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23 results for Administrative Assistant Part Time in Fairfield, CA

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
We are looking for an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please submit your resume today!
2026-08-24T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Administrative AssistantJob Description:We are seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative support to various departments.Responsibilities:<ul><li>Answer phones and respond to emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and presentations</li><li>Organize and maintain filing systems</li><li>Support special projects as needed</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities: • Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination. • Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records. • Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes. • Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources. • Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications. • Support required transit reporting activities by compiling and organizing data used for annual performance tracking. • Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail.
2026-08-14T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-08-24T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-24T00:00:00Z

Administrative Assistant 2

Oakland, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for an organized and detail-focused Administrative Assistant 2 to support daily office operations. This is a Contract position suited for someone who can balance administrative coordination, document preparation, and information management in a fast-paced environment. The ideal candidate brings strong communication skills, sound judgment with confidential materials, and the ability to manage multiple priorities independently. Responsibilities: • Coordinate day-to-day administrative activities to keep office operations running efficiently, including supply management and routine clerical support. • Create, format, and revise business documents such as correspondence, reports, memoranda, invoices, and financial materials with accuracy and care. • Maintain organized filing and records systems by storing, updating, and retrieving company documents, reports, and other administrative information. • Respond to information requests from internal and external contacts while ensuring timely, clear, and effective communication. • Support basic bookkeeping-related tasks and help track administrative records in accordance with office procedures. • Conduct research and compile information needed for reports, responses, and general business support activities. • Use Microsoft Word, Excel, and PowerPoint to prepare presentations, spreadsheets, and written materials for team and leadership needs.
2026-08-24T00:00:00Z

Part Time Bookkeeper

Livermore, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Bookkeeper to support ongoing accounting operations for a Long-term Contract position based in Livermore, California. This role is ideal for someone who is comfortable managing day-to-day financial activity, maintaining accurate records, and coordinating closely with leadership and external accounting support. The position begins with onsite training and may transition to a hybrid schedule, while certain duties such as check printing must remain on site. This position is onsite 1-2 days per week, about 10 hours per week on average. Responsibilities: • Manage incoming funds by recording deposits accurately and allocating transactions to the appropriate accounts in QuickBooks Online.• Handle payment requests from start to finish, including preparing payables, securing required approval signatures, and distributing payments by mail.• Process scholarship-related check payments with careful attention to documentation and accuracy.• Maintain current and organized accounting records to support reliable accounts receivable and accounts payable activity.• Perform regular bank reconciliations and general ledger balancing to ensure financial data is complete and correct.• Export accounting data from QuickBooks Online into Excel for tracking, review, and reporting support.• Partner with the off-site accountant by preparing information needed for financial statements and related reporting.• Compile monthly fiscal reporting materials for organizational review and submission.
2026-08-18T00:00:00Z

Bilingual Spanish Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Bilingual Spanish Administrative AssistantJob Description:Seeking a bilingual English/Spanish Administrative Assistant to support office operations and provide excellent customer service to a diverse community.Responsibilities:<ul><li>Assist clients and visitors in English and Spanish</li><li>Manage phone calls, emails, and scheduling</li><li>Maintain records and databases</li><li>Prepare and translate basic documents as needed</li><li>Support office staff with administrative tasks</li></ul>
2026-08-19T00:00:00Z

Bilingual Chinese Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
25 - 29 USD / Hourly
Bilingual Chinese Administrative AssistantJob Description:We are looking for a bilingual Chinese Administrative Assistant to provide administrative and customer support in a multicultural environment.Responsibilities:<ul><li>Communicate with clients in English and Chinese</li><li>Schedule appointments and coordinate meetings</li><li>Maintain electronic and paper files</li><li>Assist with document preparation and translation</li><li>Support daily office operations</li></ul>
2026-08-19T00:00:00Z

Executive Assistant

Fairfield, CA
onsite
Temporary / Contract
27.7115 - 32.087 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Fairfield, California. This Contract position calls for an experienced, detail-oriented individual who can manage shifting priorities, maintain discretion, and keep executive operations running smoothly in a fast-paced setting. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate effectively with internal teams and external partners. Responsibilities: • Oversee a demanding executive calendar by arranging meetings, resolving scheduling conflicts, and ensuring leadership commitments are organized efficiently. • Coordinate domestic and international travel plans, including transportation, lodging, detailed itineraries, and post-trip expense documentation. • Develop well-crafted presentations, briefing materials, agendas, and summary documents for leadership discussions and board-facing meetings. • Participate in meetings when needed to capture key decisions, document action items, and follow through on outstanding deliverables. • Serve as a central point of contact between the executive office and employees, clients, vendors, and other business stakeholders. • Handle confidential files, business records, and sensitive correspondence with discretion and care. • Support executive meetings, leadership events, and company functions by managing logistics and ensuring materials are prepared in advance. • Assist with special assignments and cross-department initiatives that require coordination, tracking, and proactive communication. • Anticipate upcoming deadlines and executive needs, helping leadership stay focused on strategic priorities.
2026-08-06T00:00:00Z

Human Resources (HR) Assistant

Sacramento, CA
onsite
Temporary / Contract
30.0865 - 34.837 USD / Hourly
About the RoleWe are looking for a highly organized, proactive, and tech-savvy professional to support day-to-day operations, human resources functions, and recruiting efforts. This position plays a central role in keeping office workflows running smoothly, supporting continuous hiring, assisting with legal case management processes, and helping create a positive experience for team members, applicants, and new hires.Key ResponsibilitiesHuman Resources Support & Recruiting<ul><li>Manage full-cycle recruitment for legal, administrative, and operations roles, including job postings, candidate screening, phone screens, interview coordination, reference checks, and offer logistics</li><li>Maintain and optimize the Applicant Tracking System (ATS) to ensure accurate candidate data and timely status updates</li><li>Conduct initial candidate assessments and recommend qualified candidates to hiring managers</li><li>Develop skills-based competency tests for applicants</li><li>Partner on assessing staffing needs and hiring timelines</li><li>Support employer branding efforts across multiple platforms and manage candidate engagement</li><li>Assist with onboarding, orientation, I-9 completion, new-hire documentation, time and attendance, payroll, and benefits support</li><li>Ensure compliance with applicable employment laws and internal policies</li><li>Support training and development programs, including administration of the Learning Management System (LMS)</li><li>Draft and circulate internal communications (policy updates, reminders, announcements)</li><li>Help coordinate staff events, recognition programs, and morale initiatives</li></ul>Reporting, Analytics & Systems<ul><li>Pull and prepare operational, HR, and performance reports from internal systems</li><li>Monitor employee workload, case flow, and productivity metrics; identify trends, bottlenecks, and process-improvement opportunities</li><li>Maintain leadership dashboards that track team performance and organizational health</li><li>Administer the LMS, including content accuracy, enrollments, completion tracking, and compliance reporting</li><li>Upload, organize, and update training modules and internal content</li><li>Maintain clean, accurate data across case management, HR, ATS, LMS, and related systems</li><li>Support data-governance practices (confidentiality, access controls, retention) and audit readiness</li></ul>
2026-08-03T00:00:00Z

Human Resources (HR) Assistant

Hayward, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Human Resources Assistant to join a busy team in California on a Contract basis. This role is ideal for someone who enjoys supporting core HR operations, keeping employee information accurate, and creating a smooth experience for new employees. The position offers hands-on involvement in onboarding, compliance documentation, payroll support, and day-to-day administrative coordination within a fast-paced workplace. Human Resources Assistant Responsibilities:• Coordinate onboarding activities for incoming employees, including orientation scheduling and preparation of required materials.• Maintain and update employee information in Paycom and related HR systems with a high level of accuracy.• Prepare, review, and file personnel documents to support organized and compliant record management.• Provide administrative support for payroll processes by entering employee updates and confirming information is current.• Assist with employment eligibility verification, onboarding forms, and other documentation tied to HR compliance requirements.• Arrange interviews, meetings, and onboarding appointments to support efficient team operations.• Safeguard confidential employee files and handle sensitive information with professionalism and discretion.• Support the HR department with general administrative tasks and day-to-day coordination as needed. If you are interested in this Human Resources Assistant role, please apply today!
2026-08-24T00:00:00Z

Temp Program Assistant

Oakland, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
Our client is seeking a Temporary Program Assistant to support the Coordination team. This role is ideal for someone who is highly organized, detail-oriented, and enjoys providing behind-the-scenes administrative support to keep programs and outreach efforts running smoothly.The Program Assistant will support community outreach activities through event coordination, calendar management, data entry, materials tracking, and general program support. This is a great opportunity for someone who enjoys administrative work with a purpose and is comfortable supporting both internal teams and external community partners.Key Responsibilities:<ul><li>Schedule meetings, outreach events, and calendar invitations</li><li>Support outreach event logistics, including materials preparation and coordination</li><li>Enter, update, and maintain outreach data in the program database</li><li>Maintain and update the program calendar of events</li><li>Process requests for outreach materials and distribute resources to partner agencies</li><li>Organize and maintain onsite and offsite storage areas, materials, and supplies</li><li>Inventory, sort, and organize newly ordered outreach materials</li><li>Provide support at community outreach events as needed</li><li>Monitor and respond to Help Me Grow outreach inboxes in a timely and professional manner</li><li>Provide general administrative and program support as assigned</li></ul>
2026-08-21T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-07-31T00:00:00Z

Legal Assistant

Sacramento, CA
onsite
Temporary / Contract
28 - 33.913 USD / Hourly
About the RoleWe are seeking an experienced Legal Assistant to support a busy civil litigation practice. The ideal candidate brings strong California civil litigation experience, proven legal calendaring skills, and a highly organized, detail-oriented approach. This role requires someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.Key Responsibilities<ul><li>Review and process all incoming mail, emails, and faxes for proper calendaring and follow-up</li><li>Prepare, file, and serve legal documents in state and federal courts (electronic and hard-copy)</li><li>Monitor tentative rulings and track all discovery and litigation deadlines with timely follow-up</li><li>Coordinate court appearances, Zoom hearings, client conference calls, court reporters, and videographers</li><li>Assist attorneys with e-filing and traditional filings, including proofreading, cite-checking, compiling exhibits and appendices, and ensuring compliance with local rules and formatting requirements</li><li>Maintain accurate databases of attorney electronic filing credentials and court registration information</li><li>Draft and prepare legal correspondence and supporting documents</li><li>Research and stay current on court filing procedures, portals, and applicable rules</li><li>Apply knowledge of California Rules of Court, Code of Civil Procedure, and relevant local court rules</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

San Rafael, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
OverviewRobert Half is partnering with a boutique civil litigation practice to hire a Legal Assistant for a contract-to-hire opportunity. This position is ideal for a detail-oriented legal professional who enjoys supporting attorneys through all phases of litigation, managing case files, coordinating deadlines, and ensuring documents are organized and maintained accurately. The firm has a consistent workflow and is seeking a motivated individual who can provide reliable support while growing into a long-term role. This position offers a flexible schedule of approximately 32 hours per week and is fully onsite Key Responsibilities<ul><li>Collect, organize, and maintain legal documents, pleadings, and case files.</li><li>Assist attorneys with drafting routine legal documents, correspondence, and litigation materials.</li><li>Respond to client, court, and third-party inquiries as directed.</li><li>Manage attorney calendars, court dates, and litigation deadlines.</li><li>Track and monitor critical dates to ensure timely completion of filings and other case-related tasks.</li><li>Create, update, and maintain physical and electronic case files.</li><li>Prepare correspondence and assist with general administrative and legal support duties.</li><li>Coordinate with attorneys and staff to ensure cases progress efficiently.</li><li>Provide ongoing litigation support and assist with day-to-day case management activities.</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support our client, a busy legal team handling a high volume of litigation-related work in California. This Long-term Contract opportunity is well suited for someone who thrives in a fast-paced environment and can manage multiple deadlines with accuracy and professionalism. The role focuses on preparing court documents, coordinating filings, and maintaining critical case calendars while providing dependable litigation support. Responsibilities:<ul><li>Prepare, organize, and finalize motions and other litigation documents for attorney review and court submission.</li><li>Create and update tables of contents and tables of authorities to ensure filings are complete, accurate, and compliant.</li><li>Manage electronic court filings and related submissions in accordance with applicable jurisdictional rules and deadlines.</li><li>Maintain attorney calendars by tracking hearings, filing dates, response deadlines, and other case milestones.</li><li>Support active litigation matters by coordinating documentation, monitoring case activity, and helping keep files current.</li><li>Review court requirements and procedural rules to help ensure documents are filed correctly and on time.</li><li>Assist with administrative legal tasks connected to ongoing casework, billing support, and document handling using standard office software and legal tools.</li></ul>
2026-08-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-24T00:00:00Z

Immigration Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
National law firm specializing in business immigration has an immediate need for an entry-level Legal Assistant to join their team on a long-term contract basis. This role provides the opportunity to perform substantive legal work supporting business immigration matters, including preparing immigration applications, drafting and revising case-related correspondence and supporting documentation, and communicating with corporate representatives and foreign nationals. The firm provides comprehensive training and ongoing professional development, including immigration case strategy and preparation workshops, legal practice meetings, and a client service team structure that provides mentorship from senior professionals, making this an excellent opportunity for someone looking to build a long-term career in the legal field. The ideal candidate will have prior PERM or business immigration experience; however, the team is also open to a recent college graduate with demonstrated professional office experience, hold a Paralegal certification, or an early-career professional with 1–2+ years of experience in the legal field who brings strong organizational skills and an interest in immigration law. Candidates must be available to work onsite in the firm's San Francisco office five days per week. Responsibilities:<ul><li>Analyze case documents and assist with preparing immigration applications and petitions for filing with the appropriate government agencies</li><li>Draft and revise specialized support letters and legal documents detailing eligibility for visa classifications and other immigration benefits</li><li>Review written materials for grammar, accuracy, clarity, and consistency and synthesize complex information into clear, concise narratives</li><li>Draft professional correspondence with clients, including emails and letters</li><li>Interface with corporate representatives and foreign nationals regarding case-related information and documentation</li><li>Compile and summarize case data, status information, and reports</li><li>Collect, organize, and maintain confidential client information and supporting case documentation</li><li>Manage a high volume of matters and competing deadlines while maintaining accuracy, organization, and attention to detail</li><li>Participate in ongoing training workshops, legal practice meetings, and updates addressing immigration case strategy, current developments, advanced topics, and client service</li><li>Assist with additional legal projects as assigned</li></ul>
2026-08-24T00:00:00Z

Accounting Assistant 4

San Francisco, CA
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to support medical billing and core accounting operations for a busy office in San Francisco, California. This is a Contract position suited for someone who enjoys balancing financial tasks with administrative coordination in a deadline-driven environment. The ideal candidate takes a detail-oriented, service-focused approach, communicates well with internal teams and external contacts, and stays organized while managing a high volume of work. Responsibilities:• Process incoming invoices each day, assign the appropriate coding, and verify that all required backup documentation is complete before entry.• Record cash receipts, apply billing updates, and help maintain accurate accounts receivable activity across tenant and client accounts.• Support accounts payable functions by entering invoices, setting up vendor records, and responding to payment-related questions from shared services and other stakeholders.• Prepare recurring financial reports and assist with monthly documentation needed by accounting leadership.• Provide day-to-day administrative support to the Accounting Manager, General Manager, and Assistant General Manager, including drafting, updating, and finalizing business documents.• Coordinate vendor agreement paperwork and help maintain organized files that can be easily reviewed and retrieved.• Contribute to special assignments and priority projects while meeting accounting deadlines in a fast-paced office setting.• Work collaboratively with internal teams while also handling assigned tasks independently and effectively.
2026-08-24T00:00:00Z

General Office Clerk

San Leandro, CA
onsite
Temporary / Contract
19.7885 - 25 USD / Hourly
We are looking for a dependable General Office Clerk to support day-to-day administrative operations for a Contract position based in San Leandro, California. This role is ideal for someone who enjoys keeping an office running smoothly, managing routine clerical tasks, and handling a variety of support activities with accuracy and professionalism. The right candidate will be comfortable working with online tools and office systems, safeguarding sensitive financial information, and taking initiative to complete assigned tasks efficiently. Responsibilities: • Support daily administrative activities by handling clerical work, maintaining organized records, and assisting with general office coordination. • Manage purchasing tasks, including submitting online payments and completing approved business-related transactions accurately. • Replenish workplace essentials by coordinating orders for office materials, refreshments, meals, and other regularly needed items. • Assist with authorized banking and company card transactions while maintaining careful attention to accuracy and confidentiality. • Use multiple digital forms, software tools, and web-based platforms to complete office processes and track routine activities. • Perform occasional local errands such as collecting supplies, delivering shipments to carriers, and helping with other office support needs. • Scan, file, and organize documents to maintain accessible records and support efficient back-office operations.
2026-08-21T00:00:00Z