● Report office status to senior management and work with them to improve office operations and procedures<br>● Manage office supply inventory and order new stationery, furniture, appliances and electronics as required<br>● Maintain accurate office-related documentation<br>● Process invoices and make sure all vendor invoices are paid on time<br>● Provide overall administrative assistance to executives<br>● Schedule appointments and meetings, and manage any scheduling conflicts<br>● Assist in onboarding, manage employee records and support HR-related activities<br>● Coordinate travel arrangements for employees<br>● Organize and manage weekly office catering and happy hour events<br>● Coordinate with building management and external vendors for maintenance and repairs<br>● Collaborate with vendors and service providers to ensure the smooth operation of office services (e.g., catering, Bevi, plant service, etc)<br>● Supervise and support the office assistant: provide leadership, guidance, and training to ensure team members perform their duties effectively<br>● Perform additional duties as required to support office operations
Robert Half's client in Walpole is looking for an administrative assistant to help in their special education department for a month-long engagement.<br><br>Responsibilities include <br>- Calander management<br>- Data Entry <br>- Processing paperwork<br>- Handling records <br>- Other administrative tasks <br><br>Start Date: asap<br>Duration: ~1 month~(may extend) <br>Hours: 8-3:30 Monday- Friday If interested APPLY NOW!
We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis in Providence, Rhode Island. The ideal candidate will provide crucial support by managing daily administrative tasks, maintaining organizational systems, and ensuring smooth operations. This position offers an opportunity to work in a dynamic environment where attention to detail and multitasking are highly valued.<br><br>Responsibilities:<br>• Perform a variety of administrative tasks based on daily and weekly priorities.<br>• Utilize organizational systems, such as Allvue, to pull reports and manage data effectively.<br>• Ensure accurate and timely data entry to support overall business operations.<br>• Communicate professionally via email, coordinating with team members and external stakeholders.<br>• Manage multiple tasks simultaneously while maintaining high levels of accuracy and dependability.<br>• Assist in maintaining and updating CRM systems to ensure data integrity.<br>• Organize and prioritize workloads to meet deadlines and business needs.<br>• Provide dependable support to enhance team efficiency and workflow.
<p>Robert Half is seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to join our client’s team in <strong>Nashua, NH</strong>. This role is essential for ensuring smooth day-to-day operations by providing high-level administrative support and maintaining an organized, efficient working environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact by handling phone calls, email correspondence, and in-person inquiries with professionalism.</li><li>Perform general administrative duties such as scheduling meetings, arranging travel, and maintaining calendars for leadership staff.</li><li>Prepare accurate and timely reports, presentations, and correspondence; manage incoming/outgoing mail and packages.</li><li>Maintain efficient office systems, including file management (both physical and digital).</li><li>Coordinate with internal departments and external partners as needed to facilitate smooth communication.</li><li>Support the onboarding process for new team members, including training on administrative procedures.</li><li>Act as a primary contact for office supply procurement, facility maintenance coordination, and general troubleshooting.</li><li>Take meeting minutes as requested and ensure timely distribution to team members.</li></ul>
<p>Robert Half is currently seeking a highly organized and detail-oriented <strong>Part-Time Administrative Assistant</strong> to support our client in <strong>Manchester, NH</strong>. This is an excellent opportunity for someone who enjoys a variety of administrative tasks, thrives in a fast-paced environment, and is looking for flexible hours.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Provide general administrative support to staff and management</li><li>Answer and direct incoming calls and emails</li><li>Maintain filing systems (electronic and paper-based)</li><li>Schedule appointments, meetings, and maintain calendars</li><li>Prepare and edit correspondence, reports, and other documents</li><li>Assist with data entry and database management</li><li>Support office supply inventory and ordering</li></ul><p><br></p>
<p>We are looking for a dedicated and detail-oriented Administrative Assistant to provide comprehensive support to company leadership and ensure the smooth operation of daily administrative tasks. This role is pivotal in managing schedules, coordinating travel arrangements, and preparing essential reports while fostering effective communication across teams and external partners. The ideal candidate thrives in a fast-paced environment and brings exceptional organizational skills and attention to detail to the table. This is a100% IN OFFICE position. </p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain executive calendars, ensuring all appointments and meetings are scheduled effectively.</p><p>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed agendas, reports, and presentations to support leadership and team meetings.</p><p>• Handle expense reports by tracking and reconciling costs accurately.</p><p>• Facilitate communication between internal teams and external stakeholders to ensure seamless collaboration.</p><p>• Manage office operations, including ordering supplies and overseeing vendor relationships.</p><p>• Greet and assist visitors, acting as a reliable liaison for guests and vendors.</p><p>• Plan and coordinate meetings, including logistics, scheduling, and material preparation.</p><p>• Perform data entry tasks with a high degree of accuracy and attention to detail.</p><p>• Utilize Microsoft Excel and Outlook to support administrative and operational needs.</p>
We are seeking a =+ years of experience and detail oriented Receptionist to support the front desk operations at a high-profile client site in downtown Boston. The ideal candidate will have strong communication skills, a welcoming demeanor, and the ability to multitask in a fast-paced corporate environment. <br> Key Responsibilities Greet and assist guests and visitors; escort as needed Answer and route incoming calls on a multi-line phone system Handle incoming/outgoing mail, deliveries, and maintain updated phone lists Book conference rooms and manage office hoteling using EMS software Assist with light administrative duties, such as ordering food or office supplies Lift packages or supplies (up to 50 lbs occasionally) Support additional departments and projects as needed Maintain confidentiality and professionalism at all times Communicate effectively with the client and onsite manager regarding tasks and deadlines
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Boston, Massachusetts. In this role, you will support daily operations through efficient administrative and clerical work, ensuring the smooth functioning of office tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys multitasking.<br><br>Responsibilities:<br>• Greet visitors and manage receptionist duties, creating a welcoming and organized atmosphere.<br>• Handle document scanning tasks to organize and maintain digital records.<br>• Answer incoming calls promptly, providing accurate information or redirecting calls to the appropriate departments.<br>• Perform general clerical tasks such as filing, data entry, and managing office supplies.<br>• Assist with scheduling meetings and coordinating appointments.<br>• Maintain accurate and organized records to support team operations.<br>• Collaborate with team members to address administrative needs and resolve issues.<br>• Ensure compliance with office policies and procedures while supporting day-to-day functions.
We are looking for a detail-oriented Flu Clinic Administrative Assistant to join our team on a contract basis in Providence, Rhode Island. In this role, you will provide essential administrative and technical support to ensure the smooth operation of flu clinics. This position requires strong organizational skills, effective communication, and the ability to troubleshoot technical devices efficiently.<br><br>Responsibilities:<br>• Handle incoming phone calls and provide support to clinic staff, addressing inquiries and resolving issues promptly.<br>• Act as the first point of contact for troubleshooting questions, escalating complex issues to the appropriate team members when necessary.<br>• Manage the inventory and distribution of tablets and jetpacks, ensuring accurate tracking and proper preparation for clinic use.<br>• Perform basic troubleshooting for tablets, including connectivity, login issues, and app performance, as well as jetpack-related concerns.<br>• Train on the use of tablets to confidently address common technical issues encountered by staff.<br>• Pack, charge, clean, and sanitize tablets and jetpacks to ensure they are ready for deployment.<br>• Organize and restock administrative supply bags, ensuring all necessary items are replenished and prepared for the next clinic.<br>• Maintain detailed records of assigned devices and supplies to support efficient clinic operations.
We are looking for an experienced Executive Assistant to support the Dean’s office in a dynamic and fast-paced environment. This is a contract position based in Boston, Massachusetts, requiring exceptional organizational and communication skills. The ideal candidate will excel in managing schedules, coordinating events, and maintaining confidential records while effectively collaborating with various stakeholders.<br><br>Responsibilities:<br>• Oversee the Dean’s schedule by coordinating virtual and in-person meetings, preparing necessary materials, and ensuring follow-through on appointments.<br>• Organize meeting logistics, including reserving conference rooms, setting up audio-visual equipment, and distributing relevant agendas and notes.<br>• Act as the main point of contact for correspondence and office procedures, drafting and sharing notices, forms, presentations, and other materials.<br>• Plan and manage events for the Dean’s office, coordinating with attendees and ensuring smooth scheduling and communication.<br>• Maintain a secure filing system for confidential documents such as personnel reviews, organizational charts, and departmental distribution lists.<br>• Assist with the preparation and submission of final documentation for personnel reviews to the Provost’s Office.<br>• Collaborate on reports, assignments, and projects with the Dean and office staff to ensure seamless workflow within the division.<br>• Execute special projects by setting priorities, managing timelines, and troubleshooting issues as they arise.<br>• Perform additional tasks assigned by the Dean to meet operational needs.
<p>seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.</p><p>Key Responsibilities</p><p>Administrative & Office Support</p><p>• Retrieve and distribute mail from the PO Box</p><p>• Monitor voicemail inbox; triage and forward messages to appropriate staff</p><p>• Order and maintain office and kitchen supplies (weekly or as needed)</p><p>• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)</p><p>• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)</p><p>• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters</p><p>• Coordinate the ordering and proofing of company apparel and marketing materials</p><p>Accounting & Project Support</p><p>• Assist with accounts payable processes and credit card receipt reconciliation</p><p>• Gather, organize, and assemble invoices for residential billing packets</p><p>• Generate and track monthly lien waivers for residential projects</p><p>• Proofread, format, and edit AIA subcontracts for accuracy and consistency</p><p>• Track and enter new vendor packets into Sage accounting system</p><p>• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies</p><p><br></p><p><br></p><p><br></p><p><strong><em><u>For immediate consideration please call me directly Eric Lebow 508-205-2127</u></em></strong></p>
<p>We are looking for a detail-oriented Scheduling Assistant II in Lancaster, PA. In this role, you will play a key part in managing customer communications, scheduling appointments, and ensuring the smooth execution of various administrative tasks. This is a long-term position, offering an excellent opportunity for growth.</p><p><br></p><p>Responsibilities:</p><p>• Respond to customer inquiries and address concerns with clarity and professionalism.</p><p>• Delegate unresolved issues to the appropriate teams or individuals when necessary.</p><p>• Log customer interactions and prepare weekly reports for review.</p><p>• Provide customers with clear instructions regarding pre-job requirements, such as inspection deadlines and necessary preparations.</p><p>• Schedule customer appointments, issue reminders, and confirm arrangements.</p><p>• Maintain detailed records of communications to ensure accurate reporting.</p><p>• Offer scheduling support, including creating work packets and processing bundled job cards.</p><p>• Verify and remove job holds to facilitate workflow.</p><p>• Organize disconnects and assist in closing out work orders.</p><p>• Investigate claims of property damage and coordinate work assignments if liability is determined.</p>
• Uphold a strict level of confidentiality and professionalism, keeping a tight control of highly confidential and sensitive information at all times.<br>• Assist in the preparation of regularly scheduled reports, materials, and presentations for Executive Director for various meetings and/or initiatives under the Executive Director’s purview.<br>• Organize, schedule and make all necessary arrangements for meetings and appointments using Outlook, Microsoft Teams Meetings or Zoom. Maintain Executive Director’s calendar. <br>• Maintain an organized filing system of electronic documents.<br>• Produce and distribute correspondence memos, letters and forms.<br>• Provide Executive Director regular updates on the status of projects and initiatives.<br>• Reconcile, prepare and submit expense reports and invoices.<br>• Support firm wide recruiting, including placement of recruitment ads, processing of background checks and tracking of candidate resumes.<br>• Provide administrative support for the firm’s annual review and compensation process.<br>• Contribute to team effort by accomplishing related tasks as needed and directed.<br>• Process and assist in the Firm’s annual professional liability and general liability insurance renewals.<br>• Carry out administrative duties such as filing, typing, copying, binding, scanning.<br>• Reply to email, telephone or other inquiries<br>• Trouble shoot administrative problems and issues.<br>• Perform related administrative functions and assigned special projects or other tasks as may be requested or assigned.
We are looking for a meticulous and proactive Executive Administrator to provide comprehensive support to our Executive Leadership Team. This multifaceted role involves responsibilities across executive assistance, office management, and HR/accounting functions. If you thrive in a dynamic environment and excel at organization, this position offers opportunities for growth.<br><br>Responsibilities:<br>• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements.<br>• Coordinate and prepare materials for meetings, ensuring all documentation is accurate and ready.<br>• Take detailed meeting minutes and follow up on action items to ensure timely completion.<br>• Organize company events and activities, handling logistics and communication to ensure successful execution.<br>• Handle administrative tasks such as drafting correspondence, creating presentations, and managing office supplies.<br>• Support HR and accounting functions, including onboarding processes and basic financial tasks.<br>• Maintain accurate records and documentation to ensure compliance and organization.<br>• Act as a liaison between the Executive Leadership Team and other departments, fostering effective communication.<br>• Develop and implement office management procedures to enhance efficiency and productivity.<br>• Assist in special projects as needed, demonstrating flexibility and problem-solving skills.
We are looking for a detail-oriented Accounting Assistant to join our team in Burlington, Massachusetts. In this Contract-to-permanent role, you will play a vital part in supporting our accounting operations, focusing on data entry, administrative tasks, and assisting with additional accounting duties as needed. This position offers an excellent opportunity to grow your skills in a fast-paced healthcare environment.<br><br>Responsibilities:<br>• Process and record customer invoices with accuracy and efficiency.<br>• Enter vendor invoices and ensure proper documentation.<br>• Perform high-volume data entry tasks to support accounting operations.<br>• Maintain organized records of financial transactions and invoices.<br>• Assist in preparing and reconciling accounting entries.<br>• Handle light administrative duties to support the accounting team.<br>• Collaborate with team members to ensure timely completion of accounting tasks.<br>• Provide support for additional accounting functions as required.<br>• Ensure compliance with company policies and procedures during data handling.<br>• Address discrepancies and resolve invoicing issues promptly.
<p>Join a dynamic investment management team supporting financial reporting operations for a well known Corporation. This short-term contract opportunity is ideal for recent graduates or current students seeking hands-on experience in finance and accounting.</p><p><br></p><p>Responsibilities:</p><ul><li>Assist in inputting financial statements, including year-to-date Income Statements and Balance Sheets</li><li>Support Financial Reporting Analysts during audit season</li><li>Ensure accuracy and timeliness in data entry and documentation</li></ul>
<p>We are looking for a detail-oriented Junior Paralegal to join our client's team in Tolland, Connecticut. This Contract-to-Hire position offers an excellent opportunity for candidates eager begin their legal career by contributing to administrative and compliance tasks in a fast-paced environment. The ideal candidate will have strong organizational skills and the ability to support legal operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Input and update compliance-related data using Salesforce and other software tools.</p><p>• Verify and maintain the accuracy of customer information, including names and addresses, for record-keeping purposes.</p><p>• Conduct thorough reviews to ensure compliance documentation meets legal and administrative standards.</p><p>• Collaborate with team members on various administrative projects as assigned.</p><p>• Organize and manage legal documents and records to facilitate efficient access and use.</p><p>• Assist with compliance reviews by gathering necessary information and preparing reports.</p><p>• Provide support in the preparation and maintenance of legal correspondence.</p><p>• Address and resolve discrepancies in customer data promptly and effectively.</p><p>• Ensure adherence to organizational policies and procedures in all administrative tasks.</p>
<p>Robert Half's client is looking for a few Administrative Coordinator's to assist with a 4-6 month engagement within the Medical space!</p><p><br></p><p>Responsibilities:</p><p>-Processing incoming/outgoing correspondence</p><p>-Review paperwork</p><p>-Tracking status of deliverables</p><p>-Handle medical records</p><p>-Follow HIPAA guidelines</p><p>-Proficient in MS Office / data entry</p><p>-Follow-up calls to clients</p><p><br></p><p>Start date: Asap!</p><p>Duration: ~4-6 months</p><p>Hours: M-F | 8:30am-5pm</p><p>Work type: Remote</p><p><br></p><p>*If interested, APPLY now!</p>
<p><strong>Robert Half Permanent Placemen</strong>t is seeking an experienced<strong> Legal Assistant</strong> to support a busy <strong>family law practice in Boston</strong>. The ideal candidate will bring strong organizational skills, attention to detail, and a proactive approach to supporting attorneys in all aspects of case management and administrative operations.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage attorney calendars, including court dates, meetings, and travel.</li><li>Draft, proofread, and format legal documents and correspondence.</li><li>Prepare pleadings, motions, and e-filings in compliance with court procedures.</li><li>Maintain and organize case files, both electronic and physical.</li><li>Assist with billing, time entry, and client inquiries.</li><li>Provide backup support to other legal administrative staff as needed.</li></ul>
<p>Looking to supplement your income? Robert Half is looking to fill a 2nd shift Mailroom Assistant role in Milford, New Hampshire. You will be responsible for handling tasks related to processing mail and maintaining accurate records. We have 2 shifts available:</p><p><br></p><p>Monday - Friday 4pm to 8pm OR 8pm to 12am</p><p><br></p><p><strong>Responsibilities</strong>:</p><p><br></p><p>• Open and scan incoming mail from various sources, ensuring accuracy and efficiency.</p><p>• Sort and organize cash or checks found in envelopes, directing them to the correct donor company.</p><p>• Operate and manage a Mail Opening Machine, with on-the-job training provided.</p><p>• Report any issues with mail or equipment to the appropriate supervisory staff.</p><p>• Maintain a daily record of processed pieces and provide this information to the supervisor.</p><p>• Work in a repetitive, detail-oriented environment, with the ability to work at your own pace.</p><p>• Effectively meet production goals to satisfy client deadlines while maintaining a high level of quality.</p><p>• Adapt between working individually and as a team member, maintaining the daily standards upheld by the staff.</p><p>• Utilize various skills including Enterprise Resource Planning, Inkjet, Konica Minolta, Kronos Timekeeping System, Microsoft Access, About Time, Check Processing, Courier Services, Customer Service, and Data Entry.</p>
We are looking for a meticulous Accounting Assistant to join our team in Avon, Massachusetts. This Contract-to-Permanent position offers an excellent opportunity to contribute to the accounts receivable process by ensuring accurate recording and reconciliation of customer payments. The role requires working on-site Monday through Friday, with a consistent schedule of 40 hours per week.<br><br>Responsibilities:<br>• Record and post customer payments accurately, including cash, checks, and credit card transactions.<br>• Verify and enter revenues from lockbox deposits and local bank transactions to maintain up-to-date records.<br>• Update accounts receivable balances by calculating and reconciling unpaid invoices.<br>• Perform account reconciliations to ensure accuracy across financial records.<br>• Assist with billing processes and ensure timely issuance of invoices.<br>• Handle cash applications and ensure proper allocation of payments.<br>• Conduct collections activities for overdue accounts in a precise and respectful manner.<br>• Utilize financial software such as Microsoft Excel, Oracle, QuickBooks, and SAP to manage accounts efficiently.<br>• Collaborate with team members to resolve discrepancies and improve workflow processes.<br>• Maintain organized and accurate documentation for auditing purposes.
We are looking for a detail-oriented Accounting Assistant to join our team in Georgetown, Massachusetts. This is a long-term contract position, ideal for someone with strong organizational skills and a solid foundation in accounting principles. The role requires proficiency in financial software and a dedication to maintaining accuracy in all tasks.<br><br>Responsibilities:<br>• Perform accurate data entry to maintain financial records and ensure timely updates.<br>• Manage accounts payable processes, including invoice tracking and payment scheduling.<br>• Create and maintain spreadsheets using Excel, applying formulas to streamline calculations.<br>• Utilize QuickBooks for daily accounting tasks, including recordkeeping and reporting.<br>• Conduct bank reconciliations to ensure alignment between financial statements and bank records.<br>• Prepare and input journal entries to support accurate financial reporting.<br>• Collaborate with team members to meet deadlines and resolve discrepancies.<br>• Assist with auditing processes by organizing and reviewing financial documentation.<br>• Support accounts receivable activities, including tracking payments and following up on outstanding balances.
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Lawrence, Massachusetts. This is a Contract-to-permanent position, offering an exciting opportunity to support leadership in a dynamic and fast-paced environment. The ideal candidate will bring strong administrative expertise, excellent communication abilities, and a proactive approach to managing responsibilities.<br><br>Responsibilities:<br>• Serve as the primary liaison with medical schools nationwide, managing student elective rotation applications, acceptances, and communications.<br>• Collect and maintain residency data essential for accreditation, resident evaluations, and scholarly activity reporting.<br>• Provide administrative support to residency leadership, including Research Directors and Medical Student Directors.<br>• Assist in research activities such as grant writing, manuscript submissions, conference preparations, and supervising research assistants.<br>• Manage submissions and documentation for research-related activities.<br>• Coordinate faculty meetings, including setting up materials, arranging breakfast, and preparing literature.<br>• Oversee calendar management, ensuring seamless scheduling and organization of executive meetings.<br>• Arrange and coordinate travel plans, including booking accommodations and transportation.<br>• Utilize advanced Microsoft Excel functions and formulas extensively to manage and analyze data.<br>• Work independently with minimal supervision, ensuring tasks are completed efficiently and professionally.
<p><strong>Robert Half Legal Permanent Placement</strong> is seeking a detail-oriented and compassionate<strong> Family Law Legal Assistant</strong> to join our family law practice in Boston, MA. This role involves providing comprehensive administrative and clerical support to attorneys, ensuring seamless case management and efficient office operations. The ideal candidate will have a strong background in family law, excellent organizational skills, and the ability to handle sensitive information with professionalism. <strong>Fulltime in the office 5 days a week.</strong></p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain client files, including both physical and digital records, ensuring accuracy and accessibility.</p><p>• Manage case calendars, tracking important deadlines and coordinating court appearances, consultations, and meetings.</p><p>• Draft, review, and proofread legal documents such as pleadings, motions, and correspondence to ensure precision and compliance.</p><p>• File legal documents with the court and serve them to opposing counsel or involved parties as required.</p><p>• Liaise with court clerks and other legal professionals to confirm schedules, filings, and case details.</p><p>• Utilize legal software and case management systems to streamline processes and maintain accurate case information.</p><p>• Provide administrative support, including scheduling appointments, managing communications, and organizing office tasks.</p><p>• Conduct basic legal research to assist attorneys in case preparation and strategy.</p><p>• Ensure strict confidentiality when handling sensitive client information and legal matters.</p>
<p>*EXECUTIVE ASSISTANT - Our client is seeking an Executive Assistant for its Boston office to provide critical administrative support to the firm’s CEO, Managing Director, and Client Development team in alignment with its mission to improve public education. Key responsibilities include managing executive schedules, coordinating meetings (both in-person and virtual), arranging travel logistics, and preparing meeting materials like PowerPoint decks. The role also involves maintaining client materials, providing administrative support for the Partnerships and Client Development team, assisting with company-wide initiatives, and performing additional duties as assigned. Strong organizational and communication skills are essential for success in this position. ((Boston))</p>
