><p>Key Responsibilities</p><ul><li>Support attorneys with commercial real estate transactions, including acquisitions, sales, leasing, financing, and development matters. Based on general knowledge.</li><li>Draft, review, revise, and manage legal documents such as leases, amendments, purchase and sale agreements, closing checklists, estoppel certificates, SNDA agreements, and corporate resolutions. Based on general knowledge.</li><li>Coordinate due diligence review, including title, survey, zoning, organizational documents, and contract summaries. Based on general knowledge.</li><li>Manage transaction timelines and closing processes, including preparing signature packages, tracking deliverables, and organizing closing binders. Based on general knowledge.</li><li>Conduct legal and public records research related to real estate assets, entities, and regulatory matters. Based on general knowledge.</li><li>Maintain corporate records and assist with entity formation, governance documents, and state filings. Based on general knowledge.</li><li>Partner with internal teams to support compliance, document retention, and risk management initiatives. Based on general knowledge.</li><li>Liaise with outside counsel, lenders, title companies, and other third parties to facilitate efficient deal execution. Based on general knowledge.</li><li>Assist with post-closing matters, including document organization, filing, and follow-up on outstanding items. Based on general knowledge.</li></ul>
- 2026-11-05T16:18:42Z
- Live Oak, FL
- onsite
- Permanent / Full Time
- 50000.00 - 75000.00 USD / Yearly
- <p><strong>Corporate Paralegal / Compliance Paralegal</strong></p><p><br></p><p>North Florida | On-Site</p><p><br></p><p>A stable, mission-driven organization is seeking a Corporate Paralegal / Compliance Paralegal to support legal, compliance, contracts, HR, governance, and policy-related initiatives. This is a rare opportunity to work directly with executive leadership and gain broad exposure to a variety of in-house legal matters.</p><p><br></p><p>Responsibilities</p><p>Draft and maintain policies, procedures, and employee handbook materials</p><p>Support compliance, legal research, and regulatory projects</p><p>Assist with contracts, easements, and document management</p><p>Coordinate subpoenas, records requests, and claims-related matters</p><p>Support HR compliance initiatives, including leave, workers' compensation, and related matters</p><p>Track deadlines, maintain records, and assist with special projects</p><p><br></p><p>Schedule</p><p>Monday-Friday, standard business hours</p><p>Primarily on-site</p><p>Compensation</p><p>$50,000-$75,000+ DOE</p><p>Annual merit reviews</p><p><br></p><p>Ideal Background</p><p>Paralegal, legal assistant, compliance, contracts, or in-house legal experience</p><p>Strong attention to detail and organizational skills</p><p>Excellent written communication and research abilities</p><p>Ability to manage projects independently and work with minimal supervision</p><p>Corporate, regulatory, employment, real estate, utility, government, or compliance experience is a plus</p><p><br></p><p>Benefits</p><p>Medical, dental, and vision coverage</p><p>Employer-funded retirement benefits and generous 401(k) contribution</p><p>Paid time off and holidays</p><p>Tuition reimbursement</p><p>Additional company-sponsored perks and wellness programs</p><p><br></p><p>Why Join:</p><p>Rare in-house legal opportunity with no billable hours</p><p>Broad exposure to legal, compliance, contracts, and HR matters</p><p>Direct access to leadership and meaningful responsibility</p><p>Stable organization with a strong community presence</p><p>Long-term growth potential and excellent work-life balance</p><p><br></p><p>To be considered, please submit your resume in confidence to Amanda Carrazana on LinkedIn.</p>
- 2026-11-07T01:58:45Z
- San Mateo, CA
- remote
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- <p><strong>Contract Opportunity Through Robert Half</strong></p><p><strong>Make a Meaningful Impact Behind the Scenes</strong></p><p><br></p><p>Looking for an administrative role where your organization, professionalism, and people skills truly matter?</p><p><br></p><p>Robert Half is partnering with a respected organization seeking an Administrative Support Specialist to help keep day-to-day operations running smoothly during a busy season. This role is perfect for someone who enjoys variety in their day, thrives in a fast-paced environment, and takes pride in creating a welcoming, organized experience for clients and visitors. While this opportunity is based within a funeral services organization, the role itself is centered on customer service, office administration, communication, and operational support. You'll be the person helping ensure important details don't get missed, visitors feel supported, and the office stays organized during times when professionalism and compassion matter most.</p><p><br></p><p><strong>What You'll Do:</strong></p><ul><li>Serve as a primary point of contact for visitors, clients, vendors, and team members</li><li>Manage 20-30 daily phone calls and email inquiries</li><li>Schedule, coordinate, and track administrative activities</li><li>Scan, organize, and maintain confidential files and documentation</li><li>Support office projects and operational initiatives</li><li>Coordinate with vendors and internal departments to keep operations running efficiently</li><li>Maintain accurate records and databases</li><li>Provide exceptional customer service in a professional office environment</li></ul>
- 2026-11-11T22:14:03Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 24.00 - 28.00 USD / Hourly
- Administrative Coordinator <br> Do you enjoy helping people during some of life's most important moments? Are you a customer-focused detail oriented who takes pride in providing exceptional service, staying organized, and making a meaningful impact every day? Description of the Position: <br> We are seeking a compassionate and detail-oriented Administrative Coordinator to support daily operations in a funeral home setting. This role is ideal for someone who thrives in a fast-paced environment, enjoys helping others, and can provide outstanding administrative and customer support with professionalism, empathy, and discretion. <br> Responsibilities: <br> Serve as the first point of contact for families, visitors, and incoming inquiries Manage 20-30 phone calls and 20-30 emails daily Provide exceptional customer service with professionalism, empathy, and attention to detail Support front desk operations and day-to-day office activities Prepare, scan, file, and maintain accurate records and documentation Coordinate schedules, appointments, and administrative tasks Utilize Microsoft Outlook, Word, and Excel for daily operations Assist with vendor communications and special office projects Maintain strict confidentiality when handling sensitive information Collaborate with team members to support changing priorities and business needs Provide dependable administrative support to ensure smooth daily operations Deliver a welcoming and compassionate experience for families and guests in a funeral home setting
- 2026-11-10T19:34:11Z
- Lehi, UT
- onsite
- Permanent / Full Time
- 80000.00 - 90000.00 USD / Yearly
- We are looking for an Executive Assistant to provide high-level support to senior leadership in Lehi, Utah. This role is ideal for someone who excels at managing competing priorities, keeping executives organized, and ensuring important initiatives move forward smoothly. The position requires sound judgment, strong attention to detail, and the ability to coordinate meetings, travel, and communications in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the calendars of two senior executives, arranging priorities to support key business goals and day-to-day leadership needs.<br>• Plan and coordinate meetings, appointments, and travel logistics while maintaining well-structured executive schedules.<br>• Identify potential scheduling issues in advance and propose practical adjustments to prevent conflicts and delays.<br>• Develop agendas, presentation materials, briefing notes, and other documents needed for meetings and executive discussions.<br>• Monitor deadlines, commitments, and follow-up items so leadership priorities remain organized and on schedule.<br>• Partner with executives and internal stakeholders to track action items, confirm deliverables, and maintain accountability across initiatives.<br>• Build and refine administrative processes, routines, and organizational systems that improve efficiency and support executive effectiveness.<br>• Assist with special projects, leadership meetings, board-related activities, and company events as needed.<br>• Maintain records, reports, spreadsheets, correspondence, and other documentation with a high level of accuracy and confidentiality.
- 2026-11-10T17:53:45Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 33.25 - 38.50 USD / Hourly
- We are looking for an experienced Executive Assistant to join a team in San Francisco, California on a Contract basis. This position supports a group of leaders and contributes to the smooth coordination of schedules, travel, and daily administrative needs across a fast-moving environment. The ideal candidate is highly organized, comfortable managing shifting priorities, and confident working with multiple stakeholders while maintaining excellent attention to detail.<br><br>Responsibilities:<br>• Manage intricate calendars and arrange meetings across competing priorities, ensuring leaders are prepared and schedules run efficiently.<br>• Organize domestic and international travel plans, including itinerary coordination and logistics across multiple time zones.<br>• Provide administrative support to a team of seven professionals, balancing requests and adjusting to changing business needs.<br>• Partner with colleagues across the broader team to maintain strong communication and effective day-to-day coordination.<br>• Step in to provide coverage during planned absences, helping preserve consistent executive support across the group.<br>• Coordinate meal arrangements such as team lunches and handle limited office support activities as needed.<br>• Support executive meetings by confirming logistics, aligning schedules, and helping key sessions stay on track.
- 2026-11-09T22:04:08Z
- La Grange, IL
- onsite
- Permanent / Full Time
- 110000.00 - 130000.00 USD / Yearly
- <p>On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. </p><p><br></p><p>Compensation: $110k-$130k plus a 10%-12% bonus </p><p>Hybrid 3 days in office 2 days wfh </p><p>Medical, Dental, Vision, PTO, Sick, 401k</p><p><em>Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster</em></p><p><br></p><p>Responsibilities:</p><p>• Partner closely with senior leadership to anticipate needs, manage priorities</p><p>• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.</p><p>• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. </p><p>• Support board and committee activities by coordinating schedules, and preparing materials.</p><p>• Organize leadership meetings, executive offsites, and organizing agendas.</p><p>• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.</p><p>• Manage incoming correspondence and requests.</p><p>• Expense reports.</p>
- 2026-11-02T17:08:48Z
- Overland Park, KS
- onsite
- Permanent / Full Time
- 95000.00 - 135000.00 USD / Yearly
- Position: Senior Paralegal - Commercial Real Estate<br>Location: Overland Park, KS - Onsite<br>Salary: $95,000 - $135,000 base annual salary with exceptional benefits<br><br>*** For immediate and confidential consideration, please APPLY and EMAIL YOUR RESUME to MEREDITH CARLE . My email can be found on my LinkedIn page. ***<br><br>Most paralegal opportunities offer structure and monotony.<br>This opportunity offers the chance to help build with stability.<br><br>Join a rapidly growing organization led by proven executives with a track record of building and scaling world-class businesses. This is a unique opportunity for an experienced Commercial Real Estate Paralegal to join a small, high-caliber legal team and help shape the future of a growing enterprise.<br><br>This is not a large corporate legal department where you're one of many. You'll work directly with senior attorneys and executive leadership, support sophisticated transactions, help establish best practices, and make a meaningful impact from day one.<br>Why This Opportunity Is Different<br> • Work directly with premier executive and legal leadership<br> • Join at a pivotal stage of growth with significant runway ahead<br> • Help build and improve legal processes, systems, and best practices<br> • Support complex commercial real estate transactions and strategic initiatives<br> • Gain visibility, influence, and responsibility uncommon in larger organizations<br> • Become a foundational member of a growing legal team<br>Long-Term Growth Potential<br>This role offers far more than transactional support.<br>As the organization grows, there is potential for:<br> • Expanded responsibilities and leadership opportunities<br> • Greater ownership and strategic involvement<br> • Compensation growth tied to performance and organizational success<br> • The opportunity to help build, mentor, and lead future paralegal talent<br> • A long-term career path within a growing organization<br>What We're Looking For<br> • 2+ years of commercial real estate paralegal experience<br> • Experience supporting acquisitions, development projects, financing transactions, due diligence, title matters, and complex real estate transactions<br> • Exceptional professionalism, discretion, and executive presence<br> • Entrepreneurial mindset with a desire to build and improve<br> • Ability to work onsite in Overland Park, KS<br>A Rare Point-in-Time Opportunity<br>For the right person, this is a chance to join at the ground floor, work alongside exceptional leadership, make a lasting impact, and accelerate your career in ways rarely available in traditional legal environments.<br>If you're looking for greater visibility, responsibility, growth, and the opportunity to help build something special, we'd love to connect.<br><br>*** For immediate and confidential consideration, please APPLY and EMAIL YOUR RESUME to MEREDITH CARLE . My email can be found on my LinkedIn page. Also, you may contact me at 515-303-4654. Or one click apply on our Robert Half website. No third party inquiries please. Our client cannot provide sponsorship and cannot hire C2C. ***
- 2026-10-19T01:44:06Z
- Austin, TX
- onsite
- Permanent / Full Time
- 85000.00 - 110000.00 USD / Yearly
- We are looking for an Executive Assistant to support company founders and help maintain a highly organized, responsive workplace in Austin, Texas. This position combines executive support, travel coordination, office operations, and daily administrative oversight in a fast-paced environment. The ideal candidate brings sound judgment, strong attention to detail, and the ability to keep priorities moving smoothly when schedules and business needs shift quickly.<br><br>Responsibilities:<br>• Coordinate and optimize complex calendars for multiple founders, balancing competing priorities, preventing scheduling conflicts, and preserving uninterrupted time for high-value work.<br>• Arrange complete domestic and international travel plans, including transportation, lodging, itineraries, and rapid adjustments when plans change unexpectedly.<br>• Oversee day-to-day office operations by managing facilities needs, maintaining common areas, tracking supplies, and working with service providers to keep the workplace running effectively.<br>• Manage incoming and outgoing shipments, including packages, parts, and hardware, while ensuring items are recorded accurately and delivered to the appropriate recipients.<br>• Process expense submissions, organize receipts, and handle routine administrative tasks with precision, confidentiality, and consistency.<br>• Prepare materials and logistics for meetings, coordinate onsite visits, and support team gatherings and offsite events that strengthen collaboration.<br>• Work closely with the Chief of Staff to support leadership priorities, maintain operational cadence, and respond quickly to evolving business needs.
- 2026-10-22T15:48:44Z
- San Jose, CA
- onsite
- Temporary / Contract
- 28.00 - 35.00 USD / Hourly
- <p>We are seeking an experienced immigration professional to support high-volume employment-based immigration matters, with a primary focus on independently preparing I-140 petitions and assisting with H-1B filings. This role requires a detail-oriented and highly organized Legal Assistant or Paralegal who can manage a substantial case inventory, meet strict deadlines, and work effectively with minimal supervision. This Legal Assistant must work on-site in San Jose, CA.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Independently prepare high-volume I-140 petitions from intake through filing.</li><li>Review supporting documentation for completeness, accuracy, and consistency.</li><li>Conduct case assessments and identify eligibility, documentary, or procedural issues.</li><li>Assemble petitions and filing packages, including forms, exhibits, and supporting evidence.</li><li>Perform quality control reviews to ensure accuracy and compliance before submission.</li><li>Manage filing procedures, including final assembly, shipment, and case tracking.</li><li>Prepare H-1B forms and supporting documentation.</li><li>Coordinate Labor Condition Applications (LCAs) and monitor related timelines.</li><li>Review position details, worksite information, and client-provided data for accuracy.</li><li>Identify missing, incomplete, or inconsistent information and follow up as needed.</li><li>Maintain organized case records and manage matters through submission.</li><li>Prioritize a high-volume caseload while meeting established and compressed deadlines.</li></ul><p><br></p>
- 2026-10-30T23:38:44Z
- Denver, CO
- remote
- Temporary / Contract
- 35.63 - 50.00 USD / Hourly
- <p>We are looking for an experienced Contracts Manager/Administrator/Specialist to support a growing life sciences start-up organization. This is a <em>Contract position offering a part-time schedule of approximately 10 hours per week to start (40 hours per month),</em> with the possibility of expanded hours as business needs evolve. The ideal candidate brings strong contract lifecycle expertise and is comfortable working with business partners and legal counsel in a regulated, research-focused environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Oversee agreements from initial request through drafting, review, negotiation, approval, signature, renewal, and closeout.</p><p>• Prepare and revise contract language using approved templates, playbooks, and company standards.</p><p>• Evaluate a range of commercial documents, including confidentiality agreements, vendor contracts, consulting agreements, service agreements, statements of work, and research-related arrangements.</p><p>• Work closely with internal stakeholders and legal advisors to identify business terms, escalation points, and contractual risk.</p><p>• Maintain accurate records of active agreements, key dates, amendments, and expiration timelines to support compliance and visibility.</p><p>• Coordinate contract execution workflows and follow through on outstanding approvals or revisions needed to finalize documents.</p><p>• Support ongoing improvements to contracting practices by helping organize processes, documentation, and review consistency as volume increases.</p>
- 2026-10-26T19:58:48Z
- Orem, UT
- onsite
- Temporary / Contract
- 25.00 - 27.00 USD / Hourly
- <p>We are looking for an Administrative Coordinator to support daily office operations inOrem, Utah. This is a Contract position for someone who can keep schedules organized, manage communications effectively, and help ensure administrative workflows run smoothly. The ideal candidate is comfortable handling inbound calls, coordinating appointments, and providing reliable support to both internal teams and external contacts.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming phone calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.</p><p>• Coordinate calendars for staff and leadership, ensuring appointments, meetings, and follow-up activities are accurately maintained.</p><p>• Arrange and confirm schedules for visits, meetings, and other administrative activities to support efficient daily operations.</p><p>• Provide administrative support by preparing documents, updating records, and maintaining organized files and correspondence.</p><p>• Monitor changing priorities throughout the day and adjust schedules or appointments as needed to minimize disruptions.</p><p>• Communicate clearly with staff, clients, and external contacts to support a detail-oriented and responsive office environment.</p>
- 2026-10-28T16:53:45Z
- New York, NY
- onsite
- Permanent / Full Time
- 60000.00 - 80000.00 USD / Yearly
- <p>About the Company</p><p>A growing financial services company is seeking a highly organized, detail-oriented, and commercially minded Corporate Paralegal/Legal Assistant to support its legal and corporate functions.</p><p>Position Overview</p><p>The ideal candidate has strong organizational skills, excellent attention to detail, and the ability to manage multiple matters and deadlines in a fast-paced financial services environment. Experience with corporate records, commercial contracts, financing transactions and legal entity management is strongly preferred.</p><p>Key Responsibilities</p><p>Corporate & Entity Management</p><ul><li>Maintain and organize corporate records, including certificates of incorporation, bylaws, operating agreements, shareholder/member records, resolutions, consents, and organizational documents.</li><li>Assist with the formation, maintenance, qualification, and dissolution of domestic and international legal entities.</li><li>Maintain entity charts, ownership records, registered-agent information, and other corporate databases.</li><li>Prepare and coordinate board and shareholder/member resolutions, written consents, incumbency certificates, and other corporate approvals.</li><li>Coordinate annual filings, state registrations, good-standing certificates, and other corporate compliance requirements.</li><li>Assist with corporate governance matters and maintain accurate legal entity files.</li></ul><p>Contract & Transactional Support</p><ul><li>Assist attorneys with reviewing, organizing, and executing commercial agreements and other legal documents.</li><li>Prepare first drafts and routine revisions of agreements, notices, certificates, amendments, assignments, and other transactional documents.</li><li>Coordinate execution and delivery of agreements and maintain complete transaction closing files.</li><li>Assist with contract intake, review, approval, signature, and document-management processes.</li><li>Track contractual obligations, renewal dates, notice periods, and other important deadlines.</li><li>Maintain transaction checklists and ensure that required conditions to closing and post-closing requirements are satisfied.</li><li>Assist with tracking repayment, defaults, amendments, waivers, invoice payments, and other transaction-related matters.</li></ul><p>Legal & Regulatory Support</p><ul><li>Assist with regulatory filings, licenses, registrations, and compliance documentation.</li><li>Maintain records relating to applicable corporate, financing, and regulatory requirements.</li><li>Assist with responses to diligence requests from counterparties, financial institutions, investors, auditors, regulators, and outside counsel.</li><li>Support internal compliance and legal projects as requested.</li></ul><p>Legal Operations</p><ul><li>Maintain organized electronic and physical legal files and databases.</li><li>Manage legal calendars, deadlines, renewals, filings, and other time-sensitive matters.</li><li>Coordinate with outside counsel, registered agents, filing services, notaries, and other third-party providers.</li><li>Assist with improving legal department processes, templates, checklists, and document-management systems.</li><li>Maintain confidentiality of sensitive corporate, financial, transactional, and proprietary information.</li></ul><p><br></p>
- 2026-11-10T12:43:43Z
- San Francisco, CA
- remote
- Temporary / Contract
- 30.00 - 35.00 USD / Hourly
- <p>A San Francisco–based law firm is seeking an experienced and detail-oriented Litigation Support Specialist to support attorneys and litigation teams through all phases of the litigation lifecycle. This is a contract-to-hire opportunity for someone who excels in managing large volumes of data, supporting e‑discovery workflows, and ensuring litigation materials are accurately organized and accessible. The Litigation Support Specialist will work closely with attorneys, paralegals, and IT teams to support document review, discovery, and trial preparation efforts in a fast-paced legal environment.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Support litigation teams with e‑discovery and document management throughout active cases</li><li>Assist with document collections, processing, and productions</li><li>Manage and maintain litigation databases and document review platforms (e.g., Relativity)</li><li>Coordinate document review workflows and ensure quality control during review projects</li><li>Prepare and organize discovery responses, exhibits, and trial materials</li><li>Support deposition and trial preparation, including exhibit management and logistics</li><li>Troubleshoot basic technical issues related to litigation databases and review tools</li><li>Collaborate with attorneys, paralegals, and vendors on discovery-related tasks</li><li>Ensure compliance with court rules, discovery deadlines, and confidentiality standards</li></ul>
- 2026-11-02T17:08:48Z