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18 results for Office Manager in Fort Lauderdale, FL

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a reliable and detail-oriented Office Assistant for a client in the Miami area. This position is ideal for someone who enjoys supporting daily office operations, working in a fast-paced environment, and providing excellent administrative support to a growing team. Responsibilities:<ul><li>Answer and direct incoming phone calls</li><li>Assist with filing, scanning, and organizing documents</li><li>Support scheduling and calendar coordination</li><li>Perform data entry and maintain accurate records</li><li>Assist with email correspondence and general office communication</li><li>Order and maintain office supplies</li><li>Provide general administrative support to the team as needed</li></ul>
2026-05-08T00:00:00Z

Office Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire a dependable Office Assistant to support daily operations. This is a great opportunity for someone who enjoys staying organized, helping a team run smoothly, and working in a fast-paced office environment. What You’ll Be Doing:<ul><li>Provide general administrative support to the office team</li><li>Answer and direct incoming calls and greet visitors professionally</li><li>Perform data entry and maintain accurate records and files</li><li>Assist with filing, scanning, and document organization</li><li>Help coordinate schedules, meetings, and office logistics</li><li>Support email correspondence and internal communications</li><li>Assist with special projects and day-to-day office tasks as needed</li></ul>
2026-05-01T00:00:00Z

Office Coordinator

West Palm Beach, FL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
We are looking for an experienced Office Coordinator to support daily operations in our office while creating a welcoming and efficient environment for employees and visitors. This position blends front-desk coordination, administrative support, workplace organization, and basic technical assistance. The ideal candidate is service-minded, highly organized, and comfortable managing multiple priorities with professionalism and discretion. Responsibilities: • Welcome guests, clients, and business partners in a courteous manner and help create a positive on-site experience from arrival through departure. • Oversee meeting space calendars, coordinate room availability, and manage visitor registration through building security procedures. • Collect incoming deliveries from the lobby and ensure packages, meals, and materials reach the appropriate recipients promptly. • Track office supply levels, place replenishment orders, and help maintain a tidy, stocked, and functional workplace. • Liaise with building contacts and external service providers to address facility needs, maintenance requests, and office support services. • Provide day-to-day administrative assistance by organizing meetings, preparing documents, handling calendars, and managing sensitive information carefully. • Arrange travel plans and support meeting logistics, including scheduling, catering coordination, and room setup for internal and external events. • Serve as backup support for executive assistance needs when primary coverage is unavailable. • Maintain awareness of office equipment status, keep technology inventories up to date, and assist with basic troubleshooting when issues arise. • Support visiting clients and investors with concierge-style assistance, including transportation coordination, accommodation support, and local recommendations.
2026-04-21T00:00:00Z

Office Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently seeking a professional and organized Bilingual Spanish Office Coordinator for a client in the real estate industry in the Miami area. The ideal candidate will have strong administrative experience, excellent communication skills, and the ability to support daily office operations in a fast-paced environment. Responsibilities:<ul><li>Serve as the main point of contact for office operations and front desk support</li><li>Answer and direct incoming phone calls and emails</li><li>Coordinate schedules, meetings, and appointments</li><li>Maintain organized filing systems and office records</li><li>Assist with onboarding paperwork and general administrative tasks</li><li>Order office supplies and manage vendor communication</li><li>Support multiple departments with day-to-day operational needs</li><li>Assist with real estate administrative support and client communication</li><li>Provide excellent customer service to clients and visitors</li></ul>
2026-05-08T00:00:00Z

Office Facilities Administrative Manager (10% Bonus)

Pinecrest, FL
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
Opening for an Office Facilities Administrative Manager ! Location: Blue Lagoon/MiamiSchedule: In office, 8:30-5:30 Salary: $75,000-$80,000 (small possible stretch)Bonus: around 10%Benefits: generous percentage of Medical paid for employee, 15 days PTO, paid Holidays, 401k with generous match, other insurance and other benefits! Job & Company Overview: Reputable organization under a corporate umbrella to a nationwide chain. Offers a great work culture where employees have stable careers and the ability to cultivate skills, excellent benefits and other perks! This opportunity manages the office facilities day-to-day operations interacting closely with leadership ! The Office Facilities Administrative Manager oversees all needs of the office Facility, and is the liaison between employees, executive leadership, building property management and external vendors. The ideal candidate has experience developing and improving day-to-day office operations, procedures and processes. And a proactive approach to accomplishing tasks and finding resolution to enhance a great workplace. Prior experience with at least 5 years within Administration, creating workflow processes or documentation of procedures, dealing with building operations and use of MS Office Suite products - is required.<ul><li>Ensures guests and employees a seamless experience and within day-to-day office operations.</li><li>Routes incoming calls to the appropriate parties. Distributes mail and coordinates packages.</li><li>Acts as the main point of contact and "go-to" for various questions and information.</li><li>Prepares internal office communications such as notices, events and on procedures.</li><li>Creates and improves upon handbook of processes through instructional documents.</li><li>Manages compliance on fire drills to evacuations and other scenarios.</li><li>Issues entry badges and parking including replacements.</li><li>Stocks and replenishes kitchen supplies, keeping orderly lay out of inventory.</li><li>Schedules reminders to perform and complete various facility routine tasks, weekly, monthly or yearly special tasks and/or new initiatives.</li><li>Tracks and updates various spreadsheets, check-lists priorities and special projects.</li><li>Corresponds with vendors or building property management and coordinates repairs or maintenance.</li><li>Communicates with external vendors for various services, purchases, or repairs.</li><li>Maintains all updated office certificates and business licenses.</li><li>Plans special internal and external company events and seasonal holiday or birthday celebrations.</li><li>Directly reports to Human Resources and supports on special projects and initiatives.</li></ul>
2026-04-19T00:00:00Z

Document Management Clerk

Delray Beach, FL
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented administrative clerk to join our team in Delray Beach, Florida for a contract position. In this role, you will review paperwork for accuracy, compare records against system data, and help resolve discrepancies through careful follow-up. This opportunity is ideal for someone who works well with high-volume documentation, is comfortable using computer systems, and can maintain strong accuracy in a fast-paced environment. Responsibilities:• Review title and registration documents against system records to confirm all information is correct and complete.• Identify discrepancies in documentation and take appropriate steps to support timely corrections.• Scan, sort, and file documents in precise sequential numeric order while maintaining strong attention to detail.• Enter and update data in computer systems accurately to support document tracking and processing.• Handle incoming and outgoing paperwork promptly while following established procedures and productivity expectations.• Protect sensitive information by maintaining confidentiality and preserving document accuracy throughout the workflow.• Work closely with team members to meet daily processing goals and support efficient document operations.
2026-05-13T00:00:00Z

Payroll Manager

Boca Raton, FL
remote
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Payroll Manager to join a contract engagement supporting payroll and HR data execution in Boca Raton, Florida. This short-term role is well suited for a hands-on, detail-oriented individual who can manage payroll data integrity, coordinate testing activities, and keep critical milestones on track in a fast-moving environment. The position will work closely with internal stakeholders and external partners to validate information, resolve discrepancies, and help ensure payroll readiness throughout the assignment. Responsibilities: • Lead payroll and employee data preparation efforts, including organizing, reviewing, and correcting records before testing and processing activities begin. • Oversee detailed reconciliation of payroll information across source files and system outputs to confirm completeness and accuracy. • Manage payroll support during dual maintenance periods by keeping records aligned between existing processes and newly configured platforms. • Coordinate parallel payroll testing, analyze variances in results, and drive timely follow-up on identified issues. • Work with HR, Finance, IT, and implementation partners to investigate data concerns and move resolutions through completion. • Support user testing cycles by confirming payroll-related scenarios, documenting outcomes, and escalating defects when needed. • Maintain clear tracking of open data items, decisions, and status updates to support go-live readiness and leadership visibility. • Assist with cutover activities and final validation steps to help ensure payroll information is accurate before launch. • Provide hands-on support for full-cycle, multi-state payroll processes for a large employee population, including bi-monthly payroll considerations. • Use payroll and HRIS tools, including platforms such as ADP Workforce Now and similar systems, to review data quality and processing readiness.
2026-05-12T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is partnering with a client in Miami to hire an Administrative Assistant who will support both office operations and the sales team. This role will require someone comfortable with administrative responsibilities as well as direct sales support and client interaction. What You’ll Be Doing:<ul><li>Provide general administrative support to the office and sales team</li><li>Assist with preparing quotes, proposals, and sales-related documents</li><li>Communicate directly with clients to support sales efforts and follow-ups</li><li>Assist with order processing and tracking sales activity</li><li>Maintain and update CRM systems and customer records</li><li>Coordinate schedules, meetings, and sales appointments</li><li>Support outbound and inbound communication related to sales opportunities</li><li>Help maintain organization of files, contracts, and sales materials</li></ul>
2026-05-01T00:00:00Z

Administrative Assistant

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and help deliver a responsive, detail-focused experience for tenants and visitors in Miami, Florida. This is a Long-term Contract position that requires strong organization, clear communication, and the ability to manage multiple administrative priorities in a fast-paced property management environment. The ideal candidate will oversee service request coordination, office support functions, and records administration while helping maintain smooth day-to-day operations. Responsibilities: • Serve as a primary point of contact for tenant inquiries, responding promptly or directing requests to the appropriate team for resolution. • Record incoming service issues, coordinate dispatch activity, and follow through on open items to support timely completion and tenant satisfaction. • Review general request documentation, confirm that vendor insurance records are complete and current, and maintain organized approval files by month. • Sort, stamp, and distribute incoming mail and fax communications, while also assisting with outgoing shipments, courier arrangements, and deliveries. • Manage conference room scheduling and help keep shared office spaces, storage areas, kitchen stations, and copy rooms orderly and ready for use. • Monitor inventory levels for office, kitchen, shipping, and printer supplies, placing routine orders to ensure materials remain available. • Maintain recurring administrative logs, including weekly pest control tracking and other operational records as required. • Prepare weekly accounts payable batches, enter related data, distribute payments, and keep financial support files accurate and up to date. • Review purchase order activity on a monthly basis and follow up on outstanding invoices to support timely processing. • Track tenant and vendor certificates of insurance, verify compliance requirements, and upload or maintain documentation in designated company platforms.
2026-05-14T00:00:00Z

Administrative Assistant

Bal Harbour, FL
onsite
Temporary / Contract
18 - 18 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-05-13T00:00:00Z

Administrative Assistant

Deerfield Beach, FL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized part-time Administrative Assistant to support daily operations within the HR office. This is a contract position focused on maintaining personnel records, handling front-office communication, and keeping documents accurately processed and stored. The ideal candidate is detail-oriented, comfortable with routine administrative tasks, and able to assist with physical file handling when needed. Responsibilities:• Provide administrative support to the HR office by managing day-to-day clerical and office coordination tasks.• Receive and direct incoming calls in a courteous and efficient manner, ensuring inquiries are routed appropriately.• Scan personnel records and other documents to maintain accurate and accessible file documentation.• Prepare former employee files by consolidating materials, organizing records, and readying boxes for offsite storage.• Perform regular filing activities to keep physical records orderly, current, and easy to retrieve.• Complete data entry tasks with accuracy to support record maintenance and office documentation.• Assist with reception-related duties, including greeting visitors and supporting general front-desk coverage as needed.• Handle file storage boxes weighing approximately 10 to 15 pounds as part of records organization activities.
2026-05-14T00:00:00Z

Administrative Assistant

Palm Beach Gardens, FL
onsite
Temporary / Contract
22 - 24 USD / Hourly
The Administrative Assistant supports the daily operations of the Homeowners Association. This role is essential in ensuring efficient office operations, providing excellent customer service to homeowners, maintaining accurate records, and supporting the Property Manager and Board of Directors in administrative tasks. Key Responsibilities: Serve as the first point of contact for homeowners via phone, email, and in-person. Assist in the organization, and distribution of HOA communications, including statements, emails to owners, new owner and renter applications, newsletters, violations, and other compliance documentation. Maintain and update homeowner records and association databases. Manage incoming and outgoing correspondence, including mail and packages. Support the Community Manager with general office duties. Assist with coordinating with vendors and contractors as needed. Ensure office supplies are stocked and equipment is functioning. Handle confidential information with discretion and professionalism. Work Environment: Office-based with occasional community site visits. Regular interaction with homeowners, board members, vendors, and staff
2026-04-29T00:00:00Z

Accounting Manager

Miami, FL
onsite
Temporary / Contract
43.5385 - 50.413 USD / Hourly
We are looking for an experienced Accounting Manager to join a team in Miami, Florida on a Long-term Contract basis. This role is ideal for a senior-level accounting specialist who thrives in a fast-paced, demanding setting and is comfortable taking a hands-on approach to daily financial operations. The position requires strong analytical judgment, precise documentation practices, and the ability to support a complex control environment with accuracy and consistency. Responsibilities: • Oversee core accounting activities, including general ledger maintenance, journal entry review, and support for an efficient month-end close process. • Prepare and review account reconciliations to confirm balances are accurate, properly supported, and resolved within required timeframes. • Develop, organize, and maintain standard operating procedures to strengthen consistency, clarity, and compliance across accounting processes. • Monitor internal control activities and help ensure all required SOX and J-SOX documentation and testing support are completed thoroughly. • Assist with audit readiness by gathering financial support, responding to audit requests, and helping address issues identified during financial statement audits. • Analyze accounting data and reporting results to identify discrepancies, investigate root causes, and recommend corrective actions. • Work closely with finance leadership to provide dependable accounting support in a complex and detail-sensitive environment. • Contribute directly to day-to-day accounting tasks as needed, demonstrating a practical, hands-on approach to operational and reporting demands.
2026-05-13T00:00:00Z

Accounting Manager

Miami, FL
remote
Temporary / Contract
45 - 70 USD / Hourly
Overview<ul><li>Immediate need for a short-term, hands-on consultant to support a major financial cleanup initiative</li><li>Title is flexible (Accounting Manager / Consultant level) — priority is deep Yardi expertise</li><li>Environment includes commercial real estate operations with a complex, multi-entity structure</li></ul>Project Scope / Key Objectives<ul><li>Lead data and financial cleanup within Yardi</li><li>Assess and remediate issues across:</li><li>General ledger</li><li>Entity structures</li><li>Financial reporting outputs</li><li>Clean up and organize investor data and reporting</li><li>Review and validate distribution activity, including:</li><li>Historical distributions</li><li>Capital flows and movement tracking</li><li>Support setup or optimization of investor portal</li><li>Identify and correct process gaps, inconsistencies, and control issues</li></ul>Core Responsibilities<ul><li>Act as the Yardi subject matter expert (SME) across the engagement</li><li>Perform hands-on cleanup and reconciliation work directly in the system</li><li>Rebuild and validate accurate financials and reporting packages</li><li>Partner with leadership to prioritize issues and execute quickly</li><li>Provide structure, documentation, and best practices for sustainability post-project</li></ul>
2026-05-07T00:00:00Z

Receptionist

Weston, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
We are looking for a welcoming and dependable Receptionist to support daily front desk operations for a Contract position based in Weston, Florida. This role is ideal for someone who communicates clearly in both English and Spanish, is comfortable using computers, and enjoys assisting visitors and callers in an organized office setting. The position offers an opportunity to build administrative experience while learning additional scheduling and insurance-related support tasks over time. Responsibilities: • Greet visitors warmly, manage front desk activity, and create a positive first impression for the office. • Answer incoming phone calls promptly, direct inquiries to the appropriate team members, and relay messages accurately. • Perform day-to-day receptionist support, including handling basic administrative tasks and maintaining organized records. • Use office computer systems to enter information, update data, and assist with routine clerical work. • Support appointment coordination by learning scheduling procedures and helping maintain an accurate calendar. • Communicate effectively with English- and Spanish-speaking clients to ensure clear and courteous service. • Adapt to new processes and take on additional administrative or insurance-related support duties as training is provided.
2026-05-08T00:00:00Z

Receptionist

Palm Beach Gardens, FL
onsite
Temporary to Hire
18.05 - 19 USD / Hourly
We are looking for an experienced and dependable Receptionist to support a legal office in Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a strong first impression while keeping front-desk operations organized and efficient. The person in this role will manage daily administrative tasks, assist visitors and callers, and help maintain a smooth office environment. Responsibilities: • Welcome clients, visitors, and staff in a courteous manner while maintaining an organized front-desk presence. • Operate a multi-line phone system, direct incoming calls to the appropriate parties, and take accurate messages when needed. • Handle routine clerical work such as filing, scanning, data entry, and preparation of basic office documents. • Coordinate incoming and outgoing mail, packages, and deliveries to support daily office operations. • Keep reception and common areas neat, organized, and presentable throughout the workday. • Provide administrative assistance to the legal team by supporting scheduling and other office coordination needs. • Follow workplace health and safety expectations, including wearing a mask throughout the day if not vaccinated.
2026-05-14T00:00:00Z

Receptionist

Miami, FL
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
Client Services Assistant / Legal Support SpecialistMiami, FL A well-established, nationally recognized professional services firm is seeking a Client Services Assistant / Legal Support Specialist to support its growing Miami office. This is a newly created, highly visible role blending front desk responsibilities with hands-on legal and administrative support in a collaborative, team-oriented environment. The Role• Serve as the primary front desk point of contact, greeting clients and managing incoming calls• Coordinate conference rooms, meetings, and visitor logistics• Provide administrative support including scheduling, expense reports, and document management• Prepare binders, assemble exhibits, and assist with general legal support tasks• Support multiple attorneys and team members as needs arise Schedule & Flexibility• 100% onsite• Standard hours: 9:00am–6:00pm• Flexibility to adjust hours for office needs, meetings, or events Compensation• $65,000–$70,000 DOE• Bonus eligibility Ideal Background• 3+ years of experience in a professional services environment (legal experience a plus)• Highly organized, detail-oriented, and able to multitask in a fast-paced setting• Positive, team-first attitude with a willingness to take initiative Why This Opportunity• Tight-knit, collegial office with strong tenure and a “family feel”• Newly created role with opportunity to make an impact• Exposure to a variety of legal and administrative functions• Growth-oriented environment with strong internal support Benefits• Comprehensive benefits package• Paid parking• Supportive, feedback-driven culture Apply in confidence by reaching out directly to Amanda Carrazana on LinkedIn.
2026-05-14T00:00:00Z

Legal Bookkeeper

West Palm Beach, FL
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for a highly trust-worthy and detail oriented Legal Bookkeeper to support financial operations tied to residential real estate matters in West Palm Beach, Florida. This position plays an important role in keeping closing-related funds, records, and documentation accurate, secure, and properly organized. The ideal candidate is comfortable working under deadlines, handles sensitive information with care, and brings strong bookkeeping discipline to a busy legal environment. Responsibilities:• Manage outgoing wire activity for real estate closings, verifying details carefully and following established financial safeguards.• Prepare disbursement checks and related payment records to support timely and accurate closing transactions.• Perform regular trust account balancing and reconciliation to maintain precise records and support compliance standards.• Gather, review, and file closing packages, financial paperwork, and supporting transaction documents in an organized manner.• Enter payment, transaction, and matter-related information into internal systems with a high degree of accuracy.• Assist with day-to-day bookkeeping and office support tasks that help keep legal and closing operations running smoothly.
2026-04-30T00:00:00Z