<p>Front desk coordinator (reception area coordinator) opening</p><p>We currently have an open position for a well-organized and motivated front desk coordinator who is looking to grow their career. You will be a key player leading the lobby area at a growing financial investment firm. We are looking for a positive self-starter who is eager to thrive in a dynamic environment and deeply passionate about providing high quality administrative support. Are you friendly, flexible, and love taking initiative? Then we have a position for you.</p>
<p><strong><em><u>This is a PART-TIME ROLE!!</u></em></strong></p><p><br></p><p><strong>Shift Schedule:</strong></p><ul><li>Part-time: Tuesday, Wednesday, and Thursday</li><li>Hours: 7:30 AM – 4:30 PM</li><li>Schedule based on busy office days</li></ul><p><strong>Job Summary:</strong></p><p>The Workplace Experience Coordinator provides exceptional front-of-house services to employees and guests. This role ensures a welcoming and professional environment by managing reception services, wayfinding, lobby appearance, visitor tracking and reporting, refreshments, campus tours, meeting support, and various workplace services as needed.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Warmly greet all employees and visitors entering the facility.</li><li>Answer phone calls in a professional and friendly manner.</li><li>Manage and maintain accurate records and logs of service requests.</li><li>Provide timely and thorough responses to employee and visitor inquiries.</li><li>Coordinate and confirm recreational, dining, and business activities.</li><li>Represent the Workplace Concierge team as the point-of-contact for the facilities team.</li><li>Follow and support property-specific security and emergency procedures.</li><li>Respond calmly and efficiently to emergency situations and make appropriate notifications.</li><li>Assist with mail and package handling, including shipping and cleaning support.</li><li>Provide support with event coordination including setup, breakdown, and delivery of supplies.</li><li>Assist with onboarding and workplace services such as office supplies and maintenance work orders.</li></ul><p><br></p>
<p>Part time- 1 day/week. We are looking for a dedicated Receptionist to join our team in New York, New York. This is a long-term contract position, ideal for someone who is detail oriented, organized, and has exceptional communication skills. The role requires a strong ability to manage front desk operations and ensure a welcoming environment for clients and visitors.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, ensuring a detail oriented and friendly reception area.</p><p>• Manage incoming calls using a multi-line phone system, directing them to the appropriate departments or individuals.</p><p>• Maintain an organized and efficient switchboard for handling calls across multiple lines.</p><p>• Provide support in answering inbound calls promptly and courteously.</p><p>• Assist with part-time receptionist duties as needed, including covering for other team members during their time off.</p><p>• Coordinate front desk activities such as scheduling appointments and managing visitor logs.</p><p>• Ensure the reception area is clean, organized, and representative of the company’s brand.</p><p>• Handle administrative tasks such as data entry and correspondence using Microsoft Office tools.</p><p>• Collaborate with other departments to support smooth daily operations.</p><p>• Participate in training sessions to stay updated on company processes and protocols.</p>
We are looking for a detail-oriented and friendly Receptionist to join our team in Uniondale, New York. This contract position requires someone with excellent communication skills and the ability to manage multi-line phone systems effectively. As the first point of contact for our organization, you will play a vital role in ensuring smooth operations and providing exceptional service to guests and callers.<br><br>Responsibilities:<br>• Greet visitors and guests warmly, ensuring a welcoming environment.<br>• Manage a multi-line phone system, including answering, transferring, and directing calls efficiently.<br>• Handle inbound calls with care, addressing inquiries or directing them to the appropriate departments.<br>• Maintain a clean and organized reception area to provide a positive first impression.<br>• Assist in administrative tasks such as scheduling and record-keeping.<br>• Monitor and respond to emails or messages related to reception duties.<br>• Support team members with various front-desk operations as needed.<br>• Ensure confidentiality and discretion when handling sensitive information.<br>• Coordinate with other departments to manage visitor appointments and meeting schedules.
<p><strong>We are hiring a Bilingual Receptionist (Spanish/English)</strong></p><p> We’re looking for a friendly and professional <strong>Receptionist</strong> who is fluent in <strong>Spanish and English</strong>. You’ll be the first point of contact for our clients—answering phones, greeting visitors, and providing excellent customer service.</p><p><br></p>
<p><strong>*Permanent* Tax Administrative Assistant</strong></p><p> <strong>Location:</strong> New Haven, CT (Onsite, Full-Time)</p><p> <strong>Salary:</strong> $60,000–$70,000 (paid hourly) -Depending on Experience</p><p><br></p><p><br></p><p><br></p><p>We are currently seeking a dedicated <strong>Tax Administrative Assistant</strong> to join our client's team in <strong>New Haven, CT</strong>. This is a <strong>full-time, onsite</strong> role offering a blend of front desk responsibilities and critical back-end administrative support for the firm's tax professionals.</p><p>As one of the first point of contact for clients, you’ll play a key role in representing the firm’s professionalism and customer-first approach, while also managing sensitive tax-related documentation with accuracy and discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><strong>Front Desk Duties:</strong></p><ul><li>Answer and route incoming phone calls professionally</li><li>Greet clients and visitors with a welcoming demeanor</li><li>Assist clients with general inquiries and follow-up items</li><li>Manage appointment scheduling and client check-ins</li></ul><p><strong>Administrative & Back-End Support:</strong></p><ul><li>Collect, organize, and verify tax documents for preparers</li><li>Maintain client records and ensure accurate data entry</li><li>Utilize Microsoft Excel to manage and track financial data</li><li>Support office operations and help ensure deadlines are met</li></ul><p><br></p><p><strong>Qualifications:</strong></p><ul><li><strong>3+ years of administrative experience</strong> in a professional office setting </li><li>Strong proficiency in <strong>Microsoft Excel</strong> is required</li><li>High attention to detail with the ability to manage multiple priorities</li><li>Adaptable and comfortable in a <strong>fast-paced environment</strong></li><li>Excellent communication and organizational skills</li><li>Experience in a tax or financial services environment is a plus</li></ul><p><br></p><p><strong>Compensation/Benefits/Highlights:</strong></p><ul><li>Competitive salary based on experience ($60K–$70K)</li><li>Full benefits package including 401k</li><li>Supportive, employee-focused work culture</li><li>Opportunity for long-term stability and professional growth</li></ul><p><br></p><p><strong>To Apply:</strong></p><p> Please submit your resume here or email to Daniele.Zavarella@roberthalf com!</p>
<p>Receptionist opportunities</p><p>We currently have an opening for an articulate, highly-skilled receptionist. This dynamic and creative company has just ranked as one of the “Fastest Growing Companies” in the local Business Journal! Are you a motivated self-starter who can handle multiple projects at once with a smile? Then we have a position for you.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our team on a contract basis. In this role, you will support daily operations by handling administrative tasks and ensuring efficient workflow within the office. This position offers an opportunity to contribute to a dynamic non-profit organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage incoming calls, directing them to the appropriate departments and providing clear and effective communication support.</p><p>• Perform data entry tasks with a high level of accuracy to maintain organized records.</p><p>• Assist with receptionist duties, including greeting visitors and managing front desk activities.</p><p>• Utilize Microsoft Excel to create, update, and manage spreadsheets as needed.</p><p>• Coordinate office operations, ensuring supplies are stocked and daily activities run smoothly.</p><p>• Support administrative office tasks such as filing, scheduling meetings, and preparing reports.</p><p>• Collaborate with team members to ensure timely completion of projects and assignments.</p><p>• Maintain confidentiality and professionalism in handling sensitive information.</p>
<p><strong>About the Company:</strong></p><p>Our client is a well-established organization in the real estate/property management industry, known for its commitment to excellence and fostering a supportive, collaborative workplace culture. <strong>Yardi</strong> experience is required</p><p><br></p><p><strong>Job Responsibilities:</strong></p><p>As an Administrative Assistant, you will play a critical role in supporting day-to-day operations. Your key responsibilities will include:</p><ul><li>Utilizing <strong>Yardi</strong> to manage property information, tenant records, and financial data.</li><li>Assisting with <strong>data entry</strong>, report generation, and maintaining accurate databases.</li><li>Coordinating and scheduling meetings, managing calendars, and handling communication.</li><li>Supporting property management teams with lease administration and compliance tracking.</li><li>Organizing and maintaining files, both digital and physical.</li><li>Responding to client inquiries and assisting with administrative projects as needed.</li><li>Providing general office support to ensure smooth business operations.</li></ul><p><strong>Requirements:</strong></p><p>To succeed in this role, candidates should have:</p><ul><li><strong>Proven experience</strong> in an administrative support role, preferably in a property management or real estate setting.</li><li>Proficiency with <strong>Yardi software</strong> is a <strong>must</strong>.</li><li>Strong computer skills, including Microsoft Office Suite (Excel, Word, Outlook).</li><li>Excellent organizational skills and <strong>high attention to detail</strong>.</li><li>Strong communication and interpersonal abilities.</li><li>A customer-service mindset with the ability to manage multiple priorities effectively.</li></ul>
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Stamford, Connecticut. In this role, you will serve as the first point of contact for visitors and callers, ensuring smooth communication and efficient administrative support. This position requires excellent organizational skills and the ability to manage multiple tasks simultaneously.<br><br>Responsibilities:<br>• Greet visitors and clients in a friendly and welcoming manner, ensuring a positive environment.<br>• Manage and operate a multi-line phone system, directing calls to the appropriate departments.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Organize and maintain files, ensuring easy access to important documents.<br>• Coordinate schedules and set appointments efficiently.<br>• Handle email correspondence promptly and professionally.<br>• Provide exceptional customer service by addressing inquiries and resolving issues.<br>• Utilize Microsoft Excel, Word, and Outlook for various administrative tasks.<br>• Collaborate with team members to ensure smooth daily operations.<br>• Maintain a clean and organized reception area.
<p>We are looking for an experienced Administrative Assistant to join our client's team on a contract basis in East Granby, Connecticut. In this key role, you will provide high-level administrative support to the President and leadership team, ensuring smooth day-to-day operations. This position offers an exciting opportunity to work in a fast-paced environment and interact with team members across all levels of the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage executive calendars, schedule meetings, and coordinate complex travel arrangements, including liaising with travel agents.</p><p>• Organize reminders for birthdays, milestones, and other important events.</p><p>• Maintain reception and common areas, ensuring they are tidy and stocked with necessary supplies; handle mail and shipping tasks.</p><p>• Assist in planning and executing company-wide events, leadership meetings, and town halls, including managing invitations, catering, and logistics.</p><p>• Provide support for Certificate of Insurance management during high-demand periods.</p><p>• Answer and direct incoming calls professionally, ensuring excellent communication with visitors and team members.</p><p>• Act as a primary point of contact at the front desk, creating a welcoming environment for guests and employees.</p><p>• Collaborate with various departments to ensure administrative tasks are completed efficiently and accurately.</p><p>• Monitor office inventory and oversee restocking processes to avoid any disruptions.</p><p>• Handle additional administrative duties as assigned by the leadership team.</p>
<p>We are looking for a dedicated and organized Receptionist to join our team! The ideal candidate will excel in multitasking, maintaining a welcoming environment, and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>•Welcome and greet visitors.</p><p>•Answer incoming phone calls, answer inquiries and take messages as needed. </p><p>•Receive and distribute incoming packages and daily mail, ensuring accurate logging and delivery.</p><p>• Sort accounts payable tickets, organize them, and return them to the accounting department for processing.</p><p>• File documents once they have been processed to maintain organized records.</p><p><br></p>
We are looking for a motivated Office Services Clerk to join our team in New York, New York. In this role, you will manage office operations and provide seamless support to various departments, ensuring a well-organized and efficient work environment. This position offers a dynamic range of responsibilities, including administrative tasks, event coordination, and vendor management.<br><br>Responsibilities:<br>• Welcome and assist guests while ensuring the front office area is organized and inviting.<br>• Monitor and replenish supplies across multiple floors to maintain a well-stocked and organized workspace.<br>• Restock kitchen essentials regularly to support employee needs.<br>• Handle day-to-day ordering requests and approve purchases, including Amazon orders, as per management guidelines.<br>• Coordinate catering arrangements for company events held throughout the year.<br>• Collaborate with external vendors to ensure smooth operations and timely delivery of services.<br>• Provide logistical support for events, ensuring all details are managed effectively.<br>• Assist HR and Accounting departments with filing and organizational tasks.<br>• Manage the distribution of employee and corporate gifts to enhance workplace engagement and client relations.<br>• Act as a reliable point of contact for miscellaneous office-related tasks and responsibilities.
<p>We are looking for a dedicated Administrative Assistant to join our team on a contract basis in West Hartford, Connecticut. In this role, you will support the daily operations of a school environment, assisting with administrative tasks and ensuring smooth coordination between staff, students, and external stakeholders. This is an excellent opportunity to contribute to an educational institution committed to making a difference.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage front desk operations, including welcoming visitors and ensuring proper access to the building.</p><p>• Schedule and coordinate meetings between school staff, districts, and other stakeholders.</p><p>• Prepare and distribute newsletters and other school communications.</p><p>• Organize and mail special education paperwork to relevant parties.</p><p>• Maintain attendance records and ensure timely submission of timesheets and invoices.</p><p>• Update and manage the school's social media platforms, including Facebook and Instagram.</p><p>• Assist with website updates, such as uploading photos and announcements.</p><p>• Process purchase orders and manage general office supplies.</p><p>• Support the planning and execution of meetings related to students with disabilities.</p><p>• Respond to emails and inbound calls, providing timely and accurate information.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This role is based in Brooklyn, New York, and offers an excellent opportunity to support daily office operations while enhancing efficiency and organization. The ideal candidate will excel at multitasking and delivering high-quality administrative services.</p><p><br></p><p>Responsibilities:</p><p>• Manage day-to-day administrative tasks to ensure smooth office operations.</p><p>• Answer and direct inbound calls with accuracy and a focus on excellent communication.</p><p>• Perform data entry tasks to maintain and update company records.</p><p>• Provide receptionist support, including greeting visitors and managing front desk activities.</p><p>• Coordinate meetings, appointments, and schedules for team members.</p><p>• Assist in preparing documents, reports, and presentations as needed.</p><p>• Maintain organized filing systems for easy access to records and information.</p><p>• Handle incoming and outgoing correspondence in a timely manner.</p><p>• Support various office projects and ensure deadlines are met.</p>
<p><strong><u>Office Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite - 5 days per week in office role*</p><p><br></p><p>Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented <strong><u>Office Administrator </u></strong>as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul><p>**Our client offers a very robust benefit package for all employees as well as a collaborative environment**</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential. </p><p><br></p>
We are looking for a skilled Administrative Assistant to join our team on a contract basis in New York, New York. This role involves providing essential support to ensure smooth office operations, with a focus on administrative tasks, communication, and data management. The ideal candidate will bring excellent organizational skills and a proactive approach to handling daily responsibilities.<br><br>Responsibilities:<br>• Respond promptly to incoming calls and direct them to the appropriate team members.<br>• Perform data entry tasks with accuracy and attention to detail.<br>• Manage day-to-day administrative operations, including scheduling and organizing meetings.<br>• Serve as the first point of contact by welcoming visitors and managing reception duties.<br>• Maintain and organize office records, files, and documents.<br>• Assist with correspondence, including drafting and editing emails or letters.<br>• Coordinate office supplies and ensure inventory is adequately stocked.<br>• Provide support to various departments by facilitating communication and administrative processes.<br>• Handle confidential information with discretion and professionalism.
<p>Start working as an office assistant today!</p><p>We are a growing local non-profit firm looking to hire a highly-skilled and motivated office assistant / administrative assistant to provide support with various administrative duties. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. </p>
Local compnay is seeking a skilled and self-motivated Property Management Assistant to join our team on a flexible part-time basis (3 days per week). This role supports the Property Management team through administrative tasks, records management, tenant relations, and light bookkeeping. If you are detail-oriented, possess excellent customer service skills, and have a strong proficiency in Excel, we want to hear from you! <br> Key Responsibilities: Administrative Duties: Provide administrative support to Property Management, tenant relations, and maintenance operations. Answer phone calls from tenants and vendors; assist and dispatch facilities managers as needed. Maintain tenant contact lists and update emergency contact information. Produce, modify, and distribute spreadsheets, forms, manuals, and information packages for Property Management. Process correspondence for tenants, contractors, and vendors. Maintain and organize insurance certificates, leases, contracts, and other records. Obtain and process monthly utility bills online. Manage tenant work orders and walk-ins (vendors, tenants, prospective tenants). Bookkeeping and Organizational Responsibilities: Process remote bank deposits and upload invoices to Nexus. Provide support with light bookkeeping-related tasks, including utility schedules and payment processing. Skills and Experience: Required: Demonstrated proficiency in Excel (advanced spreadsheet creation and management). Experience with Microsoft Word and familiarity with QuickBooks and Nexus software. Strong attention to detail with excellent prioritization and time-management skills. Preferred: Customer service experience with a focus on tenant/vendor relations. Knowledge of office procedures and basic bookkeeping. Ability to work independently and reliably under minimal supervision.
<p>Office / facilities manager</p><p>We currently have an excellent opportunity for a highly-skilled and motivated office manager to lead operations. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this long-term contract role, you will play a vital part in ensuring the smooth operation of daily administrative tasks and providing exceptional support to the team. Your organizational skills and ability to manage multiple priorities will be essential for success.<br><br>Responsibilities:<br>• Provide exceptional customer service by addressing inquiries and ensuring client satisfaction.<br>• Accurately input and maintain data records in various systems.<br>• Manage email correspondence, responding promptly and professionally to internal and external stakeholders.<br>• Coordinate and schedule appointments, ensuring calendars are organized and up-to-date.<br>• Process and approve invoices, ensuring accuracy and compliance with company policies.
We are looking for an organized and proactive Administrative Assistant to join our team in Brooklyn, New York. In this long-term contract position, you will play a key role in ensuring efficient daily operations by providing administrative support and maintaining effective communication across teams. This is a great opportunity to contribute to a non-profit organization and grow your administrative skill set.<br><br>Responsibilities:<br>• Handle inbound and outbound calls with professionalism, addressing inquiries and resolving issues efficiently.<br>• Provide exceptional customer service by responding to emails and ensuring clear communication.<br>• Perform accurate data entry tasks to maintain records and databases.<br>• Coordinate scheduling and manage appointments to ensure smooth operations.<br>• Draft, review, and edit documents using Microsoft Word and PowerPoint.<br>• Utilize Microsoft Excel to organize and analyze data for reporting purposes.<br>• Maintain and update calendars using Microsoft Outlook to track meetings and deadlines.<br>• Support team members in administrative tasks and assist in project coordination.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Westport, Connecticut. This role involves managing Concur system configurations, troubleshooting issues, and ensuring compliance with company policies. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Configure and maintain user accounts, system settings, workflows, and approval hierarchies within the Concur platform.</p><p>• Address and resolve system errors, discrepancies in expense reports, and technical issues to ensure seamless system operations.</p><p>• Review travel and expense reports for accuracy and compliance with company policies and regulatory standards.</p><p>• Enforce organizational policies and identify irregularities or violations in submitted reports.</p><p>• Collaborate with finance, HR, travel managers, and other stakeholders to optimize workflows and enhance user experiences.</p><p>• Provide administrative support, including data entry and document management, to streamline daily operations.</p><p>• Analyze system usage and recommend improvements to boost efficiency and user satisfaction.</p>
We are looking for a detail-oriented Administrative Assistant to support our operations in the real estate and property industry. This is a contract position based in New York, New York, offering an excellent opportunity to contribute to office efficiency while honing your organizational skills.<br><br>Responsibilities:<br>• Perform general administrative duties, including filing, scheduling, and document preparation.<br>• Assist with office operations to ensure smooth day-to-day functionality.<br>• Manage correspondence and communication, including emails and phone calls.<br>• Maintain accurate records and ensure proper organization of office materials.<br>• Support team members with various administrative tasks as needed.<br>• Coordinate meetings and prepare agendas to facilitate productive discussions.<br>• Monitor office supplies and place orders to maintain inventory.<br>• Handle data entry tasks to ensure database accuracy and reliability.<br>• Provide customer service support by addressing inquiries professionally and promptly.
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This is a long-term contract position within the non-profit sector, offering an opportunity to contribute to meaningful work while supporting daily operations. The ideal candidate will bring strong organizational skills and a commitment to delivering excellent administrative support.<br><br>Responsibilities:<br>• Handle inbound and outbound calls professionally, ensuring clear communication and prompt responses.<br>• Provide exceptional customer service by addressing inquiries and resolving issues effectively.<br>• Perform accurate data entry to maintain and update records and databases.<br>• Manage email correspondence, including drafting, responding, and organizing communications.<br>• Schedule and coordinate appointments, meetings, and events to optimize workflow.<br>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint to create and manage documents, spreadsheets, and presentations.<br>• Maintain organized filing systems to ensure easy access to important information.<br>• Assist with general administrative tasks to support team operations and objectives.<br>• Collaborate with team members to ensure smooth execution of projects and tasks.
