<p>We are looking for an Administrative Assistant in Honolulu. The Administrative Assistant supports a busy healthcare facility by managing front office operations, patient scheduling, records management, and communications with medical staff and patients. This role requires exceptional organizational skills, attention to detail, and the ability to manage confidential information in a fast-paced environment. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet and assist patients and visitors, ensuring a positive experience.</li><li>Schedule appointments and coordinate patient flow with healthcare providers.</li><li>Prepare, update, and maintain medical records with accuracy and confidentiality.</li><li>Answer phones, respond to inquiries, and route calls as appropriate.</li><li>Process insurance forms and other patient documents.</li><li>Manage correspondence, including emails and letters.</li><li>Order and maintain office and clinical supplies.</li><li>Assist in the preparation and submission of reports.</li><li>Support administrative projects as assigned by management.</li></ul>
<p>Candidates who are results-oriented and deeply passionate about growing their careers in the Healthcare industry will want to look into the new <strong><em>Administrative Assistant </em></strong>opportunity Robert Half is hiring for. If you are looking for work as an <strong><em>Administrative Assistant </em></strong>and can perform various administrative and office support duties, this job might be for you. You'll love this job if you love receptionist and administrative duties, while providing excellent customer service, so don't hesitate to contact us if that sounds like you! This long-term contract-to-permanent position is a terrific <strong><em>Administrative Assistant </em></strong>opportunity and is based in the Honolulu, Hawaii area.</p><p><br></p><p>Key responsibilities</p><p>- Receptionist duties (answer and direct phone calls, take messages, triage calls)</p><p>- Complete word processing, filing, and faxing</p><p>- Greet and instruct visitors</p><p>- Back various projects for other employees</p><p>- Other administrative and receptionist duties as needed</p>
<p>We are offering a short term contract employment opportunity for an Administrative Assistant within the Non-Profit sector in Honolulu, Hawaii. The successful candidate will be required to perform various administrative tasks, including scheduling and confirming meetings, taking notes, and providing support during calls. <strong><u>To apply, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Manage inbound and outbound calls effectively, providing necessary support and information.</p><p>• Schedule appointments and meetings, ensuring all stakeholders are informed and prepared.</p><p>• Actively participate in meetings, taking detailed notes and distributing summaries to the relevant parties.</p><p>• Utilize the Google Suite for document creation and management, ensuring all information is accessible and well-organized.</p><p>• Handle email correspondence efficiently, including the preparation and distribution of email campaigns.</p><p>• Leverage Zoom for video communication and meetings, ensuring smooth operation and effective communication.</p><p>• Provide general administrative assistance to the team, including typing and content creation.</p><p>• Assist with special projects as needed, contributing to the overall goals of the organization.</p>
<p>Our company is seeking a detail-oriented Administrative Assistant to support daily operations and organizational projects. Responsibilities include managing schedules, coordinating meetings, preparing reports, and handling correspondence. Candidates should be proactive, adept at multitasking, and comfortable with technology. Strong communication and organizational skills required. Apply today to join a dynamic team and help drive business efficiency by calling us at 808-531-0800. Preference is given to Hawaii residents due to onsite work requirements. </p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage calendars and schedule appointments</li><li>Coordinate meetings and prepare documents</li><li>Handle correspondence and data entry</li><li>Support special projects and general office operations</li></ul><p><br></p>
<p>We are looking for a skilled Administrative Assistant to join a non-profit organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Draft and prepare thorough correspondence, reports, and other documentation as needed.</p><p>• Coordinate and collaborate with various departments to ensure seamless communication and workflow.</p><p>• Provide support for fundraising initiatives by assisting with planning and execution.</p><p>• Conduct research to gather relevant data and information for projects and reports.</p><p>• Assist in organizing and managing events, including logistics and planning.</p><p>• Compile and generate accurate reports to support organizational decision-making.</p><p>• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.</p><p>• Manage inbound calls and provide prompt and courteous responses to inquiries.</p><p>• Maintain organized records and ensure all documentation is up-to-date.</p><p>• Support office operations and contribute to the efficiency of administrative processes.</p>
<p>We are looking for a detail-oriented <strong><em>Administrative Assistant </em></strong>to join a Real Estate team in Honolulu, Hawaii. This contract position requires an individual with strong organizational and technical skills, particularly in Google Sheets, to support various administrative and marketing tasks. Ideal candidates will have a proactive attitude and the ability to manage multiple responsibilities efficiently in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Develop and implement marketing strategies for both print and online platforms to enhance property visibility.</p><p>• Follow up daily on guest cards to ensure timely communication and engagement.</p><p>• Participate in outreach activities, including distributing promotional materials and flyers to expand market reach.</p><p>• Verify applications with accuracy and ensure compliance with all relevant regulations.</p><p>• Conduct market research and competitor analysis to produce comprehensive marketing reports.</p><p>• Provide exceptional customer service by answering inquiries and assisting visitors.</p><p>• Manage administrative tasks such as reception duties, answering multi-line phone systems, and maintaining records.</p><p>• Perform additional responsibilities as assigned by management to support operational needs.</p>
<p>We are looking for a detail-oriented <strong><em>Part-Time Administrative Assistant</em></strong> to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a crucial role in ensuring smooth office operations and providing excellent administrative support to various projects. The ideal candidate will have a proactive attitude, strong organizational skills, and the ability to handle multiple tasks efficiently. To apply for this role please call us at <strong>808-531-0800</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage administrative tasks such as answering incoming calls, responding to inquiries, and directing calls to the appropriate departments.</p><p>• Perform data entry tasks with accuracy, ensuring all records are up-to-date and properly maintained.</p><p>• Provide support with light accounting duties, including processing invoices and tracking expenses.</p><p>• Prepare price quotes and assist with project-related documentation as needed.</p><p>• Coordinate and oversee various office projects, ensuring deadlines and quality standards are met.</p><p>• Assist with receptionist duties, including greeting visitors and maintaining a welcoming office environment.</p><p>• Maintain organized filing systems and ensure proper documentation for administrative processes.</p><p>• Collaborate with team members to ensure operational efficiency and address any administrative needs.</p>
<p>Do you revel in handling multiple projects at once with a positive outlook? A thriving firm has joined with Robert Half to find a highly-skilled and motivated <strong><em>Office Assistant</em></strong> to provide support with various administrative duties. If you're a self-starter, this position may be a great match for you! A short-term contract position has opened up for an <strong><em>Office Assistant</em></strong> in the Honolulu, Hawaii area. If interested please apply online or call <strong>(808) 531-0800.</strong></p><p><br></p><p>Responsibilities</p><p>- Enter data into electronic applications</p><p>- Dispatch calls to the appropriate parties</p><p>- Copy, faxing, and filing for many departments</p><p>- Maintain office facility</p>
<p>We are seeking a detail-oriented Front Desk Coordinator to join our team at a leading hospitality property in Honolulu. This onsite role provides a welcoming first impression for guests and supports daily front desk operations. Preference is given to Hawaii residents due to onsite requirements and in-person interviews. Local interviews required. Preference for candidates located in Hawaii. Please call 808-531-0800 to schedule an interview or for more information.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Serve as the first point of contact for guests, delivering exceptional customer service</li><li>Manage check-in/check-out processes and room assignments</li><li>Respond to guest inquiries via phone, email, and in person</li><li>Coordinate with housekeeping, maintenance, and other departments to fulfill guest requests</li><li>Handle reservations, cancellations, and billing inquiries</li><li>Collect payments and issue receipts</li><li>Maintain front desk area organization and compliance with property standards</li><li>Assist with administrative tasks and special projects as assigned</li><li>Ensure confidentiality and professionalism at all times</li></ul><p><br></p>
<p>We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is essential in ensuring the office is prepared for regulatory inspections and maintaining a high standard of organization. The position offers an opportunity to contribute to critical operations while showcasing your organizational and communication skills. If interested in this role, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and direct inspectors and visitors with courtesy and respect.</p><p>• Organize and maintain readily accessible office documentation, including policies, licenses, and logs.</p><p>• Ensure the office remains clean and compliant with regulatory standards.</p><p>• Act as the primary point of contact for leadership during inspection activities.</p><p>• Perform clerical tasks such as scanning documents, answering calls, and handling correspondence.</p><p>• Support the team by maintaining accurate records and assisting with administrative duties.</p><p>• Collaborate with staff to address any immediate needs during inspections.</p><p>• Uphold the integrity and reputation of the organization during interactions with external parties.</p>
<p>We are looking for a <strong><em>Legal Assistant </em></strong>to join a law firm in Honolulu, Hawaii. This role requires a proactive individual with strong administrative abilities and excellent technical skills. Previous legal experience required. Proficiency in handling office tasks and technology are essential for success.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to the legal team, ensuring all tasks are completed efficiently and accurately.</p><p>• Manage schedules, including organizing meetings and maintaining calendars for attorneys and staff.</p><p>• Draft, format, and edit documents using Microsoft Word and Excel to ensure high-quality presentation.</p><p>• Maintain and organize files, both electronically and physically, for easy access and retrieval.</p><p>• Assist with data entry and ensure all records are updated and accurate.</p><p>• Coordinate communication between various departments and external parties to facilitate smooth operations.</p><p>• Handle incoming calls and correspondence with care and discretion.</p><p>• Support the team in preparing materials for meetings and presentations as needed.</p><p>• Perform general office duties, including ordering supplies and maintaining an organized workspace.</p>
<p>We are looking for a detail-oriented Litigation Legal Assistant to join our team in Honolulu, Hawaii. In this role, you will provide crucial support to attorneys by managing legal documentation, coordinating schedules, and ensuring compliance with court procedures. This position is ideal for someone who thrives in a fast-paced legal environment and is committed to delivering high-quality administrative and clerical support. To learn more about this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process various legal documents including complaints, subpoenas, motions, and settlement agreements.</p><p>• Manage electronic filings in both state and federal courts.</p><p>• Coordinate the delivery of legal correspondence to clients, witnesses, court officials, and other attorneys via mail, fax, or courier.</p><p>• Schedule appointments and monitor deadlines to ensure timely completion of tasks.</p><p>• Assist with administrative tasks such as photocopying, organizing files, and maintaining case records.</p><p>• Support attorneys in gathering and compiling information relevant to their cases.</p><p>• Draft and format office memos and internal correspondence.</p><p>• Conduct legal research and submit findings for attorney review and approval.</p><p>• Complete and submit various forms for court proceedings, client applications, and trial requests.</p><p>• Perform additional duties as needed to support the legal team and office operations.</p>
<p>We are looking for a detail-oriented <strong><em>Office Assistant</em></strong> to join our team on a contract basis in Honolulu, Hawaii. In this role, you will provide essential administrative support, ensuring smooth office operations and delivering excellent customer service. This position is ideal for someone with a strong aptitude for multitasking and a proactive approach to problem-solving. To apply for this role, please call us at <strong>808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</strong></p><p><br></p><p>Responsibilities:</p><p>• Respond to inbound calls and address inquiries in a courteous and efficient manner.</p><p>• Handle a variety of clerical tasks, including filing, data entry, and maintaining accurate records.</p><p>• Provide exceptional customer service by assisting clients and colleagues with their needs.</p><p>• Manage email correspondence, ensuring timely and clear communication.</p><p>• Utilize Microsoft Office Suite to create, edit, and organize documents and spreadsheets.</p><p>• Support the administration of applications and internal systems as required.</p><p>• Coordinate office activities and assist with scheduling tasks to maintain efficiency.</p><p>• Troubleshoot minor issues and escalate concerns to the appropriate team members when needed.</p>
<p>We are looking for a detail-oriented Sales Assistant to join our team in Honolulu, Hawaii. In this role, you will provide essential support to our Service Department, which specializes in maintaining and repairing commercial air conditioning systems. The ideal candidate will excel at managing multiple tasks, coordinating schedules, and ensuring smooth communication between technicians, customers, and suppliers. To apply for this role, please call Melissa Tree at 808.452.0254. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Prepare detailed proposals for air conditioning repairs and replacements by gathering quotes from suppliers and subcontractors.</p><p>• Coordinate approved repair jobs, including ordering equipment, maintaining records, and scheduling with technicians, customers, and subcontractors.</p><p>• Dispatch trouble calls efficiently and create service tickets for responding technicians.</p><p>• Manage equipment deliveries, notify relevant team members, and ensure proper documentation is submitted to the accounting department.</p><p>• Schedule pick-ups using an iCloud calendar and maintain organization of driver schedules.</p><p>• Communicate with customers and suppliers to resolve technical issues and provide repair histories.</p><p>• Track equipment delivery dates and ensure smooth coordination between all parties involved.</p><p>• Offer general administrative support to service technicians, including answering questions and liaising with manufacturers.</p><p>• Perform other related duties as assigned to ensure the department's operational efficiency.</p>
<p><strong>Legal Secretary/Assistant Opportunity – Prestigious Law Firm </strong></p><p>Are you a detail-oriented professional with a passion for the legal field? Robert Half is currently recruiting for a Legal Secretary/Assistant on behalf of a well-respected law firm located in Honolulu. This dynamic role offers exposure to a variety of legal matters and the opportunity to support an esteemed partner or collaborate with several associates, depending on your experience. For more information, please contact <strong>Erica Huggins at 808.452.0256</strong>. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including calendar and appointment management, scheduling meetings, and processing correspondence.</li><li>Draft, edit, and proofread legal documents such as pleadings, contracts, briefs, and other materials.</li><li>Organize and maintain legal documentation, both digital and physical, ensuring confidentiality and compliance with firm protocols.</li><li>Conduct research to support case preparation and court filings and compile relevant case documentation.</li><li>Serve as a liaison with clients, witnesses, and court personnel, representing the firm with professionalism and discretion.</li><li>Oversee billing processes: record billable hours, prepare invoices, and maintain accurate financial records.</li><li>Coordinate travel arrangements and accommodations for attorneys as needed.</li><li>Manage office supplies and interface with vendors to support smooth office operations.</li></ul>
<p>We are looking for an experienced Human Resources (HR) Manager to lead and oversee key HR functions within our organization in Honolulu, Hawaii. The ideal candidate will bring a strong background in HR practices, compliance, and employee relations, while demonstrating exceptional leadership and organizational skills. This role is integral to maintaining a productive and supportive workplace environment. To apply for this role, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee day-to-day HR operations, including employee relations, payroll, and benefits administration.</p><p>• Ensure compliance with federal and Hawaii employment laws and regulations.</p><p>• Administer HR systems and tools, ensuring accurate reporting and data integrity.</p><p>• Lead onboarding processes to ensure smooth transitions for new hires.</p><p>• Develop and implement HR policies and procedures that align with company goals.</p><p>• Provide guidance and support to managers and employees on HR-related matters.</p><p>• Facilitate training programs to enhance employee skills and knowledge.</p><p>• Collaborate with leadership on workforce planning and organizational development strategies.</p><p>• Manage union-related matters and skilled labor relations, as applicable.</p><p>• Monitor and evaluate HR metrics to identify areas for improvement and drive strategic initiatives.</p>
<p>We are looking for an experienced Accounting Manager to join a respected law firm located in Honolulu, Hawaii. This role is essential in driving the firm's financial operations, ensuring compliance, and providing strategic insights to support business decisions. The ideal candidate will bring a strong background in accounting, preferably within detail-oriented services or law firms, and demonstrate exceptional leadership and analytical skills. To submit your resume for this role, please call Noe Silva at 808.452.0264. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Manage all accounting operations, including general ledger maintenance, month-end close, and financial reporting.</p><p>• Prepare and analyze financial statements, ensuring accuracy and compliance with applicable standards.</p><p>• Develop and oversee budgets, cash flow forecasts, and financial projections to support strategic planning.</p><p>• Ensure proper account reconciliations and maintain internal controls to safeguard financial integrity.</p><p>• Collaborate with firm leadership to provide actionable financial insights and recommendations.</p><p>• Review journal entries and audit processes to ensure precision and compliance.</p><p>• Supervise financial statement audits and address any identified issues effectively.</p><p>• Optimize financial processes and systems to improve efficiency and accuracy.</p><p>• Mentor and guide entry-level accounting staff to foster career growth.</p><p>• Stay updated on industry trends and regulations to ensure the firm remains compliant.</p>
<p>We are seeking a detail-oriented and proactive Executive Assistant to support senior leadership at a leading law firm. The ideal candidate will possess strong organizational and communication skills, digital fluency, and the ability to work independently in a fast-paced environment. Ready to take your career to the next level with a respected law firm? Call 808-531-0800 to connect with our team and learn more. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage complex calendars and coordinate meetings, including virtual and in-person appointments with clients, attorneys, and external partners.</li><li>Arrange travel logistics, prepare expense reports, and ensure timely filing of legal documents.</li><li>Prepare correspondence, presentations, and confidential reports with accuracy and discretion.</li><li>Support workflow automation and contribute to process improvements across teams.</li><li>Maintain cost-effective and compliant record-keeping systems in alignment with legal standards.</li><li>Facilitate cross-functional communication between firm leadership and department teams.</li><li>Assist with client onboarding, conflict checks, and legal project coordination.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Project Assistant to join our team in Honolulu, Hawaii. In this Contract to permanent position, you will play a key role in supporting project operations, ensuring tasks are completed efficiently and on schedule. This role requires strong organizational skills and the ability to handle multiple responsibilities in a dynamic environment. To submit your resume please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</p><p><br></p><p>Responsibilities:</p><p>• Assist in preparing proposals and obtaining necessary approvals to ensure project alignment.</p><p>• Coordinate dispatch activities to maintain smooth operations and timely deliveries.</p><p>• Manage incoming and outgoing mail, as well as oversee delivery logistics.</p><p>• Organize and maintain scheduling to ensure project timelines are met.</p><p>• Support construction project processes by managing schedules and tracking progress.</p><p>• Scan and organize project documents for easy access and reference.</p><p>• Collaborate with team members to monitor project management tasks and deadlines.</p><p>• Provide administrative support to streamline project workflows and communications.</p>
<p>If you love organization, order, and people, Robert Half has an excellent career opportunity for a highly motivated, self-starter as a <strong><em>General Office Clerk</em></strong>. In this essential role, you will perform various administrative support tasks, including operating office equipment and completing general clerical work. This role is a long-term contract position for a <strong><em>General Office Clerk</em></strong> based in Honolulu, Hawaii. If interested in this position please apply online or call <strong>Robert Half</strong> at <strong>(808) 531-0800.</strong></p><p><br></p><p>Your responsibilities in this role</p><p>- As required, offer support on diverse employee projects</p><p>- Performing data entry, word processing, filing, scanning, copying and faxing</p><p>- Interface with customers in a friendly manner</p><p>- Emphasize proper formatting and style when drafting correspondence</p><p>- Supporting front desk and receptionist duties</p><p>- Place and receive telephone calls</p>
<p>We are in the logistics industry, situated in HONOLULU, Hawaii, and we're currently in search of a <strong><em>General Office Clerk/Customer Experience Specialist</em></strong>. in this dual-role position, you'll wear many hats, but your main responsibility will be to put our customers at the heart of everything you do. From answering inquiries and resolving issues to processing orders and gathering customer feedback, you’ll be to go-to person for our customers’ needs. Beyond customer service, you’ll also take on general office tasks, such as filing, data entry, liaising with different departments, and supporting office management. To apply, <strong><u>please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements.</u></strong></p><p><br></p><p>Responsibilities:</p><p>• Coordinate freight movements.</p><p>• Provide quotations to customers and overseas agents upon request.</p><p>• Prepare and process documentation including Interim Receipts, freight invoices, and freight labels.</p><p>• Handle customer invoicing and vendor invoice accruals.</p><p>• Provide timely updates to customers regarding shipment status.</p><p>• Coordinate with third-party trucking partners for pickups and deliveries.</p><p>• Prepare end-of-day documents for next day jobs.</p><p>• Collaborate with various internal teams on the movement of freight.</p>
