<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis. This role is ideal for someone with strong administrative skills and a welcoming demeanor, as you will be the first point of contact for visitors and callers. The position involves various clerical and receptionist tasks essential to maintaining a smooth and well-organized office environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact by greeting visitors and ensuring they feel welcome.</p><p>• Answer and manage inbound calls using a multi-line phone system efficiently and courteously.</p><p>• Assist with general administrative tasks to support office operations.</p><p>• Handle clerical duties such as filing, data entry, and document organization.</p><p>• Provide concierge-style services, addressing inquiries and directing individuals appropriately.</p><p>• Maintain the reception area to ensure it remains organized and presentable.</p><p>• Coordinate communications between departments and relay messages accurately.</p><p>• Offer support with scheduling and appointment management as needed.</p><p>• Ensure the smooth operation of the switchboard for lines ranging from 1 to 10.</p><p>• Respond promptly to inquiries and provide accurate information to callers and visitors.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this role, you will provide essential support to ensure daily operations run smoothly while maintaining a focused and organized office environment. This is a long-term contract position, offering the opportunity to contribute to a dynamic work setting and grow your administrative skills.<br><br>Responsibilities:<br>• Manage and organize office operations to ensure efficiency and productivity.<br>• Answer and direct inbound calls, providing accurate information or redirecting inquiries.<br>• Perform data entry tasks with precision, maintaining the accuracy of records and documentation.<br>• Coordinate administrative duties, including scheduling meetings and preparing reports.<br>• Serve as the first point of contact for visitors, handling receptionist responsibilities and maintaining a welcoming atmosphere.<br>• Assist in maintaining office supplies and inventory, ensuring all resources are readily available.<br>• Support team members and leadership with various administrative tasks as needed.<br>• Monitor and address incoming correspondence, including emails and physical mail.<br>• Uphold confidentiality while handling sensitive information.<br>• Contribute to process improvements and organizational efficiency through proactive problem-solving.
<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis. In this role, you will be the first point of contact for visitors and callers, ensuring a welcoming and attentive environment. This position is ideal for someone who excels in customer service and possesses strong organizational skills.</p><p><br></p><p>Responsibilities:</p><p>• Provide a warm and attentive greeting to all visitors and callers, ensuring excellent customer service.</p><p>• Manage a multi-line phone system, answering inbound calls efficiently and directing them appropriately.</p><p>• Handle switchboard operations for phone lines ranging from one to ten.</p><p>• Assist with concierge services, addressing inquiries and providing information as needed.</p><p>• Maintain the front desk area in a clean and organized manner.</p><p>• Coordinate scheduling and appointments to support smooth office operations.</p><p>• Communicate effectively with team members and departments to relay messages and updates.</p><p>• Ensure accurate documentation and record-keeping for visitor logs and phone messages.</p>
We are looking for a dedicated Part-Time Administrative Assistant to join our team in Westport, Connecticut. In this role, you will handle a variety of administrative and clerical tasks, ensuring smooth day-to-day operations. This is a long-term contract position ideal for someone who enjoys working in a dynamic yet family-oriented environment.<br><br>Responsibilities:<br>• Coordinate and schedule appointments efficiently to support client needs.<br>• Serve as the main point of contact for client interactions, ensuring excellent communication and customer service.<br>• Scan and organize tax documents and client files to facilitate tax preparation processes.<br>• Prepare, print, and assemble tax returns while maintaining accuracy and attention to detail.<br>• Handle the mailing of important paperwork to clients and ensure proper record-keeping in client portals.<br>• Utilize software programs and technology tools such as scanners and computers to streamline operations.<br>• Maintain filing systems to ensure easy access to records and documents.<br>• Assist with general receptionist duties, including answering inbound calls and managing inquiries.<br>• Collaborate with team members to ensure deadlines are met during busy periods.<br>• Support other administrative tasks as needed to enhance office efficiency.
<p>We are looking for a dedicated Administrative Assistant to provide invaluable support to the Director of Human Resources and Facilities at a respected non-profit organization. This is a fantastic opportunity for someone who thrives in a dynamic environment and enjoys contributing to organizational success. </p><p><br></p><p>Responsibilities:</p><p>• Provide administrative and clerical support to the Director of Human Resources and Facilities, ensuring seamless daily operations.</p><p>• Answer and manage inbound calls professionally, directing inquiries to the appropriate department or individual.</p><p>• Perform accurate data entry tasks to maintain well-organized records and databases.</p><p>• Manage receptionist duties, including welcoming visitors and maintaining a positive first impression for the organization.</p><p>• Assist in the preparation and organization of documents, reports, and presentations.</p><p>• Coordinate and schedule meetings, appointments, and events, ensuring efficient time management.</p><p>• Maintain and update office supplies inventory while adhering to budget guidelines.</p><p>• Support the team with various administrative office tasks to promote efficiency and productivity.</p><p>• Ensure compliance with organizational policies and procedures in all administrative activities.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This position offers an excellent opportunity for someone skilled in office organization and administrative support. The ideal candidate will have a proactive approach to managing daily tasks and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage front desk operations with professionalism.</p><p>• Organize and maintain documentation through filing and scanning processes.</p><p>• Sort and distribute mail efficiently to ensure proper handling.</p><p>• Handle inbound calls and provide accurate information or assistance.</p><p>• Perform data entry tasks with precision to maintain up-to-date records.</p><p>• Coordinate administrative activities to support the team effectively.</p><p>• Ensure the office environment remains organized and presentable.</p><p>• Assist with receptionist duties, including scheduling and appointment management.</p><p>• Monitor and replenish office supplies as needed.</p>
<p><strong><u>Financial Services Assistant</u></strong> (Part-Time or Full-Time)</p><p><strong>Location:</strong> Berlin, CT</p><p> <strong>Hours:</strong> Flexible, 30–40 hours per week</p><p> <strong>Compensation:</strong> Up to $26/hour, based on experience</p><p><br></p><p>We are seeking a detail-oriented and proactive <strong>Financial Services Assistant</strong> to support our advisors with day-to-day administrative and client service responsibilities. This role is ideal for someone with prior experience in a financial services or related professional environment who enjoys working with clients, managing multiple priorities, and supporting a fast-paced office.</p><p>This position offers flexibility in hours (part-time or full-time) and the ability to work in a <strong>hybrid</strong> environment after 90 days.</p><p><br></p><p>Key Responsibilities</p><ul><li>Support daily account-related transactions and administrative processing</li><li>Manage calendaring, scheduling, and meeting coordination for advisors</li><li>Handle daily client communications via phone, email, and other channels as needed</li><li>Maintain accurate client records and documentation</li><li>Assist with general office and operational tasks to ensure smooth day-to-day workflow</li><li>Collaborate closely with advisors and team members to support client service needs</li></ul><p>Qualifications</p><ul><li>Prior experience in an administrative, assistant, or client service role within a <strong>financial services firm or related industry</strong></li><li>Strong organizational skills and attention to detail</li><li>Excellent written and verbal communication skills</li><li>High level of technical proficiency (comfortable working with multiple systems, software, and digital tools)</li><li>Ability to manage multiple tasks, prioritize effectively, and work independently</li><li>Professional demeanor and strong client service mindset</li></ul><p>What Our Client Offers</p><ul><li>Flexible schedule (30–40 hours per week)</li><li>Competitive hourly pay up to $26/hour, depending on experience</li><li>Hybrid work environment</li><li>Opportunity to work closely with advisors and gain exposure to financial services operations</li></ul><p><strong>Interested candidates with the required experience, please apply today to Daniele.Zavarella@roberthalf com!</strong></p>
<p>We are looking for a highly organized and detail-oriented Part time Administrative Assistant to join our team on a Contract to permanent employment basis. This position offers an excellent opportunity to support daily operations efficiently while contributing to various administrative tasks. If you are skilled in managing data, social media, and office communications, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry using QuickBooks, ensuring all financial records are up-to-date and organized.</p><p>• Create and maintain spreadsheets in Excel to support reporting and data management.</p><p>• Assist in managing TikTok and other social media platforms, contributing to content scheduling and engagement.</p><p>• Handle inbound calls professionally and provide excellent customer support.</p><p>• Carry out receptionist duties, including greeting visitors and managing correspondence.</p><p>• Support general administrative tasks, such as filing, scheduling, and organizing office supplies.</p><p>• Comfortable with Social Media operation platforms </p><p>• Maintain confidentiality of sensitive information and adhere to company policies</p>
<p>We are looking for an Administrative Assistant to join our team. In this Contract to permanent position, you will play a key role in providing organizational support and ensuring smooth daily operations. This role is ideal for someone who thrives in a dynamic environment and enjoys managing administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Organize and maintain office files, records, and documentation.</p><p>• Support team members with various administrative duties as needed.</p><p>• Manage the reception area, greet visitors, and ensure a welcoming environment.</p><p>• Coordinate appointments and schedules to facilitate seamless operations.</p><p>• Handle correspondence and communication, including emails and memos.</p><p>• Assist with preparing reports, presentations, and other documentation.</p><p>• Monitor office supplies and coordinate orders to ensure adequate inventory.</p><p>• Contribute to maintaining a positive and productive office atmosphere.</p>
<p>We are looking for a detail-oriented Event Assistant to support a one day conference . This role requires someone with strong organizational skills to support conference managers with registration processes and materials distribution. Based in New York, New York.</p><p><br></p><p>Responsibilities:</p><p>• Assist conference managers with event registration and distribution of materials.</p><p>• Serve as the first point of contact by performing receptionist duties, ensuring a welcoming and attentive demeanor.</p><p>• Ensure adherence to the specified dress code during work hours.</p><p>• Report to designated supervisors and maintain clear communication with team members.</p><p>• Support event-related activities and ensure smooth operations throughout.</p><p>• Maintain a high level of attention to detail in all assigned tasks.</p>
<p><strong><u>Entry Level - Contracts and Operations Assistant</u></strong><em> - CONTSTRUCTION INDUSTRY </em></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com.</u></p><p><br></p><p>Fully onsite role, 5 days per week in office</p><p><br></p><p>Great team environment, great benefits, strong reputation, and growing business!</p><p><br></p><p>This is a blended role of assisting with payroll processing and assisting with entering bid and job documentation into the system. </p><p><br></p><p><em><u>Position Details:</u></em></p><p>· Reviewing work order hours in payroll time keeping system for accuracy</p><p>· Generating certified payrolls after payroll is processed with in-house software</p><p>· Organizing, emailing, and filing certified payrolls on a weekly basis</p><p>· Answering certified payroll and other payroll related questions from customers</p><p>· Union weekly and monthly hour reporting / payments</p><p>· Setting up jobs / contracts in ERP system once awarded</p><p>· Assisting with bid prep and document needs</p><p>· Contract review, edits, and filing </p><p><br></p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to <u>Drew.Schroll@RobertHalf com. </u>All inquiries will remain confidential.</p><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for a detail-oriented Account Receivables / Billing Specialist to join our team in Saddle Brook, New Jersey. This long-term contract position involves managing billing operations and ensuring accurate invoicing processes. The ideal candidate will possess strong organizational skills and be proficient in handling computerized billing systems.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and process billing statements to ensure timely and accurate invoicing.</p><p>• Upload invoices into the company’s billing system, maintaining organized records.</p><p>• Utilize Excel to manage billing data efficiently.</p><p>• Review and verify billing information to ensure accuracy before submission.</p><p>• Collaborate with internal teams to address any billing discrepancies or issues.</p><p>• Maintain up-to-date knowledge of the company’s billing procedures and systems.</p><p>• Generate reports related to billing activities for management review.</p><p>• Assist in streamlining billing processes to improve efficiency.</p><p>• Ensure compliance with company policies and regulatory standards related to billing.</p><p>• Provide excellent customer service when addressing billing inquiries.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Maspeth, New York. As part of this long-term contract position, you will play a vital role in ensuring the smooth operation of daily administrative functions while maintaining a high standard of attention to detail. This role offers an excellent opportunity to contribute to an organized and efficient office environment.<br><br>Responsibilities:<br>• Handle incoming calls, providing courteous and attentive responses to inquiries.<br>• Perform accurate data entry tasks to maintain up-to-date records and documentation.<br>• Support general office operations by organizing files, scheduling appointments, and managing correspondence.<br>• Act as the first point of contact by welcoming visitors and directing them appropriately.<br>• Assist with administrative tasks, including preparing reports, maintaining office supplies, and coordinating meetings.<br>• Ensure the timely handling of emails and other communications.<br>• Collaborate with team members to address various administrative needs.<br>• Monitor and maintain office equipment to ensure functionality.<br>• Uphold confidentiality when managing sensitive information.<br>• Contribute to a positive and productive work environment through effective communication and teamwork.
We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.<br><br>Responsibilities:<br>• Oversee daily administrative operations, proactively identifying and resolving potential issues.<br>• Manage calendar scheduling and provide comprehensive support for appointments and meetings.<br>• Generate purchase orders and ensure accurate processing.<br>• Prepare and format various documents, including invoices, reports, memos, and customer statements.<br>• Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.<br>• Collaborate effectively with the administrative team to provide exceptional support to designated groups.<br>• Maintain confidentiality and demonstrate discretion when handling sensitive information.<br>• Utilize QuickBooks to manage financial tasks efficiently.
We are seeking a detail-oriented and detail oriented Administrative Assistant to join our team and support day-to-day office operations. The ideal candidate will combine strong organizational skills with a positive, service-minded approach, and be comfortable managing multiple administrative tasks in a fast-paced environment. Key Responsibilities Greet and welcome visitors in a detail oriented and friendly manner Answer and direct phone calls to the appropriate staff member Manage and organize office operations, including incoming/outgoing mail, packages, deliveries, and correspondence Pull weekly time sheets from caregivers and prepare for the payroll manager Create and maintain a spreadsheet to track open timesheets from prior weeks Pull and review monthly benefits reports, update relevant systems, and communicate with the benefits agent Handle incoming and outgoing communications, including emails and other electronic correspondence Maintain and update records, databases, and contact lists Assist in the preparation and execution of company events and projects Maintain a clean and organized office and breakroom; monitor supply inventories Support the ALS team with administrative tasks as required Perform additional duties as assigned to support office operations Top 3 Must-Haves Prior administrative or office assistant experience in a health care setting Ability to work well on a team and independently manage tasks Proficiency in Microsoft Office Suite
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
We are looking for a detail-oriented Administrative Assistant to support organizational operations in a variety of capacities. This role requires a proactive individual who excels in managing schedules, handling travel logistics, preparing materials, and maintaining accurate records. The ideal candidate thrives in dynamic environments and can prioritize multiple tasks with professionalism and efficiency.<br><br>Responsibilities:<br>• Manage complex calendars for senior executives, ensuring scheduling conflicts are resolved and follow-ups are prioritized.<br>• Coordinate meetings and conference calls across various time zones, accommodating diverse schedules.<br>• Arrange travel plans, including booking flights, accommodations, transportation, and securing meeting venues.<br>• Perform daily administrative tasks such as organizing, scanning, and maintaining important documents.<br>• Prepare high-quality materials, including presentations, spreadsheets, and customized client-facing documents.<br>• Input and manage data within company databases, ensuring accuracy and attention to detail.<br>• Support general operations by addressing administrative needs promptly and efficiently.<br>• Anticipate potential challenges and proactively address them to streamline workflows.<br>• Collaborate with team members to meet organizational goals and deadlines.
We are looking for a resourceful and detail-oriented Administrative/Personal Assistant to provide comprehensive support to a senior executive managing multiple business ventures. This dynamic role combines administrative duties with personal and household assistance, offering a balance of engaging tasks. Ideal candidates will thrive in a fast-paced environment and excel at handling diverse responsibilities with precision and discretion.<br><br>Responsibilities:<br>• Coordinate and manage complex calendars, scheduling appointments, and organizing travel arrangements across various business entities.<br>• Facilitate communication by handling correspondence and acting as a trusted liaison between the executive and key stakeholders.<br>• Provide assistance with research, special projects, and ensuring timely follow-up on initiatives.<br>• Support meetings by preparing materials, tracking priorities, and managing deadlines with a high level of confidentiality.<br>• Assist with personal schedules, household logistics, and family-related tasks, including coordination involving children.<br>• Manage personal projects, such as appointments and travel planning, ensuring seamless execution.<br>• Act as a proactive partner to the executive, addressing both administrative and personal needs with reliability and initiative.<br>• Offer organizational support by maintaining records, documents, and ensuring operational efficiency.<br>• Help oversee and coordinate daily tasks related to personal matters with attention to detail and adaptability.
We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team on a contract basis in New York, New York. This role is ideal for a candidate with substantial experience and a proactive approach, who thrives in a fast-paced environment and is eager to contribute to a dynamic workplace. The successful candidate will provide high-level administrative support while collaborating with various teams to ensure seamless operations.<br><br>Responsibilities:<br>• Manage complex calendars and schedules to ensure efficient time management.<br>• Prepare and process expense reports with accuracy and attention to detail.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Provide comprehensive administrative support to executives and team members.<br>• Collaborate with the marketing team to support project needs and initiatives.<br>• Utilize tools like PowerPoint, Zoom, Slack, and Outlook for communication and task management.<br>• Organize and facilitate conference calls and meetings.<br>• Maintain clear communication and foster collaboration among team members.<br>• Stay proactive in identifying opportunities for process improvements and innovative solutions.
Are you a talented and experienced administrative detail oriented seeking an opportunity to make an impact in the healthcare field? Our team is seeking a Senior Administrative Assistant to provide contract support for a clinical group operating within a leading university setting in Connecticut. This is a dynamic role for individuals who thrive on organization, confidentiality, and efficiency. Key Responsibilities: Coordinate and manage complex schedules and calendars for clinical staff, including doctors. Communicate professionally with healthcare professionals and stakeholders via phone, email, and conference calls. Prepare and organize documentation for meetings and events. Accurately maintain records using Epic and other healthcare systems. Provide essential office support: filing, data entry, and document preparation. Collaborate with clinicians and staff to resolve administrative needs and improve processes. Assist with travel arrangements and accommodations as needed. Ensure compliance with internal policies and procedures. Serve as a reliable point of contact for internal and external partners. Uphold confidentiality and data accuracy with sensitive healthcare information. Why Join Us? Direct impact supporting patient care and clinical excellence. Work within a collegial, mission-driven environment. Enhance your skills in a fast-paced university healthcare setting. Ready to take the next step in your career? Apply now to join our talented team and help us deliver outstanding service to our clinicians and patients. To Apply: Submit your resume and a brief introduction outlining your relevant experience. Our company is committed to diversity and equal opportunity. All experience in candidates will receive consideration for employment.
We are looking for an Administrative Assistant to join our team in New York, New York. This is a contract position, offering an excellent opportunity to support our leasing department with administrative tasks and resident communications. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in relevant software tools.<br><br>Responsibilities:<br>• Provide administrative support to the leasing department, including scheduling appointments and managing documentation.<br>• Communicate with residents to remind them about lease renewals and ensure timely submissions.<br>• Handle inquiries via inbound and outbound calls, offering excellent customer service.<br>• Maintain accurate records and perform data entry tasks using Yardi and Microsoft Office Suite.<br>• Assist with voucher residents and apply knowledge of leasing practices to address their needs.<br>• Coordinate email correspondence and follow-up communications effectively.<br>• Prepare reports and presentations using Microsoft Excel, Word, and PowerPoint.<br>• Collaborate with team members to streamline leasing operations and improve resident satisfaction.<br>• Monitor schedules and ensure appointments are organized efficiently.<br>• Uphold high standards when interacting with residents and colleagues.
We are looking for an experienced Administrative Assistant II to join our team in New York, New York. In this role, you will support daily operations by performing diverse administrative tasks, ensuring efficiency and accuracy in all assignments. This is a long-term contract position ideal for someone who thrives in a fast-paced environment and enjoys providing organizational support.<br><br>Responsibilities:<br>• Schedule and manage appointments and meetings to ensure smooth daily operations.<br>• Respond to inquiries and provide relevant information to callers and colleagues.<br>• Draft and edit memos, reports, and presentations with attention to detail.<br>• Transcribe notes and take dictation in support of accurate documentation.<br>• Conduct research and compile data to assist in creating comprehensive analyses.<br>• Prepare and monitor invoices, ensuring timely processing and accuracy.<br>• Manage expense reports and assist in budget preparation and development.<br>• Coordinate multiple projects simultaneously while adhering to deadlines.<br>• Maintain familiarity with established procedures and practices to ensure efficiency.<br>• Collaborate closely with supervisors and managers to support overall goals.
