We are looking for a dedicated Administrative Assistant to join our team on a contract basis in Waltham, Massachusetts. This position involves maintaining a detail-oriented and organized office environment while providing essential administrative support to employees. The role is entirely onsite and requires a proactive individual who can handle multiple tasks efficiently while contributing to the smooth day-to-day operations of the office.<br><br>Responsibilities:<br>• Ensure the office remains clean, organized, and stocked with supplies, including snacks and other essentials.<br>• Assist with setting up lunch arrangements and coordinate kitchen restocking.<br>• Manage incoming and outgoing mail by sorting, distributing, and sending correspondence as needed.<br>• Collaborate with maintenance and security teams to address office needs and ensure a safe environment.<br>• Provide general support to employees, including answering inquiries and assisting with administrative tasks.<br>• Cross-train on relevant office procedures to ensure seamless operations.<br>• Greet visitors and handle reception duties to promote a welcoming atmosphere.<br>• Perform data entry tasks to maintain accurate records.<br>• Uphold business casual dress code and contribute to a positive, detail-oriented office culture.
<p>We are looking for a dedicated Administrative Assistant to join our team in Chelmsford, Massachusetts. This position is ideal for someone with a passion for marketing and a strong ability to manage campaigns across various platforms. As part of a high-tech engineering industry, you will play a key role in supporting marketing efforts that drive business success. This is a long-term contract opportunity.</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><ul><li>Collaborate with the marketing team to execute CRM strategies and ensure effective campaign management.</li><li>Develop and implement direct marketing campaigns tailored to specific target audiences.</li><li>Manage email marketing initiatives, including the use of email platforms for creating, distributing, and tracking results.</li><li>Analyze market data to identify trends and opportunities for enhancing marketing strategies.</li><li>Support global marketing efforts by coordinating campaigns across multiple regions.</li><li>Create and monitor direct response marketing activities to optimize engagement and conversion rates.</li><li>Maintain marketing databases and ensure data accuracy for effective campaign targeting.</li><li>Assist in gathering insights and feedback to improve overall marketing performance.</li><li>Ensure consistent branding and messaging across all marketing channels.</li></ul>
<p>This role is onsite in Brighton, MA 5x per week, non-negotiable, do not apply if you aren't open to working onsite 5x per week</p><p><br></p><p><strong>Job Title</strong>: Administrative and Operations Coordinator - Technology Team Support</p><p><br></p><p><strong>Job Summary</strong>: We are seeking an extremely organized and proactive Administrative and Operations Coordinator to assist our technology team with scheduling, data input, certification tracking, and consistent follow-ups. This role is critical in ensuring all team members complete required certifications and trainings within specified timelines. The ideal candidate will need exceptional organizational, communication, and follow-through skills to manage multiple responsibilities, while diligently documenting and monitoring progress to maintain compliance standards.</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><ul><li><strong>Scheduling</strong>: Coordinate and manage meeting calendars, training sessions, and certification deadlines to ensure team members have access to all required resources.</li><li><strong>Data Input & Tracking</strong>: Maintain accurate records of certifications, trainings, and other compliance requirements in designated systems.</li><li><strong>Certification and Training Follow-Up</strong>: Actively track the status of individual team members’ certification and training completions. Proactively remind those who are not compliant and ensure consistent follow-ups via email, messaging, or other methods of communication.</li><li><strong>Documentation</strong>: Maintain detailed reports and logs for certification progress, escalations, and completed follow-ups, ensuring data is centralized and up-to-date.</li><li><strong>Reporting</strong>: Provide recurring updates to leadership regarding team compliance performance, outstanding certifications, and any roadblocks.</li><li><strong>Consistent Outreach</strong>: Communicate persistently and professionally with team members who have outstanding tasks, reinforcing deadlines and expectations without compromising relationships.</li><li><strong>Process Improvement</strong>: Identify and suggest opportunities to streamline certification tracking and follow-up processes for greater efficiency.</li></ul><p><br></p>
<p>We are looking for a dedicated Office Administrator to join our team in the Natick Massachusetts area. This role involves providing comprehensive administrative support to staff while ensuring smooth workflow processes and document control. The ideal candidate is reliable, friendly, and eager to learn in a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Deliver administrative support to staff by managing workflow systems and maintaining organized documentation.</p><p>• Utilize Microsoft Office Suite, including Word, Outlook, and Excel, to perform daily tasks efficiently.</p><p>• Learn and operate the company's proprietary workflow system to manage data and processes effectively.</p><p>• Conduct accurate data entry and ensure document scanning and control procedures are followed.</p><p>• Support general office operations by handling routine tasks and assisting in various areas of the firm.</p><p>• Collaborate with team members to ensure smooth workflow during peak seasons, with flexibility in working hours.</p><p>• Maintain a welcoming and detail-oriented demeanor while interacting with staff and clients.</p><p>• Adapt to new systems and procedures to enhance office functionality and efficiency.</p><p><br></p><p><strong><em><u>For immediate consideration, please call me directly 508-205-2127 Eric Lebow</u></em></strong></p>
We are looking for a highly organized and proactive Executive Assistant to provide exceptional support to senior leadership. This contract position offers an exciting opportunity to manage schedules, coordinate travel, and ensure seamless day-to-day operations. The ideal candidate will excel in a fast-paced environment, demonstrating professionalism and attention to detail.<br><br>Responsibilities:<br>• Maintain and organize executive calendars, ensuring all meetings and appointments are scheduled effectively.<br>• Arrange and book travel accommodations, including flights, hotels, and transportation.<br>• Coordinate travel itineraries to align with executive schedules and preferences.<br>• Prepare and manage documents and materials for executive meetings.<br>• Act as a liaison between the executive team and internal or external stakeholders.<br>• Ensure timely communication and follow-ups on behalf of the executives.<br>• Handle confidential information with discretion and professionalism.<br>• Address scheduling conflicts and propose solutions to optimize time management.<br>• Support ad-hoc administrative tasks as needed to assist the executive team.
We are looking for a dedicated Executive Assistant to join our team in Manchester, New Hampshire. This Contract-to-permanent position offers an excellent opportunity to support executive leadership and contribute to key organizational initiatives. The role requires a highly organized individual with exceptional communication skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Coordinate and oversee executive schedules, including organizing meetings, sending reminders, and rescheduling when necessary.<br>• Arrange international and domestic travel, including booking flights, accommodations, and transportation for executives.<br>• Prepare detailed reports, presentations, and briefs to support decision-making and organizational planning.<br>• Develop and maintain an efficient filing system to ensure records and documents are easily accessible.<br>• Track and manage expense reports for the president, providing accurate documentation to the accounting team.<br>• Assist the sales team with administrative tasks, including processing quotes and sales as directed.<br>• Plan and manage logistics for industry-specific tradeshows, conferences, and speaking engagements.<br>• Create and monitor tradeshow budgets while coordinating closely with relevant departments.<br>• Ensure tradeshow materials are prepared, packed, and delivered on time to venues.<br>• Represent the organization at tradeshows and events, ensuring smooth execution and addressing any on-site issues.
