<p>We are looking for a skilled receptionist to join our team on a contract basis. This position involves providing excellent front desk support and ensuring smooth communication within the office. The ideal candidate will possess strong organizational skills and a detail-oriented approach to effectively manage daily tasks.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and assist them with inquiries or directing them to appropriate personnel.</p><p>• Handle incoming and outgoing mail, ensuring timely and accurate processing.</p><p>• Manage a multi-line phone system, including answering inbound calls and transferring them as needed.</p><p>• Prepare and type correspondence, such as letters and other documents, with attention to detail.</p><p>• Maintain the reception area to ensure a welcoming and organized environment.</p><p>• Coordinate and schedule appointments or meetings when required.</p><p>• Provide general administrative and clerical support to the team.</p><p>• Collaborate with other departments to ensure seamless office operations</p>
We are looking for a dedicated Receptionist to join our team on a contract basis in Parsippany, New Jersey. This role involves managing front desk operations while supporting administrative tasks to ensure smooth daily workflow. The ideal candidate will bring strong organizational skills and a proactive attitude to this dynamic position.<br><br>Responsibilities:<br>• Greet visitors and manage front desk activities, ensuring a welcoming environment.<br>• Handle multi-line phone systems, including answering inbound calls and directing them appropriately.<br>• Coordinate office supply orders and maintain inventory levels.<br>• Perform data entry tasks with accuracy and efficiency.<br>• Assist with lifting and moving items such as soda packs and water cases as needed.<br>• Prepare documents, including letters and minor spreadsheet work in Excel.<br>• Process and upload year-end purchase orders into the accounting system.<br>• Ensure all required information is completed and verified during purchase order uploads.<br>• Provide support for general administrative functions as required.
<p>This role is the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience. The ideal candidate will have excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors and maintain a welcoming reception area.</li><li>Answer and direct calls using a multi-line phone system, ensuring accurate and timely communication.</li><li>Manage incoming and outgoing mail, including sorting and distributing correspondence.</li><li>Handle confidential documents and information with discretion.</li><li>Coordinate deliveries and ensure timely distribution to appropriate personnel.</li><li>Communicate effectively with managers and clients regarding job priorities and deadlines.</li><li>Assist with additional administrative projects and tasks as assigned.</li><li>Operate switchboard systems to transfer calls and provide information to callers.</li><li>Maintain accurate records of office supplies and assist with inventory management.</li><li>Support daily office functions to ensure smooth operations</li></ul>
<p>Robert half is looking for personable and organized Front Desk Coordinator to join a team on a contract basis located in the Greater Philadelphia Region. In this Front Desk Coordinator role, you will be the first point of contact for visitors and team members, ensuring a welcoming and detail-oriented office environment. This Front Desk Coordinator position offers an excellent opportunity to contribute to the smooth daily operations of our organization. Are you a motivated and friendly individual that loves taking initiative? Don't hesitate to click the apply button today and put your talents to the test us! If you have any questions, please contact Hayley Master at 215-568-4580 and mention JO# 03720-0013319040.</p><p><br></p><p>As a Front Desk Coordinator your duties will include but are not limited to:</p><p>• Welcome and assist visitors and staff with courtesy and efficiency.</p><p><br></p><p>• Handle incoming and outgoing mail, as well as organize and distribute packages efficiently.</p><p><br></p><p>• Monitor office supplies and replenish inventory to maintain seamless daily operations.</p><p><br></p><p>• Provide administrative support, including scheduling, record maintenance, and document preparation.</p><p><br></p><p>• Ensure the front office area remains clean, organized, and aligned with the company's standards.</p><p><br></p><p>• Respond to phone calls using a multi-line system and direct inquiries appropriately.</p><p><br></p><p>• Assist with concierge services, addressing visitor and employee needs promptly.</p><p><br></p><p>• Collaborate with team members on special projects and tasks as required.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Island City, New York. This role involves managing office operations, supporting daily administrative tasks, and ensuring smooth communication within the organization. The ideal candidate will bring strong organizational skills and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Handle incoming calls and direct them to the appropriate department or individual.<br>• Perform data entry tasks with accuracy and efficiency to maintain up-to-date records.<br>• Provide administrative support, including scheduling meetings and managing calendars.<br>• Assist with receptionist duties such as greeting visitors and maintaining the front desk area.<br>• Organize and maintain office files, ensuring easy accessibility.<br>• Coordinate office supplies and inventory to ensure availability.<br>• Prepare correspondence and reports as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Address inquiries and provide general information to staff and clients.<br>• Uphold an organized and welcoming environment in the office.
<p>We are seeking a reliable and detail-oriented Front Desk Assistant to support our office on a short-term contract basis through the end of the month. This part-time role provides an opportunity to work in a professional and supportive property management environment.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and direct them to the appropriate property manager or department.</p><p> • Greet and assist visitors, tenants, and vendors in a courteous and professional manner.</p><p> • Receive, sort, and distribute mail and deliveries promptly.</p><p> • Keep the reception area clean, organized, and presentable at all times.</p><p> • Perform general administrative duties including filing, data entry, and scanning.</p><p> • Assist with tenant communications and coordination of maintenance requests.</p><p> • Help schedule appointments and manage office calendars.</p><p> • Monitor office supply inventory and assist with reordering when needed.</p><p> • Provide additional clerical and coordination support as required.</p>
<p>We are looking for an experienced Executive Assistant to join our team located in the Greater Philadelphia Region. As an Executive Assistant you will be provide comprehensive administrative support, including execution of special projects, assist with meeting coordination, planning, and preparation by creating presentations for team members.</p><p><br></p><p>What you get to do every single day:</p><p>· Process expense reports, ensuring accuracy, compliance with established policies, and timely reimbursement.</p><p>· Manage senior leadership calendars, coordinate meetings across multiple time zones, and arrange travel logistics.</p><p>· Support client-related events, meetings, and presentations, including handling logistics and preparing materials.</p><p>· Coordinate and collaborate with internal departments such as Finance, Compliance, and Asset Management.</p><p>· Prepare, proofread, and edit job arrangement documents in accordance with organizational standards.</p><p>· Process and track engagement letters using e-signature platforms.</p><p>· Maintain and administer entries in client acceptance portals for new and ongoing engagements, ensuring all submissions are complete, accurate, and compliant.</p><p>· Generate and distribute reports for client engagement teams as needed.</p><p>· Prepare and track business development reports and activities for senior leaders.</p><p>· Provide front desk and reception support as needed, including greeting visitors, answering and directing calls, managing incoming mail, and supporting general office tasks.</p><p><br></p><p><br></p><p><br></p>
<p>We are looking for an organized and personable Front Desk Coordinator to join our team at a cosmetic plastic surgery center located in Monmouth County, New Jersey. This is a Contract to permanent position with the opportunity to transition into a long-term role offering a competitive salary and full benefits. The ideal candidate will play a pivotal role in creating a welcoming environment while efficiently managing front desk operations.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for patients and visitors, ensuring a detail-oriented and friendly experience.</p><p>• Manage a multi-line phone system to answer inbound calls and direct them to the appropriate department.</p><p>• Coordinate appointment scheduling and maintain an organized calendar for the practice.</p><p>• Provide concierge-level services by assisting patients with inquiries and ensuring their needs are met.</p><p>• Handle administrative tasks such as maintaining patient records and processing necessary paperwork.</p><p>• Collaborate with team members to support daily operations and uphold the practice’s standards.</p><p>• Maintain the cleanliness and organization of the front desk area.</p><p>• Assist with patient check-in and check-out procedures, ensuring accuracy and efficiency.</p><p>• Uphold confidentiality and compliance with HIPAA regulations.</p><p>• Represent the practice with attention to detail and maintain an appropriate appearance, adhering to the office attire guidelines.</p>
We are looking for a dynamic and highly personable Receptionist to join our team in Brooklyn, New York. This is a contract position in a fast-paced, high-energy environment where you will serve as the first point of contact for hundreds of visitors daily. The role requires exceptional communication skills, confidence, and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Greet and assist all visitors with inquiries, directions, and questions regarding office locations within the building.<br>• Maintain an attentive and welcoming demeanor as the primary point of contact at the reception desk.<br>• Utilize tools like Slack, Google Chat, and ZenDesk to manage communications and provide timely assistance.<br>• Handle a multi-line phone system to answer inbound calls and direct them appropriately.<br>• Coordinate and order lunches for clients and prepare meeting spaces as needed.<br>• Ensure a smooth flow of visitors by staying stationed at the desk near the building's elevators.<br>• Provide concierge services to enhance the visitor experience.<br>• Manage daily administrative tasks with precision and attention to detail.<br>• Act as a liaison between office staff and external visitors, ensuring efficient communication.
We are looking for a receptionist with strong attention to detail to join our team on a contract basis in Teterboro, New Jersey. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and operations within the office. This position requires strong organizational skills and the ability to multitask in a fast-paced environment.<br><br>Responsibilities:<br>• Operate and manage the phone switchboard effectively, handling inbound calls and directing them appropriately.<br>• Screen incoming calls for executive-level staff, ensuring only relevant and necessary communications are passed along.<br>• Schedule and manage conference room bookings, coordinating meetings and ensuring availability.<br>• Maintain organized filing systems to ensure quick and efficient access to documents.<br>• Greet visitors and provide assistance with inquiries in a friendly and detail-oriented manner.<br>• Collaborate with team members to support daily office operations.<br>• Ensure the reception area remains clean and welcoming for guests and staff.<br>• Handle general administrative tasks to support the smooth functioning of the office.
We are looking for a detail-oriented and organized Receptionist to join our team on a contract basis in New York, New York. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent communication skills and the ability to manage tasks in a fast-paced corporate environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring they feel welcomed and directed appropriately.<br>• Answer incoming calls through a multi-line phone system and transfer calls to the correct departments.<br>• Manage the delivery and sorting of incoming mail and packages.<br>• Handle sensitive and confidential information with discretion and attention to detail.<br>• Assist with administrative tasks such as scheduling and document preparation.<br>• Communicate effectively with clients and managers regarding deadlines and job-related matters.<br>• Operate a switchboard system and maintain smooth workflow for incoming and outgoing communications.<br>• Support additional projects and tasks as assigned by management.<br>• Ensure the reception area remains tidy and organized at all times.<br>• Collaborate with team members to improve office operations and efficiency.
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
We are looking for a dedicated Office Assistant to join our team in New York, New York. In this long-term contract role, you will play a key part in maintaining efficient office operations and providing support across various administrative tasks. The ideal candidate is organized, detail-oriented, and capable of handling multiple responsibilities in a fast-paced environment.<br><br>Responsibilities:<br>• Greet visitors and manage front desk operations with professionalism and courtesy.<br>• Respond to incoming phone calls, addressing inquiries and routing calls to appropriate departments.<br>• Organize and maintain physical and digital files through document scanning and proper categorization.<br>• Perform general clerical tasks, including data entry, scheduling, and correspondence.<br>• Support team members by ensuring office supplies are well-stocked and readily available.<br>• Assist in preparing reports, presentations, and other documentation as needed.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Collaborate with colleagues to ensure smooth execution of daily office functions.<br>• Provide exceptional customer service to clients and stakeholders visiting the office.
<p>Are you passionate about creating an organized and efficient work environment? Robert Half is seeking a detail-oriented Office Clerk to join a local and growing administrative team. This role offers a dynamic workspace within a collaborative team that values accuracy and a positive attitude.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform a variety of clerical and administrative tasks, including handling incoming and outgoing correspondence</li><li>Maintain records, files, and databases, both digital and paper</li><li>Assist with data entry, document preparation, and scanning</li><li>Support scheduling meetings and appointments</li><li>Answer and direct phone inquiries in a professional manner</li><li>Provide exceptional customer service to internal and external stakeholders</li><li>Operate office equipment (copiers, fax machines, etc.) and order supplies as needed</li></ul><p><br></p>
<p>We are looking for a detail-oriented and meticulous Office Manager/Administrative Assistant to join our client's team in the Horsham Area, Pennsylvania. In this on-site role, you will be the first point of contact for guests, clients, and staff while ensuring smooth administrative operations within the office. The ideal candidate will bring excellent organizational skills, a proactive attitude, and the ability to multitask in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and staff with a courteous and friendly demeanor.</p><p>• Manage incoming phone calls, direct inquiries, and oversee company correspondence effectively.</p><p>• Coordinate appointments, meeting schedules, and assist with calendar management.</p><p>• Ensure common office areas are organized, clean, and well-stocked.</p><p>• Provide administrative support across departments, including data entry, document preparation, and filing.</p><p>• Oversee procurement of office supplies and coordinate vendor services as needed.</p><p>• Facilitate internal communications by distributing memos, updates, and announcements.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Identify and implement improvements to office workflows and processes.</p><p>• Utilize Microsoft Office Suite and other platforms to support office management tasks.</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support, ensuring smooth day-to-day operations within a fast-paced environment. This position requires excellent organizational skills and the ability to handle multiple tasks simultaneously while maintaining a high level of professionalism.<br><br>Responsibilities:<br>• Respond to incoming calls promptly and professionally, providing accurate information and assistance.<br>• Perform data entry tasks with precision, maintaining the integrity of records and databases.<br>• Manage office administrative duties, including scheduling, filing, and document preparation.<br>• Greet and assist visitors, ensuring a welcoming and organized reception area.<br>• Coordinate meetings and appointments, ensuring all necessary arrangements are made.<br>• Maintain office supplies inventory and place orders as needed to support daily operations.<br>• Assist in preparing reports and presentations, ensuring accuracy and adherence to deadlines.<br>• Handle correspondence, including emails and mail, with attention to detail and confidentiality.<br>• Support team members with various administrative tasks to ensure efficient workflow.
<p>Robert Half is looking for an Administrative Assistant to join our client's team in South Jersey. In this role, you will provide essential support to ensure smooth operations, with a focus on client coordination, project documentation, and administrative tasks. This position is ideal for someone who thrives in a dynamic environment and enjoys collaborating with both internal teams and clients.</p><p><br></p><p>Responsibilities:</p><ul><li>Take comprehensive notes during client meetings, documenting decisions and action items clearly and efficiently.</li><li>Prepare and share meeting documentation, proposals, and follow-up communications to ensure seamless client engagement.</li><li>Provide administrative and project coordination support to the Director of Sales and Operations.</li><li>Keep client files, project records, and spreadsheets updated and organized for easy access.</li><li>Assist in creating high-quality presentations, detailed reports, and schedules for both clients and internal teams.</li><li>Coordinate with team members to address client needs effectively and maintain high standards of service.</li></ul>
We are looking for an organized and proactive Administrative Assistant to join our team in East Hanover, New Jersey. In this Contract to permanent position, you will play a key role in providing essential support to ensure smooth day-to-day operations. This role offers flexibility with both part-time and permanent schedule options available.<br><br>Responsibilities:<br>• Provide comprehensive sales support to assist the team in achieving business goals.<br>• Coordinate travel arrangements, including booking accommodations and transportation.<br>• Prepare and process expense reports with accuracy and timeliness.<br>• Perform general administrative tasks, such as scheduling meetings, managing calendars, and maintaining records.<br>• Act as a point of contact for internal and external communications.<br>• Ensure office operations run smoothly by managing supplies and resources.<br>• Assist in preparing presentations, reports, and other documentation as needed.<br>• Collaborate with team members to support ongoing projects and initiatives.<br>• Maintain confidentiality when handling sensitive information.
<p>We are looking for a detail-oriented General Office Clerk to provide essential clerical support to department managers in Camden, New Jersey. This is a contract position requiring onsite work, offering an excellent opportunity to contribute to organizational efficiency. The role involves a variety of administrative tasks, ensuring smooth daily operations.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry to maintain and update records.</p><p>• Scan and digitize documents to ensure efficient file management.</p><p>• Organize and maintain physical and electronic files for easy access.</p><p>• Provide general back-office support to assist managers.</p><p>• Handle administrative tasks such as sorting and distributing mail.</p><p>• Ensure proper documentation and compliance with organizational standards.</p><p>• Assist in tracking and reporting clerical activities as needed.</p><p>• Collaborate with team members to support daily office operations.</p>
<p>We are looking for a dedicated Office Assistant to join our team in White Plains, New York. This is a long-term contract position that offers a great opportunity for someone who enjoys working in a hands-on environment and thrives on maintaining organization. The role involves ensuring the smooth operation of print shop equipment and supporting general office tasks with precision and efficiency.</p><p><br></p><p>Responsibilities:</p><p>• Manage the loading and unloading of paper stock into printers, ensuring proper functionality and resolving any paper jams.</p><p>• Coordinate effectively with team members to communicate progress and address issues during shift transitions.</p><p>• Maintain and organize files to support operations.</p><p>• Provide back-office support by performing clerical tasks and assisting with inventory organization.</p><p>• Monitor printer performance and promptly report any technical problems to the appropriate personnel.</p><p>• Ensure cleanliness and orderliness to optimize workflow.</p>
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p> Working conditions </p><p> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...</p>
<p>We are looking for a <strong>PART TIME </strong>Administrative Assistant with strong attention to detail to support executive-level operations in a fast-paced environment. Based in Princeton, New Jersey, this contract position requires exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will excel in communication, scheduling, and administrative tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Facilitate conference calls and ensure proper documentation of discussions.</p><p>• Prepare accurate meeting minutes and distribute them to relevant stakeholders.</p><p>• Handle email correspondence with precision and timeliness.</p><p>• Utilize Microsoft Office Suite to create reports, presentations, and other required documents.</p><p>• Organize and maintain records, files, and documentation for easy access.</p><p>• Provide general administrative assistance to executives, ensuring efficient workflow.</p><p>• Assist in planning and executing meetings, conferences, and other events.</p>
<p>We are looking for a dedicated Office Assistant to join our team in New York, New York. This ongoing Contract position offers an exciting opportunity to contribute to the smooth operation of our workplace while ensuring a welcoming and detail-oriented environment for employees and visitors. The ideal candidate will excel in organizational tasks, customer service, and administrative support.</p><p><br></p><p>Responsibilities:</p><p>• Create a welcoming and detail-oriented atmosphere for employees, guests, and candidates by delivering exceptional hospitality.</p><p>• Keep reception and shared spaces clean, organized, and inviting for all team members.</p><p>• Monitor and manage office deliveries, ensuring employees are promptly notified of package arrivals.</p><p>• Coordinate daily lunch catering logistics, including placing orders, greeting delivery drivers, and arranging meals for up to 70 employees.</p><p>• Utilize the Envoy platform to oversee desk availability and team member locations.</p><p>• Compile and present weekly and monthly security metrics, highlighting trends and incidents.</p><p>• Plan and execute onsite events such as socials and happy hours, handling logistics, budgets, vendor coordination, and promotional materials.</p><p>• Collaborate with the Workplace team and other business partners on various projects and initiatives.</p><p>• Support workplace processes including employee offboarding, ticketing systems, and facility management tasks.</p>
We are looking for an Administrative Assistant to join our team on a contract basis in Bronx, New York. This role involves supporting a dynamic office environment and ensuring smooth day-to-day operations for a team of up to 70 individuals, including hybrid staff. The ideal candidate will be organized, detail-oriented, and capable of handling multiple administrative tasks in a fast-paced setting.<br><br>Responsibilities:<br>• Schedule and manage office lunches, including tracking deliveries and confirming orders.<br>• Coordinate conference room bookings and ensure proper setup for meetings.<br>• Monitor office security by tracking and registering visitors, directing them to appropriate areas, and providing refreshments when needed.<br>• Prepare FedEx shipping labels and packages for outgoing mail.<br>• Assist with sorting and distributing incoming mail.<br>• Provide a welcoming presence by greeting visitors and staff at the reception area.<br>• Act as a central point of contact for hybrid workers seeking office assistance.<br>• Maintain a structured workflow to ensure all administrative tasks are completed efficiently.<br>• Support property management-related tasks, leveraging relevant industry experience if applicable.
