<p>We are seeking an experienced Administrative Assistant. This person will be required to complete all necessary administrative work and potential coordination work. This role is contract only.</p><p> </p><p><strong>Description</strong></p><ul><li>Provides administrative support to individuals and departments across the organization.</li><li>Manages diaries, appointments and maintain calendars for supervisory staff.</li><li>Handles correspondence, mails and documents, ensuring they reach intended recipients.</li><li>Arranges travel, accommodations, and manage expense reports.</li><li>Schedules and coordinate meetings, conferences, and special events.</li><li>Prepares and maintains various reports, logs, and data.</li><li>Serves as the point of contact for a team or a department.</li><li>Coordinates communications and disseminates information within the organization.</li><li>Maintains a filing system for important and confidential company documents.</li><li>Contributes to team effort by accomplishing related tasks as needed.</li></ul><p><br></p>
<p>Join a leading organization in Minneapolis as a contract Administrative Assistant and play a key role in supporting day-to-day operations. Administrative Assistant positions are among the top 25% of administrative and customer support roles in demand, driven by a strong labor market and ongoing business needs.</p><p>Responsibilities:</p><ul><li>Manage schedules, appointments, and correspondence for internal teams.</li><li>Prepare reports, presentations, and documentation as needed.</li><li>Serve as the first point of contact for visitors and callers.</li><li>Support project coordination, travel arrangements, and office supply inventory.</li><li>Ensure the smooth flow of communications and information among staff.</li></ul><p><br></p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Wayzata, Minnesota. In this role, you will provide critical support to our operations, ensuring smooth day-to-day administrative functions while fostering a welcoming environment for clients and guests. This is an onsite position offering an excellent opportunity to contribute to a boutique, customer-focused company.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and callers, ensuring a courteous and friendly experience.</p><p>• Manage incoming calls and inquiries, including prospective tenant communications.</p><p>• Process invoices with precision and accuracy, dedicating several hours daily to coding tasks.</p><p>• Coordinate and schedule appointments, keeping calendars organized and up to date.</p><p>• Handle email correspondence promptly and with attention to detail.</p><p>• Perform data entry tasks to maintain accurate records and databases.</p><p>• Provide administrative support to the operations manager, assistant, and other team members.</p><p>• Maintain a business casual appearance to align with the company's standards.</p><p>• Collaborate with team members to ensure seamless workflow and support project needs.</p>
We are looking for a highly organized and tech-savvy Administrative Assistant to join our team in Minneapolis, Minnesota. This is a contract position designed to support the busy tax season, with potential for extension based on performance and business needs. The ideal candidate will excel in managing sensitive documents, multitasking across systems, and handling high volumes of administrative tasks efficiently.<br><br>Responsibilities:<br>• Prepare and manage the shipping of tax returns, ensuring all documents are accurately compiled and sent in a timely manner.<br>• Download and handle critical documents such as 1040 and 1120 forms, ensuring compliance and accuracy.<br>• Oversee the processing of paper-based tax returns, including managing physical mailings for documents that cannot be e-filed.<br>• Work with confidential workpapers, maintaining strict attention to detail and security protocols.<br>• Utilize multiple software systems simultaneously to track, organize, and process administrative tasks effectively.<br>• Support the team during peak deadlines by managing tasks with precision and meeting tight turnaround times.<br>• Assist with data entry and filing to maintain organized and accessible records.<br>• Provide administrative office support to ensure smooth operations during busy periods.<br>• Adapt to changing priorities and workloads, particularly during high-pressure tax deadlines.<br>• Collaborate with team members to ensure timely completion of all administrative requirements.
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team in Minnetonka. This is a contract position that will run from February through April, offering an excellent opportunity to contribute to a dynamic wealth management and accounting office. The role requires strong organizational skills and the ability to handle client interactions with courtesy and positivity.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls and ensure prompt and courteous communication with clients.</p><p>• Welcome clients in the office, assisting with document drop-offs and pick-ups.</p><p>• Perform general administrative tasks, including data entry and maintaining records.</p><p>• Support tax and wealth management operations with precision and attention to detail.</p><p>• Utilize Salesforce to manage client information and workflows effectively.</p><p>• Handle incoming and outgoing mail, ensuring timely distribution.</p><p>• Maintain a positive and organized front desk environment to enhance client experience.</p><p>• Assist in coordinating schedules and meetings for the team.</p><p>• Ensure compliance with office procedures and maintain confidentiality of sensitive information.</p>
<p>We’re seeking a dynamic Director of Legal Support Services to lead and elevate the operational backbone of a growing law firm. This strategic leader will oversee managers responsible for Legal Administrative Assistants, Paralegals, Office Leaders, and Work Product Support teams—ensuring exceptional client service, operational efficiency, and high-quality work product across multiple offices.</p><p><br></p><p>This is a high-impact role reporting to the Chief HR Officer and partnering closely with senior leadership. If you thrive on building strong teams, driving process improvements, and shaping the future of legal support services, this opportunity is for you.</p><p><br></p><p>What You’ll Do</p><ul><li>Lead & Inspire: Provide strategic direction and day-to-day guidance to managers across diverse legal support functions.</li><li>Drive Excellence: Establish performance standards and foster a client-centric culture.</li><li>Shape Strategy: Develop and execute goals aligned with firm-wide objectives, including talent strategy and operational efficiency.</li><li>Champion Innovation: Implement technology solutions and process improvements to enhance workflows and scalability.</li><li>Develop Talent: Recruit, coach, and retain top-tier leaders while building career progression frameworks.</li></ul><p><br></p><p><br></p>
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p>Are you detail-oriented and eager to support a dynamic tax department during a busy season? Our company is seeking a highly organized Temporary Tax Administrative Assistant in Minneapolis, MN. This is an excellent opportunity to gain hands-on experience in a professional finance and tax environment and contribute meaningfully to our team’s success.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to the tax department, including document preparation, data entry, and filing.</li><li>Assist with the coordination and tracking of tax documents and deadlines.</li><li>Communicate with internal staff and external clients to gather or provide information as needed.</li><li>Schedule meetings and maintain calendars for tax team members.</li><li>Prepare reports and ensure the accuracy of all records in accordance with company policies.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Medical Receptionist to join our team in Minneapolis, Minnesota on a part-time basis. As a Patient Care Coordinator, you will play a pivotal role in ensuring a seamless experience for patients while supporting clinic operations. This is a Contract position within the healthcare industry, offering a dynamic and collaborative work environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and check in patients for clinic and radiology appointments, ensuring a friendly and efficient experience.</p><p>• Provide clear instructions to patients regarding required forms and documentation.</p><p>• Collect and verify demographic and insurance information, entering details accurately into the NextGen system for billing purposes.</p><p>• Process patient payments, including co-pays, swiftly and accurately.</p><p>• Prepare daily charts for scheduled appointments to maintain efficient clinic operations.</p><p>• Assist patients in scheduling follow-up appointments and provide guidance on the patient portal.</p><p>• Coordinate interpreter services for patients requiring language assistance.</p><p>• Update and maintain the provider database within NextGen to ensure accurate tracking of referring providers.</p><p>• Keep the front office area tidy and organized, including restocking supplies and maintaining a welcoming environment.</p><p>• Collaborate with clinic staff to support smooth workflows and continuity of care for patients.</p>
<p>We are partnering with a top law firm with a national presence to find an experienced Legal Executive Assistant for their Minneapolis office. In this role, you will play a pivotal part in ensuring the smooth operations of a successful and growing corporate practice group.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li><strong>Practice Management:</strong> Support the day-to-day operations of the corporate practice group and ensuring smooth workflow and communication within the team.</li><li><strong>Client and Professional Relationships:</strong> Develop a strong understanding of the attorneys’ practice areas and client needs. Maintain professional relationships with clients, opposing counsel, courts, agencies, and professional organizations.</li><li><strong>Calendar Management:</strong> Organize and manage schedules for senior attorneys, ensuring efficient time management and prioritization.</li><li><strong>Travel Coordination:</strong> Arrange and oversee travel plans, including booking flights, accommodations, and preparing detailed itineraries.</li><li><strong>Billing Oversight:</strong> Handle pre-billing processes, monitor budgets, and resolve billing issues to maintain accuracy and efficiency.</li><li><strong>Team Coordination:</strong> Delegate tasks to the legal support team and act as a central point of communication for internal workflow.</li><li><strong>Meeting Preparation:</strong> Plan and organize internal meetings, including preparing materials and coordinating agendas.</li><li><strong>Administrative Support:</strong> Provide high-level administrative assistance to ensure seamless day-to-day operations of the practice group.</li></ul>
<p>A well-established and growing intellectual property law firm, known for its commitment to protecting innovation, is seeking a skilled <strong>Patent Attorney</strong> with a <strong>Mechanical Engineering background</strong> to join their collaborative team. If you are passionate about working with cutting-edge technologies in mechanical and electro-mechanical systems while delivering exceptional client service, this role may be the perfect fit.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft and prosecute U.S. and international patent applications for intricate mechanical and electro-mechanical systems.</li><li>Conduct patentability assessments, prior art searches, validity analyses, infringement analyses, and freedom-to-operate opinions.</li><li>Build and implement effective intellectual property strategies, including patent portfolio management and risk evaluations.</li><li>Collaborate closely with inventors, engineers, and legal colleagues to turn innovative concepts into high-quality patent applications.</li><li>Manage a sophisticated patent docket independently while meeting deadlines.</li><li>Conduct client consultations, provide legal insights, and undertake administrative duties as needed.</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Minneapolis, Minnesota. In this role, you will play a pivotal part in supporting advertising sales, fulfillment processes, and member engagement activities, ensuring smooth operations and exceptional service delivery. This position offers an exciting opportunity to contribute to the healthcare industry while showcasing your organizational and communication skills. Please note, this is a Contract-to-Permanent opportunity.<br><br>Responsibilities:<br>• Foster relationships with advertising clients by promoting renewal options and upselling opportunities.<br>• Coordinate communications with clients across job guides, online job fairs, social media, and digital job boards.<br>• Schedule and facilitate virtual meetings to demonstrate Career Center technology to potential clients.<br>• Manage deadlines and specifications for advertising purchases across various platforms, including print and digital media.<br>• Design and layout materials for job fairs and advertising campaigns as required.<br>• Maintain an organized library of advertising files and update marketing materials such as media kits and sell sheets.<br>• Update and maintain the Career Center website content to ensure accuracy and relevance.<br>• Distribute incentives to members participating in Career Center activities.<br>• Organize and oversee the CV review process for job seekers, ensuring profiles are up-to-date.<br>• Represent the Career Center at conferences, meetings, and online events, including booth activities and member engagement initiatives.
<p>We are seeking a Licensing Coordinator for a role based in Monticello, Minnesota. This onsite role offers a contract to hire employment opportunity.</p><p><br></p><p>The objective of this role is to ensure the agent contracting process is as smooth and efficient as possible for our agents from start to finish. As a licensing specialist, you will execute professionalism while providing top notch customer service and work to find and create efficiencies<em>. </em>This is an amazing opportunity to join our team in a much-needed position. </p><p> </p><p>Whether you are familiar with the insurance background or not, your enthusiasm, motivation, and interest in becoming part of our well-established and positive work environment, makes you an ideal candidate. </p><p>We value your hard work and dedication to this position, and you can be confident that the opportunities for growth within the corporation will continue to arise. </p><p><strong> </strong></p><p><strong>Primary Responsibilities: </strong></p><ul><li>Generate and process contracting applications and other required forms for submission on all new and existing agents and agencies within Simplicity.</li><li>Completes routine follow-up on submitted agent contracting paperwork to ensure proper processing.</li><li>Assist with agent updates, contract changes, while proactively looking for ways to streamline the process to make it as smooth as possible for the agent.</li><li>Applies sound insurance knowledge regarding products and services, troubleshooting issues, and working to resolve in the quickest and most efficient way to best meet agent needs.</li><li>Provide professional correspondence via email and phone</li><li>Work efficiently to meet all service level agreements</li><li>Understand carrier workflows and maneuver carrier websites</li><li>Work closely with team members to meet common goals and assist when able</li></ul><p> </p><p><strong>Qualifications / Requirements: </strong></p><ul><li>Minimum of a High school diploma / GED </li><li>Strong computer skills; able to type 50+ words per minute </li><li>Proficiency in Microsoft Office (Word, Excel) </li><li>Experience with G Suite and Salesforce preferred, not required</li><li>Experience in related position preferred, not required</li></ul><p><strong> </strong></p><p><strong>Core Competencies:</strong></p><ul><li>Ability to provide exceptional customer service</li><li>Effective time management skills</li><li>Ability to prioritize and multitask in a fast-paced environment, and utilize multiple programs simultaneously</li><li>Capable of working both independently and in a team environment</li><li>Excellent organizational skills, attention to detail is a must</li><li>Ability to react to change in a productive and positive manner</li></ul><p><br></p><p><br></p><p><br></p><ul><li>Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <u>roberthalf.gobenefits.net</u> for more information.</li></ul>
<p>We are partnering with a busy and growing downtown Minneapolis law firm seeking an experienced Litigation Paralegal with a focus on medical malpractice defense. This firm handles complex civil defense cases and is looking for a skilled professional to support attorneys through all stages of litigation.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage all aspects of case preparation, including drafting and organizing pleadings, motions, correspondence, and other legal documents.</li><li>Review, summarize, and organize large volumes of medical records and case materials.</li><li>Coordinate with clients, witnesses, experts, and court personnel.</li><li>Assist with trial preparation, including exhibits, witness lists, and trial binders.</li><li>Track case deadlines, court filings, and compliance with procedural rules.</li><li>Conduct legal research and summarize findings as needed.</li><li>Maintain accurate and organized case files using case management software.</li></ul>
<p>We are looking for an experienced RN Medical Coder with a strong background in coding and reimbursement methodologies to join our team. This long-term contract role offers the opportunity to work remotely and contribute to the development of coding for benefit plans within the healthcare insurance industry. As part of this position, you will collaborate with certified coders and business analysts to ensure accuracy and compliance in coding practices.</p><p><br></p><p>Responsibilities:</p><p>• Analyze and identify appropriate codes for language used in benefit plans.</p><p>• Review and validate coding decisions made by peers to ensure accuracy.</p><p>• Facilitate discussions to align on coding documentation and standards.</p><p>• Assess audit results and implement necessary adjustments to maintain compliance.</p><p>• Actively participate in project meetings to provide insights and updates.</p><p>• Collaborate with team members, including certified coders and business analysts, to achieve project goals.</p><p>• Ensure coding practices align with industry standards and regulatory requirements.</p><p>• Contribute to the creation of coding documentation for benefit plans.</p><p>• Utilize Microsoft Office tools to support project tasks and communication.</p><p>• Stay updated on healthcare coding methodologies and best practices.</p>
<p>This position will act as the key liaison between our client's residential and commercial clients and the service department, ensuring seamless communication and exceptional service delivery. Ideal candidate thrives in a dynamic environment, excels at managing schedules, and takes pride in maintaining accurate records while providing top-notch client support.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and confirm service appointments with both residential and commercial clients, addressing rescheduling needs as required.</p><p>• Maintain accurate client records, including service histories and invoices, using the designated CRM system.</p><p>• Monitor service completion and ensure all work orders and client information are properly documented and organized.</p><p>• Collaborate with the service team to relay client requests and ensure timely responses.</p><p>• Assist with managing accounts receivable for clients with overdue balances.</p><p>• Identify opportunities for process improvement in scheduling and client communication workflows.</p><p>• Professionally handle incoming calls and promptly respond to client inquiries.</p><p>• Draft and distribute newsletters, industry updates, and other client communications to keep clients informed.</p><p>• Perform additional administrative tasks and support service coordination as needed.</p>
<p>A leading national law firm is seeking a highly motivated <strong>Litigation Associate Attorney</strong> with <strong>3+ years of experience</strong> to join its <strong>Minneapolis office</strong> and contribute to a dynamic complex‑litigation practice. This role offers the opportunity to work on impactful, cutting‑edge matters alongside a collaborative team dedicated to meaningful advocacy and client-focused results.</p><p><br></p><p><strong>About the Role</strong></p><p>The ideal candidate will have a solid foundation in complex or high‑stakes litigation, along with the maturity, judgment, and organizational skills needed to handle a sophisticated, high‑volume caseload in a fast‑paced environment. The firm offers a <strong>competitive compensation package</strong> commensurate with experience, as well as a <strong>discretionary bonus</strong>.</p>
We are looking for a dedicated Admissions Representative to join our team in Minneapolis, Minnesota. In this long-term contract role, you will play a vital part in supporting admissions and records operations within the higher education sector. The position requires a proactive and adaptable individual who thrives in a dynamic environment and is committed to delivering exceptional service to applicants, learners, and internal stakeholders.<br><br>Responsibilities:<br>• Ensure daily and weekly production goals are met while maintaining high-quality standards.<br>• Gain comprehensive knowledge of key workflows across the department and participate in cross-training opportunities.<br>• Address escalations and resolve individual applicant and learner issues, identifying and responding to broader systemic challenges.<br>• Collaborate with various teams, including Enrollment Services, Advising, and the Registrar’s Office, to improve processes and resolve issues.<br>• Participate in continuous improvement initiatives aimed at enhancing cycle times and optimizing overall experiences for applicants and learners.<br>• Conduct quality assurance activities to identify process defects and improve performance metrics.<br>• Assist in the development and maintenance of knowledge management systems and documentation to support team operations.<br>• Provide training and mentorship as a subject matter expert to enhance team capabilities.<br>• Engage in development activities focused on leadership, operations management, and communication skills.
We are looking for an experienced Senior Financial Analyst to join our team in Plymouth, Minnesota. In this role, you will support key financial operations within the Electrophysiology Medical Device division, contributing to budgeting, forecasting, and the management of capital inventory. This position offers the opportunity to collaborate with leadership on strategic financial planning and analysis, ensuring informed decision-making across the organization. If you are passionate about driving financial excellence and thrive in a dynamic environment, we encourage you to apply.<br><br>Responsibilities:<br>• Develop and maintain budgeting and forecasting processes, including profit and loss analysis and market modeling.<br>• Provide monthly financial reporting and variance analysis to support decision-making by leadership.<br>• Collaborate with key teams to consolidate month-end financial data and deliver comprehensive commentary.<br>• Prepare financial models and presentations for quarterly forecasting cycles and executive meetings.<br>• Assist with the development and management of capital inventory processes and service profit and loss.<br>• Conduct ad hoc financial analysis and reporting to address specific requests from management.<br>• Partner with facilities and service teams to support budget updates and analysis during each cycle.<br>• Ensure compliance with regulatory standards, company policies, and operational procedures.<br>• Foster positive communication and collaboration across teams and organizational levels.
