Beck is looking for a talented Executive Administrative Assistant – Part- time to join an extraordinary team in downtown Dallas, Texas. The Executive Administrative Assistant will be responsible for providing outstanding administrative support to keep the Executives organized and operating effectively. This position requires technical proficiency, strong social skills, adaptability, confidentiality, and high attention to detail.<br><br>The job involves the following responsibilities:<br>• Act as a liaison, problem solver, and facilitator for C-level Executives<br>• Maintain schedule by planning and scheduling meetings, conferences, teleconferences, and travel<br>• Act as the point of contact among executives, employees, clients, and other external partners.<br>• Process expenses using corporate expense management tool, Chrome River<br>• Process timesheet for full-time employees<br>• Initiate, plan and coordinate meetings including location, facilities, entertainment, hoteling, food, gifts<br>• Participate in a variety of meetings, taking notes and preparing reports<br>• Setup and maintain files in an organized and efficient manner<br>• Contact vendors and pay invoices as needed<br>• Ensure presence in the office on days when the Executive Chairman is on-site, providing in-person support as needed.<br>• Ad-hoc assignments and errands as requested<br>Who We Think Will Be a Great Fit<br><br>A proactive individual that will be able to respond quickly and positively to all manner of situations with professionalism and efficiency. This position will come with a great deal of responsibility and trust. You should also meet the following requirements:<br>• Bachelor's degree preferred<br>• 5+ years' experience in a similar Executive Assistant role<br>• Forward thinking, friendly personality, flexible, mindful, trustworthy, reliable, responsible, intuitive, energetic, punctual, and focused on service<br>• Proficient in Microsoft Outlook, Word, PowerPoint and Excel<br>• Strong time management, scheduling, travel logistics and organization skills<br>• Effective verbal and written communicator<br>• Ability to interact with staff (at all levels)<br>• Ability to prioritize urgency, communicate constructively and creatively problem-solve<br>• A self-motivated team player<br>• Maintains confidentiality and uses a high degree of discretion
<p><strong>Position Overview:</strong></p><p>We are seeking a detail-oriented and highly motivated Accounts Receivable Specialist to join our finance team. The ideal candidate will be responsible for managing the company’s accounts receivable processes, ensuring timely and accurate invoicing, and handling customer collections. This role requires excellent communication skills, a strong understanding of accounting principles, and the ability to work independently in a fast-paced environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Invoice Generation and Management:</strong></li><li>Prepare and issue accurate invoices to customers based on sales orders, contracts, or agreements.</li><li>Monitor and track outstanding invoices and ensure timely follow-up.</li><li><strong>Collections:</strong></li><li>Manage and maintain a portfolio of customer accounts to ensure timely payment.</li><li>Contact customers regarding overdue invoices and resolve any discrepancies or issues related to payments.</li><li>Negotiate payment terms and set up payment plans as needed.</li><li><strong>Payment Processing:</strong></li><li>Post payments accurately and promptly to customer accounts.</li><li>Reconcile customer payments against invoices and resolve any discrepancies.</li><li><strong>Account Reconciliation:</strong></li><li>Review and reconcile accounts receivable aging reports regularly.</li><li>Investigate and resolve discrepancies between customer payments and invoices.</li><li>Maintain accurate and up-to-date customer account records.</li><li><strong>Reporting and Analysis:</strong></li><li>Assist in the preparation of monthly accounts receivable reports.</li><li>Provide detailed reports and updates on the status of overdue accounts.</li><li>Assist in financial audits and year-end reporting as needed.</li><li><strong>Customer Service:</strong></li><li>Build and maintain strong relationships with customers to facilitate smooth payment processes.</li><li>Address customer inquiries in a timely and professional manner.</li></ul><p><br></p>
We are looking for a dedicated General Ledger Accountant to join our team in Dallas, Texas. This position offers a unique opportunity to work in a dynamic environment with a focus on financial reporting, reconciliation, and general accounting processes. The ideal candidate will bring a strong attention to detail, a proactive approach to problem-solving, and the ability to collaborate effectively across departments.<br><br>Responsibilities:<br>• Prepare quarterly and annual financial statements for multiple entities, ensuring accuracy and compliance.<br>• Record and review journal entries, accruals, and other adjusting entries.<br>• Manage coding of daily deposits and accounts payable transactions.<br>• Perform bank reconciliations and payroll reconciliations with precision.<br>• Maintain and update depreciation schedules for fixed assets.<br>• Analyze and reconcile general ledger accounts to ensure accuracy.<br>• Compile tax and audit schedules to support compliance efforts.<br>• Collaborate with field offices to manage and verify financial information.<br>• Provide assistance during external audits and work closely with the internal tax team.<br>• Handle additional tasks and projects as assigned to support the accounting team.
