Office Services Specialist Jobs in Fort Lauderdale, FL

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Office Services Associate

Miami, FL
onsite
Temporary / Contract
19.44 - 22 USD / Hourly
We are looking for an Office Services Associate to support daily document production, mail handling, and related back-office operations for a client site in Miami, Florida. This is a Contract position suited for someone who thrives in a fast-paced, detail-oriented setting and takes pride in delivering accurate, timely service. The role also provides cross-functional support across office operations, including intake, hospitality, reception, facilities, and basic audio/visual assistance as needed. Responsibilities: • Maintain accurate records and tracking logs for incoming assignments and completed office services work. • Review service requests for completeness before starting projects to ensure instructions, timing, and output expectations are clear. • Handle copy, scanning, document intake, and mailroom tasks in accordance with site procedures and service standards. • Sequence assignments effectively so urgent and deadline-driven work is processed in the correct order. • Coordinate with clients and leadership when priorities shift, deadlines are at risk, or clarification is needed on a request. • Deliver completed work within established turnaround times for acceptance, production, and distribution. • Resolve routine copier, scanner, and mail equipment issues and escalate more complex problems when necessary. • Replenish paper, toner, and other production materials while using supplies responsibly and efficiently. • Perform quality checks on finished output to confirm accuracy, presentation, and completeness. • Support a physically active work environment by standing for extended periods and moving materials weighing up to 50 pounds as part of daily operations.
2026-11-10T00:00:00Z

Office Manager

North Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are seeking an experienced and highly organized Office Manager to oversee daily office operations and provide administrative support to ensure the workplace runs efficiently. The ideal candidate is proactive, personable, and comfortable managing multiple responsibilities at once. This role will serve as a central point of contact for employees, vendors, visitors, and leadership while helping maintain an organized and professional office environment. Responsibilities<ul><li>Oversee daily office operations and ensure the workplace runs smoothly</li><li>Serve as the main point of contact for office-related needs</li><li>Manage office supplies, equipment, inventory, and vendor relationships</li><li>Coordinate maintenance, repairs, deliveries, and facility-related requests</li><li>Greet visitors and provide general front-office support when needed</li><li>Assist with scheduling meetings, conference rooms, and company events</li><li>Support leadership and employees with administrative needs</li><li>Prepare correspondence, reports, spreadsheets, and other documents</li><li>Assist with invoices, expense reports, purchase orders, and basic bookkeeping functions</li><li>Coordinate onboarding logistics for new employees, including workspace preparation and office access</li><li>Maintain office files, records, and internal documentation</li><li>Assist with HR and operational projects as needed</li><li>Help develop and maintain office procedures and administrative processes</li><li>Coordinate company meetings, lunches, events, and employee activities</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-10-23T00:00:00Z

Office Manager/Legal Administrator

South Miami, FL
onsite
Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for an organized and detail-focused Office Manager/Legal Administrator to support the daily operations of a small law firm in South Miami, Florida. This contract-to-permanent position is ideal for someone who combines administrative leadership with hands-on legal office experience and can keep workflows running smoothly in a fast-paced environment. The person in this role will oversee core office functions, coordinate billing and filing activities, and help maintain an efficient, well-organized setting for attorneys and staff. Responsibilities: • Direct daily administrative activities for a small legal office, ensuring operations remain efficient and well coordinated. • Manage firm billing processes, including invoice preparation, monthly billing support, and timely processing of office expenses. • Oversee legal file organization and maintain accurate records across physical and electronic document systems. • Prepare and submit court-related documents through e-filing platforms while tracking deadlines and filing status. • Coordinate calendars, schedule meetings, and arrange office services to support attorneys and internal staff. • Monitor inventory levels and handle purchasing of office supplies to keep the workplace fully stocked and functional. • Support staff oversight by helping organize assignments, maintain office procedures, and promote smooth day-to-day collaboration. • Serve as a central point of contact for phone coverage and general office communications, responding courteously to routine inquiries.
2026-11-09T00:00:00Z

Office Manager - Part Time

Fort Lauderdale, FL
onsite
Permanent / Full Time
26000 - 29120 USD / Yearly
We are looking for a part-time Office Manager to support daily operations and help create an organized, welcoming workplace in Fort Lauderdale, FL. This role is ideal for someone who enjoys balancing administrative coordination, office logistics, and employee support while keeping priorities on track. The successful candidate will bring strong attention to detail, sound judgment, and a proactive approach to maintaining an efficient office environment. This role is part-time, 20 hours per week onsite Monday - Thursday. $25-$29/hr. Responsibilities:• Monitor workplace inventory levels, purchase needed materials, and ensure essential office and kitchen supplies remain available.• Organize internal gatherings such as team lunches, meetings, employee activities, and other in-office events to support engagement and smooth coordination.• Process incoming and outgoing correspondence, oversee package and shipment handling, and arrange orders for business cards and related office materials.• Maintain shared spaces by supporting kitchen orderliness, general tidiness, and the overall appearance of the office.• Provide day-to-day administrative assistance through calendar coordination, meeting scheduling, travel planning, and accurate recordkeeping.• Support conference and event preparation by arranging logistics, coordinating travel details, and preparing printed, assembled, and shipped materials as needed.• Manage relationships with external service providers by tracking schedules, maintaining vendor information, and following up on contract or renewal timelines.• Assist with planning volunteer initiatives and company-supported community events, helping ensure details are organized and communicated effectively.
2026-10-20T00:00:00Z

Accounting Specialist

Aventura, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Company in Aventura is looking for a STAFF ACCOUNTANT • Manage incoming and outgoing financial transactions, including vendor payments, customer invoicing, and cash application activities.• Perform regular reconciliations for bank accounts, ledger balances, and related financial records to identify and resolve variances.• Create journal entries and maintain clear supporting documentation to ensure accurate accounting records.• Contribute to month-end and year-end closing tasks by preparing schedules, verifying balances, and assisting with account review.• Review invoices, employee expense submissions, and payment activity to confirm accuracy, proper coding, and policy adherence.• Organize and update accounting files, records, and documentation to support reporting needs and audit readiness.• Provide assistance with payroll-related accounting tasks and help prepare associated reports when needed.• Support the preparation of financial reports and account analyses by gathering data and validating information.• Work closely with internal teams and external partners to investigate discrepancies and help maintain compliance with accounting standards and company policies.
2026-11-06T00:00:00Z

Bilingual Spanish Office Manager

North Miami, FL
onsite
Temporary / Contract
27 - 27 USD / Hourly
We are seeking a highly organized and collaborative Office Administrator / Executive Assistant to support a busy office environment and provide direct assistance to approximately 5 executives. This role will serve as the main point of contact within the office and play a key part in ensuring smooth day-to-day operations for a 40-person office. Key Responsibilities<ul><li>Manage travel arrangements, calendars/agendas, and expense reporting for executives</li><li>Serve as the primary internal contact for office-related needs</li><li>Oversee office management duties, including maintaining an organized, professional office environment</li><li>Communicate and coordinate with external vendors</li><li>Provide administrative support in a fast-paced, executive-facing environment</li></ul>
2026-10-23T00:00:00Z

6 results for Office Services Specialist in Fort Lauderdale, FL