12 results for Administrative Assistant in Hamilton, OH

Administrative Assistant

Cincinnati, OH
onsite
Temporary
20 - 25 USD / Hourly
Our company is seeking a detail-oriented Contract Administrative Assistant to support daily office operations on a contract basis. The ideal candidate will be organized, proactive, and able to manage multiple tasks within a fast-paced environment. This assignment requires excellent communication skills, adaptability, and a commitment to high-quality administrative support. Key Responsibilities: <ul><li>Provide general administrative support, including answering phones, managing emails, and coordinating appointments. </li><li>Prepare and edit correspondence, reports, and presentations as required. </li><li>Maintain and organize digital and physical files and records. </li><li>Schedule meetings, prepare agendas, and take meeting minutes. </li><li>Manage office inventory and order supplies as needed. </li><li>Assist with data entry and update company databases. </li><li>Support special projects and initiatives as assigned by management. </li><li>Liaise with internal teams and external partners as directed.</li></ul>
2026-02-10T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for an Administrative Assistant to join our team in Dayton, Ohio. This position is a Contract to permanent role within a non-profit organization, providing essential support to both executive leadership and human resources operations. The ideal candidate will ensure smooth organizational functioning through effective scheduling, communication, and documentation while upholding high standards of confidentiality. Responsibilities:• Manage executive calendars, coordinate meetings, and arrange travel plans to support leadership activities.• Prepare detailed agendas, meeting minutes, and presentation materials for organizational events and executive communications.• Serve as the primary liaison between the leadership team, board members, and external stakeholders, ensuring timely follow-up and communication.• Oversee recruitment processes, including posting job openings, scheduling interviews, and communicating with candidates.• Facilitate onboarding and offboarding processes by ensuring all necessary documentation and permissions are completed.• Maintain accurate and compliant personnel files, both digital and physical, in line with HR policies.• Assist with benefits administration by processing enrollments and addressing employee inquiries.• Draft thorough correspondence, reports, and memos to support both executive and HR operations.• Support organizational events, trainings, and meetings by coordinating logistics and materials.• Handle administrative tasks such as file management, invoice processing, and supply coordination. For immediate consideration, call 937.224.8326.
2026-02-24T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Contract / Temporary to Hire
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This Contract to permanent position offers an exciting opportunity to contribute to various administrative and operational tasks while supporting our office's efficiency and organization. The ideal candidate will bring strong skills in QuickBooks, Excel, and customer service while demonstrating adaptability to take on diverse responsibilities. Responsibilities:• Assist with accounts receivable processes and ensure timely follow-ups on outstanding payments.• Handle data entry tasks with accuracy and efficiency, including scheduling and invoice preparation.• Utilize QuickBooks to maintain financial records and generate reports as needed.• Respond to marketing and service calls, providing excellent customer service and dispatching support as required.• Collaborate with clients to address past-due accounts through soft collections.• Send invoices and refine operational details to improve performance metrics.• Assist with scheduling and coordination of office activities to maintain smooth operations.• Support problem-solving efforts within the office and address any arising issues.• Maintain communication with clients and stakeholders to ensure their needs are met effectively. For immediate consideration, call 937.224.8326.
2026-02-24T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary
14.25 - 16.5 USD / Hourly
We are looking for an Administrative Assistant to join our team in Blue Ash, Ohio. This long-term contract position requires someone who is detail oriented and can ensure smooth office operations, maintain a welcoming environment for clients and visitors, and provide essential administrative support. If you thrive in a dynamic setting and enjoy coordinating tasks to keep everything running efficiently, this role is for you. Responsibilities: • Greet and assist clients and visitors, ensuring a positive and attentive experience. • Answer incoming calls and manage correspondence promptly and efficiently. • Organize and distribute mail, ensuring timely handling and delivery. • Oversee office supplies, ensuring they are well-stocked and the workspace remains tidy. • Coordinate staff lunches and manage food orders for meetings and events. • Schedule and prepare for office meetings, including arranging necessary materials and refreshments. • Maintain accurate records and perform data entry tasks as needed. • Support daily administrative tasks to promote a well-functioning office environment.
2026-03-04T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent position, you will play a key role in supporting member services and administrative operations while maintaining excellent customer relationships. This role requires strong organizational abilities, effective communication skills, and proficiency in relevant technology tools. Responsibilities: • Welcome and assist members by providing a positive and attentive experience. • Perform filing tasks and organize documentation to ensure records are maintained accurately. • Enter data into organizational systems and upload essential documents as required. • Address member concerns and inquiries, demonstrating strong problem-solving abilities. • Serve as the primary point of contact, representing the company with excellent communication skills. • Maintain and update databases, ensuring account information is current and accurate. • Support administrative tasks such as account maintenance and general office duties. • Collaborate with the team to strengthen member relationships and resolve issues effectively. • Assist in coordinating seminars, including occasional evening events. • Utilize technology tools, including Word and Excel, to complete tasks efficiently.
2026-02-25T00:00:00Z

Administrative Asst/Exec. Asst 2

Cincinnati, OH
onsite
Temporary
21 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Blue Ash, Ohio. This long-term contract position offers an excellent opportunity to contribute your organizational and communication skills in a dynamic work environment. The role requires someone who can effectively manage administrative tasks while supporting executives and ensuring smooth office operations. Responsibilities: • Coordinate and manage daily office functions to ensure operational efficiency. • Prepare and process invoices, financial statements, and other documentation with accuracy. • Maintain records and organize files to support effective information management. • Communicate professionally through written correspondence and verbal interactions with clients, vendors, and team members. • Provide direct support to C-suite executives, including scheduling, correspondence, and task prioritization. • Conduct research and compile data to assist with decision-making and reporting. • Utilize Microsoft Office Suite tools, including Excel, Word, PowerPoint, and Outlook, to create reports and presentations. • Handle accounts payable tasks and assist with basic bookkeeping duties. • Distribute faxes, manage incoming communications, and ensure timely responses to inquiries. • Support commercial property management activities, including tenant correspondence and administrative tasks.
2026-03-03T00:00:00Z

Accounting Assistant

Florence, KY
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
We are looking for an experienced Accounting Assistant to join our team in Florence, Kentucky. This Contract to permanent position involves collaborating with clients and office staff to maintain accurate financial records and ensure smooth accounting operations. The ideal candidate will have extensive hands-on experience with QuickBooks and possess a solid understanding of how accounting processes interconnect. Responsibilities: • Manage daily tasks in QuickBooks, including invoicing, payment applications, vendor bill entry, deposit recording, and account reviews. • Monitor accounts receivable aging and assist with following up on overdue invoices. • Prepare and send invoices along with necessary documentation to customers. • Communicate effectively with clients regarding account balances and payment statuses. • Enter and update detailed job and order information in the designated system. • Maintain organized digital and physical filing systems to support job documentation. • Collaborate with office personnel to ensure accurate and timely record-keeping. • Perform bank reconciliations to verify financial accuracy. • Support accounts payable processes by coding and processing invoices.
2026-03-05T00:00:00Z

part time Office Assistant

Newport, KY
onsite
Temporary
18 - 18 USD / Hourly
We are looking for a detail-oriented part time Office Assistant to join our team on a contract basis. This part-time role involves supporting administrative tasks, including data entry, document preparation, and research. If you thrive in a structured environment and possess strong organizational skills, we encourage you to apply. Responsibilities:• Perform accurate numeric and alphabetic data entry to support various projects.• Prepare and organize paperwork for delivery or internal distribution.• Conduct online research to gather necessary information for assignments.• Utilize Word and Excel to create and edit documents or spreadsheets.• Process incoming and outgoing mail efficiently.• Operate office equipment such as copiers and printers to complete tasks.• Collaborate with team members to ensure timely completion of projects.• Maintain a clean and organized workspace to enhance productivity.
2026-03-04T00:00:00Z

Payroll Assistant

Hamilton, OH
onsite
Permanent
50000 - 55000 USD / Yearly
We are looking for a detail-oriented Payroll Assistant to join our team in Fairfield, Ohio. In this role, you will manage payroll processes with precision and ensure compliance with company standards. This position is ideal for someone with strong organizational skills and a commitment to providing accurate and timely payroll support. Responsibilities:• Process weekly payroll for contract associates, ensuring accuracy and timeliness.• Handle enrollment of contract staff into the Time on Demand system.• Serve as a backup for payroll tasks• Maintain and organize payroll records and ensure proper storage of box files.• Conduct payroll orientation sessions in the absence of the supervisor.• Review Absentee Report Forms to address any payment-related concerns.
2026-02-11T00:00:00Z

Accounting Administrator

West Chester, OH
onsite
Temporary
26 - 28 USD / Hourly
Are you passionate about numbers and ready to make an impact in a dynamic finance environment? Our company is seeking an Accounting Administrator to execute critical accounting operations and ensure smooth departmental processes. Join a collaborative team where your expertise and attention to detail support both day-to-day transactions and strategic goals. The Accounting Administrator is responsible for key accounting duties including processing accounts payable (AP) and accounts receivable (AR), managing invoicing, assisting with reconciliations, supporting audits, and performing various general administrative tasks. This role is central to maintaining accurate financial records and promoting operational efficiency.Primary Responsibilities:<ul><li>Enter supplier invoices daily with accuracy and timely completion; follow up for invoice approvals.</li><li>Mark AP invoices as paid in the ERP system, supporting the AP payment cycle.</li><li>Process customer billings daily; email invoices and/or upload to customer portals.</li><li>Research customer accounts and post payments accurately; mark invoices as paid in ERP system.</li><li>Provide backup support for customer cash receipt process as needed.</li><li>Review, process, and code employee expense reports.</li><li>Run AP Aging reports weekly and review with Head of Finance.</li><li>Conduct collection calls for past due accounts; proactively reach out for payment status.</li><li>Attend and participate in AR Collection meetings.</li><li>Support accounting and tax audits.</li><li>Participate as needed during month-end close process.</li><li>Assist with reconciliation for intra-company accounts.</li><li>Arrange customer credit card sales as required.</li><li>Create new vendor accounts in ERP system.</li><li>Prepare and code health insurance invoices.</li><li>Work closely with Head of Finance and Accountant on various accounting projects.</li><li>Perform other accounting duties as requested.</li><li>Assist with general administrative duties as defined by leadership.</li></ul>Qualifications:<ul><li>Demonstrated experience in AP and AR processes, billing, and collections.</li><li>Familiarity with ERP systems and proficiency in Microsoft Office Suite.</li><li>Strong organizational skills, attention to detail, and ability to multitask.</li><li>Professional communication skills and a collaborative approach.</li><li>Ability to adapt to evolving priorities and deadlines.</li></ul>
2026-03-04T00:00:00Z

General Office Clerk

Cincinnati, OH
onsite
Temporary
17 - 17.5 USD / Hourly
We are looking for an organized and detail-oriented General Office Clerk to join our team on a short-term contract basis in Cincinnati, Ohio. In this role, you will provide essential clerical support, ensuring the efficient handling of administrative tasks. This position is ideal for someone skilled in document management and data entry, with a strong ability to maintain accuracy and productivity. Responsibilities: • Perform document copying, scanning, and filing tasks to maintain organized records. • Handle faxing and shredding of large paper files securely and efficiently. • Input data into systems accurately as part of follow-up tasks. • Ensure the proper management and organization of sensitive documents. • Collaborate with team members to support general office operations. • Utilize Microsoft Excel for basic data organization and reporting. • Maintain confidentiality while handling client and company information. • Support the office by completing other administrative duties as needed.
2026-02-02T00:00:00Z

Paralegal

Cincinnati, OH
onsite
Permanent
0 - 0 USD / Yearly
Our client is a premier law firm seeking a detail-oriented Paralegal to join their nonprofit law team in Cincinnati, Ohio. This role involves supporting attorneys and clients in managing corporate filings, legal document preparation, and governance matters related to charitable organizations. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and professionalism. Responsibilities:• Prepare and monitor filings related to corporate status and charitable solicitation authorization for nonprofit organizations.• Coordinate external services, including statutory agent services, lien searches, and state or securities filings.• Communicate effectively with outside counsel, filing agents, and clients under attorney direction.• Maintain and organize internal files, closing materials, and electronic data rooms for assigned cases.• Draft legal documents and correspondence specific to tax-exempt practice groups.• Assist attorneys with diligence matters concerning restricted funds held by charitable organizations.• Process and manage invoices for client disbursements and firm expenses.• Prioritize tasks, track deadlines, and keep the team informed of progress.• Facilitate the Docusign signature process and compile signature pages.• Support the formation and governance of nonprofit corporations and other business entities, including preparing organizational binders and drafting Articles of Incorporation.
2026-03-02T00:00:00Z