We are looking for a dedicated and detail-oriented Receptionist to join our team on a part-time, contract basis. This role is based in Downey, California, and involves providing excellent front-desk support while ensuring smooth day-to-day operations. The position requires strong organizational skills and the ability to manage multi-line phone systems effectively.<br><br>Responsibilities:<br>• Greet visitors and ensure they are directed to the appropriate department or individual.<br>• Manage a multi-line phone system, answering inbound calls promptly and professionally.<br>• Handle switchboard operations, efficiently managing 1 to 10 phone lines.<br>• Provide accurate information to callers and assist with inquiries as needed.<br>• Maintain the reception area in a neat and organized manner.<br>• Support administrative tasks, including scheduling and record keeping.<br>• Ensure high levels of customer service in all interactions.<br>• Collaborate with team members to address issues and resolve problems effectively.
We are looking for a detail-oriented and organized Receptionist to join our team in Santa Ana, California. This is a Contract-to-Permanent position offering an excellent opportunity for growth and long-term career development. The ideal candidate will provide essential front desk support while delivering exceptional customer service to clients and team members.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet visitors and clients with professionalism and assist them as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence efficiently, responding to inquiries and forwarding messages to the appropriate departments.<br>• Organize and maintain files and records to ensure easy accessibility.<br>• Schedule appointments and manage calendars for staff and executives.<br>• Collaborate with team members to ensure smooth daily operations and communication.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks.<br>• Maintain a clean and organized reception area, creating a welcoming environment for visitors.<br>• Support additional administrative tasks as assigned by management.
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Woodland Hills, CA area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 818-703-8818.</p>
<p>Robert Half currently has local ongoing openings for an articulate and skilled Receptionists in the Ventura County area. In this role, you will be the face of our company, responsible for providing outstanding customer service to clients and visitors. Your primary role will involve greeting guests, managing phone calls, handling inquiries, and ensuring that our clients have a seamless and pleasant experience. You will also perform general administrative duties and assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For more information, please call 805-496-6443.</p>
<p>We are looking for a dedicated and detail-oriented Medical Receptionist to join our team in Long Beach, California. The Medical Receptionist role involves providing essential administrative support to ensure smooth operations within the patient care team during a coverage period. It is an excellent opportunity for professionals with strong organizational skills and a passion for delivering exceptional service in a healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain patient admission charts, medication records, and daily schedules.</p><p>• Provide clerical support to the administrative office, handling a variety of coordination tasks.</p><p>• Ensure accurate documentation and streamline workflow processes for the patient care team.</p><p>• Communicate effectively with team members and other departments to facilitate seamless operations.</p><p>• Schedule appointments and assist patients with inquiries or concerns.</p><p>• Manage patient medical records with precision and confidentiality.</p><p>• Support the patient care team in delivering high-quality service.</p><p>• Check patients in and out, ensuring all necessary documentation is completed.</p>
<p>Our financial services client in West L.A. are in need of a receptionist to join their growing team. </p><p>You'll be the first point of contact for guests, clients and vendors and will also answer and transfer calls, order office supplies and provide back-up clerical support as needed. </p>
We are looking for an organized and proactive Office Assistant to join our team in Lawndale, California. This contract position requires someone who is detail oriented, with strong communication skills and attention to detail, capable of supporting daily office operations effectively. The ideal candidate will play a key role in ensuring smooth administrative processes and providing excellent front desk support.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming and organized environment.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer inbound calls, addressing inquiries and directing them to the appropriate personnel.<br>• Perform general clerical duties, including filing, data entry, and managing correspondence.<br>• Support team members with administrative tasks to ensure efficient workflow.<br>• Maintain office supplies and coordinate inventory replenishment.<br>• Assist in preparing reports and documentation as needed.<br>• Uphold confidentiality and accuracy when handling sensitive information.
<p>We are looking for a dedicated and resourceful Front Desk Coordinator to join a neurosurgery office in Los Angeles, California. This contract position involves working closely with a board-certified neurosurgeon and a skilled clinical team to ensure seamless administrative operations and patient support. If you excel in multitasking, have strong organizational skills, and possess a compassionate approach to patient care, this role is an excellent opportunity to thrive in a dynamic medical environment. MUST BE Bilingual in Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Schedule patient appointments, follow-ups, and medical procedures efficiently.</p><p>• Act as a liaison between patients, the neurosurgeon, and other healthcare providers to facilitate clear communication.</p><p>• Maintain accurate and confidential patient records in compliance with organizational standards.</p><p>• Verify insurance coverage, handle authorization processes, and assist patients with billing inquiries.</p><p>• Oversee clinic operations, including managing supplies, preparing exam rooms, and organizing the provider’s daily calendar.</p><p>• Provide administrative support to the neurosurgery team, ensuring smooth workflow.</p><p>• Address patient inquiries and concerns with professionalism and empathy.</p><p>• Utilize electronic medical records and relevant software to manage clinic documentation and operations.</p>
We are looking for a friendly and organized Community Associate to join our team in Century City, California. This is a contract position lasting two weeks, where you will play a key role in ensuring smooth front desk operations and providing exceptional service to clients and visitors. If you thrive in a dynamic environment and have a passion for helping people, we encourage you to apply.<br><br>Responsibilities:<br>• Act as the first point of contact by welcoming clients and visitors with professionalism and warmth.<br>• Manage the front desk area, ensuring it remains organized and presentable at all times.<br>• Handle a multi-line phone system by answering inbound calls and directing them appropriately.<br>• Provide concierge services by addressing client inquiries and offering assistance as needed.<br>• Maintain accurate records of visitor logs and other relevant documentation.<br>• Assist with scheduling and coordinating appointments or meetings as requested.<br>• Address and resolve any issues or concerns raised by clients or visitors promptly.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Support additional administrative tasks as assigned by management.
We are looking for a highly organized and proactive Administrative Assistant to join our team in Irvine, California. In this long-term contract position, you will play a key role in supporting daily operations, managing schedules, and facilitating communication across various levels of the organization. If you thrive in a fast-paced environment and possess excellent administrative skills, we encourage you to apply.<br><br>Responsibilities:<br>• Coordinate and prepare meetings, including setting agendas, organizing materials, and recording notes.<br>• Assist with scheduling deadlines and managing logistics for safety meetings and office drills.<br>• Manage calendars for management, schedule appointments, and arrange travel as needed.<br>• Submit and reconcile expense reports in a timely manner.<br>• Update and maintain division policies and procedures as required.<br>• Research vendors and suppliers to order office and program supplies.<br>• Provide scheduling services tailored to the needs of various service lines.<br>• Answer inbound calls and handle receptionist duties to ensure smooth office operations.<br>• Perform data entry tasks accurately and efficiently.<br>• Take on additional responsibilities and projects as assigned.
<p>We are looking for a detail-oriented Case Manager to join our team. For the right candidate, this is a Contract-to-Permanent position that offers an excellent opportunity to support essential operations and contribute to the success of our non-profit organization. The ideal candidate will bring strong organizational skills, effective communication, and a proactive approach to handling administrative tasks. This firm assists the homeless population of Los Angeles. Previous experience with HMIS and Clarity are ideal. Any previous experience working with the homeless population is preferred. </p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Provide comprehensive administrative support to ensure smooth day-to-day operations.</p><p>• Manage inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry tasks to maintain organized and up-to-date records.</p><p>• Assist with receptionist duties, including greeting visitors and managing front-desk activities.</p><p>• Coordinate schedules and appointments for team members to optimize workflow.</p><p>• Prepare and distribute correspondence, reports, and other important documents.</p><p>• Maintain office supplies inventory and place orders as needed.</p><p>• Support team members in executing projects and meeting deadlines.</p><p>• Ensure compliance with organizational policies and procedures.</p><p>• Perform other administrative duties as assigned to support the team.</p>
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>We are looking for a detail-oriented Project Coordinator for a long-term contract role. This role requires you to be onsite 4 days a week in Century City. The ideal candidate will have experience in media, entertainment or tech. The role involves supporting operational logistics, coordinating workshops, and maintaining documentation to ensure smooth workflows.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Coordinate vendor contract requests and ensure timely processing.</p><p>• Schedule and manage logistics for workshops, including reserving conference rooms, ordering supplies, and arranging meals.</p><p>• Format presentation decks to ensure clear and effective visuals.</p><p>• Organize and maintain shared folders, manage version control, and establish access permissions for program-related materials.</p><p>• Compile status summaries of features and provide updates to relevant stakeholders.</p><p>• Draft meeting notes and document action items to support project execution.</p><p>• Proctor coding exercises for candidate screenings and ensure proper setup.</p><p>• Facilitate knowledge transfer sessions and streamline training logistics for project resources.</p><p>• Maintain technical documentation, record architecture decisions, and update runbooks for standardized procedures.</p><p>• Track expenses and assist with recurring administrative processes to ensure consistent operations.</p>
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have a strong interest or background in <strong>health/wellness</strong>, as well as strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments and organizing files.</li><li>Respond to inbound calls and emails in a timely and detail-oriented manner.</li><li>Perform data entry and maintain accurate records within office systems.</li><li>Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</li><li>Support team members with various office management tasks to ensure smooth operations.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Utilize modern office tools and software to streamline processes and improve efficiency.</li><li>Coordinate virtual meetings and provide technical support during online interviews.</li></ul><p><br></p>
<p>We are looking for a detail-oriented and resourceful part time Administrative Assistant to join a nonprofit organization in West LA. This Contract position is ideal for someone with strong organizational skills and a knack for managing administrative and computer-based tasks efficiently. The role primarily involves supporting the CEO with their personal and organizational projects with a focus on accuracy and professionalism.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain digital files, ensuring efficient computer-based processes are in place.</p><p>• Conduct in-depth research and complete applications, including loan-related forms, with precision.</p><p>• Perform data entry tasks while maintaining high accuracy, particularly in Microsoft Excel.</p><p>• Provide administrative support for specific project-related tasks and initiatives.</p><p>• Assist in synthesizing online research into actionable insights.</p><p>• Ensure all administrative duties are completed in a timely and efficient manner.</p><p>• Collaborate with team members to streamline processes and improve workflow efficiency.</p><p>• Handle general office support tasks, including answering inbound calls and receptionist duties.</p>
<p>A real estate investment firm in Westwood is hiring an HR Generalist on a contract basis with potential to go contract-to-hire. As the HR Generalist, you will handle critical human resources functions with a strong focus on HR operations and light payroll. This in-office role reports directly to the Director of People and Talent and requires close collaboration to ensure seamless employee support and HR compliance.</p><p><br></p><p>Key Responsibilities</p><p>• Accurately process exempt bi-monthly and non-exempt bi-weekly payroll.</p><p>• Manage 401(k) plan contributions and related activities.</p><p>• Assist in employee benefits administration, including open enrollment, benefits inquiries, and status changes.</p><p><br></p><p>Recruiting & Talent Support</p><p>• Coordinate interviews, communication, and applicant tracking.</p><p>• Post job openings, review resumes, and conduct preliminary screenings.</p><p>• Support new hire orientation and onboarding to create a positive experience.</p><p><br></p><p>Employee Lifecycle & Engagement</p><p>• Track and assist with performance reviews and processes.</p><p>• Contribute to workplace engagement initiatives and employee events.</p><p>• Provide day-to-day HR support to employees and managers.</p><p><br></p><p>General HR Support</p><p>• Maintain accurate employee records in HRIS systems.</p><p>• Ensure HR compliance with company policies and employment laws.</p><p>• Support additional HR projects and receptionist backup duties.</p><p><br></p><p>The ideal candidate will have Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field and 2–4 years of HR experience. Experience with payroll processing, benefits administration, HRIS systems, and recruitment platforms like Greenhouse ATS is a huge plus. This is a fully onsite role in Westwood, CA. Hours are 8:30 – 5:30PM, Monday-Friday. Pay is based on experience, between $70-80k.</p>
We are looking for a skilled and detail-oriented Family Law Paralegal to join our team in Corona, California. This is a contract position that requires expertise in family law and the ability to manage multiple cases efficiently. The ideal candidate will have strong organizational skills, technical proficiency, and a commitment to delivering exceptional support to attorneys and clients.<br><br>Responsibilities:<br>• Draft and prepare legal documents such as petitions, motions, responses, and agreements, ensuring accuracy and adherence to templates.<br>• Manage discovery processes, including propounding and responding to discovery requests using established firm procedures and tools.<br>• Oversee case management for a portfolio of 30–60 cases, ensuring timely progress from initial filing to resolution.<br>• Collaborate with legal assistants for filings and document preparation, maintaining a smooth workflow.<br>• Coordinate with intake and receptionist staff to ensure comprehensive case support and client communication.<br>• Maintain organization and tracking of case files and deadlines to ensure compliance with legal timelines.<br>• Provide trial preparation assistance, including assembling necessary materials and supporting attorneys during litigation.<br>• Ensure proper use of platforms such as Clio, Microsoft Office 365, and Dropbox for case management and documentation.<br>• Uphold confidentiality and accuracy in handling sensitive family law matters.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
We are looking for a proactive and organized Office Assistant to join our team in Woodland Hills, California. In this Contract to permanent role, you will play a vital part in ensuring smooth daily operations and providing excellent customer service to guests and vendors. This position is ideal for individuals who thrive in dynamic environments and are eager to contribute to a detail-oriented office setting.<br><br>Responsibilities:<br>• Greet and check in guests and vendors, ensuring a welcoming and detail-oriented front desk experience.<br>• Manage office supplies inventory and coordinate replenishment as needed.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Handle inbound calls with professionalism, directing them to the appropriate departments.<br>• Assist with clerical tasks, including data entry, document management, and general office organization.<br>• Support billing functions and maintain accurate financial records using relevant software.<br>• Utilize CRM systems to track and maintain customer information efficiently.<br>• Collaborate with team members to ensure seamless office operations and communication.<br>• Monitor office equipment and coordinate maintenance or repairs when necessary.
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (818) 703-8818 for immediate consideration and more information. </p>
<p>We are looking for a dedicated and customer-focused Workplace Experience Coordinator to join our team on a long-term contract basis. This role involves ensuring that all building spaces are well-maintained and prepared to deliver an exceptional experience for employees, visitors, and clients. Based in Los Angeles, California, you will collaborate with various teams and take ownership of front-of-house services, event setups, and facilities support.</p><p><br></p><p>Responsibilities:</p><p>• Deliver outstanding customer service to both internal staff and external visitors, addressing inquiries with professionalism.</p><p>• Oversee front-of-house operations, including greeting guests and directing incoming queries to the appropriate contacts.</p><p>• Coordinate and assist with the setup of events and meetings, arranging furniture, signage, and equipment as needed.</p><p>• Manage and maintain accurate records of space reservations, room bookings, and event schedules.</p><p>• Provide support to other facilities team members to ensure smooth daily operations.</p><p>• Act as a representative of the workplace experience team, fostering a welcoming and organized environment.</p><p>• Ensure all workspaces are clean, functional, and meet the standards for a positive user experienc</p>
<p>We are continuously seeking top bilingual Administrative Assistant / Receptionists for local ongoing opportunities around the San Fernando Valley. The ideal candidate is results-oriented & is deeply passionate about growing their career. Bilingual in Spanish is a must. In this role, you will perform various administrative and office support duties, while offering the highest tier customer service to guests/visitors. Please call (805) 496-6443 for immediate consideration and more information. </p>
<p>We are looking for an experienced Office Manager to oversee the operations of a medical clinic based in Long Beach, California. This position involves managing clinical and administrative processes across multiple outpatient specialty centers and a hospital-based program. As a long-term contract role, the ideal candidate will play a key part in driving operational efficiency, fostering business growth, and ensuring high-quality patient care.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily administrative operations for outpatient specialty centers and hospital programs.</p><p>• Manage and maintain office supplies, ensuring seamless availability for staff needs.</p><p>• Handle accounts payable processes accurately and efficiently.</p><p>Focus on business development and outreach </p><p>• Coordinate credentialing and hospital privileges for physicians and clinical staff.</p><p>• Lead recruitment, training, and performance management initiatives for office and clinical personnel.</p><p>• Collaborate with physicians, hospital administration, and external stakeholders to optimize operational workflows.</p><p>• Monitor financial performance metrics and implement strategies to improve efficiency.</p><p>• Develop and execute marketing and business development initiatives to expand the division.</p><p>• Maintain a welcoming and organized reception area, ensuring excellent patient and visitor experiences.</p><p>• Establish benchmarking standards to measure and enhance operational performance.</p>
