<p>Robert Half's Advertising client in Lafayette CA is in need of a temporary Logistics Coordinator. This role is anticipated to last 4 months, and is hybrid 3 days a week in office.</p><p><br></p><p>Duties Include:</p><p>• Manage and track orders with vendor, shipper, fulfillment, etc., to meet or exceed client expectations.</p><p>• Quoting</p><p>o Quote and re-quote freight for all overseas and domestic display requests including changes mid-stream. Use Freight Request form in SmartSheets and manage Freight Quote sheet.</p><p>o Provide shipping and quotes for premium items from overseas and domestic</p><p>o Contact vendors directly to get pallet dims / weights and all info necessary to arrange freight</p><p>• Administrative Duties</p><p>o Submit requests in SS for accounting to create POs for freight, Tariffs and warehousing fees</p><p>o Update Freight Status sheet in SS to keep team informed on pickup timing, LTL and warehousing costs</p><p>o Provide tracking on all orders in SS and attach excel backups to share with customers</p><p><br></p><p>o Work with Freight Forwarder to share knowledge of tariff rules and regulations, customs, HTS codes, etc. (i.e. holiday items exempt from tariffs)</p><p>o Proactively communicate to the CS team regarding transportation trends - i.e. port congestion, shortages of drivers, storm interference, etc.</p><p>• Logistics</p><p>o Support the client and account manager as needed/requested on logistics coordination</p><p>o Assess and resolve issues relating to transportation, customer problems, import and export, and logistics systems.</p><p>o Provide comprehensive logistical support daily for both inbound and outbound shipments</p><p><br></p><p>o Analyze the financial impact of logistical processes and proposed changes to determine maximum efficiency in terms of routing, transportation modes, and resources while continuing to meet customer requirements.</p><p>• Tracking in SS</p><p>o Maintain detailed and accurate logistics data for daily, weekly, and quarterly reports of every shipping job and jobs quoted (Use current Shipping Status sheet)</p><p>o Ensure vendors, freight forwarder and team are all aware and updated real-time via communication through SmartSheet.</p><p>o Communicate with various other departments as needed to create comprehensive schedules for shipping</p><p>o Manage all tracking numbers for UPS/FedEx on jobs and samples. Create Tracking Sheet in SS. .</p><p>• Vendor, Client & Warehouse Communication</p><p>o Manage all freight communications, fill out required forms, coordinate warehouse requirements and any warehouse issues</p><p>o Manage the warehouse / freight forwarder relationship</p><p>o Ensure carriers, shipping and receiving personnel, and other logistical areas comply with customer requirements.</p><p>o Manage ASN submission for Account management team warehouse customers as needed</p><p>o Send vendors shipping procedures/requirements - carton markings, pallet requirements, warehouse delivery info, contacts, etc.</p><p>• Drop Shipping & Fulfillment</p><p>o Coordinate all drop shipping & fulfillment</p><p>o Provide tracking for Drop Ship/Fulfillment projects and upload into SmartSheets</p><p><br></p><p>If you are interested in this logistics coordinator opportunity, submit your resume today! </p>
<p>Prominent Asian family office is seeking an Executive Administrative Assistant to support the ongoing needs of its real estate assets in the US. This person will be working onsite at one of the mixed-use properties in San Francisco three times per week, and the EA will be supporting the local Office Administrator as well as the CEO and COO when they visit the States.</p><p><br></p><ul><li>Daily office logistics management: including but not limited to office supplies procurement, office equipment maintenance, office environment construction, etc.</li><li>Schedule: including but not limited to employee/guest travel reservations, meeting arrangements and coordination, etc.</li><li>Event and project support: organize and coordinate employee activities, including event planning, venue preparation, etc.</li><li>Maintain communication with the apartment manager to promote the normal operation of the apartment and implement various logistical tasks in the apartment, such as furniture maintenance and updates, cost statistics, etc.</li><li>Collect and process basic data and organize administrative budget reports</li><li>Other temporary matters assigned by leaders</li></ul><p><br></p>
<p>The <strong>Executive Assistant</strong> will support a wide range of functions related to planning, coordination, and execution of internal operations and client-facing programs. The <strong>Executive Assistant</strong> will be deeply involved in business development, logistics management, and project facilitation across various departments, including clinical, administrative, and academic units. Acting as a key point of contact for leadership, the <strong>Executive Assistant</strong> ensures seamless communication, organization, and delivery of critical tasks while representing the office in a professional and proactive manner.</p><p>WResponsibilities:</p><ul><li>Provide executive-level administrative support, including calendar management, meeting coordination, and internal communication on behalf of leadership</li><li>Lead or support projects aimed at improving internal operations, documenting project scope, timelines, and deliverables</li><li>Manage logistics for marketing initiatives, events, and internal/external client meetings</li><li>Prepare materials and collateral for events and presentations in alignment with strategic initiatives</li><li>Coordinate with vendors, consultants, and contractors during selection and engagement processes</li><li>Ensure operational processes and documentation comply with internal policies and quality standards</li><li>Monitor and support Care Coordination workflow to assist with patient inquiries and scheduling when necessary</li><li>Compile and synthesize data and reports for leadership review</li><li>Serve as a liaison between departments and external stakeholders to facilitate clear and efficient communication</li><li>Maintain confidentiality, prioritize tasks, and work independently with minimal supervision</li><li>Represent the office with professionalism and cultural sensitivity in all external engagements</li><li>Perform additional related duties as assigned</li></ul>
<p>We are seeking a detail-oriented and highly organized <strong>Transportation Coordinator</strong> to support office-based logistics processes and transportation-related tasks in a fast-paced work environment. This position involves managing records, emails, spreadsheets, and manual paperwork with precision and efficiency. The ideal candidate will be comfortable with manual processes and confident using office tools such as printers, phones, and email.</p><p><br></p><p><strong>Work Schedule: </strong>Monday through Friday, from <strong>8:00 AM to 4:30 PM</strong>.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain and process a high volume of manual paperwork accurately and efficiently.</li><li>Perform data entry tasks with exceptional attention to detail, ensuring accuracy to prevent errors.</li><li>Monitor and manage an email inbox with <strong>150+ daily emails</strong>, responding within the required <strong>2-hour response time</strong>.</li><li>Handle multiple priorities simultaneously, pivot as needed, and remain organized in a demanding environment.</li><li>Utilize and maintain Microsoft Office tools, with a focus on <strong>Excel</strong>, to update spreadsheets and manage data effectively.</li><li>Provide behind-the-scenes support for logistics and transportation processes, assisting with office-related tasks.</li><li>Contribute to operational efficiency by leveraging critical thinking skills to solve problems and streamline processes.</li></ul><p><strong>Qualifications and Skills:</strong></p><ul><li><strong>Organized and Detail-Oriented:</strong> Ability to handle manual processes and paperwork with high accuracy and efficiency.</li><li><strong>Multitasking Proficiency:</strong> Capable of managing competing priorities and making quick adjustments in response to changing needs.</li><li><strong>Time Management:</strong> Strong ability to stay on schedule and meet deadlines under pressure.</li><li><strong>Technical Competence:</strong> Proficient in Microsoft Office, particularly Excel (e.g., maintaining spreadsheets accurately, but not required to create complex formulas).</li><li><strong>Communication Skills:</strong> Confident handling phone calls, emails, and client correspondence professionally.</li><li><strong>Logistics Knowledge (Preferred):</strong> Basic understanding of office logistics and transportation processes is a plus.</li></ul>
<p><strong>Michelle Espejo with Robert Half Financial Services</strong> is recruiting for an<strong> Operations Manager</strong> at a boutique <strong>Wealth Management firm</strong>. This is a full-time permanent role based in <strong>San Mateo</strong>.</p><p> </p><p>This is a fantastic opportunity to join a well-established, highly regarded firm known for its personalized approach to financial planning. They offer a wide range of investment solutions, including advisory services, 401(k) management, insurance, and brokerage accounts—all delivered with a focus on long-term relationships.</p><p> </p><p>You can step into a <strong>leadership role</strong> where <strong>work-life balance, strong team culture, and client care</strong> are top priorities. You'll be part of a collaborative, tight-knit team that truly values the work they do and the people they serve.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Lead the onboarding process for new clients and ensure a seamless, high-touch experience.</li><li>Manage account setup, transfers, and financial planning workflows, including e-delivery and beneficiary configurations.</li><li>Assist clients with accessing secure portals and using financial planning tools.</li><li>Prepare proposals, reports, and paperwork for client meetings, and handle all follow-up tasks.</li><li>Maintain accurate client records in CRM systems like ClientWorks and Redtail.</li><li>Support daily operations by refining procedures, monitoring compliance alerts, and managing marketing activities.</li><li>Oversee team operations, including task delegation, training, payroll, benefits, and performance reviews.</li><li>Plan and execute a minimum of three client events per year, handling logistics and ensuring brand and compliance alignment.</li></ul><p><strong>*Contact <u>Michelle Espejo via LinkedIn or email</u> for additional info and immediate consideration. </strong></p>
We are looking for a dedicated and detail-oriented Assistant Planner to join our team in Emeryville, California. This is a long-term contract position where you will play a vital role in supporting distribution functions within the Health, Beauty, Cosmetics, and General Merchandise departments. The ideal candidate is adept at multitasking, thrives in fast-paced environments, and demonstrates excellent decision-making skills under tight deadlines.<br><br>Responsibilities:<br>• Assist in managing distribution processes for Health, Beauty, Cosmetics, and General Merchandise departments.<br>• Provide administrative and operational support to ensure smooth execution of team projects.<br>• Update reports and contribute to analytical tasks to improve operational efficiency.<br>• Maintain accuracy and attention to detail while handling multiple priorities.<br>• Collaborate with team members to identify and address challenges in the supply chain.<br>• Utilize intermediate Excel skills, such as PivotTables and data analysis, to support planning tasks.<br>• Ensure compliance with supply chain management protocols and procedures.<br>• Work both independently and within a team to meet project deadlines.<br>• Contribute to inventory management processes to optimize stock levels.<br>• Support decision-making through effective problem-solving and analysis.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
<p>We are seeking a highly organized and detail-oriented Shipping and Receiving Lead to oversee daily shipping, receiving, and warehouse operations. In this role, you will manage incoming and outgoing shipments, ensure inventory accuracy, and lead a team to optimize workflow. Key responsibilities include coordinating logistics, inspecting shipments for quality and accuracy, maintaining records, and ensuring safety standards are upheld.</p><p><br></p><p>Responsibilities:</p><p>• Sort and organize incoming mail and packages for accurate distribution.</p><p>• Deliver mail and packages to designated departments and individuals promptly.</p><p>• Process outgoing mail, ensuring proper postage and packaging.</p><p>• Maintain records of mailroom activities, such as deliveries and shipments.</p><p>• Coordinate with courier services for timely pickup and delivery.</p><p>• Monitor and restock mailroom supplies to ensure smooth operations.</p><p>• Assist with troubleshooting mail-related issues and resolving delivery discrepancies.</p><p>• Maintain a clean and organized mailroom environment.</p><p>• Communicate effectively with team members to streamline mailroom processes.</p>
<p>We are seeking a detail-oriented and proactive Property Management Coordinator to oversee and enhance operations related to building facility inspections, board meeting support, vendor management, and compliance with community governing documents. This role requires a strong ability to communicate effectively with Boards of Directors, vendors, and residents, while ensuring timely execution of tasks and adherence to applicable regulations, including Davis-Stirling Act requirements.</p><p><strong>Key Responsibilities:</strong></p><ol><li><strong>Facility Inspections and Maintenance Coordination:</strong></li></ol><ul><li>Conduct routine site inspections to assess building facilities and common areas, documenting necessary repairs or improvements.</li><li>Compile actionable follow-up lists and oversee resolution of identified issues, coordinating with vendors and stakeholders as required.</li></ul><ol><li><strong>Meeting and Administrative Support:</strong></li></ol><ul><li>Prepare and distribute professional board meeting packages within designated timeframes, ensuring compliance with Davis-Stirling Act requirements.</li><li>Attend board meetings in accordance with the Management Agreement, providing input, recording minutes, and drafting detailed follow-up item lists.</li><li>Handle inquiries and directives from Boards of Directors for assigned properties with responsiveness and professionalism.</li></ul><ol><li><strong>Vendor Proposal Management and Project Oversight:</strong></li></ol><ul><li>Facilitate procurement by obtaining and reviewing vendor proposals at the instruction of Boards of Directors.</li><li>Assist in preparing scopes of work for regular maintenance and special projects, ensuring alignment with community goals and standards.</li></ul><ol><li><strong>Budget Preparation and Financial Analysis:</strong></li></ol><ul><li>Collaborate with the Accounting Department to develop annual budgets and supporting documentation for member distribution.</li><li>Review budget comparisons for accuracy, analyze variances, and propose corrective measures to optimize financial reporting.</li><li>Approve invoices and monitor financial reports to ensure compliance with established budgets.</li></ul><ol><li><strong>Community Communications and Compliance:</strong></li></ol><ul><li>Draft and distribute notices, mailings, and email blasts as directed by Boards of Directors, ensuring adherence to Davis-Stirling Act guidelines.</li><li>Manage the issuance of violation notices and other communications in accordance with governing documents and community standards.</li></ul><ol><li><strong>Calendar and Disclosure Management:</strong></li></ol><ul><li>Maintain and update annual community calendars, ensuring timely execution of monthly responsibilities, including disclosures mandated by the Davis-Stirling Act.</li></ul><p><br></p><p><br></p>
<p><strong>Operations Lead / Manager (Title Flexible)</strong></p><p>📍 Palo Alto, CA (5 days onsite)</p><p>💰 $100,000 – $120,000 base (stretch up to $130,000 DOE) + 10–15% bonus + benefits</p><p><br></p><p><strong>Jennifer Fukumae with Robert Half Finance and Accounting</strong> is partnering with a rapidly growing <strong>venture capital firm. </strong>They are seeking an <strong>Operations Lead/Manager</strong> to join its Palo Alto headquarters. With significant assets under management and continued expansion on the horizon, the firm provides a unique opportunity to gain hands-on exposure to the inner workings of venture capital while working alongside investors, founders, and senior executives.</p><p>This is an ideal role for an ambitious, intelligent, resourceful, and eager to grow into a <strong>Chief of Staff</strong>. The firm fosters a collaborative, high-energy culture and offers direct access to leadership and investors, making it a strong platform for career growth in VC operations.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Meeting & Investment Support</strong></p><ul><li>Track portfolio updates and investment team priorities using Airtable (or similar tools).</li><li>Prepare, organize, and manage documentation for weekly pitch and portfolio review meetings.</li><li>Ensure materials are accurate, timely, and presentation-ready.</li></ul><p><strong>Project & Investor Support</strong></p><ul><li>Support a team of investors, keeping projects, deliverables, and priorities organized.</li><li>Manage quarterly reporting and other investor communications with accuracy and professionalism.</li><li>Implement and streamline workflows using Notion, Airtable, or comparable systems.</li></ul><p><strong>Office & Operations Management</strong></p><ul><li>Oversee day-to-day office operations, ensuring a polished and professional environment.</li><li>Anticipate investor and guest needs, from meeting logistics to hospitality.</li><li>Serve as a primary point of contact, fostering a welcoming and professional atmosphere.</li></ul><p><strong>Event Planning & Relationship Management</strong></p><ul><li>Plan and execute investor dinners, sponsorships, and high-profile events.</li><li>Manage guest lists, vendor relationships, and logistics to ensure seamless experiences.</li><li>Represent the firm with polish in interactions with executives, investors, and UHNW individuals.</li></ul>
<p>We are seeking a <strong>Space Planner / Moves Manager</strong> to support a fast-paced facilities team. This role is fully onsite in Santa Clara, CA. This position plays a critical role in overseeing relocations, workplace changes, and space utilization efforts to ensure seamless operations for employees. The role requires strong project management skills, vendor coordination, and the ability to lead moves and change initiatives under tight timelines.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><strong>Move & Relocation Project Management</strong></p><ul><li>Manage relocation projects, including scheduling, budgets, and vendor resources.</li><li>Lead RFQs, estimates, and planning for small to large-scale moves.</li><li>Oversee cleaning and preparation before and after moves.</li><li>Audit relocation and reconfiguration work after-hours to ensure readiness for client use.</li><li>Serve as the primary point of contact for all move-related communications.</li></ul><p><strong>Communication & Coordination</strong></p><ul><li>Act as liaison between internal teams, external vendors, and stakeholders.</li><li>Attend planning meetings and ensure alignment across all parties.</li><li>Coordinate move logistics while maintaining health and safety compliance.</li></ul><p><strong>Procurement & Vendor Management</strong></p><ul><li>Submit purchase requests and manage purchase orders.</li><li>Track invoices and vendor performance for move-related services.</li></ul><p><strong>Inventory & Furniture Management</strong></p><ul><li>Partner with warehouse staff to maintain accurate furniture inventory.</li><li>Audit onsite assets and ensure utilization accuracy.</li><li>Act as the point of contact for furniture inventory management.</li></ul><p><strong>Team Support & Back-Up Responsibilities</strong></p><ul><li>Provide back-up support for Client MAC Coordinator on daily scheduling and move activities.</li><li>Assist with name tag installations and workstation updates.</li><li>Mentor and coach junior staff while cross-training team members.</li></ul><p><strong>Documentation, Compliance & Auditing</strong></p><ul><li>Ensure compliance with regulatory and company standards.</li><li>Audit workstations and shared spaces for accuracy, repair, and functionality.</li><li>Troubleshoot and resolve operational issues as needed.</li></ul>
<p>Natalie Lue with Robert Half is working with a client looking to hire a motivated and detail-oriented Project Engineer to join their team. In this entry-level role, you will gain hands-on experience in commercial construction projects while collaborating with project managers, superintendents, and other stakeholders. This position provides a unique opportunity to develop your skills and prepare for future leadership roles in project management.</p><p><br></p><p>Responsibilities:</p><p>• Assist in monitoring project progress and maintaining accurate documentation to ensure smooth operations.</p><p>• Support the review and analysis of drawings, submittals, and change orders.</p><p>• Collaborate in the preparation and organization of project schedules, procurement plans, and submittal logs.</p><p>• Participate in project meetings, document key discussions, and follow up on assigned tasks.</p><p>• Coordinate with subcontractors, suppliers, and team members to facilitate seamless project execution.</p><p>• Help implement and uphold safety protocols on-site to maintain compliance with safety standards.</p><p>• Organize project files, RFIs, and submittals to streamline access and tracking.</p><p>• Assist in procurement tasks, including managing purchase orders and tracking commitments.</p><p>• Contribute to closeout activities, such as developing punch lists and finalizing project documentation.</p><p>• Undertake research and administrative duties to support project teams effectively.</p>
