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48 results for Office Assistant in Fairfield, CA

Office Assistant

San Francisco, CA
onsite
Temporary / Contract
22 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a Contract position based in San Francisco, California. This role serves as a key point of contact for visitors and residents, helping maintain an organized office environment while ensuring records, notices, and service requests are handled accurately. The ideal candidate is comfortable balancing front-desk support, document management, and routine clerical tasks in a fast-paced setting. Responsibilities: • Welcome walk-in visitors and provide courteous assistance, answering questions and directing inquiries appropriately. • Draft and prepare resident communications, ensuring notices are completed accurately and distributed on time. • Deliver and post required notices at assigned properties throughout the portfolio and nearby areas as needed. • Receive maintenance-related requests, enter details into the Yardi system, and update records through completion. • Maintain organized electronic records by scanning, uploading, and filing documents in company databases and Google Drive. • Assemble and organize files for management review, making sure documentation is complete and easy to access. • Collect and process recertification paperwork, verifying that submitted materials are routed to the proper files. • Accept rent payments under management oversight and document transactions according to office procedures. • Prepare outgoing mail materials, including stuffing and organizing envelopes, and help keep office supplies and shared spaces in order.
2026-08-27T00:00:00Z

Office Manager

Broderick, CA
onsite
Permanent / Full Time
75000 - 90000 USD / Yearly
We are looking for an organized and resourceful Office Manager/Bookkeeper to support daily business operations of a small construction business in Woodland, CA. This position oversees front-office coordination, financial administration, and key employee support activities to help the workplace run efficiently. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a structured office environment. For immediate consideration, please contact Shantel Poole via LinkedIn or call 916-649-0832. Responsibilities:• Coordinate daily office operations to maintain an efficient, well-organized workplace and ensure administrative and accounting needs are addressed promptly.• Manage purchasing for office materials and track inventory levels so supplies remain stocked and available for staff use.• Handle accounts payable tasks, including reviewing bills, preparing payments, and maintaining accurate invoice records.• Support accounts receivable activities by monitoring incoming payments, recording transactions, and following up as needed.• Serve as the first point of contact for visitors and incoming communications, providing courteous and efficient front-desk support.• Process payroll for a small employee population and help maintain accurate payroll documentation and schedules.• Assist with human resources administration, including employee records, onboarding support, and routine policy-related documentation.• Maintain organized financial and administrative files to support reporting, compliance, and day-to-day office management.
2026-08-10T00:00:00Z

Administrative Assistant

Lafayette, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
Robert Half client is looking for a detail-oriented Administrative Assistant to support a CPA office during a busy time of year. This Contract position is part-time, M-F 10AM-3PM. This role is on-site, and offers the opportunity to help keep administrative and document workflows organized and on schedule. The ideal candidate is comfortable handling repetitive tasks, working accurately with numbers, and communicating clearly in an office environment. Administrative Assistant Responsibilities:• Manage the final processing of completed tax return packages, including printing, scanning, reviewing supporting materials, and preparing documents for distribution or mailing.• Enter employee time records into the firm's billing system by accurately applying time codes, client codes, and hours from submitted timesheets.• Perform high-volume data entry with strong attention to accuracy, consistency, and confidentiality.• Organize, assemble, and verify client documents to ensure federal and state return materials are complete before release.• Support routine office operations such as document handling, file organization, and other seasonal administrative tasks as needed.• Work with numerical information carefully and follow established procedures to maintain accuracy across recurring assignments.• Assist with payment collection support and related administrative follow-up when required.• Use Microsoft Word and Excel to update records, maintain basic reports, and support day-to-day office administration. If you are interested in this Administrative Assistant position, please submit your resume today!
2026-08-26T00:00:00Z

Administrative Assistant

Concord, CA
onsite
Temporary to Hire
32 - 33 USD / Hourly
Robert Half's client is seeking an Administrative Assistant to support insurance operations in Concord, California. This role is ideal for someone who thrives in a fast-paced office environment and can balance client service, documentation, and coordination across multiple priorities. The role will partner closely with two insurance agents, helping keep applications, renewals, and client records organized while ensuring responsive follow-up with carriers and customers. Administrative Assistant Duties:<ul><li>Provide administrative support to two insurance agents handling both group and individual insurance services.</li><li>Assist with processing and tracking insurance applications to help ensure timely approvals.</li><li>Perform accurate data entry and maintain client records within the company's CRM system.</li><li>Upload and organize client information, emails, and documentation.</li><li>Retrieve and process policy renewals from carrier websites.</li><li>Communicate with insurance carriers to resolve policy, enrollment, and service-related issues.</li><li>Support day-to-day office operations and assist with various administrative projects as needed.</li><li>Help manage client inquiries and assist with insurance-related documentation and follow-up.</li><li>Work with individual insurance plans through Covered California, Kaiser and Blue Shield.</li><li>Utilize Excel and internal systems to maintain records, track information, and support reporting needs.</li></ul> Ideal Background:<ul><li>Previous administrative or office support experience required.</li><li>Previous insurance industry experience preferred.</li><li>Demonstrated ability to learn new systems, processes, and tools.</li><li>Professional and confident communication skills, both over the phone and through email.</li><li>Strong interpersonal skills and a customer-focused approach.</li><li>Comfortable interacting with a diverse client base and building positive working relationships.</li><li>Highly organized, dependable, and able to manage multiple responsibilities effectively.</li><li>California Life and Health Insurance licensing is a plus but not required.</li></ul> If you are interested in the Administrative Assistant position, please submit your resume today!
2026-08-26T00:00:00Z

Administrative Assistant

Richmond, CA
onsite
Temporary to Hire
22.8 - 26.4 USD / Hourly
We are looking for an organized and proactive Administrative Assistant to support leadership and key business functions in Richmond, California. This contract opportunity has the potential to become permanent and is ideal for someone who enjoys balancing executive support, coordination tasks, and document management in a fast-paced office setting. The role will contribute to bid preparation, team communication, marketing support, and event logistics while helping keep daily operations on track. ResponsibilitiesExecutive & Administrative Support<ul><li>Provide administrative support to company leadership, including calendar management, scheduling meetings, coordinating reminders, and preparing presentations.</li><li>Manage correspondence, maintain organized files, and assist with day-to-day office administration.</li><li>Coordinate with internal teams and external stakeholders to gather information and ensure timely completion of projects.</li></ul>Estimating & Procurement Support<ul><li>Assist with bid packages, RFQs, RFPs, prequalification packages, and other procurement-related documentation.</li><li>Track deadlines and help ensure all required documents are completed and submitted accurately and on time.</li><li>Support the estimating team with administrative tasks and document management.</li><li>Maintain organized records and electronic filing systems for proposals and project-related materials.</li></ul>Marketing & Event Coordination<ul><li>Maintain and organize company marketing assets, project information, and employee profiles.</li><li>Update website content and ensure company information remains current and accurate.</li><li>Assist with presentation preparation using existing templates.</li><li>Coordinate logistics for career fairs, recruiting events, client events, conferences, and company functions.</li><li>Support company apparel and promotional item ordering and inventory management.</li></ul>
2026-08-01T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
Administrative AssistantJob Description:We are seeking a detail-oriented Administrative Assistant to support daily office operations and provide administrative support to various departments.Responsibilities:<ul><li>Answer phones and respond to emails</li><li>Schedule meetings and maintain calendars</li><li>Prepare reports, correspondence, and presentations</li><li>Organize and maintain filing systems</li><li>Support special projects as needed</li></ul>
2026-08-19T00:00:00Z

Administrative Assistant

Stockton, CA
onsite
Temporary / Contract
21.375 - 24.75 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support transit service development activities in Stockton, California. This Long-term Contract opportunity is ideal for someone who enjoys balancing office coordination with occasional field-based assignments, including transit observations and service data collection. The role requires strong organization, sound judgment, and the ability to communicate clearly with both internal staff and transit riders while helping maintain accurate administrative records and reports. Responsibilities:• Provide day-to-day administrative support for the department, including front-desk assistance, document preparation, filing, and general office coordination.• Enter and maintain operational data with accuracy, including information gathered from driver manifests and other service-related records.• Conduct field observations by riding buses, counting passengers, reviewing route activity, and documenting findings for reporting purposes.• Assist riders by interpreting bus schedules, explaining route options, and offering clear travel directions using printed and online resources.• Prepare, update, and organize spreadsheets, reports, and department records using Microsoft Office applications.• Support required transit reporting activities by compiling and organizing data used for annual performance tracking.• Work effectively both independently and with team members to complete assignments on schedule and with close attention to detail. For immediate consideration please call Cortney at 209-225-2014
2026-08-27T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
29 - 31 USD / Hourly
Administrative Assistant (Executive Office)Position OverviewWe are seeking a professional and detail-oriented Administrative Assistant to provide high-level support to executive leadership and assist with day-to-day office operations. This role requires strong organizational skills, discretion with confidential information, and the ability to work independently in a fast-paced environment.Key Responsibilities<ul><li>Provide administrative support to executive leadership.</li><li>Prepare reports, correspondence, presentations, and other documents.</li><li>Screen calls, visitors, and inquiries, directing them appropriately.</li><li>Maintain confidential files, records, and sensitive information.</li><li>Assist with budget support, attendance tracking, payroll-related processes, and various administrative functions.</li><li>Conduct research, compile data, and prepare reports and recommendations.</li><li>Support office procedures, special projects, and program implementation.</li><li>Coordinate with internal departments and assist with general office operations.</li></ul>
2026-08-24T00:00:00Z

Executive Assistant

Daly City, CA
onsite
Temporary / Contract
42.75 - 49.5 USD / Hourly
Robert Half has an exciting temp to hire opportunity with a reputable non-profit in Daly City. Our client is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative and operational support to the Chief Financial Officer (CFO) and Chief Strategy Officer (CSO). This position will work closely with two key members of the executive leadership team and will play an important role in keeping their offices organized, efficient, and responsive. This is an excellent opportunity for an experienced administrative professional who enjoys working in a fast-paced environment, managing competing priorities, and partnering directly with senior executives involved in the organization's financial operations, strategic planning, business initiatives, and organizational growth. Key Responsibilities<ul><li>Provide comprehensive executive and administrative support to the CFO and Chief Strategy Officer.</li><li>Proactively manage executive calendars, appointments, meetings, conferences, teleconferences, and travel arrangements.</li><li>Serve as a key point of contact for communications and correspondence on behalf of the CFO and CSO.</li><li>Manage the flow of incoming and outgoing correspondence, ensuring timely follow-up and appropriate prioritization.</li><li>Prepare and format memos, correspondence, presentations, reports, meeting materials, and other executive documents.</li><li>Assist with preparation for financial, strategic planning, leadership, and executive meetings.</li><li>Coordinate and prepare agendas, presentations, briefing materials, and supporting documentation for executive meetings.</li><li>Track meeting follow-ups, action items, deadlines, and deliverables to help ensure priorities remain on schedule.</li><li>Coordinate meetings and events involving executives, board members, internal leadership, and external stakeholders.</li><li>Assist with planning and preparation for Board of Directors meetings, including meeting logistics, materials, reservations, meals, minutes, and follow-up communications.</li><li>Maintain organized and confidential files, records, correspondence, policies, procedures, corporate documents, licenses, insurance information, and other executive materials.</li><li>Handle highly confidential financial, strategic, personnel, and organizational information with discretion and professionalism.</li><li>Partner with the Administration team and other executive assistants to ensure seamless coordination across the organization.</li><li>Provide occasional support to the CEO and CEO's Executive Assistant as needed while maintaining primary responsibility for supporting the CFO and Chief Strategy Officer.</li><li>Anticipate executive needs, identify potential scheduling or administrative conflicts, and proactively resolve issues before they become challenges.</li><li>Assist with special projects and other executive-level initiatives as assigned.</li></ul>
2026-08-26T00:00:00Z

Legal Assistant

Sacramento, CA
onsite
Temporary / Contract
28 - 33.913 USD / Hourly
About the RoleWe are seeking an experienced Legal Assistant to support a busy civil litigation practice. The ideal candidate brings strong California civil litigation experience, proven legal calendaring skills, and a highly organized, detail-oriented approach. This role requires someone who is dependable, adaptable, and comfortable managing multiple priorities in a fast-paced environment while maintaining accuracy and professionalism.Key Responsibilities<ul><li>Review and process all incoming mail, emails, and faxes for proper calendaring and follow-up</li><li>Prepare, file, and serve legal documents in state and federal courts (electronic and hard-copy)</li><li>Monitor tentative rulings and track all discovery and litigation deadlines with timely follow-up</li><li>Coordinate court appearances, Zoom hearings, client conference calls, court reporters, and videographers</li><li>Assist attorneys with e-filing and traditional filings, including proofreading, cite-checking, compiling exhibits and appendices, and ensuring compliance with local rules and formatting requirements</li><li>Maintain accurate databases of attorney electronic filing credentials and court registration information</li><li>Draft and prepare legal correspondence and supporting documents</li><li>Research and stay current on court filing procedures, portals, and applicable rules</li><li>Apply knowledge of California Rules of Court, Code of Civil Procedure, and relevant local court rules</li></ul>
2026-08-03T00:00:00Z

Legal Assistant

Santa Rosa, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A well-established law firm in Santa Rosa is seeking a Legal Assistant to support its attorneys and legal staff with a variety of administrative and litigation-related tasks. This is an excellent opportunity for a detail-oriented professional looking to grow their legal career in a collaborative and fast-paced environment. The ideal candidate will have prior law firm experience, strong organizational skills, and the ability to manage multiple priorities while providing exceptional support to attorneys and clients. Key Responsibilities<ul><li>Provide administrative support to attorneys, including calendar management, scheduling, and file organization</li><li>Prepare, revise, and format legal correspondence, pleadings, and other legal documents</li><li>Maintain and organize physical and electronic case files</li><li>Coordinate court filings, service of process, and document retrieval</li><li>Communicate professionally with clients, courts, opposing counsel, and vendors</li><li>Assist with case management, deadlines, and attorney workflow</li><li>Handle incoming calls, emails, and client inquiries</li><li>Support attorneys with trial preparation, hearings, and other legal proceedings as needed</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

San Rafael, CA
onsite
Temporary / Contract
30 - 35 USD / Hourly
OverviewRobert Half is partnering with a boutique civil litigation practice to hire a Legal Assistant for a contract-to-hire opportunity. This position is ideal for a detail-oriented legal professional who enjoys supporting attorneys through all phases of litigation, managing case files, coordinating deadlines, and ensuring documents are organized and maintained accurately. The firm has a consistent workflow and is seeking a motivated individual who can provide reliable support while growing into a long-term role. This position offers a flexible schedule of approximately 32 hours per week and is fully onsite Key Responsibilities<ul><li>Collect, organize, and maintain legal documents, pleadings, and case files.</li><li>Assist attorneys with drafting routine legal documents, correspondence, and litigation materials.</li><li>Respond to client, court, and third-party inquiries as directed.</li><li>Manage attorney calendars, court dates, and litigation deadlines.</li><li>Track and monitor critical dates to ensure timely completion of filings and other case-related tasks.</li><li>Create, update, and maintain physical and electronic case files.</li><li>Prepare correspondence and assist with general administrative and legal support duties.</li><li>Coordinate with attorneys and staff to ensure cases progress efficiently.</li><li>Provide ongoing litigation support and assist with day-to-day case management activities.</li></ul>
2026-08-24T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support our client, a busy legal team handling a high volume of litigation-related work in California. This Long-term Contract opportunity is well suited for someone who thrives in a fast-paced environment and can manage multiple deadlines with accuracy and professionalism. The role focuses on preparing court documents, coordinating filings, and maintaining critical case calendars while providing dependable litigation support. Responsibilities:<ul><li>Prepare, organize, and finalize motions and other litigation documents for attorney review and court submission.</li><li>Create and update tables of contents and tables of authorities to ensure filings are complete, accurate, and compliant.</li><li>Manage electronic court filings and related submissions in accordance with applicable jurisdictional rules and deadlines.</li><li>Maintain attorney calendars by tracking hearings, filing dates, response deadlines, and other case milestones.</li><li>Support active litigation matters by coordinating documentation, monitoring case activity, and helping keep files current.</li><li>Review court requirements and procedural rules to help ensure documents are filed correctly and on time.</li><li>Assist with administrative legal tasks connected to ongoing casework, billing support, and document handling using standard office software and legal tools.</li></ul>
2026-08-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary / Contract
25 - 32 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-08-24T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for a dependable Office Services Associate to support daily workplace operations. This is a Contract position suited for someone who enjoys creating a welcoming office experience, assisting with meeting support, and handling administrative service tasks with care. The ideal candidate brings strong customer service instincts and confidence working with confidential materials in a busy corporate setting. Responsibilities: • Oversee the appearance and readiness of shared office areas, including conference rooms, offices, and common spaces throughout the day. • Monitor inventory levels and restock workplace supplies to help teams and visitors have what they need. • Prepare meeting spaces in advance, provide hospitality-related support during events when needed, and restore rooms afterward. • Assist with mailroom and service center duties during slower periods, including document handling and related operational tasks. • Manage sensitive documents and information with a high level of discretion and attention to security. • Coordinate with onsite leadership and client contacts to communicate updates, priorities, and any timing concerns related to assigned work. • Support front-office and administrative service needs as requested, contributing to a smooth and efficient workplace environment. • Take on additional office services assignments as business needs change. • Perform document scanning and other clerical support activities accurately and efficiently. • Provide courteous day-to-day assistance to employees and guests, ensuring a strong customer service experience.
2026-08-27T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22.04 - 23.2 USD / Hourly
We are looking for a dependable Office Services Associate to provide on-site operational support for a Contract assignment in San Francisco, California. This position will help ensure a well-organized meeting environment by managing document services, package handling, and attendee support throughout the event. The ideal candidate is service-oriented, detail-focused, and comfortable working in a fast-paced setting while maintaining a composed presence. Responsibilities: • Operate on-site document support services, including scanning, printing, and photocopying materials as needed during the event. • Receive, record, and track incoming and outgoing deliveries to maintain accurate package movement throughout the assignment. • Prepare, issue, and update attendee name badges to support a smooth check-in and event experience. • Replenish printer paper and monitor basic supply levels to keep shared equipment ready for use. • Transport packages and materials to designated on-site locations in a timely and efficient manner. • Provide dependable floor support during assigned shift hours while maintaining business attire and a courteous presence. • Assist with general office services tasks that contribute to efficient daily event operations. • Remain available on-site during scheduled work periods and breaks in accordance with event coverage needs.
2026-08-27T00:00:00Z

Office Services Associate

San Francisco, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Our client is seeking a professional and customer-focused Office Services Associate to support daily office operations in a corporate environment. This role combines front desk support, hospitality services, mailroom functions, conference room setup, and general office services. The ideal candidate enjoys staying busy, providing excellent customer service, and being a go-to resource for internal employees and visitors. Key Responsibilities<ul><li>Answer and transfer calls using a multi-line phone system.</li><li>Greet visitors and provide professional front desk support.</li><li>Accept deliveries, sort mail, and assist with mailroom operations.</li><li>Set up and break down conference rooms for meetings and events.</li><li>Maintain office, kitchen, and common areas to ensure a professional appearance.</li><li>Monitor and replenish office, pantry, and meeting supplies.</li><li>Support hospitality services, meeting coordination, and office events.</li><li>Assist with copying, scanning, printing, and other office services tasks.</li><li>Handle sensitive and confidential information with professionalism.</li><li>Work closely with onsite management to meet service expectations and deadlines.</li></ul>
2026-08-26T00:00:00Z

Administrative Assistant 2

Oakland, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We are looking for an organized and detail-focused Administrative Assistant 2 to support daily office operations. This is a Contract position suited for someone who can balance administrative coordination, document preparation, and information management in a fast-paced environment. The ideal candidate brings strong communication skills, sound judgment with confidential materials, and the ability to manage multiple priorities independently. Responsibilities: • Coordinate day-to-day administrative activities to keep office operations running efficiently, including supply management and routine clerical support. • Create, format, and revise business documents such as correspondence, reports, memoranda, invoices, and financial materials with accuracy and care. • Maintain organized filing and records systems by storing, updating, and retrieving company documents, reports, and other administrative information. • Respond to information requests from internal and external contacts while ensuring timely, clear, and effective communication. • Support basic bookkeeping-related tasks and help track administrative records in accordance with office procedures. • Conduct research and compile information needed for reports, responses, and general business support activities. • Use Microsoft Word, Excel, and PowerPoint to prepare presentations, spreadsheets, and written materials for team and leadership needs.
2026-08-24T00:00:00Z

Legal Administrative Assistant

San Francisco, CA
onsite
Temporary / Contract
27 - 30 USD / Hourly
A San Francisco–based personal injury law firm is seeking a reliable and detail-oriented Legal Administrative Assistant to support its civil litigation team. This is a contract-to-hire opportunity ideal for a legal admin who enjoys being a central support resource in a fast-paced, plaintiff-side law firm environment. The Legal Administrative Assistant will provide general administrative and operational support to attorneys and legal staff, assisting with case coordination, document handling, and office operations. While experience in personal injury or litigation is preferred, candidates with administrative experience in any legal practice area are encouraged to apply. Key Responsibilities<ul><li>Provide administrative support to attorneys, paralegals, and legal staff</li><li>Prepare, format, and proofread correspondence and legal documents</li><li>Assist with basic court filings and document submissions as directed</li><li>Maintain and organize electronic and physical case files</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Answer phones, direct calls, and interact professionally with clients and vendors</li><li>Assist with intake forms, record requests, and general case coordination</li><li>Support office operations, including supplies, records management, and special projects</li></ul>
2026-08-24T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent / Full Time
80000 - 103000 USD / Yearly
Litigation SecretaryA midsize East Bay law firm is seeking a full-time Litigation Secretary to support its litigation practice. The ideal candidate will be highly organized, detail-oriented, and experienced with calendaring and case coordination. Familiarity with PowerPoint, Excel, WordPerfect, Adobe, Microsoft Office, Abacus, and MerusCase is a plus. The ability to multitask, work well under pressure, and communicate effectively is essential.This firm offers excellent benefits, and compensation is commensurate with experience. Key Responsibilities:<ul><li>Manage calendaring and scheduling for client appointments, depositions, court appearances, court reporters, and mediations</li><li>Assist with trial preparation</li><li>Prepare exhibit binders and indexes</li><li>E-file documents in state and federal courts</li><li>Draft court documents, pleadings, notices of deposition, and complaints</li><li>Communicate with outside vendors</li><li>Subpoena records and complete/send related forms to vendors</li><li>Process billing</li><li>Support preparation of TOAs and TOCs</li></ul>Qualifications:<ul><li>Typing speed of 60+ WPM</li><li>Prior litigation support experience preferred</li><li>Strong organizational and multitasking skills</li><li>Ability to thrive in a fast-paced environment</li></ul>
2026-07-31T00:00:00Z

Project Assistant

Rancho Cordova, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Project Assistant to support construction operations in Gold River, California. This contract opportunity with potential for a permanent role is ideal for someone who can keep project activities organized, maintain schedules, and help teams stay aligned on deadlines and deliverables. The right candidate will bring strong coordination skills, confidence working with project documentation, and the ability to support multiple priorities in a fast-paced contractor environment. Responsibilities: • Coordinate project schedules and track milestone dates to help construction activities remain on time and well organized. • Maintain master scheduling information, update timelines, and communicate changes to the appropriate project stakeholders. • Support project managers with administrative and coordination tasks related to active construction projects. • Organize, scan, and file project documents so records are accurate, accessible, and properly maintained. • Monitor day-to-day project activity and follow up on outstanding items to keep work moving forward. • Prepare status updates, reports, and scheduling summaries to assist with planning and decision-making. • Help manage project documentation, correspondence, and related materials across multiple assignments.
2026-08-25T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a contract-to-hire position based in San Francisco, California. This role is ideal for someone who thrives in a detail-oriented office setting, values accuracy, and enjoys creating a welcoming experience for visitors and callers. The successful candidate will balance administrative support, communication, and confidentiality while working closely with internal teams and client contacts. Responsibilities:• Welcome visitors and provide a detail-oriented first point of contact for guests, employees, and external partners.• Manage incoming calls through a multi-line phone or switchboard system, directing inquiries promptly to the appropriate contacts.• Safeguard sensitive records and confidential information while following established handling procedures.• Coordinate with managers and client stakeholders to address scheduling needs, service concerns, and deadline-related matters.• Support general office operations by assisting with administrative tasks and front-desk coverage throughout the day.• Contribute to team-based workflows and step in on special assignments or additional projects as business needs evolve.• Maintain organized reception and common areas to ensure an efficient workplace environment.
2026-08-25T00:00:00Z

Legal Secretary

Lafayette, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a civil litigation practice in Lafayette, California. This position is well suited for someone who can manage a busy legal desk, maintain accuracy under tight deadlines, and keep case materials organized. Candidates with solid litigation support experience are preferred, though motivated professionals with strong potential will also be considered. This role is focused on legal secretarial work and is not designed as a track toward paralegal responsibilities. Responsibilities: • Prepare, format, and submit court filings electronically while ensuring compliance with applicable court rules and deadlines. • Maintain attorney calendars by tracking hearings, filing dates, and other case-related obligations with a high degree of accuracy. • Organize, update, and retrieve legal documents in document management systems, including NetDocuments when applicable. • Draft, revise, and finalize correspondence, pleadings, and other legal materials from attorney notes, edits, or dictation. • Monitor active litigation matters and provide day-to-day administrative support to keep the civil litigation desk running efficiently. • Coordinate communications, schedule matters, and manage Outlook-based email and calendar activity to support attorneys and case progress.
2026-08-10T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
80000 - 127000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support attorneys serving private clients in trust, estate, and charitable planning matters in San Francisco, California. This hybrid position combines administrative coordination, document production, client communication, and billing support while working closely with legal and accounting teams. The ideal candidate is organized, discreet, and comfortable managing multiple priorities in a law firm environment. Responsibilities: • Prepare, revise, and format legal correspondence, reports, and client-facing documents with a high degree of accuracy and professionalism. • Review materials for grammar, consistency, and completeness, and route finalized documents to the appropriate attorneys, clients, or internal teams. • Oversee attorney schedules by arranging meetings, calls, travel, and other time-sensitive commitments. • Maintain orderly electronic and physical files, ensuring records are easy to retrieve and updated in document management systems. • Coordinate meeting logistics, including reserving conference space, organizing materials, and supporting internal and external attendees. • Serve as a point of contact for clients and colleagues by gathering information, relaying updates, and responding to routine requests promptly. • Enter attorney time records, assist with expense submissions, and help keep administrative documentation current. • Support the billing cycle by preparing invoice drafts, making revisions, and collaborating with attorneys and accounting staff to finalize client bills. • Assist with opening new matters by helping with conflict checks, engagement paperwork, and related intake documentation. • Handle general administrative tasks such as scanning, copying, and other office support duties while protecting confidential client and firm information.
2026-07-31T00:00:00Z

Legal Secretary

San Francisco, CA
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
We are looking for a detail-oriented Legal Secretary to support a growing litigation practice in San Francisco, California. This position will provide day-to-day administrative and document support to three law clerks and associates, with the potential to assist additional legal staff as needs evolve. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage competing priorities in a fast-paced legal environment. Responsibilities: • Prepare, proofread, and format litigation documents, correspondence, discovery materials, and other legal paperwork before filing or distribution. • Draft routine legal documents such as pleadings, memoranda, notices, subpoenas, and court-related forms using firm-approved software and templates. • Submit filings in state and federal courts, including electronic filings, while ensuring compliance with applicable procedural requirements. • Manage attorney calendars by tracking hearings, meetings, deadlines, and follow-up items to help the legal team stay ahead of key case obligations. • Coordinate court date reservations and communicate with court personnel as needed to secure hearing availability and confirm scheduling details. • Organize and maintain case records in document management systems, including saving, scanning, and indexing incoming legal and case-related materials. • Support litigation logistics by assembling binders for depositions, trials, and hearings, and by arranging meeting spaces and visitor notifications when required. • Review vendor billing information and prepare related payment or submission documentation in accordance with attorney direction and internal procedures. • Provide backup administrative assistance to other team members and take on additional support tasks based on attorney and case needs.
2026-08-19T00:00:00Z