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15 results for Medical Administrative Assistantsecretary in Eagan, MN

Medical Scheduler

Minneapolis, MN
onsite
Temporary / Contract
16 - 18 USD / Hourly
Position SummaryWe are seeking a professional, detail-oriented, and customer-focused Medical Scheduler to join our healthcare team. The Medical Scheduler is responsible for coordinating patient appointments, managing provider schedules, and ensuring efficient patient flow within the practice. This role requires strong communication skills, the ability to multitask in a fast-paced environment, and a commitment to providing exceptional patient service. Key Responsibilities<ul><li>Schedule, reschedule, and confirm patient appointments in accordance with provider availability and office protocols.</li><li>Coordinate referrals, diagnostic testing, consultations, and follow-up appointments.</li><li>Verify patient demographic and insurance information prior to appointments.</li><li>Answer incoming calls and respond to patient inquiries professionally and courteously.</li><li>Maintain accurate patient records within the electronic medical record (EMR) system.</li><li>Communicate appointment details, preparation instructions, and office policies to patients.</li><li>Manage provider calendars and optimize scheduling to maximize efficiency.</li><li>Coordinate with physicians, nurses, and administrative staff regarding scheduling needs.</li><li>Monitor cancellations, waitlists, and appointment availability.</li><li>Ensure compliance with HIPAA and all patient confidentiality requirements.</li><li>Assist with other front-office and administrative duties as assigned.</li></ul>
2026-07-06T00:00:00Z

Administrative Assistant

Wayzata, MN
onsite
Temporary / Contract
22 - 27 USD / Hourly
Our client is seeking a dependable, organized, and detail-oriented Administrative Assistant to support daily office operations in the Twin Cities. This fully on-site role is ideal for a professional who enjoys providing administrative support, managing multiple priorities, and helping maintain an efficient and professional office environment.Key Responsibilities<ul><li>Provide day-to-day administrative support to teams and leadership</li><li>Answer phones, respond to emails, and direct inquiries to the appropriate contacts</li><li>Schedule meetings, maintain calendars, and coordinate conference room logistics</li><li>Prepare, format, and distribute correspondence, reports, and other documents</li><li>Maintain filing systems, records, and office documentation</li><li>Perform data entry with a high level of accuracy and attention to detail</li><li>Order office supplies and assist with general office coordination</li><li>Support mail distribution, shipping, and other clerical tasks</li><li>Assist with onboarding paperwork, meeting materials, and internal communications</li><li>Help ensure the office remains organized, professional, and operating smoothly</li><li>Perform additional administrative duties and special projects as assigned</li></ul>
2026-07-16T00:00:00Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
A leading Fortune 500 healthcare organization is seeking an Administrative Assistant to join their team in the Southwest Twin Cities metro area. This is a great opportunity for a detail-oriented professional who enjoys supporting daily operations, coordinating administrative tasks, and working in a fast-paced healthcare environment. Key Responsibilities:<ul><li>Provide general administrative support to department leadership and team members</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, organize, and maintain documents, reports, and records</li><li>Enter and update information accurately in internal systems</li><li>Assist with email correspondence and routine communications</li><li>Support department projects and process improvements</li><li>Perform data entry and other administrative tasks as needed</li></ul>
2026-07-10T00:00:00Z

Administrative Assistant

Saint Paul, MN
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Minnesota. This is a Contract position suited for someone who enjoys keeping administrative processes organized, handling routine office support, and assisting multiple team members with day-to-day needs. The ideal candidate brings strong attention to detail, comfort with clerical tasks, and the ability to manage shifting priorities in a detail-focused environment. Responsibilities: • Manage office copier usage and help ensure equipment is available for day-to-day document needs. • Collect, organize, and distribute incoming mail from the mailroom to the appropriate recipients across the department. • Review misdirected correspondence and route items to the correct teams, including Human Services when needed. • Provide administrative support for HR staff and managers by assisting with general clerical assignments. • Create and maintain files, ensuring records are organized and easy to access. • Enter information accurately into tracking systems, spreadsheets, or other office documents. • Scan and prepare documents for storage, distribution, or internal processing. • Assist with additional administrative tasks as assigned to support departmental operations.
2026-07-08T00:00:00Z

Administrative Assistant

Eagan, MN
onsite
Temporary / Contract
18 - 20 USD / Hourly
Position SummaryWe are seeking a professional, organized, and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role requires strong communication skills, exceptional organizational abilities, and the capacity to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide administrative support to management and team members.</li><li>Answer and direct phone calls, emails, and other correspondence professionally.</li><li>Schedule appointments, meetings, and conference calls.</li><li>Prepare, edit, and distribute reports, presentations, and other documents.</li><li>Maintain filing systems, records, and office documentation.</li><li>Coordinate office operations and assist with special projects as assigned.</li><li>Order and maintain office supplies and equipment.</li><li>Greet and assist visitors, clients, and vendors.</li><li>Manage calendars, travel arrangements, and expense reports as needed.</li><li>Ensure confidential information is handled with discretion and professionalism.</li></ul>
2026-07-06T00:00:00Z

Medical Records Analyst

Eden Prairie, MN
remote
Temporary / Contract
19 - 19.5 USD / Hourly
We are looking for a detail-oriented Customer Service Quality Analyst to support health insurance operations through thorough medical record review and quality validation. This Long-term Contract position is based in Eden Prairie, Minnesota, and offers the opportunity to contribute to coding accuracy, timely case handling, and strong operational performance within a collaborative team environment. The person in this role will help assess documentation, identify records that require additional review, and uphold quality standards while working efficiently in a remote setting. Responsibilities: • Conduct detailed evaluations of medical records to confirm documentation accuracy, validate coding-related determinations, and flag cases that need escalation for secondary review. • Complete assigned work within daily production targets while maintaining a high standard of quality and consistency across each review. • Safeguard protected health information by following HIPAA guidelines, company procedures, and data privacy expectations in all tasks. • Use Microsoft Office and other Windows-based tools to manage daily assignments, move across multiple platforms, and adapt to new applications as needed. • Take part in team meetings, required training sessions, and other learning activities to stay aligned with current standards and expectations. • Apply established quality practices consistently and remain current on policy updates, workflow changes, and review guidelines. • Support operational efficiency by helping address review queues and contributing to timely completion of backlog-related work.
2026-07-16T00:00:00Z

Executive Assistant

Edina, MN
onsite
Temporary to Hire
25 - 28 USD / Hourly
We are looking for an Executive Assistant to provide high-level support to senior leadership while also handling a broad range of day-to-day administrative needs in a small, fast-moving organization. This contract opportunity with permanent potential is ideal for someone who is organized, resourceful, and comfortable balancing executive support with general office coordination. The right candidate will bring sound judgment, strong follow-through, and the confidence to work effectively with a demanding leader while keeping priorities on track. Responsibilities:<ul><li>Manage calendars, schedule meetings, and keep leadership informed of shifting priorities and time-sensitive commitments.</li><li>Arrange business travel, prepare itineraries, and coordinate related logistics to support efficient executive movement.</li><li>Support executive meetings by organizing agendas, confirming attendees, preparing materials, and tracking follow-up items.</li><li>Handle a variety of administrative duties across the organization, adapting to changing needs in a smaller team environment.</li><li>Monitor action items and ensure requests, deadlines, and communications are completed accurately and on time.</li><li>Serve as a dependable partner to leadership by anticipating needs, responding quickly, and helping maintain operational flow.</li><li>Prioritize multiple assignments at once while maintaining attention to detail and a high level of professionalism.</li><li>Take initiative to identify ways to improve administrative support and step into additional tasks when needed.</li></ul>
2026-07-17T00:00:00Z

Executive Assistant

Brooklyn Park, MN
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an Executive Assistant to provide dependable, high-level administrative support in a Contract position based in Brooklyn Park, Minnesota. This role will work closely with the Executive Director and serve as a key partner in keeping schedules, meetings, communications, and office operations running smoothly. The ideal candidate brings strong judgment, exceptional organization, and the confidence to manage shifting priorities in a fast-paced non-profit environment. Responsibilities: • Oversee the Executive Director’s calendar, prioritize appointments, and ensure daily schedules are organized and up to date. • Coordinate board and committee activities, including preparing for recurring meetings, following up with members, and supporting meeting logistics. • Manage routine office administration such as handling incoming mail, maintaining documents, and ordering workplace and event-related supplies. • Review and route spending requests, helping track approvals and support accurate administrative processing. • Organize staff gatherings and larger internal events, including food planning, materials coordination, and day-of logistics. • Arrange virtual meetings and provide basic technical support to ensure the Executive Director is fully prepared for online sessions. • Assist with travel planning when needed, including itinerary coordination and related scheduling details. • Maintain organized records and support document preparation to help leadership stay informed and efficient.
2026-07-13T00:00:00Z

Executive Assistant

Wayzata, MN
onsite
Temporary / Contract
28 - 33 USD / Hourly
Our client is seeking a polished, proactive, and highly organized Executive Assistant to support senior leadership in a fully on-site capacity in the Twin Cities. This role is ideal for a resourceful professional who thrives in a fast-paced environment, exercises sound judgment, and can manage complex administrative responsibilities with discretion and efficiency.Key Responsibilities<ul><li>Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements</li><li>Serve as a gatekeeper and point of contact for internal and external communications on behalf of executives</li><li>Prepare correspondence, presentations, reports, and meeting materials with a high degree of accuracy and professionalism</li><li>Coordinate executive meetings, board meetings, and special events, including agendas, logistics, and follow-up actions</li><li>Manage confidential information and sensitive business matters with discretion</li><li>Track priorities, deadlines, and action items to ensure timely follow-through on key initiatives</li><li>Support expense reporting, invoice processing, and other administrative documentation as needed</li><li>Assist with office coordination and cross-functional communication to support day-to-day business operations</li><li>Identify opportunities to improve administrative processes and increase efficiency</li><li>Provide project support for strategic initiatives and executive-level requests</li></ul>
2026-07-16T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Temporary / Contract
33 - 36 USD / Hourly
We are looking for an Executive Assistant to provide senior-level administrative support within a fast-paced environment. This long-term contract position will partner with executive leaders across multiple business areas, helping keep schedules, travel, communications, and team coordination running smoothly. The ideal candidate brings strong judgment, exceptional organization, and the ability to manage shifting priorities with discretion. Responsibilities:• Support senior leaders across creative, design, production, business development, and brand strategy functions by managing day-to-day administrative needs.• Oversee complex calendars, arrange meetings across stakeholders and time zones, and resolve scheduling conflicts with careful prioritization.• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with executive schedules.• Coordinate logistics for major industry events and leadership gatherings, including scheduling, travel support, and on-site assistance when needed.• Create, edit, and format presentations, reports, and executive correspondence with accuracy and a high standard of quality.• Submit and reconcile expense reports promptly while ensuring compliance with company guidelines.• Facilitate recurring leadership and department meetings by managing agendas, scheduling, and related logistics.• Collaborate with project managers and cross-functional partners to keep priorities aligned and workflows coordinated.• Assist with onboarding activities by arranging orientation support, adding new team members to meetings and collaboration platforms, and handling related administrative tasks.• Use AI-enabled tools and other emerging technologies to improve efficiency, streamline workflows, and enhance executive support operations
2026-07-07T00:00:00Z

Executive Assistant

Minneapolis, MN
onsite
Permanent / Full Time
85000 - 110000 USD / Yearly
A well-established, global professional services organization is seeking a Senior Executive Assistant to support top leadership in its Minneapolis office. This is a highly visible, newly created role designed to provide elevated, strategic support to senior executives. This position is ideal for a poised, proactive Executive Assistant who thrives in a fast-paced environment and has experience supporting C-level leadership. Position OverviewThis role sits at the center of leadership operations, partnering closely with senior executives to manage priorities, communications, and high-level initiatives. You will play a key role in keeping leadership organized, prepared, and focused on firm-wide goals. Key Responsibilities<ul><li>Manage complex, high-volume calendars; prioritize competing demands and safeguard executive time</li><li>Coordinate leadership and client meetings, including agendas, materials, and follow-up actions</li><li>Draft and edit executive communications, presentations, and briefing materials</li><li>Serve as a primary point of contact for internal and external stakeholders</li><li>Arrange domestic and international travel, including detailed itineraries and real-time adjustments</li><li>Track initiatives, deadlines, and deliverables; provide clear status updates</li><li>Manage expenses, records, and confidential information with discretion</li><li>Anticipate needs and proactively support day-to-day executive operations</li><li>Partner cross-functionally to improve processes and ensure seamless support</li></ul>
2026-07-17T00:00:00Z

Executive Assitant

Minneapolis, MN
onsite
Permanent / Full Time
75000 - 100000 USD / Yearly
We are looking for a highly organized individual to provide senior-level administrative support in Minneapolis, Minnesota. This role is ideal for someone who can keep executive operations running smoothly by coordinating schedules, travel, meetings, and communications across several departments. The position also plays an important part in event planning, onboarding coordination, and improving day-to-day processes through the thoughtful use of productivity tools and technology. Responsibilities:• Support senior leaders across creative, design, production, business development, and strategy functions by handling a wide range of administrative priorities.• Oversee demanding executive calendars, arrange meetings across teams and time zones, and address scheduling conflicts with sound judgment.• Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries that align with leadership schedules.• Coordinate logistics for major industry events and leadership gatherings, including planning, scheduling, and assistance during key activities when needed.• Create, refine, and format presentations, reports, and executive communications with accuracy and a high-quality standard.• Submit and track expense reports for executives while ensuring compliance with internal guidelines and deadlines.• Arrange recurring department and leadership meetings and help maintain smooth coordination among cross-functional partners.• Assist with onboarding activities for new employees by managing orientation details and adding team members to meetings and communication platforms.• Use AI-supported tools and emerging technologies to improve efficiency, streamline administrative workflows, and enhance operational effectiveness.• Contribute to general office support and provide broader administrative assistance as business needs require
2026-07-07T00:00:00Z

Legal Assistant

Minneapolis, MN
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a well-established and collegial downtown Minneapolis law firm, is seeking a Litigation Legal Assistant to support attorneys with a practice focused primarily on evictions litigation. This position offers a competitive compensation and benefits package, a collaborative work environment, and excellent opportunities for professional growth and development. It is an ideal opportunity for someone with one or more years of legal assistant or law firm experience who is organized, detail-oriented, enjoys supporting a busy legal practice, and is looking to build a long-term career in a supportive, team-oriented firm. Responsibilities:<ul><li>Provide administrative support to attorneys, including managing calendars, scheduling meetings, answering phones, and handling mail.</li><li>Maintain and organize electronic and physical client files.</li><li>Prepare, proofread, and format legal documents, correspondence, and court filings.</li><li>Assist with eviction matters by preparing complaints and related documents for attorney review.</li><li>File and track cases through the Minnesota Courts e-Filing system.</li><li>Communicate with clients, courts, opposing counsel, and other parties regarding case matters.</li><li>Conduct basic legal and public records research, including court and business record searches.</li><li>Monitor deadlines, court dates, and case activity.</li><li>Provide general litigation and administrative support to attorneys and the legal team.</li></ul>
2026-07-14T00:00:00Z

Office Assistant

Minneapolis, MN
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Spanish Bilingual Office Assistant to support daily administrative operations in a school setting. This opportunity is well suited for someone who enjoys creating an organized, welcoming front office experience for students, families, staff, and visitors. The role combines clerical support, communication, and student-facing administrative tasks in a fast-moving school environment. Success in this position requires attention to detail, cultural awareness, and the ability to manage multiple priorities with accuracy and care. Responsibilities:• Monitor attendance-related information, record absences and tardiness accurately, and keep student data updated in the school’s information systems.• Welcome families, students, and visitors at the front office while creating a positive and detail-oriented first impression.• Respond to questions from parents, guardians, and staff through phone, email, and in-person communication with a strong customer service approach.• Complete administrative tasks such as preparing standard correspondence, organizing files, sorting mail, scanning documents, and maintaining records.• Assist families with registration-related inquiries, return enrollment processes, and school engagement activities.• Support student enrollment efforts by speaking with prospective families, providing clear information, and helping during occasional outreach or special events.• Coordinate with school staff to maintain smooth day-to-day office operations and ensure timely follow-up on assigned tasks.• Carry out additional office and clerical duties as needed to support the school team and operational priorities.
2026-07-08T00:00:00Z

Legal Assistant/Paralegal

Minneapolis, MN
onsite
Permanent / Full Time
60000 - 82000 USD / Yearly
Our client, a respected and growing full-service law firm, is seeking an LAA/Paralegal to join its expanding litigation team. This is an ideal opportunity for someone with 3+ years of experience supporting substantive commercial or civil litigation matters who enjoys working closely with senior attorneys on complex cases. The firm offers a collaborative environment where support staff play a meaningful role in case strategy and execution, and where professionalism, teamwork, and camaraderie are highly valued. The firm's caseload includes employment litigation, government contracts disputes, and other complex civil litigation matters. This role offers exposure to a variety of cases rather than being limited to a single practice area. Responsibilities:<ul><li>Prepare, proofread, and file legal documents in state and federal courts</li><li>Manage case files, deadlines, and attorney calendars</li><li>Assist with discovery, document production, and case organization</li><li>Draft correspondence and other routine legal documents</li><li>Coordinate hearings, depositions, mediations, and client meetings</li><li>Communicate with clients, courts, opposing counsel, and vendors</li><li>Provide litigation and trial support as needed</li></ul>
2026-07-13T00:00:00Z