We are looking for a dedicated Administrative Assistant to join our team in Los Angeles, California. In this role, you will provide vital support by handling a variety of office tasks to ensure smooth day-to-day operations. This is a long-term contract position, ideal for someone who thrives in an organized and collaborative environment.<br><br>Responsibilities:<br>• Manage filing systems to ensure documents are properly stored and easily accessible.<br>• Answer incoming phone calls promptly and direct inquiries to the appropriate departments.<br>• Perform data entry tasks with accuracy to maintain up-to-date records.<br>• Organize and maintain office supplies to support daily operations.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate and schedule meetings, ensuring all logistics are arranged efficiently.<br>• Support administrative projects by providing organizational assistance.<br>• Maintain confidentiality of sensitive information in compliance with organizational policies.<br>• Collaborate with team members to ensure operational efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in Azusa, California. In this role, you will provide essential support across multiple departments, ensuring smooth operations and efficient management of administrative tasks. This is a long-term contract position, ideal for someone with strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Organize and manage calendars for multiple departments, ensuring schedules remain accurate and up-to-date.<br>• Coordinate travel arrangements, including booking transportation and accommodations.<br>• Prepare and process expense reports, ensuring accuracy and compliance with company policies.<br>• Maintain confidentiality when handling sensitive information and documents.<br>• Take detailed meeting notes and distribute them to relevant stakeholders.<br>• Restock office supplies, including coffee and other essentials, to support daily operations.<br>• Provide clerical support such as filing, scanning, and updating records.<br>• Assist in updating and maintaining department files to ensure accessibility and accuracy.<br>• Support three departments with various administrative tasks as needed.
We are looking for a detail-oriented Administrative Assistant to support our construction administration department in Irvine, California. This long-term contract position involves managing project logistics, maintaining documentation, and coordinating communication between teams and stakeholders. The role offers an opportunity to work on-site and contribute to a dynamic environment, with the possibility of transitioning to a regular position.<br><br>Responsibilities:<br>• Coordinate schedules, meetings, and dispatch employees to projects as needed.<br>• Maintain accurate documentation, including project plans, reports, and files, ensuring compliance with organizational standards.<br>• Serve as a liaison to relay updates and concerns between managers, teams, and stakeholders.<br>• Monitor task progress and budgets, providing regular status updates to project managers.<br>• Assist with resource allocation to ensure team members have necessary tools and support.<br>• Issue purchase orders using the organization's software and ensure timely processing.<br>• Manage inbound calls and communications to support daily operations.<br>• Perform data entry tasks to maintain organized and up-to-date records.<br>• Support receptionist duties, such as greeting visitors and managing inquiries.<br>• Utilize Microsoft Office tools to create reports, presentations, and other administrative materials.
<p>We are looking for a dynamic Administrative Assistant to join our team in Santa Monica. In this contract role, you will play a key part in creating a welcoming and efficient workplace environment while providing essential support to both colleagues and visitors. This position is ideal for someone who thrives in a detail-oriented setting and enjoys multitasking to ensure seamless daily operations.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Serve as the primary point of contact for visitors and clients, ensuring they are greeted warmly and courteously.</p><p>• Oversee the maintenance and cleanliness of common areas, conference rooms, and the front desk to uphold a productive and inviting environment.</p><p>• Coordinate company events, such as team luncheons and holiday celebrations, contributing to a positive work culture.</p><p>• Collaborate with the IT team to resolve technical issues related to office equipment and assist with ad hoc projects.</p><p>• Manage facility-related tasks, including scheduling conference rooms, organizing catering services, and monitoring visitor access.</p><p>• Handle administrative tasks such as processing mail, managing office supplies, and issuing work orders to vendors.</p><p>• Create purchase orders and provide support with scheduling meetings, tracking expenses, and other administrative functions.</p><p>• Lead or assist with special projects to enhance workplace efficiency and experience.</p><p>• Continuously seek opportunities to improve processes and contribute to a better work environment.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Los Angeles, California. This role is perfect for someone who thrives in a dynamic office setting and enjoys supporting a variety of administrative tasks. The position involves document management, mail processing, and general office support, making it a key contributor to daily operations.<br><br>Responsibilities:<br>• Digitize documents through scanning and ensure proper storage in designated systems.<br>• Process incoming and outgoing mail, including sorting and delivering items internally.<br>• Organize and distribute office materials to support departmental needs.<br>• Perform copying tasks and assist with document preparation as requested.<br>• Maintain accurate certified mail logs and ensure compliance with tracking procedures.<br>• Set up and clear food for meetings and events to facilitate smooth operations.<br>• Assist with special office projects and provide general administrative support.<br>• Respond to inbound calls and manage receptionist duties to ensure effective communication.<br>• Complete data entry tasks with precision and efficiency.
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
We are looking for a motivated Administrative Assistant to join our team in Costa Mesa, California. This long-term contract opportunity is perfect for someone who thrives in an onsite, fast-paced environment and enjoys engaging with clients and team members. The ideal candidate will possess strong organizational skills and the ability to handle multiple tasks efficiently while maintaining a detail-oriented demeanor.<br><br>Responsibilities:<br>• Serve as the first point of contact for clients by managing receptionist duties and greeting visitors courteously.<br>• Provide comprehensive administrative support to internal teams and ensure smooth daily operations.<br>• Handle light billing tasks and assist with financial record-keeping using QuickBooks and other software tools.<br>• Maintain accurate records and perform data entry tasks to support office operations.<br>• Collaborate with team members to manage schedules, appointments, and meetings.<br>• Utilize Microsoft Office and ADP Total Source software to complete administrative tasks efficiently.<br>• Communicate effectively with internal staff and external clients to address inquiries and provide solutions.<br>• Assist in organizing office supplies, maintaining a tidy workspace, and ensuring resources are readily available.<br>• Demonstrate adaptability by learning new processes and contributing to improvements.<br>• Uphold a smart business casual dress code and represent the company in a detail-oriented manner.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team in Brentwood. This is a contract to permanent position that requires someone with strong clerical skills and the ability to handle daily onsite responsibilities with professionalism. The ideal candidate will thrive in a fast-paced environment and bring excellent communication and multitasking abilities to the role. You will directly support a Partner for a local business management firm.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Perform general administrative duties, including filing, scheduling, and maintaining records.</p><p>• Answer incoming calls promptly and professionally, directing inquiries to the appropriate person or department.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Provide receptionist support by greeting visitors and ensuring a welcoming environment.</p><p>• Utilize Datafaction software for organizing and maintaining information.</p><p>• Assist with clerical tasks such as document preparation and correspondence.</p><p>• Ensure daily office operations run smoothly and efficiently.</p><p>• Communicate effectively with team members and external contacts to resolve issues or relay information.</p><p>• Maintain confidentiality when handling sensitive information.</p>
Position Summary The Administrative Assistant provides essential clerical and administrative support to ensure the effective operation of a department or program. This role involves coordinating daily office activities, supporting management and staff, and interacting with the public while maintaining accuracy, confidentiality, and compliance with established policies and procedures. Key Duties and Responsibilities Perform a wide range of administrative and clerical functions, including scheduling, calendar management, and meeting coordination Prepare, process, and maintain correspondence, reports, records, and official documents Respond to phone calls, emails, and in-person inquiries in a detail oriented and courteous manner Maintain electronic and physical filing systems in accordance with record-retention requirements Assist with data entry, tracking, and basic reporting Coordinate office operations, including supply inventory, equipment requests, and facility needs Support onboarding, timekeeping, and payroll-related documentation as assigned Ensure compliance with applicable regulations, procedures, and confidentiality standards Provide customer service to internal staff, external agencies, and the general public Perform other related duties as assigned Minimum Qualifications High school diploma or equivalent required; college coursework or certification in office administration preferred One or more years of administrative or clerical experience, preferably in a public-sector or service-oriented environment Proficiency with standard office software, including word processing, spreadsheets, email, and document management systems Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Ability to handle sensitive and confidential information with discretion Knowledge, Skills, and Abilities Knowledge of general office procedures and administrative practices Ability to prioritize tasks, meet deadlines, and adapt to changing priorities Strong attention to detail and accuracy Ability to work independently and collaboratively in a team environment detail oriented demeanor and commitment to public service Work Environment Office-based setting with regular interaction with staff and the public May require occasional overtime or schedule adjustments based on operational needs
We are looking for a skilled Administrative Assistant to join our team in Newport Beach, California. This contract-to-permanent position offers a dynamic mix of remote work and occasional onsite tasks, including event support. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities in a detail-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support, including managing calendars, scheduling meetings, and preparing reports or presentations.<br>• Coordinate communication efforts, both internally and with clients, ensuring accuracy and effective communication.<br>• Assist with planning and executing events, including logistics and onsite support.<br>• Maintain organized records and data management systems using digital platforms.<br>• Handle confidential information with a high level of discretion and care.<br>• Support workflow automation initiatives and contribute to improving operational processes.<br>• Collaborate with team members to ensure smooth daily operations and resolve challenges effectively.<br>• Assist during speaking engagements by providing logistical and administrative support.<br>• Utilize Microsoft Office Suite tools proficiently for various administrative tasks.
<p>Robert Half is looking for a detail-oriented Administrative Assistant to join a health and wellness company based in West Los Angeles. This is a contract to hire position that provides an excellent opportunity to engage in a variety of administrative and operational tasks while contributing to the success of a client focused organization. The role is onsite and the hours are 7am-3pm Monday-Friday (with some flexibility). A candidate with excellent customer service skills who thrives working with clients would do great in this role! </p><p><br></p><p>Responsibilities:</p><p>• Manage office schedules and calendars using Outlook, ensuring smooth day-to-day operations.</p><p>• Process and fulfill online orders, including preparing shipping labels and handling specific shipment requirements such as overnight deliveries with special packaging.</p><p>• Order supplies, oversee inventory levels, and ensure timely restocking of personalized supplement packs.</p><p>• Handle general administrative and operational tasks to support the company’s ongoing needs.</p><p>• Provide support with social media platforms and basic content-related tasks to enhance the company’s online presence.</p>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Westlake Village, California. This role is ideal for someone who pays close attention to detail and excels in customer service, organizational tasks, and design support. As an integral part of the team, you will contribute to smooth daily operations and ensure brand consistency across various projects.<br><br>Responsibilities:<br>• Respond promptly to client inquiries, resolving issues and delivering an excellent customer experience.<br>• Identify and implement opportunities to improve internal processes and boost team efficiency.<br>• Coordinate with internal teams to address client needs proactively and with a solutions-driven mindset.<br>• Create basic print-ready materials and digital designs using tools like Adobe Illustrator and Canva.<br>• Ensure all design assets and printed materials align with established branding guidelines.<br>• Manage print production tasks, including preparing files, formatting, and working with external vendors.<br>• Stay updated on design trends and software advancements to enhance visual output and workflows.<br>• Handle general administrative duties, such as scheduling appointments, managing correspondence, and data entry.<br>• Maintain accurate records and documents to support day-to-day operations.
<p>We are seeking a reliable and detail-oriented <strong>Office Assistant</strong> with <strong>QuickBooks experience</strong> to support daily office operations. This role will handle <strong>order processing</strong>, <strong>front desk/reception duties</strong>, and <strong>administrative support for the sales team</strong>. The ideal candidate is <strong>bilingual in English and Spanish</strong>, organized, and comfortable working in a fast-paced office environment.</p><p>Key Responsibilities</p><ul><li>Process customer orders accurately and in a timely manner</li><li>Enter invoices, payments, and basic accounting data in <strong>QuickBooks</strong></li><li>Answer and direct incoming phone calls; greet visitors professionally</li><li>Provide administrative support to the sales team (quotes, order follow-ups, documentation)</li><li>Maintain organized records, files, and office documents</li><li>Assist with general office tasks such as data entry, emailing, and scheduling</li><li>Communicate with customers and vendors in both English and Spanish</li></ul><p><br></p>
Essential Duties and Responsibilities <br>• Schedule appointments, dispatch technicians for service and inspections as needed to maximize tech productivity.<br>• Responsible for creating work orders, providing status to customers and following up with technicians.<br>• Confirm work order is completed and/or closed by reviewing all notes and following up on pending items.<br>• Complete contract paperwork and QC paperwork.<br>• Schedule sub-contractor work.<br>• Work with technicians to ensure all paperwork is completed properly within the designated time.<br>• Maintain appointment schedules.<br>• Order material and equipment. <br>• Receive material/equipment and issue material and equipment to technicians. <br>• Complete daily reports.<br>• Assist in coordinating activities such as scheduling, customer notification and equipment procurement.<br>• Conduct physical inventory.<br>• Act as a liaison between Sales, Project Managers and technicians.<br>• Other duties as assigned. <br>• Bill out service and inspections jobs daily<br>• Respond to high volume of emails<br>• Work with sales team to ensure jobs are scheduled timely<br><br>Qualifications - External<br>Minimum Qualifications:<br>• High School Diploma or General Education Degree (GED)<br>• Minimum 3 years of experience performing administrative duties required within a sales or service industry and working knowledge of ERP systems preferred<br>• Proficient in Microsoft Office (Word, Excel & PowerPoint)<br>• Ability to read and interpret applicable documents, materials, policies, procedures, etc. as presented in English<br>Experience/Requirements: <br>• Must possess good decision-making skills, be very organized and detail oriented.<br>• Must have excellent oral and written communication.<br>• Ability to use discretion. Problem Solving and ability to escalate matters when needed.<br>• Data analysis and interpretation skills.<br>• Speed and accuracy with attention to detail.<br>• Dispatching and scheduling.<br>Work Environment:<br>• Normal office environment.<br>• The noise level in the work environment is usually moderate.
We are looking for a detail-oriented Administrative Assistant to provide contract support for a two-week contract position in Culver City, California. This role involves assisting with a variety of administrative tasks to ensure smooth daily operations, including supporting property management functions and handling tenant-related inquiries. The position is ideal for someone with experience in property management or homeowners associations, though experienced administrative professionals are encouraged to apply.<br><br>Responsibilities:<br>• Perform data entry, organize files, and maintain an orderly office environment.<br>• Handle incoming and outgoing mail, as well as manage deliveries efficiently.<br>• Schedule and coordinate vendor services and maintenance activities.<br>• Assist with property inspections and oversee maintenance-related tasks.<br>• Address tenant inquiries and resolve issues promptly and professionally.<br>• Organize and maintain accurate records related to administrative and property management activities.<br>• Support meeting coordination and ensure timely communication with stakeholders.<br>• Collaborate with vendors to ensure smooth and timely service deliveries.<br>• Provide general administrative support to ensure seamless daily operations.
<p>We are seeking a highly organized, proactive, and professional <strong>Executive Assistant</strong> to support senior leadership at a fast-paced organization in <strong>Koreatown, Los Angeles</strong>. This role is ideal for someone who thrives in a dynamic environment, anticipates needs, and can manage multiple priorities with discretion and efficiency.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives</li><li>Manage calendars, scheduling, and meeting coordination</li><li>Handle phone calls, emails, and correspondence on behalf of leadership</li><li>Prepare reports, presentations, and documents</li><li>Coordinate travel arrangements and itineraries</li><li>Assist with project tracking and follow-up</li><li>Maintain confidentiality and handle sensitive information with discretion</li><li>Support day-to-day office operations as needed</li></ul>
<p>A small residential property management company in West LA is seeking an Office Assistant to join their team on a temporary basis with potential to go permanent. As the Office Assistant, you will provide a high-level of customer service over phone and email.</p><p><br></p><p>Responsibilities:</p><p>• Receive, sort, and distribute incoming mail to appropriate recipients.</p><p>• Organize, rename, and file documents to maintain accurate records.</p><p>• Produce copies of leases and other important documents as needed.</p><p>• Duplicate keys for tenants and property managers as required.</p><p>• Assist the Office Manager and staff with general office tasks and administrative support.</p><p>• Perform light computer tasks, including word processing and data entry using Word and Excel.</p><p>• Handle receptionist duties, such as answering inbound calls and greeting visitors.</p><p>• Scan and digitize documents to ensure efficient recordkeeping.</p><p>• Manage clerical tasks to support office functionality.</p>
<p>We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.</p><p><br></p><p>Responsibilities:</p><p>• Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.</p><p>• Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.</p><p>• Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.</p><p>• Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.</p><p>• Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Newport Beach, California. This is a long-term contract opportunity offering room for growth and ongoing development. The ideal candidate will have strong organizational skills, a proactive approach to tasks, and the ability to communicate effectively in both English and Spanish.<br><br>Responsibilities:<br>• Manage daily calendars, scheduling appointments and meetings with efficiency.<br>• Handle expense reports, ensuring accuracy and timely submission.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Perform general office duties such as filing, scanning, and data entry to maintain organized records.<br>• Answer inbound calls and provide attentive receptionist support.<br>• Assist with administrative tasks to support team operations and goals.<br>• Maintain clear and accurate documentation for office processes and correspondence.<br>• Collaborate with team members to ensure smooth office operations.
We are looking for a detail-oriented and proactive Office Assistant to join our team in El Segundo, California. This part-time role involves working approximately 8 hours per week during standard business hours to support administrative and organizational tasks. This is a Contract to permanent position, offering an excellent opportunity to contribute to the efficiency of our office operations.<br><br>Responsibilities:<br>• Sort and distribute incoming mail to ensure timely delivery.<br>• Monitor inventory levels of office supplies and communicate restocking needs.<br>• Coordinate with property management for maintenance requests and office-related needs.<br>• Arrange food and beverages for team meetings and events.<br>• Manage scheduling tasks, including setting meetings and organizing calendars.<br>• Assist with general clerical duties such as filing and document management.<br>• Answer inbound calls and direct them appropriately.<br>• Utilize accounting and CRM software to support billing and administrative functions.<br>• Maintain an organized workspace.<br>• Provide additional administrative support as needed to ensure smooth office operations.
We are looking for a detail-oriented Executive Assistant to provide comprehensive administrative support to senior leadership and assist with office operations. In this long-term contract position, you will play a key role in managing schedules, coordinating projects, and ensuring the smooth execution of day-to-day tasks. Based in Irvine, California, this role requires someone who is adaptable, organized, and capable of handling sensitive information with professionalism.<br><br>Responsibilities:<br>• Manage calendar scheduling, meeting coordination, and task follow-ups for senior leadership.<br>• Serve as a resource for administrative needs across the office, ensuring smooth operations.<br>• Maintain confidentiality and professionalism when managing sensitive documents and information.<br>• Support office initiatives, including organizing office moves and coordinating physical space planning.<br>• Oversee furniture inventory, vendor communications, and project timelines related to office logistics.<br>• Perform basic Salesforce administrative tasks, such as generating reports, data entry, and maintaining data accuracy.<br>• Assist with financial tasks, including organizing credit card expenses and preparing documentation.<br>• Track deadlines and dependencies for projects, ensuring timely execution and resolution of open items.<br>• Handle a variety of administrative tasks, from routine processes to urgent requests, with a proactive approach.<br>• Manage workload independently, identifying priorities and escalating conflicts when necessary.
We are looking for a skilled and organized Executive Assistant to support senior leadership in Santa Ana, California. This role is a Contract to permanent position, offering the opportunity to grow within a dynamic and detail-oriented environment. The ideal candidate will have a strong background in executive support, exceptional attention to detail, and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring schedules are organized and conflicts are avoided.<br>• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.<br>• Prepare and organize materials for executive meetings, ensuring all necessary documentation is available.<br>• Act as the primary point of contact for communication between executives and other stakeholders.<br>• Handle confidential information with discretion and a high level of integrity.<br>• Utilize Microsoft Office Suite and Office 365 to create reports, presentations, and other documents.<br>• Support executives in managing priorities and deadlines for ongoing projects.<br>• Coordinate and oversee logistics for both onsite and offsite meetings.<br>• Ensure smooth day-to-day operations by proactively addressing administrative needs.<br>• Collaborate with various departments to facilitate efficient communication and workflow.
We are looking for an experienced Executive Assistant to join our team on a contract basis in Irvine, California. This role requires a highly organized, detail-oriented individual who can manage multiple priorities, support executive-level functions, and ensure smooth operations within a fast-paced retail environment. The ideal candidate will bring exceptional attention to detail and the ability to work independently while handling complex tasks efficiently.<br><br>Responsibilities:<br>• Manage executive calendars, ensuring appointments and meetings are scheduled effectively.<br>• Coordinate and arrange travel plans, including booking flights, accommodations, and transportation.<br>• Support vendor-related projects by reviewing documentation and tracking progress.<br>• Organize and oversee executive meetings, preparing agendas and ensuring timely follow-up.<br>• Maintain and update vendor files, ensuring accuracy and accessibility.<br>• Prioritize and manage multiple tasks with minimal supervision.<br>• Assist with project management tasks, ensuring deadlines are met and deliverables are completed.<br>• Provide administrative support to executives, ensuring seamless communication and operations.<br>• Monitor workload and adjust priorities to meet changing demands.<br>• Ensure confidentiality and discretion when handling sensitive information.
We are looking for a detail-oriented and organized Receptionist to join our team on a Contract basis in Irvine, California. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth office operations and providing exceptional customer service. This position requires strong communication skills and the ability to handle sensitive information with discretion.<br><br>Responsibilities:<br>• Greet and assist visitors promptly and courteously, ensuring a positive first impression.<br>• Manage incoming calls on a multi-line phone system, transferring calls accurately and efficiently.<br>• Sort and distribute incoming mail and deliveries to the appropriate departments.<br>• Handle confidential documents and sensitive information with discretion and care.<br>• Communicate effectively with managers and clients regarding deadlines or job-related issues.<br>• Support administrative tasks, including organizing files and maintaining office supplies.<br>• Operate switchboard systems and maintain accurate records of calls and messages.<br>• Assist with special projects as assigned, ensuring timely completion and attention to detail.<br>• Ensure the reception area remains clean, organized, and welcoming at all times.
<p>We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Pomona, California. In this role, you will provide crucial support to senior leadership by managing schedules, coordinating travel arrangements, and ensuring seamless execution of organizational initiatives. This is a Contract to permanent position within the manufacturing industry, offering an opportunity to grow professionally while contributing to the success of our company. This role will offer competitive compensation and benefits upon hire. </p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain executive calendars, ensuring efficient scheduling of meetings and appointments.</p><p>• Coordinate domestic and international travel arrangements, including booking flights, accommodations, and transportation.</p><p>• Prepare detailed reports and presentations to support decision-making processes for senior leadership.</p><p>• Compile and track key metrics and data to monitor organizational performance and progress.</p><p>• Facilitate onboarding processes for new team members, ensuring they have access to necessary resources and systems.</p><p>• Organize and support executive meetings, including preparing agendas and documenting action items.</p><p>• Maintain accurate records and documentation for programs, projects, and operational activities.</p><p>• Collaborate with various departments to ensure alignment and successful execution of organizational priorities.</p><p>• Develop and implement standard operating procedures to optimize efficiency and promote consistency across teams.</p><p>• Assist with workforce tracking and performance review coordination in partnership with the HR team.</p>
