<p>Are you organized, proactive, and ready to make an impact? We’re looking for a motivated Administrative Assistant who takes initiative and provides essential support across multiple departments in 2026. This role is crucial for maintaining smooth daily operations and ensuring that staff and management have the resources they need to succeed. The ideal candidate is detail-oriented, proactive, and possesses excellent communication skills. </p><p>What We’re Looking For: Manage calendars, schedule meetings, and coordinate both internal and external communications with efficiency and professionalism. Handle phone calls, emails, and correspondence accurately and courteously. Prepare documents, reports, and presentations as needed to support teams and management. Maintain organized digital and physical filing systems to ensure easy access to important information. Assist with onboarding, travel arrangements, office supplies, and expense tracking. Support cross-departmental projects and initiatives, taking initiative to help drive success. Perform other administrative duties and special projects as assigned, demonstrating flexibility and problem-solving skills.</p>
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client's team with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis. Based in Rocklin, California, this role focuses on providing comprehensive office support while ensuring accuracy and organization in daily tasks. This position is ideal for someone who thrives in a dynamic environment and is eager to contribute to a team-oriented workplace.<br><br>Responsibilities:<br>• Provide administrative support to ensure smooth office operations, including handling documents and correspondence.<br>• Assist with creating and organizing forms, templates, and checklists for training and operational purposes.<br>• Utilize Google Suite applications, including Sheets, Docs, and Forms, to manage and maintain records.<br>• Verify the accuracy of data during system transitions and ensure proper documentation is in place.<br>• Support software implementation by organizing and uploading forms to accessible drives.<br>• Maintain schedules and ensure deadlines are met for ongoing projects.<br>• Respond to inbound calls and inquiries, providing excellent customer service.<br>• Perform receptionist duties, including greeting visitors and maintaining an organized office environment.<br>• Conduct data entry tasks with a focus on detail and precision.<br>• Collaborate with team members to address administrative needs and improve processes.
<p>We are seeking a highly organized and detail-oriented Administrative Assistant to support our client in St. Helena with day-to-day operations. The ideal candidate will be proactive, professional, and capable of managing multiple tasks efficiently in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls, emails, and other correspondence.</li><li>Schedule meetings, appointments, and manage calendars.</li><li>Prepare reports, presentations, and other documents as needed.</li><li>Maintain filing systems, both electronic and physical.</li><li>Order office supplies and manage inventory.</li><li>Assist in the preparation of regularly scheduled reports.</li><li>Handle sensitive information in a confidential manner.</li><li>Coordinate with other departments to ensure smooth workflow.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
<p>Job title: Office Coordinator</p><p>Duration: 2 weeks</p><p>Start date: Thursday 11/20 or Friday 11/21 (2 hours for training), then Monday 11/24 - Friday 12/5 (OFF 11/27 & 11/28)</p><p>Location: On-site</p><p>Hours: 10a-3p (Part-time)</p><p><br></p><p>Position Description</p><p><br></p><p>The Office Coordinator serves as a critical role within the organization, acting as the first point of contact and the "face of the company" for Customers, Suppliers, Vendors, and Candidates. This position also interfaces with the team company-wide, contributing to the development of a strong and cohesive company culture. Additionally, the Office Coordinator manages administrative responsibilities, including supporting the executive team. This role demands a proactive, highly organized team player with a passion for learning and the ability to multitask effectively and efficiently.</p><p><br></p><p>Job Duties</p><p>• Welcome visitors, direct them to appropriate departments, and manage the reception area to ensure professional communications.</p><p>• Coordinate mail delivery, courier shipments, and logistics while creating and managing Federal Express labels.</p><p>• Stock and replenish office and kitchen supplies; maintain cleanliness and organization in common areas, including the pantry and coffee machines.</p><p>• Perform desk research to identify healthy snack options, team-building ideas, and other innovative improvements.</p><p>• Provide administrative support to the team and assist with special projects or urgent tasks as needed, including liaising with property management for emergencies.</p><p><br></p><p><br></p>
Are you organized, proactive, and ready to make an impact? We’re looking for a motivated Administrative Assistant who takes initiative and provides essential support across multiple departments in 2026. This role is crucial for maintaining smooth daily operations and ensuring that staff and management have the resources they need to succeed. The ideal candidate is detail-oriented, proactive, and possesses excellent communication skills. What We’re Looking For: Manage calendars, schedule meetings, and coordinate both internal and external communications with efficiency and professionalism. Handle phone calls, emails, and correspondence accurately and courteously. Prepare documents, reports, and presentations as needed to support teams and management. Maintain organized digital and physical filing systems to ensure easy access to important information. Assist with onboarding, travel arrangements, office supplies, and expense tracking. Support cross-departmental projects and initiatives, taking initiative to help drive success. Perform other administrative duties and special projects as assigned, demonstrating flexibility and problem-solving skills.
Are you organized, proactive, and ready to make an impact? We’re looking for a motivated Administrative Assistant who takes initiative and provides essential support across multiple departments in 2026. This role is crucial for maintaining smooth daily operations and ensuring that staff and management have the resources they need to succeed. The ideal candidate is detail-oriented, proactive, and possesses excellent communication skills. What We’re Looking For: Manage calendars, schedule meetings, and coordinate both internal and external communications with efficiency and professionalism. Handle phone calls, emails, and correspondence accurately and courteously. Prepare documents, reports, and presentations as needed to support teams and management. Maintain organized digital and physical filing systems to ensure easy access to important information. Assist with onboarding, travel arrangements, office supplies, and expense tracking. Support cross-departmental projects and initiatives, taking initiative to help drive success. Perform other administrative duties and special projects as assigned, demonstrating flexibility and problem-solving skills.
<p>We are looking for a detail-oriented Human Resources (HR) Assistant to join our team in Oakland, California. In this Contract position, you will provide essential support to our HR department, ensuring smooth operations and effective communication. This role requires a blend of administrative expertise, technical skills, and HR knowledge to enhance the overall employee experience.</p><p><br></p><p>Part time 20hr/week - Hybrid - 2 days in person - Oakland</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the HR team, including managing documentation and ensuring accuracy in records.</p><p>• Assist with navigating HR systems and tools to support daily operations, excluding payroll processing.</p><p>• Utilize survey tools to create, distribute, and analyze employee feedback effectively.</p><p>• Maintain and organize files using Google Drive for seamless collaboration.</p><p>• Support HR functions such as onboarding, employee relations, and background checks.</p><p>• Collaborate with team members to enhance processes and ensure compliance with organizational policies.</p><p>• Work onsite two days per week to provide hands-on support and facilitate communication within the team.</p><p>• Contribute to maintaining a positive and productive workplace environment.</p><p><br></p>
We are looking for an experienced Administrative Assistant to provide advanced support to executives or department-level leadership within a non-profit organization. This contract position requires a meticulous individual who excels in managing administrative tasks and possesses exceptional organizational skills. Based in Stockton, California, this role offers an opportunity to contribute to meaningful work while collaborating with diverse teams.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executive or departmental leaders, ensuring smooth operations and task management.<br>• Coordinate procurement tasks, including managing purchase orders, vendor relations, and requisitions.<br>• Draft and edit correspondence, ensuring clear communication across departments.<br>• Maintain accurate records, track documents, and perform meticulous data entry.<br>• Organize and manage calendars, schedules, and meetings for multiple supervisors.<br>• Utilize Microsoft Office Suite and cloud-based platforms such as SharePoint and DocuSign for document management.<br>• Handle sensitive and confidential information with discretion and care.<br>• Prioritize and manage multiple tasks, ensuring deadlines are met efficiently.<br>• Anticipate needs and proactively solve problems to support team objectives.<br>• Collaborate effectively in a public sector or large organizational environment, including higher education settings.
We are looking for an experienced Administrative Assistant to join our team in Fairfield, California. In this role, you will handle a variety of complex and confidential administrative tasks, requiring strong organizational skills and attention to detail. This is a long-term contract position offering the opportunity to contribute to the smooth functioning of departmental operations.<br><br>Responsibilities:<br>• Perform advanced office support tasks, requiring independent judgment and specialized knowledge.<br>• Research and compile data from multiple sources to complete forms or create detailed reports.<br>• Provide clear information to staff and the public, ensuring policies and procedures are effectively communicated.<br>• Organize and maintain departmental files, ensuring records are accurate and easily accessible.<br>• Draft, edit, and proofread correspondence, reports, and specialized documents with precision.<br>• Manage and track official documents, ensuring compliance with departmental regulations.<br>• Utilize computer systems to input data, generate reports, and maintain databases.<br>• Handle administrative details such as ordering supplies, coordinating equipment repairs, and updating reference materials.<br>• Review computer-generated reports for errors and ensure corrections are made promptly.<br>• Train or supervise team members on specific projects or procedures when necessary.
<p>We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks.</p><p><br></p><p>Responsibilities:</p><p>• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.</p><p>• Process incoming and outgoing mail, including postage and sorting duties.</p><p>• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.</p><p>• Provide support for library updates, book distribution, and related library projects.</p><p>• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.</p><p>• Assist with travel arrangements and hotel bookings for staff.</p><p>• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.</p><p>• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.</p><p>• Set up and clean up for firm events, such as lunches and celebrations.</p><p>• Serve as a backup for the administrative assistant and operations coordinator when necessary.</p>
<p>Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail-oriented grace to a fast‑moving environment. </p><p><br></p><p>Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. </p><p><br></p><p>Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences—calls, emails, visitors—with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.</p>
We are looking for a detail-oriented and organized Administrative Assistant to join our team in Vacaville, California. In this Contract-to-permanent role, you will provide essential administrative, project, and operational support to ensure the seamless functioning of office and field operations. The ideal candidate will possess exceptional organizational skills, a proactive approach, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Coordinate office and field operations by managing supplies, deliveries, and equipment maintenance.<br>• Oversee facility services such as cleaning, pest control, fire inspections, security access, and alarm permits.<br>• Manage various vendor services, including copiers, shredding services, and water deliveries, ensuring timely invoicing and payments.<br>• Handle incoming calls, greet visitors, and direct inquiries to the appropriate team members.<br>• Organize and maintain project documentation in systems like ProjectSight, including contracts, submittals, RFIs, and change orders.<br>• Ensure accurate alignment of project data between management systems to maintain budgets and documentation.<br>• Facilitate project closeout processes, including compiling O& M manuals, warranties, and as-built documentation.<br>• Administer training sessions, track attendance, and assist with meeting coordination and correspondence.<br>• Collaborate with internal teams and external partners to manage system access and permissions.<br>• Support warehouse and prefab teams in coordinating material deliveries and staging requirements.
<p><strong>Executive Assistant</strong></p><p><strong>Job Description:</strong></p><p>The Executive Assistant provides high-level administrative support to senior leaders by managing schedules, coordinating meetings and travel arrangements, preparing correspondence and presentations, and handling confidential information. Key responsibilities include calendar and email management, organizing documents, assisting with project coordination, managing expense reports, and serving as a point of contact between executives and internal or external stakeholders. This role requires exceptional attention to detail, strong communication skills, discretion, and the ability to prioritize tasks in a fast-paced environment.</p>
<p>Robert Half is working on an exciting opportunity with a local government entity in need of a Housing Specialist. The Housing Specialist will provide specialized and technical office support, ensuring the smooth operation of departmental processes. Ideal candidates will have a background in Housing, Affordable Housing, Tax Credits, HUD, etc.... Please see the details below and if interested, apply now. Do not wait! We are looking to submit someone ASAP!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Perform complex and technical office support tasks requiring independent judgment and specialized knowledge.</li><li>Gather and compile information from various sources to complete forms and prepare detailed reports.</li><li>Provide accurate information to the public, interpreting policies and procedures as needed.</li><li>Organize, maintain, and streamline departmental files for efficient access and use.</li><li>Draft and edit correspondence, reports, and specialized documents using various software programs.</li><li>Review materials for accuracy, completeness, and compliance with organizational policies.</li><li>Enter and retrieve data in computer systems, ensuring the accuracy of reports and making necessary corrections.</li><li>Manage administrative details such as purchase requisitions, equipment maintenance, and scheduling meetings.</li><li>Train team members on work procedures or oversee tasks on a project basis.</li><li>Respond to and handle inbound and outbound calls, ensuring effective communication and resolution.</li></ul><p><br></p>
<p>The Executive Assistant provides high-level administrative support to senior leaders by managing schedules, coordinating meetings and travel arrangements, preparing correspondence and presentations, and handling confidential information. Key responsibilities include calendar and email management, organizing documents, assisting with project coordination, managing expense reports, and serving as a point of contact between executives and internal or external stakeholders. This role requires exceptional attention to detail, strong communication skills, discretion, and the ability to prioritize tasks in a fast-paced environment.</p>
Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail oriented grace to a fast‑moving environment. Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences, calls, emails, visitors, with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.
Do you thrive behind the scenes, anticipating needs, managing high‑stakes details, and enabling executives to focus on the big picture? We’re seeking a detail‑oriented Executive Assistant to support senior leadership in 2026, someone who brings poise, initiative, and detail oriented grace to a fast‑moving environment. Why This Role Matters: You’ll be a strategic partner to senior leadership, managing complex schedules, communication flows, and mission‑critical projects. By taking initiative and working proactively, you’ll ensure our leadership is empowered, organized, and ready to act. You’ll collaborate across departments, handle sensitive information, and keep our executive operations pressing ahead smoothly. The opportunity to grow your career in a high‑impact role, with exposure to executive decision‑making and strategic business operations. Key Responsibilities: Manage complex calendars, schedule meetings (internal and external), and coordinate seamless communication. Serve as the primary point of contact for executive correspondences—calls, emails, visitors—with professionalism and discretion. Prepare high‑level documents, reports, presentations, and briefings that support executive leadership. Maintain organized digital and physical filing systems, track action items, and ensure follow‑through on tasks. Arrange travel (domestic & international), handle expense tracking, and support onboarding of new team members when needed. Anticipate the needs of leadership, jump in on special projects and initiatives, and take ownership of assigned tasks. Liaise with various departments and stakeholders, representing the executive office with credibility and reliability.
We are looking for a detail-oriented and adaptable Executive Assistant to join our team in Palo Alto, California. This is a long-term contract position requiring someone who can provide comprehensive support to executives while maintaining discretion and a high level of integrity. The ideal candidate will possess excellent organizational skills and demonstrate the ability to thrive in a fast-paced environment.<br><br>Responsibilities:<br>• Provide administrative support to executives, including managing schedules, coordinating meetings, and handling communications.<br>• Anticipate the needs of executives and proactively plan and execute tasks to ensure smooth workflows.<br>• Exercise discretion and sound judgment when handling sensitive and confidential information.<br>• Collaborate effectively with stakeholders across all levels of the organization.<br>• Assist in the coordination of events, including occasional evening and weekend commitments.<br>• Analyze situations to identify potential next steps and implement solutions independently.<br>• Manage multiple tasks and priorities while maintaining a high level of accuracy and efficiency.<br>• Prepare and review documents, presentations, and reports using tools such as Microsoft Excel, including advanced formulas.<br>• Maintain a courteous and approachable demeanor in a high-pressure, fast-paced environment.<br>• Continuously improve administrative processes to enhance overall team productivity.
<p>Duties may include, but are not limited to, the following:</p><ul><li>Perform complex, technical, and specialized office support tasks requiring independent judgment, technical proficiency, and detailed knowledge of departmental procedures.</li><li>Research, compile, and organize information from various sources to complete forms, prepare reports, and perform arithmetic or statistical calculations.</li><li>Provide information and assistance to the public, applying sound judgment and interpreting departmental policies, rules, and procedures.</li><li>Organize, maintain, and purge departmental files and records in accordance with retention policies.</li><li>Prepare correspondence, reports, forms, and other specialized documents from drafts, notes, or brief instructions using computer software applications.</li><li>Proofread and review documents for accuracy, completeness, and compliance with departmental standards and regulations.</li><li>Enter, retrieve, and verify data; generate reports using online systems or personal computers; review and correct data as necessary.</li><li>Operate standard office equipment and ensure proper maintenance.</li><li>Coordinate and perform a variety of administrative support activities, including preparing purchase requisitions, scheduling repairs, transmitting information, and maintaining up-to-date reference materials.</li><li>Arrange meetings and events, including scheduling participants, reserving rooms, and coordinating travel, lodging, or meal accommodations.</li><li>Serve as a receptionist—greeting visitors, answering and screening telephone calls, and directing inquiries to the appropriate staff or personally resolving them.</li><li>Train and guide other staff in work procedures or provide project-based or relief supervision as assigned.</li></ul><p><br></p>
<p>Robert Half is working with a reputable Healthcare Company who needs support in their San Bruno Location. Our client is on of the largest Healthcare Providers in the US. They<strong> </strong>partner with employers, unions, and health plans to serve their people. They are committed to empowering members to live happier, healthier lives.</p><p><br></p><p>We are looking for a skilled Administrative Assistant to join our team in San Bruno, California. In this long-term contract position, you will play a key role in providing exceptional front-line support at the Health Center. Your responsibilities will include ensuring smooth clinic operations, delivering outstanding customer service, and assisting with various administrative tasks.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet patients professionally and facilitate efficient check-in and check-out processes.</li><li>Manage and coordinate scheduling across multiple service lines.</li><li>Handle incoming calls with courtesy and provide accurate information or assistance.</li><li>Maintain organized and up-to-date documentation, including scanning, filing, and correspondence.</li><li>Support daily clinic operations by performing administrative tasks and maintaining a clean workspace.</li><li>Uphold confidentiality and compliance standards in accordance with clinical environment requirements.</li><li>Assist with the preparation of reports and other necessary documentation.</li><li>Ensure seamless communication between patients, staff, and other stakeholders.</li><li>Utilize Epic software for scheduling and documentation purposes.</li><li>Contribute to a positive and welcoming environment for all visitors and staff.</li></ul>
<p>We are looking for an Office Manager / Executive Assistant to support a small investment firm in Walnut Creek, CA. This position plays a critical role in ensuring the seamless day-to-day operations of the office while providing executive-level support to our leadership team.</p><p> </p><p>Office Manager / Executive Support Duties:</p><p> </p><p>Administrative Operations: Oversee day-to-day office activities, ensuring that all systems and processes run effectively.</p><p>Supply Management: Order office supplies, business cards, and other essential materials as needed.</p><p>Catering Coordination: Manage daily catered meals for the office, ensuring quality and timely delivery.</p><p>Event Coordination: Lead the planning and execution of major company events, such as the annual holiday party and investor conference.</p><p>Executive Support</p><p>Scheduling: Manage and coordinate complex calendars for executives, including arranging meetings and appointments.</p><p>Expense Reporting: Prepare and process expense reports for executives promptly and accurately.</p><p>Anticipatory Assistance: Proactively anticipate the needs of executives and the broader team, providing solutions before issues arise.</p><p>Required Skills and Qualifications:</p><p>Experience: Minimum of 5 years of experience in an administrative, office management, or executive support role.</p><p>Independent and Proactive: Ability to work independently, take initiative, and identify opportunities to streamline processes or improve workflows.</p><p>Attention to Detail: Highly organized, detail-oriented, and dedicated to completing tasks efficiently and accurately.</p><p>Time Management: Proven ability to handle multiple priorities and work well under pressure to meet deadlines.</p><p>Communication Skills: Exceptional verbal and written communication skills.</p><p>Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Canva, Mailchimp) and familiarity with scheduling and expense management tools</p><p>Event Coordination Experience: Experience planning and executing corporate events, such as conferences or parties, is strongly preferred.</p><p> </p><p>Must be able to travel a few times a year for conferences.</p><p> </p><p>If you are interested in this Office Manager / Executive Assistant role, please submit your resume for immediate consideration.</p>
<p>We are looking for a skilled Administrative Assistant to join our team in Walnut Creek, California. In this role, you will provide essential support to the Service Order Department of our Homeowners Association, ensuring smooth coordination of service requests and administrative tasks. This position offers a contract-to-permanent opportunity for candidates who thrive in a fast-paced, service-oriented environment.</p><p><br></p><p>We are particularly looking for candidates that have experience editing and formatting PDFs and working within MS Outlook.</p><p><br></p><p>Administrative Assistant Responsibilities:</p><p>• Coordinate schedules, appointments, and service requests using Microsoft Outlook to ensure timely and efficient operations.</p><p>• Prepare and manage service order forms, resident communications, and vendor agreements with precision and attention to detail.</p><p>• Maintain organized filing systems for both digital and physical records to ensure easy access and secure storage.</p><p>• Generate and present regular status updates and reports for management using Excel and other documentation tools.</p><p>• Facilitate clear and effective communication with residents, vendors, and internal teams regarding service orders and scheduling.</p><p>• Assist with invoice processing, vendor file maintenance, and procurement activities related to service orders.</p><p>• Uphold confidentiality standards for resident and association information in all administrative tasks.</p><p>• Provide general office support, including document preparation, mail handling, meeting coordination, and organization.</p><p>• Confirm, reschedule, and remind parties about appointments to ensure seamless service operations.</p><p><br></p><p>If you are interested in this Administrative Assistant position, please submit your resume today.</p>
We are looking for a detail-oriented Administrative Coordinator to provide part-time support to the HR department in Manteca, California. This contract position offers an opportunity to assist with essential administrative tasks, including document management and data entry. The role is scheduled for 20-30 hours per week and will run through the end of December, with potential extension into January.<br><br>Responsibilities:<br>• Organize and scan documents to ensure accurate and efficient record-keeping.<br>• Input and update data into internal systems with precision.<br>• Handle incoming calls and assist with inquiries in a thorough and attentive manner.<br>• Manage calendars and coordinate schedules for meetings and appointments.<br>• Support daily clerical tasks to enhance department functionality.<br>• Collaborate with team members to complete administrative projects.<br>• Maintain confidentiality and uphold organizational policies while handling sensitive information.<br>• Prepare and distribute correspondence as needed.<br>• Assist in organizing files and ensuring proper documentation.<br>• Perform additional administrative duties as assigned.
We are looking for a highly organized and proactive Executive Assistant to support senior leadership in San Francisco, California. This Contract position requires exceptional attention to detail and the ability to manage multiple tasks efficiently in a fast-paced environment. The ideal candidate will excel in calendar management, travel coordination, and executive meeting preparation.<br><br>Responsibilities:<br>• Maintain and manage executives’ calendars, ensuring scheduling conflicts are avoided and priorities are met.<br>• Arrange and coordinate domestic and international travel plans, including booking flights, accommodations, and transportation.<br>• Prepare detailed travel itineraries and ensure all arrangements align with the executives’ preferences.<br>• Organize and schedule executive meetings, including handling logistics such as venue bookings and technology setup.<br>• Act as the primary point of contact for executives, handling communication and correspondence with professionalism.<br>• Assist in preparing meeting agendas and compiling relevant documents for presentations.<br>• Monitor and respond to emails on behalf of executives, ensuring urgent matters are addressed promptly.<br>• Handle confidential information with discretion and maintain a high level of professionalism at all times.<br>• Collaborate with other departments to facilitate seamless communication and support for executives.<br>• Ensure all administrative tasks are completed in a timely and accurate manner.
