Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
Position Summary The Administrative Assistant provides essential clerical and administrative support to ensure the effective operation of a department or program. This role involves coordinating daily office activities, supporting management and staff, and interacting with the public while maintaining accuracy, confidentiality, and compliance with established policies and procedures. Key Duties and Responsibilities Perform a wide range of administrative and clerical functions, including scheduling, calendar management, and meeting coordination Prepare, process, and maintain correspondence, reports, records, and official documents Respond to phone calls, emails, and in-person inquiries in a detail oriented and courteous manner Maintain electronic and physical filing systems in accordance with record-retention requirements Assist with data entry, tracking, and basic reporting Coordinate office operations, including supply inventory, equipment requests, and facility needs Support onboarding, timekeeping, and payroll-related documentation as assigned Ensure compliance with applicable regulations, procedures, and confidentiality standards Provide customer service to internal staff, external agencies, and the general public Perform other related duties as assigned Minimum Qualifications High school diploma or equivalent required; college coursework or certification in office administration preferred One or more years of administrative or clerical experience, preferably in a public-sector or service-oriented environment Proficiency with standard office software, including word processing, spreadsheets, email, and document management systems Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Knowledge, Skills, and Abilities Knowledge of general office procedures and administrative practices Ability to prioritize tasks, meet deadlines, and adapt to changing priorities Strong attention to detail and accuracy Ability to work independently and collaboratively in a team environment detail oriented demeanor and commitment to public service Work Environment Office-based setting with regular interaction with staff and the public May require occasional overtime or schedule adjustments based on operational needs
<p>Robert Half has available opportunities for a top Administrative Assistant. We currently have ongoing positions for results-oriented Administrative Assistants who are deeply passionate about growing their career. The ideal candidate will play a crucial role in supporting daily operations and ensuring the smooth functioning of our office. This position includes various administrative and office support duties, and requires excellent organizational and communication skills, attention to detail, and the ability to handle a variety of tasks efficiently. Key responsibilities include but are not limited to: Office Management/Organization, Various Administrative Support Tasks from Supervisors/Managers, Clear Communication and precise Data Entry/Record Keeping, along with Travel Coordination/Event Planning. Please call (818) 703-8818 for more information/immediate consideration.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job qualifications </p><p> - High school diploma or equivalent. </p><p> - Minimum 1 year office services experience preferably in a legal banking or large corporate environment. </p><p> - Skilled in the use of mail phone email digital reprographics and mail equipment. </p><p> - Familiar with general back office procedures to meet and maintain client satisfaction. </p><p> - Proven customer service skills are required in order to create maintain and enhance customer relationships. </p><p> - Good written and verbal communication skills including professional telephone and email etiquette. </p><p> - Attention to detail with good organizational skills. </p><p> - Must be able to meet deadlines and complete all projects in a timely manner. </p><p> - Ability to handle sensitive and/or confidential documents and information. </p><p> - Able to make independent decisions that conform to business needs and policy. </p><p> - Good problem-solving skills with the ability and understanding of when to escalate a problem to a supervisory level. </p><p> - Must work well in a team environment. </p><p> - Must be able to interact effectively with multi-functional and diverse backgrounds. </p><p> - Ability to work in a fast-paced environment. </p><p> - Must be self-motivated with positive can-do attitude. </p><p><br></p><p> Supervision </p><p> - Number and titles of direct reports if any: n/a </p><p> - Received: Lead Office Services Associate Supervisor Manager Director </p><p><br></p><p> Job relationships </p><p> - Internal: This position works closely with the Office Services team </p><p> - External: Clients </p><p><br></p><p><br></p>
Summary:<br><br>We are seeking a reliable and detail-oriented Bilingual Spanish Receptionist for a small law firm. This permanent position works Monday through Friday, 9am–5pm (with a one-hour lunch), and is responsible for maintaining excellent client service and ensuring smooth front office operations. The role requires in-person attendance, with parking provided and a smart casual dress code.<br><br>Responsibilities:<br><br>Monitor the main phone line (RingCentral platform) and direct calls appropriately in both English and Spanish<br>Greet and assist clients and visitors<br>Monitor and respond to general firm email inbox<br>Handle administrative tasks including distributing mail, filing, copying for case handlers, and other tasks as assigned<br>Support daily office organization and maintain a detail oriented environment<br>Qualifications:<br><br>Fluent in both Spanish and English (spoken and written)<br>Experience with phone systems; prior RingCentral use a plus<br>Basic administrative skills and proficiency in Microsoft Office<br>Strong attention to detail, organizational skills, and a detail oriented demeanor<br>Prior experience in a law firm or similar detail oriented environment is preferred
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p><p> </p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
<p>We are looking for a highly organized Administrative Assistant to join a corporate office in Beverly Hills. This is a contract to hire position, and a great opportunity to join a well-known organization! You will play a key part in scanning and indexing a large volume of documents, managing documentation processes, ensuring accuracy, and maintaining high standards of quality control. This position requires strong attention to detail and organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage document workflows to ensure smooth operations and timely completion.</p><p>• Perform document scanning tasks with precision and accuracy.</p><p>• Conduct quality control checks to verify the accuracy and completeness of scanned files.</p><p>• Maintain meticulous records of all documentation activities for reporting purposes.</p><p>• Collaborate with team members to address any discrepancies or improve processes.</p><p>• Ensure compliance with company standards and guidelines for document handling.</p><p>• Assist in troubleshooting software or scanning equipment issues when necessary.</p><p>• Provide regular updates to supervisors regarding document management progress.</p><p>• Support administrative tasks related to document coordination as required.</p>
<p>A technology services company located in West LA is hiring an Executive Assistant on a contract-to-hire basis. As the Executive Assistant, you will support the Owner of the technology firm and also support the office with administrative tasks. Your main job duties will include calendar management for the Owner, acting as a gatekeeper, and daily monitoring of a very busy email inbox. You will also greet guests and clients, answer the phones, receive packages, set up for office lunches, and complete special administrative projects for the office. This is a great opportunity for someone who is interested in working for a growing IT company serving local clients primarily. Robert Half is looking for a tech savvy individual who is detail oriented and organized. Hours are 9am-6pm Mon-Thursday and Friday from 9am-5pm. This is a contract to hire position, and the salary range is $75-$85k. Our client provides free lunch 3x per week, excellent benefits, and annual salary increases! </p>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Irvine, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth office operations and providing exceptional customer service. This position requires strong communication skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously, ensuring a positive first impression.<br>• Manage incoming calls on a multi-line phone system, transferring calls accurately and efficiently.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Handle confidential documents and sensitive information with discretion and care.<br>• Communicate effectively with managers and clients regarding deadlines or job-related issues.<br>• Support administrative tasks, including organizing files and maintaining office supplies.<br>• Operate switchboard systems and maintain accurate records of calls and messages.<br>• Assist with special projects as assigned, ensuring timely completion and attention to detail.<br>• Ensure the reception area remains clean, organized, and welcoming at all times.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Brentwood. This is a contract to permanent position that requires someone with strong clerical skills and the ability to handle daily onsite responsibilities with professionalism. The ideal candidate will thrive in a fast-paced environment and bring excellent communication and multitasking abilities to the role. You will directly support a Partner for a local business management firm.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform general administrative duties, including filing, scheduling, and maintaining records.</p><p>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate person or department.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Provide receptionist support by greeting visitors and ensuring a welcoming environment.</p><p>• Utilize Datafaction software for organizing and maintaining information.</p><p>• Assist with clerical tasks such as document preparation and correspondence.</p><p>• Ensure daily office operations run smoothly and efficiently.</p><p>• Communicate effectively with team members and external contacts to resolve issues or relay information.</p><p>• Maintain confidentiality when handling sensitive information.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This contract position is ideal for someone with strong organizational skills and the ability to meet deadlines in a fast-paced environment. The role involves supporting our tax and accounting department while ensuring the efficient handling of administrative tasks.<br><br>Responsibilities:<br>• Provide administrative support to the tax and accounting teams, ensuring deadlines are met with precision.<br>• Collaborate with colleagues to manage tax filing schedules and meet required submission timelines.<br>• Organize and process tax return documents, ensuring accuracy and completeness.<br>• Coordinate and monitor the submission of tax returns and extensions.<br>• Prepare and issue client invoices and billings promptly.<br>• Maintain an organized Kardex filing system for client records.<br>• Scan and archive electronic copies of client documents for easy access and retrieval.<br>• Return client documents in a timely manner and ensure proper handling.<br>• Draft correspondence, including letters, for team members.<br>• Assist with setting up new client accounts and maintaining accurate records.
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
We are looking for a detail-oriented and proactive Executive Assistant to support a senior leader within our organization. This long-term contract position is based in Ontario, California, and offers the opportunity to contribute to the success of a financial services company by ensuring seamless operations and effective communication. The role requires excellent organizational skills, adaptability, and professionalism in managing schedules, correspondence, and administrative tasks.<br><br>Responsibilities:<br>• Manage the executive’s inbox by organizing emails, prioritizing urgent messages, and ensuring timely follow-ups.<br>• Coordinate complex calendars, resolve scheduling conflicts, and arrange meetings with internal teams and external partners.<br>• Facilitate one-on-one sessions between the executive and their team members, ensuring smooth communication and preparation.<br>• Prepare and submit accurate expense reports, adhering to company policies and tracking receipts for travel and other expenses.<br>• Review and approve routine expenses for direct reports, ensuring compliance with organizational guidelines.<br>• Arrange travel plans, including booking flights, hotels, and transportation, while addressing any itinerary changes.<br>• Support executive meetings by preparing necessary materials and ensuring logistical details are handled efficiently.<br>• Collaborate with stakeholders to maintain effective communication and facilitate project coordination.<br>• Anticipate the executive’s needs and proactively address potential issues to improve workflow.<br>• Maintain confidentiality and handle sensitive information with discretion.
<p>We are looking for an Office Services Associate to join our team on a contract basis in Santa Monica, CA. This position is integral to delivering exceptional back-office services, including reprographics, mail handling, and hospitality support across physical and digital environments. The role requires a proactive individual who can manage tasks efficiently while adhering to company and client policies.</p><p><br></p><p>Responsibilities:</p><p>• Perform reprographic tasks, including copying, scanning, and document intake, following established procedures.</p><p>• Manage mail services by sorting, distributing, and handling incoming and outgoing mail efficiently.</p><p>• Troubleshoot and resolve basic equipment issues, ensuring minimal disruption to operations.</p><p>• Load and maintain office equipment with supplies such as paper and toner.</p><p>• Conduct quality assurance checks on completed tasks to ensure accuracy and compliance.</p><p>• Adhere to company and client site policies while using resources cost-efficiently.</p><p>• Prioritize workflow to meet deadlines and handle tasks in order of importance.</p><p>• Communicate effectively with supervisors and clients regarding job progress or potential delays.</p><p>• Follow established protocols to maintain logs and records for all office services activities.</p><p>• Assist with hospitality and reception duties as needed, ensuring client satisfaction.</p>
We are looking for a detail-oriented Office Assistant to join our team in Pasadena, California. In this Contract to permanent position, you will play a key role in ensuring the smooth operation of daily administrative tasks. This is a fantastic opportunity for someone with strong organizational skills and a passion for supporting efficient office workflows.<br><br>Responsibilities:<br>• Organize and maintain physical and electronic filing systems to ensure quick and easy access to important documents.<br>• Perform document scanning and digital archiving to keep records up-to-date and secure.<br>• Support office operations by handling administrative tasks such as scheduling, data entry, and correspondence.<br>• Assist in managing office supplies and inventory to ensure resources are readily available.<br>• Provide support to the Office Manager by coordinating meetings and preparing necessary materials.<br>• Respond to inquiries and provide assistance to staff and clients with professionalism and efficiency.<br>• Ensure workplace organization and cleanliness by overseeing basic office maintenance.<br>• Collaborate with team members to improve and streamline administrative processes.<br>• Handle confidential information with discretion and professionalism.<br>• Perform additional office duties as required to support the team.
We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This long-term contract position requires exceptional organizational skills, multitasking abilities, and a strong aptitude for managing schedules and projects. Based in Irvine, California, this role offers an excellent opportunity to work closely with leadership and contribute to the success of the organization.<br><br>Responsibilities:<br>• Manage complex calendars and schedules for senior executives, ensuring all appointments, meetings, and deadlines are efficiently organized.<br>• Coordinate and communicate effectively with executives and their teams to streamline operations and ensure seamless collaboration.<br>• Utilize advanced spreadsheet skills to create, edit, and analyze documents, supporting executive decision-making processes.<br>• Handle multiple tasks simultaneously, maintaining accuracy and attention to detail in a dynamic work environment.<br>• Assist with project management tasks, ensuring timely completion and alignment with organizational goals.<br>• Provide exceptional customer service, including managing inquiries and addressing concerns promptly and professionally.<br>• Facilitate communication by answering inbound and outbound calls, ensuring messages are relayed accurately and efficiently.<br>• Support order entry and administrative tasks, maintaining organized records and documentation.<br>• Collaborate with internal and external stakeholders to ensure smooth execution of executive-level initiatives.<br>• Adapt to changing priorities and maintain a proactive approach to problem-solving and task management.
We are looking for an experienced and highly organized Executive Assistant to provide key administrative support within the City Manager’s Office. This long-term contract position is based in Rialto, California, and requires someone who is detail oriented, adept at managing schedules, coordinating communications, and maintaining confidentiality while working closely with senior leadership and elected officials. If you thrive in a dynamic environment and excel in executive-level administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the City Manager and executive staff, ensuring efficient daily operations.<br>• Manage calendars, schedule meetings, and coordinate appointments to optimize time management for senior leadership.<br>• Prepare, edit, and organize documents, reports, and presentations for internal and external use.<br>• Serve as the first point of contact by greeting visitors and handling inquiries with a detail-oriented approach.<br>• Maintain confidentiality of sensitive information and exercise discretion in all communications.<br>• Facilitate communication and collaboration between departments, ensuring alignment with organizational goals.<br>• Assist in coordinating travel arrangements for executive staff, including booking accommodations and managing itineraries.<br>• Support executive meetings by preparing agendas, taking minutes, and following up on action items.<br>• Collaborate with team members to ensure seamless coordination of administrative tasks.<br>• Provide bilingual support in Spanish for communications, if applicable.
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p><p> </p>
<p>Robert Half has upcoming opportunities for experienced Executive Assistants. The Executive Assistant will report directly to and support director level, vice-presidents, and C-level executives. As an EA, you will be the right hand of the executive team, ensuring that they operate efficiently and effectively. You will handle a wide range of administrative and executive support tasks, including managing schedules, coordinating meetings, handling confidential information, and providing critical assistance to the leadership team. Please call (818) 703-8818 to schedule your interview. </p>
<p>We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Pomona, California. In this role, you will provide crucial support to senior leadership by managing schedules, coordinating travel arrangements, and ensuring seamless execution of organizational initiatives. This is a Contract to permanent position within the manufacturing industry, offering an opportunity to grow professionally while contributing to the success of our company. This role will offer competitive compensation and benefits upon hire. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed reports and presentations to support decision-making processes for senior leadership.</p><p>• Compile and track key metrics and data to monitor organizational performance and progress.</p><p>• Facilitate onboarding processes for new team members, ensuring they have access to necessary resources and systems.</p><p>• Organize and support executive meetings, including preparing agendas and documenting action items.</p><p>• Maintain accurate records and documentation for programs, projects, and operational activities.</p><p>• Collaborate with various departments to ensure alignment and successful execution of organizational priorities.</p><p>• Develop and implement standard operating procedures to optimize efficiency and promote consistency across teams.</p><p>• Assist with workforce tracking and performance review coordination in partnership with the HR team.</p>
We are looking for a dedicated and detail-oriented Human Resources (HR) Assistant to join our team in Covina, California. This is a Contract to permanent position, providing an excellent opportunity for growth within the organization. The ideal candidate will support payroll processing, HR administration, and employee relations while ensuring compliance with relevant regulations and policies.<br><br>Responsibilities:<br>• Process payroll on a bi-weekly schedule, including manual checks, corrections, and voids.<br>• Manage onboarding and offboarding tasks, ensuring all paperwork is complete and accurate.<br>• Maintain and update employee records, including job titles, benefits, and employment status.<br>• Ensure compliance with federal, state, and local payroll regulations and prepare necessary reports.<br>• Investigate and resolve discrepancies related to payroll and timekeeping systems.<br>• Assist employees with inquiries regarding wages, attendance, deductions, and leave balances.<br>• Coordinate with internal departments to manage benefit changes and leave administration.<br>• Support employee relations by addressing issues and maintaining a positive workplace environment.<br>• Handle clerical duties such as filing, scanning, and managing the front desk and switchboard.<br>• Oversee office operations, including supply management and mailroom activities.
<p>We are looking for a detail-driven and efficient Office Coordinator to join a software start-up company in Marina Del Rey on a contract to hire basis. This multifaceted role includes office management, general operations support, and some recruiting coordination. The role is onsite daily M-F, hours 9:00am-6:00pm.</p><p><br></p><p>Responsibilities:</p><p>• Oversee the management of office supplies, vendor relationships, and daily logistical needs.</p><p>• Coordinate team events, offsite activities, and onsite meetings to promote collaboration.</p><p>• Foster a welcoming and well-organized office space for staff and visitors.</p><p>• Assist in onboarding new hires by setting up equipment, workspaces, and introductions.</p><p>• Provide scheduling and administrative support to the leadership team.</p><p>• Handle special projects and ad-hoc administrative tasks as required.</p><p>• Plan and organize candidate interviews across various time zones.</p><p>• Manage communication with candidates to ensure a positive recruitment experience.</p><p>• Maintain applicant tracking systems and oversee recruiting pipelines effectively.</p>
