6 results for Administrative Coordinator in Honolulu, HI

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840 - 54080 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-02-26T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
23 - 26 USD / Hourly
Candidates who are results-oriented and deeply passionate about growing their careers in the Healthcare industry will want to look into the new Administrative Assistant opportunity Robert Half is hiring for. If you are looking for work as an Administrative Assistant and can perform various administrative and office support duties, this job might be for you. You'll love this job if you love receptionist and administrative duties, while providing excellent customer service, so don't hesitate to contact us if that sounds like you! This long-term contract-to-permanent position is a terrific Administrative Assistant opportunity and is based in the Honolulu, Hawaii area. Key responsibilities- Receptionist duties (answer and direct phone calls, take messages, triage calls)- Complete word processing, filing, and faxing- Greet and instruct visitors- Back various projects for other employees- Other administrative and receptionist duties as needed
2026-02-20T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to join our team on a contract basis in Honolulu, Hawaii. This role is ideal for an organized and proactive individual who thrives in a dynamic environment and is eager to contribute to marketing, customer service, and administrative functions. The position offers an opportunity to showcase your technical skills, particularly in Google Sheets, and assist with various property management tasks. Responsibilities:• Manage daily follow-ups with guest inquiries, ensuring prompt and attentive communication.• Participate in outreach initiatives by distributing promotional materials and engaging with potential clients.• Facilitate leasing processes by conducting property tours, preparing mini-model setups, and assisting with lease agreements.• Verify application information and ensure compliance with company guidelines.• Ensure all business activities comply with company policies and relevant federal and state laws.• Maintain excellent customer service standards by addressing inquiries and assisting visitors.• Support receptionist duties, including managing multi-line phone systems and coordinating administrative tasks.• Perform additional responsibilities as assigned by management to support team objectives.
2026-03-16T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
24 - 30 USD / Hourly
We are looking for a skilled Administrative Assistant to join a educational organization in Honolulu, Hawaii on a contract basis. In this role, you will play a vital part in supporting daily office operations and ensuring the smooth functioning of administrative tasks. This position offers an opportunity to contribute to meaningful projects while utilizing your organizational and communication skills. To apply for this role, please call us at (808) 531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities:• Draft and prepare thorough correspondence, reports, and other documentation as needed.• Coordinate and collaborate with various departments to ensure seamless communication and workflow.• Provide support for fundraising initiatives by assisting with planning and execution.• Conduct research to gather relevant data and information for projects and reports.• Assist in organizing and managing events, including logistics and planning.• Compile and generate accurate reports to support organizational decision-making.• Perform general administrative duties such as filing, faxing, scanning, typing, and data entry.• Manage inbound calls and provide prompt and courteous responses to inquiries.• Maintain organized records and ensure all documentation is up-to-date.• Support office operations and contribute to the efficiency of administrative processes.
2026-02-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
23 - 25 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team in Honolulu, Hawaii. This contract position requires a detail-oriented individual who excels in multitasking and possesses strong organizational and communication skills. If you thrive in a fast-paced environment and have a solid foundation in administrative tools, this role offers a great opportunity to contribute to operational efficiency. Responsibilities:• Handle inbound and outbound calls, ensuring prompt and courteous communication.• Manage email correspondence, maintaining accuracy and timely responses.• Perform data entry tasks with precision and attention to detail.• Schedule and coordinate appointments to optimize workflow and maintain organization.• Utilize Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, to complete administrative tasks efficiently.• Provide excellent customer service by addressing inquiries and resolving issues effectively.• Assist in planning and prioritizing activities to avoid operational disruptions.• Collaborate with team members to ensure seamless execution of projects and tasks.• Identify and resolve conflicts within the workplace, promoting a positive environment.• Support operational processes by leveraging NS5 software suite where applicable.
2026-03-20T00:00:00Z

Administrative & Marketing Assistant

Honolulu, HI
onsite
Contract / Temporary to Hire
20 - 24 USD / Hourly
As a recruiter with Robert Half, we are excited to be hiring on behalf of a leading company in Honolulu, Hawaii for an Administrative/Executive Assistant with HR and Marketing responsibilities. This dynamic contract opportunity has the potential for permanent placement based on strong performance. In this multifaceted role, you’ll bring together your strengths in executive support, human resources, and marketing coordination to ensure seamless office operations and help drive company initiatives. We are looking for team members who are detail-oriented, proactive, and thrive in a collaborative, fast-paced environment. Key Responsibilities:<ul><li>Provide executive-level administrative support, including calendar management, travel arrangements, meeting logistics, and coordination of sensitive communications for senior leadership.</li><li>Partner with HR to manage onboarding, process payroll, maintain employee records, and support confidential HR functions.</li><li>Assist marketing efforts by preparing presentations, updating marketing collateral, managing email campaigns, coordinating events, and supporting social media content.</li><li>Oversee and maintain organized filing systems for both administrative and HR documentation.</li><li>Support daily office needs, ensuring supplies are stocked and facilities run smoothly; provide receptionist support and event logistics as needed.</li><li>Troubleshoot process issues, recommend workflow improvements, and help implement best practices across departments.</li><li>Manage inbound calls, coordinate project timelines, and ensure timely follow-up on key tasks.</li><li>Enter, track, and analyze data with a focus on accuracy and confidentiality.</li></ul>Preferred Qualifications:<ul><li>Prior experience supporting executives and/or HR teams</li><li>Exposure to marketing support duties, such as digital or event marketing</li><li>Strong organizational skills, attention to detail, and ability to juggle multiple priorities</li><li>Commitment to maintaining confidentiality and professionalism</li></ul>Preference will be given to candidates currently residing in Hawaii, due to the nature of the work. To be considered, please contact us today at 808-531-0800. This is a fantastic opportunity to work with a well-regarded local employer and advance your career in a supportive, growth-oriented environment.
2026-03-20T00:00:00Z