22 results for General Office Clerk in Honolulu, HI

General Office Clerk If you are a highly motivated self-starter, there is an excellent career opportunity with Robert Half for a General Office Clerk. This essential role would be perfect for someone who loves organization, order, and people. You might be right for this General Office Clerk role if you're looking for an opportunity in the Service industry in Honolulu, Hawaii area, and are comfortable with performing various administrative support tasks, including operating office equipment and completing general clerical work. If interested, in this position please call 808.531.0800. Your responsibilities in this role- Running multiple errands on foot- Front desk receptionist duties- Performing data entry, word processing, filing, scanning, copying and faxing- Supporting diverse projects for other employees as needed- Providing accurate, friendly customer service in a timely fashion- Offer, as needed, support to front desk and receptionist duties- Receiving and placing telephone calls- Drafting correspondence that conform to prescribed style and format- Greeting customers with a smile

General Office Clerk If you love organization, order, and people, Robert Half has an excellent career opportunity for a highly motivated, self-starter as a General Office Clerk. In this essential role, you will perform various administrative support tasks, including operating office equipment and completing general clerical work. This role is a long-term contract position for a General Office Clerk based in Honolulu, Hawaii. If interested in this position please apply online or call Robert Half at (808) 531-0800. Your responsibilities in this role- As required, offer support on diverse employee projects- Performing data entry, word processing, filing, scanning, copying and faxing- Interface with customers in a friendly manner- Emphasize proper formatting and style when drafting correspondence- Supporting front desk and receptionist duties- Place and receive telephone calls

General Office Clerk We are seeking a dependable and detail-oriented General Office Clerk to assist with daily administrative tasks and office operations. This role ensures the smooth functioning of the office by performing clerical work, supporting team members, and providing excellent service to internal and external stakeholders. Please call us at 808-531-0800 to submit your resume. Preference will be given to Hawaii residents. Key Responsibilities:<ul><li>Administrative Support:</li><li>Perform data entry tasks and maintain accurate records.</li><li>File, organize, and retrieve paper and electronic documents as required.</li><li>Answer and direct phone calls, take messages, and respond to inquiries in a professional manner.</li><li>Office Operations:</li><li>Maintain office supplies inventory and place orders when needed.</li><li>Sort and distribute incoming mail and prepare outgoing correspondence.</li><li>Assist with photocopying, scanning, and other general office duties.</li><li>Customer Service:</li><li>Greet and assist visitors or clients who arrive at the office.</li><li>Provide clear and timely information to team members and external contacts.</li><li>Task Management:</li><li>Support managers and team members with miscellaneous office tasks.</li><li>Ensure deadlines are met and all projects or assignments are completed efficiently.</li></ul>

Office Assistant Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated Office Assistant to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an Office Assistant in the Honolulu, Hawaii area. If interested please apply online or call (808) 531-0800. Responsibilities- Enter data into electronic applications- Dispatch calls to the appropriate parties- Copy, faxing, and filing for many departments- Maintain office facility

Administrative Assistant If you're looking for work as an Administrative Assistant, Robert Half has an opening for someone who is results-oriented and deeply passionate about growing their career. You'll succeed in this Administrative Assistant position, if you can perform various administrative and office support duties. You'll excel in this job if you love assisting clients, communicating via email and over the phone, and perform heavy documentation, so don't hesitate to contact us if you fit that description! If you're looking for a long-term contract / contract to hire position, check out this terrific Administrative Assistant position in the Honolulu, Hawaii area for an Investment firm. What you get to do every day- Answer telephone calls and return voicemails- Perform and oversee office administration- Support diverse projects for other employees- Tend to word processing, filing, faxing, copying, scanning, data entry, and typing- Vendor relations, order office supplies- Other administrative tasks as needed

Administrative Assistant We are seeking a highly organized and proactive Administrative Assistant to join our production team. This role is vital to ensuring smooth daily operations by providing administrative and clerical support to our production personnel and management. The ideal candidate thrives in a fast-paced, creative environment, is detail-oriented, and is adept at managing multiple tasks simultaneously. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative and Scheduling Support:</li><li>Act as a central point of communication for the production office, answering phones, managing correspondence, and distributing messages or documents in a timely manner.</li><li>Coordinate and maintain schedules for production managers, including managing calendars, booking meetings, and scheduling travel arrangements</li><li>Assist in preparing daily production schedules, call sheets, and other related documents.</li><li>Documentation and Reporting:</li><li>Maintain and organize production records, contracts, permits, and any compliance-related documentation.</li><li>Prepare reports and summaries of production activity as required.</li><li>Handle data entry tasks, ensuring accuracy in records and production logs</li><li>Logistics and Office Assistance:</li><li>Support in arranging production-related logistics, such as securing locations, equipment rentals, and other resources.</li><li>Assist with onboarding new hires/crew members by ensuring proper documentation is completed.</li><li>Maintain office supplies inventory and ensure that equipment is operational and well-maintained.</li><li>Collaboration with Key Teams:</li><li>Liaise with various departments such as casting, crew, and post-production to facilitate communication and monitor project timelines.</li><li>Provide support for company events, meetings, and screenings by organizing materials and managing logistics.</li><li>Problem Solving:</li><li>Address and troubleshoot administrative or logistical issues as they arise, ensuring minimal disruption to workflows.</li><li>Take initiative in identifying ways to improve processes and efficiencies in the production office.</li></ul>

Accounting Clerk We are offering a long-term contract employment opportunity for an Accounting Clerk in the financial services industry, located in HONOLULU, Hawaii. This role is crucial for maintaining financial records, including purchases, sales, receipts, and payments. This company has an amazing work culture and likes to promote from within! To apply, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Ensure accuracy of financial documents, as well as their compliance with relevant laws and regulations• Prepare and update accounting journals, ledgers, and other records detailing financial transactions (e.g., disbursements, expense vouchers, receipts, accounts payable)• Entry and auditing of invoices and receipts• Reconciliation of accounts in a timely manner• Perform data entries and assist in the processing of Accounts Payable (AP) and Accounts Receivable (AR)• Conduct regular ledger audits to ensure the accuracy of the accounting system• Facilitate payment of invoices due by sending bill reminders and contacting clients• Generate financial reports detailing accounts receivable status• Utilize Microsoft Excel to expedite work• Address and resolve any issues with billings and collections.

Administrative Assistant We are seeking a proactive and detail-oriented Administrative Assistant to a government contractor. In this role, you will provide essential administrative and office support to ensure the efficient operation of our organization and compliance with government contracting requirements. The ideal candidate should have excellent organizational skills, a meticulous attention to detail, and the flexibility to thrive in a fast-paced environment. Preference will be given to candidates who are residents of Hawaii. Please call us at 808-531-0800 to submit your resume. Key Responsibilities:<ul><li>Office Management and Administrative Support:</li><li>Manage schedules, appointments, and calendars for team members and executives.</li><li>Screen, distribute, and respond to incoming correspondence, including emails and phone calls.</li><li>Organize and maintain filing systems, both physical and electronic, to ensure compliance with required regulations.</li><li>Documentation and Reporting:</li><li>Assist in the preparation and submission of contracts, invoices, and other vital documents in accordance with government standards.</li><li>Generate periodic reports, analyze data, and track important deadlines for project deliverables.</li><li>Review and edit documents for accuracy, grammar, and adherence to formatting guidelines.</li><li>Client and Government Liaison:</li><li>Serve as the first point of contact for internal team members and external stakeholders, ensuring professional and clear communication.</li><li>Assist in coordinating meetings with government agencies, clients, and subcontractors.</li><li>Compliance Support:</li><li>Help ensure adherence to federal, state, and local compliance, including FAR (Federal Acquisition Regulations) and other applicable guidelines.</li><li>Maintain and track certifications and licenses required for contracts and personnel.</li></ul>

Receptionist/Administrative Assistant Robert Half is seeking a dynamic and organized Receptionist/Administrative Assistant to join a non-profit organization in Honolulu, Hawaii. As the first point of contact for the organization, you will play a crucial role in providing exceptional administrative support and ensuring a welcoming environment for clients and partners. Responsibilities: 1. Front Desk Management: - Greet and assist visitors with a friendly and business-like demeanor. - Answer and direct incoming calls, emails, and inquiries to the appropriate staff members. - Maintain a clean and organized reception area. 2. Administrative Support: - Provide general administrative support, including data entry, filing, and photocopying. - Assist in scheduling meetings, appointments, and coordinating calendars. - Prepare and distribute internal and external communications. 3. Office Supplies and Equipment: - Monitor and replenish office supplies as needed. - Report and troubleshoot any issues with office equipment.

Administrative Assistant We are seeking a reliable and detail-oriented Administrative Assistant to join our client in the tax service field. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our staff and clients during tax season and beyond. The ideal candidate should be highly organized, a strong communicator, and comfortable working in a fast-paced, customer-focused environment. If you’re organized, enthusiastic, and eager to support a team in helping clients navigate the tax process, we want to hear from you! Call us today at 808-531-0800 to apply or learn more about this opportunity. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. y Responsibilities:<ul><li>Office and Administrative Support:</li><li>Answer phones, manage incoming calls, and redirect or take messages as needed.</li><li>Greet and assist clients in person, ensuring a professional and welcoming office environment.</li><li>Schedule and confirm appointments for tax preparation services.</li><li>Document Preparation:</li><li>Assist with the preparation and assembly of tax documents, ensuring all forms are completed accurately and promptly.</li><li>Organize and maintain both physical and electronic files, ensuring confidentiality and compliance with company policies.</li><li>Client Relations:</li><li>Serve as the primary point of contact for client inquiries, ensuring questions are answered or forwarded in a timely manner.</li><li>Collect and process required documentation from clients, ensuring accuracy and completeness.</li><li>Operational Support:</li><li>Manage daily office tasks such as ordering supplies, processing mail, and maintaining office cleanliness.</li><li>Assist with data entry and updating customer information in the system.</li><li>Support the tax preparation team with any additional administrative needs.</li></ul>

Administrative Assistant We are searching for a detail-oriented and proactive Administrative Assistant to support the daily operations of our energy company. The ideal candidate will assist with administrative functions, ensure effective communication within the team, and handle organizational tasks in a fast-paced, technical environment. This role will be instrumental in ensuring operations run smoothly while supporting key divisions such as operations, safety, compliance, and engineering. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Key Responsibilities:<ul><li>Administrative Support:</li><li>Manage and maintain calendars, schedules, and appointments for department leaders and team members.</li><li>Coordinate company meetings, training sessions, and conference calls, including arranging logistics and preparing materials.</li><li>Documentation and Reporting:</li><li>Prepare and review correspondence, reports, presentations, and other documents.</li><li>File and organize critical documents such as compliance reports, contracts, permits, and safety certifications.</li><li>Data Management:</li><li>Input, update, and maintain data in internal systems, ensuring accuracy and confidentiality.</li><li>Produce reports related to energy project tracking, safety performance metrics, and regulatory compliance when requested.</li><li>Communication and Coordination:</li><li>Act as the main point of contact for internal and external communications.</li><li>Collaborate with the operations and compliance teams to ensure timely submission of required regulatory documents (e.g., report filings to agencies such as OSHA or the Department of Energy).</li><li>Office Organization:</li><li>Manage inventory of office supplies, order replenishments, and ensure lobby/office areas are organized and professional.</li><li>Assist in onboarding new employees and provide administrative support for training programs.</li><li>Support for Special Projects:</li><li>Provide assistance with departmental special projects, such as tracking sustainability initiatives or preparing materials for shareholder meetings.</li><li>Assist leaders in gathering energy production, usage, or operational data, as needed</li></ul>

Legal Assistant We are offering an opportunity for an experienced Litigation Legal Secretary to join a law firm in Honolulu, Hawaii on a contract-to-permanent basis. The ideal candidate will have at least 3-5 years of recent experience as a Litigation Legal Secretary and will be familiar with Hawaii court rules. Earning potential is $65,000 - $85,000, depending on experience. Duties:<ul><li>Heavy documentation and various administrative tasks in order to ensure the effective workflow for the entire team</li><li>Support multiple attorneys</li><li>Prepare pleadings, exhibits, and case files</li><li>Assist with court filings and depositions</li><li>Compose, transcribe, proofread and finalize correspondence as well as email communications and memoranda</li><li>Calendaring for practice group</li><li>Other general administrative tasks as needed</li></ul>

Data Entry Clerk We are seeking a Data Entry Clerk to join our team in the retail industry located in Honolulu, Hawaii. As a Data Entry Clerk, you will be responsible for entering account payable entries, maintaining updated files, and handling customer inquiries. This role offers a short-term contract employment opportunity. To apply, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Enter and process account payable entries efficiently using the Oracle software platform• Maintain and organize paper files related to account payable entries• Handle data entry tasks with speed and accuracy• Utilize ERP systems to navigate and perform tasks• Use Microsoft Excel for data analysis and tracking• Respond to customer inquiries in a timely and detail-oriented manner• Monitor customer accounts and take appropriate actions when necessary• Use 10 Key Skills for data entry tasks• Perform scanning and typing tasks as required.

Accounts Payable Clerk We are in search of an Accounts Payable Clerk to join our team, primarily located in Honolulu, Hawaii. As an integral part of our team, you'll be tasked with handling account reconciliation, processing invoices, and managing vendor relationships. To submit your resume, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.Responsibilities: • Efficiently process and code invoices to ensure prompt and accurate payments.• Conduct account reconciliation tasks to maintain accurate financial records.• Handle data entry tasks related to accounts payable.• Utilize Microsoft Excel, Oracle, and QuickBooks for various financial tasks.• Ensure correct invoice coding and batching for streamlined financial operations.• Conduct check runs to manage payments to vendors.• Prepare and process vouchers to facilitate payments.• Maintain the general ledger and ensure its accuracy.• Manage vendor relationships and respond to their inquiries.• Prepare and process expense reports for accurate financial tracking.

Accounting Clerk We are seeking an Accounting Clerk to join our team in the Rental/Leasing Services industry located in Kapolei, Hawaii. As an Accounting Clerk, you will be tasked with essential financial operations, maintaining accurate records, and ensuring the smooth running of our financial processes. To apply for this opportunity, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities• Maintaining and updating financial records on a daily basis, including purchases, invoices, payments, and receipts.• Regular reconciliation of bank, credit card, and company accounts to ensure accuracy.• Processing vendor and subcontractor payments accurately and promptly.• Generating and sending customer invoices, and following up on overdue accounts.• Assisting in managing relationships with vendors and subcontractors to address payment inquiries.• Providing support for payroll by preparing accurate time tracking reports and ensuring compliance with local labor laws.• Processing subcontractor payments and ensuring compliance with required tax forms.• Collaborating with project managers to track project expenses and ensure alignment with budgets.• Creating job costing reports to assist management in evaluating project profitability.• Preparing monthly financial statements, such as balance sheets, profit and loss statements, and cash flow reports.• Providing support for tax preparation, including collecting and organizing necessary documents for accountants or tax advisors.• Ensuring compliance with local, state, and federal guidelines, including recordkeeping requirements for construction projects.

Receptionist We are offering a contract employment opportunity for a Receptionist in the Financial Services industry located in Honolulu, Hawaii. The Receptionist will be the first point of contact for our clients, handling incoming phone calls, processing mail, and providing excellent customer service. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities• Answer and direct phone calls using a switchboard with 1-10 lines• Welcome and assist incoming clients, ensuring a positive experience• Validate parking for clients as required• Perform basic office tasks such as filing, copying, and email correspondence• Use Microsoft Office Suite (Microsoft Word, Microsoft Excel, Microsoft Outlook) proficiently to complete tasks• Handle mail processing duties, ensuring timely delivery and receipt of important documents• Maintain and update customer records with high accuracy• Resolve customer inquiries in a timely and business-minded manner• Carry out receptionist duties in a manner that promotes positive customer interactions.

Bookkeeper We are in search of a Bookkeeper to join our team in the legal industry. This role is situated in Honolulu, Hawaii and provides a contract to permanent employment opportunity. The Bookkeeper will be responsible for various accounting and administrative duties, including handling billing, trust account transactions, and general bookkeeping practices. If interested in this role, please call us at 808-531-8056. Responsibilities:• Efficiently handle billing inquiries or issues, resolving problems and fulfilling requests.• Manage cash receipts and disbursements across multiple office locations.• Oversee the receipt and processing of checks or cash payments for invoices and trust deposits.• Handle the setup of new trust account ledger cards, ensuring all required supporting documentation is received.• Accurately maintain and update client trust retainers and reconcile trust accounts monthly.• Generate work-in-progress (WIP) or draft invoices for court cases, closings, or attorney reviews and edits.• Produce and distribute month-end financial reports.• Finalize, copy, scan, and file client invoices.• Maintain and scan financial documents, including trust records and bank statements.• Take charge of ordering necessary checks, deposit slips, and other supplies for general and trust accounts.

Front Desk Coordinator This job would be the best for someone who is a positive self-starter, and eager to thrive in a dynamic environment. Robert Half is looking for friendly, flexible candidates who love taking initiative, for a Front Desk Coordinator position for a luxury Hotel in Waikiki, Hawaii. If you are well-organized and motivated, you might be a good fit! Candidates looking for Front Desk Coordinator opportunities will be interested in this short-term contract vacancy in the Honolulu, Hawaii area. What you get to do every day- Provide concierge services- Greet and check in/out guests- Handle deliveries and reservation requests- Validate parking- Assist with rental items- Generate reports- Work with vendors- Provide top notch customer service- Other administrative duties as assigned

Receptionist Are you a friendly and organized individual with a passion for creative services? If so, Robert Half has an exciting Receptionist opportunity for you at a Honolulu-based Creative Services Firm. We're looking for a welcoming and efficient front-desk individual to be the first point of contact for clients, partners, and team members. If you are success-driven, detail-oriented, and thrive in a fast-paced environment, we want to hear from you! If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities • Operate a multi-line phone system to promptly answer and direct calls. • Act as the primary point of contact for the company, greeting and directing visitors with detail-oriented conduct. • Handle incoming and outgoing mail and manage the receipt and distribution of deliveries. • Perform data entry tasks, ensuring accuracy and attention to detail. • Manage email correspondence, responding in a timely and detail-oriented manner. • Use Microsoft Word, Excel, and Outlook to create documents, manage data, and organize schedules. • Organize files and records to maintain an efficient information retrieval system. • Schedule appointments, maintaining a well-organized and up-to-date calendar. • Uphold a high level of confidentiality when dealing with sensitive information. • Work in a fast-paced environment, effectively multi-tasking to meet daily deadlines.

Payroll Administrator We are offering an exciting opportunity in the high-tech electronics industry based in Honolulu, Hawaii for a Payroll Administrator. In this role, you will be tasked with managing payroll operations for a significant number of employees, utilizing ADP software, and ensuring compliance with all relevant regulations. To submit your resume, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately and efficiently process bi-weekly or monthly payroll for a large number of employees, adhering to all internal policies and legal requirements.• Utilize ADP software for a variety of payroll functions including managing employee data, timekeeping records, and tax filings.• Provide exceptional customer service by responding to employee inquiries related to paychecks, deductions, and taxes.• Administer benefits deductions, wage garnishments, and other payroll-related adjustments with precision.• Collaborate with HR and Finance departments to ensure optimal integration of payroll data and benefits information.• Prepare payroll reports and assist in audits to maintain transparency and compliance.• Stay informed about changes in payroll regulations and implement necessary updates to processes.• Use accounting software systems and tools such as Ceridian and Crystal Reports to streamline and enhance payroll operations.• Oversee 401k - RRSP Administration and other benefit functions.• Conduct accounting functions and auditing as required.

Accounts Payable Specialist We are offering a permanent employment opportunity in the Financial Services industry, located in Honolulu, Hawaii. The position is for an Accounts Payable Specialist who will play a key role in traditional accounting functions and accounts payable tasks. To apply for this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Ensure accurate processing of vendor invoices, expense reimbursements, and credit card charges.• Prepare and post journal entries on a recurring and adjusting basis.• Process payments to vendors in a timely and efficient manner.• Maintain all fixed asset records, including performing depreciation calculations and entries.• Track prepaids and accrued expenses and prepare related journal entries.• Compile 1099 forms for year-end tax reporting.• Assist in updating and maintaining standard operating procedures.• Provide operational data to management and auditors.• Serve as Administrator for all corporate credit card holders, including processing of statements and cash back reward program.• Collaborate with other departments for approvals and support as needed.

Bookkeeper We are actively seeking a Bookkeeper to join our team in Honolulu, Hawaii. As a Bookkeeper, you will be tasked with managing financial records, processing invoices and bills, and ensuring the overall financial health of the business. This position offers a long-term contract employment opportunity, where you will be expected to handle accounts payable and receivable, perform bank reconciliations, and conduct month-end close activities. If interested in this role, please call us at 808-531-8056. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Accurately manage and update financial records using QuickBooks• Process and enter invoices with keen attention to detail• Timely and accurately handle accounts payable and receivable • Conduct regular bank reconciliations to ensure financial accuracy• Maintain data entry tasks to keep all financial data up to date• Use Microsoft Excel for financial reporting and analysis • Manage payroll activities ensuring all employees are paid accurately and on time• Perform month-end close activities, ensuring all financial data is accurate• Maintain communication with external entities for business transactions• Proactively perform account analysis to ensure financial health of the business.