We are looking for a dedicated Office Services Coordinator to join our team in Toms River, New Jersey. In this role, you will provide essential administrative and facilities support to ensure smooth daily operations. This is a long-term contract position, offering the opportunity to contribute to various office services and assist in maintaining an organized and efficient work environment.<br><br>Responsibilities:<br>• Coordinate and set up meetings and events, ensuring all logistical details are handled effectively.<br>• Maintain pantry and refreshment areas by stocking coffee, snacks, and other supplies as needed.<br>• Manage mailroom tasks, including stamping outgoing mail and handling shipments through FedEx or other carriers.<br>• Offer general office and client support to assigned areas, ensuring all needs are met promptly.<br>• Assist the facilities supervisor with administrative and operational tasks to support the team.<br>• Monitor office supplies and place orders to avoid shortages.<br>• Ensure common areas are tidy and organized for an orderly and well-maintained appearance.<br>• Provide assistance with ad hoc administrative duties as required by the team.
<p>We are looking for a dedicated Admin Associate to join our team in New York, NY. This is a contract position focused on delivering exceptional customer service and assisting with gift wrapping services during the holiday season. The role requires in-person availability and a friendly, customer-oriented attitude to enhance the overall guest experience.</p><p><br></p><p>Responsibilities:</p><p>• Wrap gifts with precision and care, ensuring high-quality results.</p><p>• Assist guests by answering questions, providing directions, and offering general support.</p><p>• Maintain a welcoming and hospitable presence while interacting with customers.</p><p>• Operate the holiday station efficiently to meet the needs of guests during peak times.</p><p>• Ensure the gift wrapping area remains organized and fully stocked with supplies.</p><p>• Collaborate with team members to deliver seamless service and promote a positive environment.</p><p>• Handle customer interactions professionally, emphasizing quality service and satisfaction.</p><p>• Adapt to changing schedules and tasks as needed to support holiday operations.</p><p>• Uphold company standards for appearance and conduct while engaging with guests.</p><p>• Address guest concerns promptly and courteously, maintaining a customer-first approach.</p>
<p>We are looking for a detail-oriented Project Coordinator to join our team on a contract basis near Elmwood Park, New Jersey. In this role, you will manage various administrative tasks and workflows while ensuring seamless project coordination and client support. The ideal candidate is proficient in handling documentation, organizing proposals, and navigating software tools to support operational efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Build and maintain positive relationships with clients, ensuring consistent communication and satisfaction.</p><p>• Prepare and organize project proposals with accuracy and attention to detail.</p><p>• Monitor and guide project workflows from initiation through completion.</p><p>• Handle required documentation and paperwork in a timely and efficient manner.</p><p>• Demonstrate proficiency in utilizing computer systems and software tools.</p><p>• Navigate and operate custom software platforms to support operational tasks.</p><p>• Upload, update, and manage project-related documents within management systems.</p><p>• Coordinate administrative office tasks, including answering calls and managing schedules.</p><p>• Collaborate with team members to ensure smooth project execution and adherence to deadlines.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Barnegat, New Jersey. This is a long-term contract position, offering an exciting opportunity to contribute to a growing organization. The ideal candidate will excel in providing administrative support, coordinating projects, and ensuring seamless communication with clients and internal teams.</p><p><br></p><p>Responsibilities:</p><p>• Attend client meetings to document key notes, decisions, and action items in a clear and organized manner.</p><p>• Prepare and distribute necessary documents, proposals, and follow-up communications after client interactions.</p><p>• Provide administrative support to the Director of Sales and Operations, including project coordination and task management.</p><p>• Maintain and update project records, spreadsheets, and client files to ensure accurate and accessible documentation.</p><p>• Assist in creating presentations, reports, and schedules for both clients and internal stakeholders.</p><p>• Collaborate with internal teams to ensure client requirements and expectations are met effectively.</p><p>• Answer inbound calls and address client inquiries or direct them to the appropriate team member.</p><p>• Perform data entry tasks to keep records accurate and up to date.</p><p>• Occasionally work on Saturdays to accommodate client schedules and meetings.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Hoboken, New Jersey. This role involves supporting daily operations and ensuring smooth coordination of meetings, office setups, and communication tasks. The ideal candidate will have excellent organizational skills and the ability to multitask efficiently in a dynamic environment.<br><br>Responsibilities:<br>• Coordinate morning meetings, including preparing conference rooms and arranging refreshments.<br>• Manage food deliveries, including greeting delivery personnel and ensuring proper setup.<br>• Prepare and serve coffee and meals for breakfast and lunch, maintaining a clean and organized space.<br>• Handle inbound and outbound calls, providing prompt and attentive customer service.<br>• Assist with scheduling appointments and maintaining accurate calendars.<br>• Perform data entry tasks with precision and attention to detail.<br>• Draft and respond to email correspondence in a timely and thorough manner.<br>• Utilize Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, to complete administrative tasks efficiently.<br>• Maintain a clean and orderly office environment, ensuring readiness for meetings and daily operations.
We are looking for an organized and detail-oriented Administrative Coordinator to manage a variety of essential tasks that keep our operations running smoothly. In this long-term contract position, you will play a pivotal role in ensuring compliance, supporting team processes, and maintaining accurate records. This role is ideal for someone who thrives in a structured environment and enjoys problem-solving in administrative workflows.<br><br>Responsibilities:<br>• Ensure timely filing of DBAs and maintain communication between internal teams.<br>• Keep all Secretary of State filings updated and compliant with regulations.<br>• Manage tasks related to office applications and systems.<br>• Coordinate onboarding and offboarding processes for team members.<br>• Maintain orientation trackers and compliance training records to ensure accuracy.<br>• Collaborate with the tech team to facilitate seamless software communication.<br>• Organize, archive, and track important documentation for easy retrieval.<br>• Monitor invoices and payment schedules to ensure timely processing.<br>• Support business registration and state-level filings, coordinating with external agencies as needed.<br>• File reports related to unclaimed property and manage updates to office addresses, officer information, and other related changes.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Parsippany, New Jersey. In this role, you will contribute to daily operations by managing administrative tasks such as data entry, document verification, and organizational support. This position requires strong attention to detail and excellent communication skills.<br><br>Responsibilities:<br>• Perform accurate and efficient data entry to maintain and update records.<br>• Verify and review documents for completeness and accuracy.<br>• Organize and manage files to ensure easy access and retrieval.<br>• Provide exceptional customer service by addressing inquiries professionally.<br>• Collaborate with team members to support administrative functions.<br>• Assist in preparing reports and summaries as required.<br>• Ensure compliance with company standards and procedures in all tasks.<br>• Maintain confidentiality and security of sensitive information.<br>• Identify areas for process improvement and recommend solutions.
We are looking for a detail-oriented Administrative Assistant to join our team in Philadelphia, Pennsylvania. In this long-term contract role, you will play a key part in maintaining organizational efficiency by performing essential administrative tasks. Your contributions will help ensure smooth operations and accurate record management within our department.<br><br>Responsibilities:<br>• Scan and upload physical documents to digital storage systems, ensuring proper organization and accessibility.<br>• Perform data entry tasks with precision to maintain accurate and up-to-date records.<br>• Organize and maintain departmental files, both physical and electronic, for easy retrieval.<br>• Manage various documents such as correspondence, receipts, and forms, ensuring proper categorization and labeling.<br>• Enforce confidentiality and security protocols for sensitive records and information.<br>• Assist with tracking transactions, client records, and essential paperwork to ensure proper documentation.<br>• Provide administrative support by preparing correspondence, agendas, and other required documents.<br>• Answer incoming calls and handle public inquiries professionally and efficiently.<br>• Collaborate with team members to meet deadlines and uphold operational standards.<br>• Undertake additional administrative duties as assigned to support departmental needs.
We are looking for an experienced Administrative Assistant to join our team in Hackensack, New Jersey. This is a contract position within the non-profit sector, requiring a detail-oriented individual who thrives in a fast-paced environment. The ideal candidate will bring exceptional organizational skills and a proactive approach to supporting operations, ensuring compliance and quality standards are met.<br><br>Responsibilities:<br>• Communicate directly with families to provide assistance and address concerns with courtesy and empathy.<br>• Handle complaints and de-escalate situations effectively, ensuring appropriate follow-up by relevant team members.<br>• Review and audit family and youth charts monthly to confirm the timeliness, quality, and compliance of service delivery.<br>• Develop and compile quarterly reports based on collected data to support organizational goals.<br>• Process family medical record requests as directed by the Compliance Supervisor, maintaining strict confidentiality.<br>• Ensure compliance matters are handled discreetly and securely, adhering to all organizational policies.<br>• Manage multiple high-priority assignments independently while maintaining efficiency and accuracy.<br>• Utilize strong organizational and time management skills to meet deadlines and optimize resources.<br>• Support ongoing quality improvement efforts and contribute to the development of creative solutions.<br>• Foster productive and collaborative relationships with team members and stakeholders.
We are looking for an Administrative Assistant to provide in-person support for individuals completing electronic applications in Newark, New Jersey. In this Contract position, you will play a key role in assisting applicants with navigating online forms while ensuring accuracy and completeness. This role requires strong organizational skills, excellent communication, and the ability to offer basic technical guidance.<br><br>Responsibilities:<br>• Welcome applicants and clearly explain the steps involved in the application process.<br>• Assist individuals in accessing and accurately completing electronic forms.<br>• Guide users through uploading required documents and filling out all necessary fields.<br>• Provide basic technical support, such as resolving login issues or device navigation.<br>• Confirm that all applications are complete, including required attachments, prior to submission.<br>• Safeguard personal information and uphold strict confidentiality standards.<br>• Communicate patiently and effectively with individuals of varying technical proficiency.<br>• Report system malfunctions or applicant concerns to the appropriate staff members.<br>• Organize the workspace and manage the flow of applicants to ensure efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. This long-term contract position offers an excellent opportunity to support project management processes by handling documentation, paperwork, and administrative tasks. The ideal candidate will play a crucial role in maintaining organization and ensuring smooth workflow operations.<br><br>Responsibilities:<br>• Manage and organize project documentation, including submittal paperwork and certified payroll records.<br>• Scan, file, and maintain digital and physical records, such as sign-in sheets and other project-related forms.<br>• Collaborate with the project manager to ensure accurate tracking of on-site activities and billing information.<br>• Coordinate with accounting teams to provide necessary documentation and resolve any discrepancies.<br>• Utilize tools such as Procore, CMiC, and EBuilder to streamline project workflows and manage data efficiently.<br>• Perform data entry tasks with precision, ensuring all records are accurate and up-to-date.<br>• Prepare reports and maintain logs relevant to project progress and documentation.<br>• Communicate effectively with team members to address administrative needs and support project goals.<br>• Ensure compliance with business casual dress code while working onsite five days a week.
