15 results for Office Services Associate in Dallas, TX

Accounting Associate

Dallas, TX
onsite
Temporary
18 - 19 USD / Hourly
We are looking for an Accounting Associate with 1-3 years of experience to support accounts receivable functions in a long-term contract position. Based in Dallas, Texas, this role involves performing critical accounting tasks, addressing customer inquiries, and ensuring accurate financial reconciliation. This is an excellent opportunity for candidates with strong organizational skills and a keen eye for detail. Responsibilities: • Process and manage accounts payable and receivable transactions with accuracy. • Perform bank reconciliation tasks to ensure financial integrity. • Address customer inquiries promptly and professionally, providing resolutions to issues or complaints. • Investigate and resolve discrepancies or problems in accounting records. • Create, update, and maintain spreadsheets to support financial reporting. • Conduct research and analysis to support accounting operations. • Collaborate with internal teams to streamline accounting processes and ensure compliance. • Serve as a point of contact for financial inquiries, demonstrating strong customer service skills. • Assist in leading tasks or projects within the accounting department when needed.
2026-03-25T00:00:00Z

Operations and Accounting Associate

Flower Mound, TX
onsite
Permanent
0 - 0 USD / Yearly
The ideal candidate will bring real-world experience in financial operations for a global hedge / private-equity fund supporting daily reconciliations, trade settlement, and the monthly close cycle. At month-end, this individual will be responsible for preparing investor allocations and preparing the financial statements. Beyond the hedge / private-equity fund accounting, this position offers the ability to be hands-on with one of the fund’s portfolio companies and maintain the books for the sales-based organization. Ample opportunities exist for project-based work, including system integration and process improvement. · Reconcile position and cash balances across multiple counterparties and banks on a daily basis. · Monitor daily trading activity ensuring all listed and OTC trades are booked daily. Confirm trade settlement occurs on time, instructing cash payments as appropriate. · Review all margin calls for accuracy and fund, as necessary. · Maintain books and records of each fund in Geneva coordinating with the third-party administrator daily. · Calculate the investor allocations and oversee the production of the investor statements and monthly financials · Work with the auditors to produce annual audited financial statements · Perform the day-to-day accounting functions, including, but not limited to, calculating prepaid and accruals within the general ledger, reviewing the accounts payable and receivable balances, recording inventory, and reconciling intercompany balances. · Manage balance sheet, prepare accurate and timely reconciliations, and ensure reserve balances are adequate · Monitor banking transactions between accounts and legal entities · Develop and perform analytical reviews monthly, quarterly, and annual financial results highlighting key drivers in local business unit performance. · Work directly with external auditors for annual financial audits · Work directly with external tax preparers to provide requested information in an accurate and timely manner. · Prepare accurate and timely sales tax and use tax returns. · Completion of special projects, as requested. Requirements: · At least 5-7 years of financial operations (product accounting) experience. · Understanding of hedge fund structures and accounting, including investor allocations · Experience working with Advent’s Geneva · Focus on process improvements and automation of manual processes · Experience with system integrations/conversions · BA degree in accounting, finance, or a related field (Preferred) · Strong analytical and problem-solving skills · Great interpersonal and verbal communication skills · Sound knowledge of accounting principles and standards · Superior data management and data analysis skills · Strong time management and organizational skills
2026-02-27T00:00:00Z

Office Coordinator

Dallas, TX
onsite
Temporary
23 - 25 USD / Hourly
We are seeking an organized and proactive Office Administrator to support our Dallas, TX office. The Office Administrator plays a key role in ensuring smooth day-to-day operations, managing administrative tasks, and providing support across various departments.
2026-03-24T00:00:00Z

Office Manager

Fort Worth, TX
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a dedicated and detail-oriented Office Manager to join our team in Fort Worth, Texas. This contract-to-permanent position requires someone who is highly organized, attentive to detail, and committed to creating a welcoming and efficient office environment. The ideal candidate will play a pivotal role in supporting daily operations, ensuring smooth interactions with both internal and external stakeholders, and providing essential administrative assistance to the team. Responsibilities: • Oversee daily office operations to maintain a clean and inviting reception area, ensuring a positive experience for visitors and staff. • Execute daily opening and closing procedures, including light cleaning and maintaining the overall tidiness of the workspace. • Manage inventory levels for office supplies and kitchen essentials, ensuring cost-effective procurement and organized storage. • Coordinate incoming and outgoing mail, including courier services, to ensure timely and accurate delivery. • Provide administrative support to team members and act as a liaison between offices to facilitate collaboration. • Prepare and update process documentation to enhance efficiency and support administrative team operations. • Partner with the technology services team to address office technology needs and coordinate on-site visits. • Assist in planning and executing company-wide and office-specific events, ensuring all logistical details are handled effectively. • Serve as the office community service coordinator, supporting local initiatives and promoting organizational values. • Contribute to various projects and initiatives with a positive and teamwork-focused approach.
2026-03-25T00:00:00Z

Office Manager

Arlington, TX
onsite
Temporary
25.65 - 29.7 USD / Hourly
We are looking for an experienced Office Manager to join our team in Arlington, TX. This position is ideal for someone who is attentive to detail and excels in administrative support, office organization, and multitasking in a dynamic environment. As a Long-term Contract role, you will play a vital part in ensuring the smooth operation of the office and supporting staff across various levels. Responsibilities:• Manage day-to-day office operations, including ordering and maintaining office supplies.• Handle invoicing and accounts payable tasks with accuracy and efficiency.• Provide administrative support to multiple team members, including formatting documents and preparing reports.• Coordinate meetings, including scheduling, ordering lunches, and liaising with external vendors.• Act as the first point of contact for visitors and phone inquiries, ensuring an organized and welcoming environment.• Prepare printed proposals for clients, ensuring they are well-crafted and visually appealing.• Work closely with vendors and external partners on projects such as real estate and water treatment design, ensuring compliance with relevant codes.• Perform routine office maintenance tasks, including stocking supplies and maintaining a clean workspace.• Utilize Microsoft Office Suite tools, including Word, Excel, and SharePoint, to complete administrative tasks efficiently.• Assist in document formatting, applying consistent styles, fonts, and numbering for high-quality presentations.
2026-03-21T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent
85000 - 120000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide seamless support to a high-level executive while managing key aspects of corporate office operations. This role requires exceptional organizational abilities, discretion, and adaptability to navigate a fast-paced environment and dynamic responsibilities. Based in Dallas, Texas, the position offers an opportunity to make a significant impact on both personal and detail-oriented initiatives. Responsibilities: • Oversee complex scheduling, including personal and detail-oriented calendars, appointments, and reservations. • Coordinate executive travel plans, meetings, and social commitments with precision. • Draft, proofread, and manage written communications, including event invitations and correspondence. • Organize and distribute tickets and passes for cultural, arts, and sports events. • Respond promptly to calls, texts, and requests, ensuring real-time support for the executive. • Arrange social engagements and public appearances with attention to detail. • Manage errands, purchases, and personal logistics to streamline operations. • Facilitate internal meetings, staff events, and corporate hospitality initiatives. • Handle procurement of office supplies and employee appreciation gifts. • Collaborate with leadership on special projects and company-wide initiatives.
2026-03-24T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary
34.2 - 39.6 USD / Hourly
We are looking for a detail-oriented Executive Assistant to provide comprehensive support to multiple executives in a fast-paced services environment. This is a long-term contract position based in Dallas, Texas, offering an opportunity to work independently while contributing to the success of the organization. The ideal candidate will excel at managing tasks, handling communications, and maintaining composure under pressure. Responsibilities: • Provide high-level administrative support to multiple executives, ensuring their schedules and priorities are effectively managed. • Prepare and draft clear and effective correspondence and communications tailored to various stakeholders. • Coordinate meetings, appointments, and travel arrangements while managing expense reports using tools like Chrome River. • Utilize Microsoft Office applications such as Word, Excel (including Pivot Tables), Outlook, and PowerPoint to create well-crafted documents and presentations. • Handle inbound calls and respond to inquiries with courtesy and efficiency. • Perform accurate data entry and maintain organized records to support executive operations. • Manage multiple tasks simultaneously in a high-pressure environment while maintaining attention to detail. • Build strong relationships through effective communication and interpersonal skills. • Uphold a respectful demeanor and confidentiality in all interactions. • Adapt to new systems and processes as required for seamless workflow.
2026-03-23T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Temporary
30 - 38 USD / Hourly
Our company is seeking a highly organized and proactive Executive Assistant to support our executive leadership team in Dallas, TX. This critical role requires exceptional communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
2026-03-24T00:00:00Z

Executive Assistant

Dallas, TX
remote
Temporary
22.8 - 26.4 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support senior leadership within a non-profit organization based in Dallas, Texas. This is a 2-month contract position requiring exceptional organizational skills and the ability to manage multiple priorities effectively. The ideal candidate will play a key role in ensuring smooth day-to-day operations and providing high-level administrative support. Responsibilities:• Manage and maintain executive calendars, ensuring appointments and meetings are organized and prioritized.• Coordinate travel arrangements, including booking flights, accommodations, and transportation.• Prepare itineraries and ensure all necessary documentation for travel is in place.• Organize and schedule executive meetings, including preparing agendas and taking minutes.• Serve as the primary point of contact for internal and external communications related to executive schedules.• Assist in the preparation of reports, presentations, and other documentation as required.• Handle confidential information with discretion and professionalism.• Monitor and respond to incoming correspondence on behalf of the executive team.• Work collaboratively with other departments to ensure seamless execution of administrative tasks.
2026-03-25T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Permanent
0 - 0 USD / Yearly
We are looking for an experienced Executive Assistant to join a dynamic team in the pharmaceutical industry in Dallas, Texas. This role requires exceptional organizational skills and the ability to manage high-level administrative tasks efficiently. The ideal candidate will excel in maintaining schedules, coordinating meetings, and preparing presentations while ensuring seamless communication across all levels. Responsibilities: • Organize and oversee complex calendar schedules, ensuring all appointments and meetings are accurately planned. • Coordinate board meetings, including preparing agendas, recording minutes, and distributing action items. • Arrange domestic travel plans, managing itineraries and booking accommodations with precision. • Manage email inboxes, prioritizing messages and responding promptly to maintain smooth communication. • Create and refine presentations and reports, ensuring they are thorough and meet deadlines.
2026-02-26T00:00:00Z

Executive Assistant

Dallas, TX
onsite
Contract / Temporary to Hire
38 - 44 USD / Hourly
We are seeking an experienced Executive Assistant to provide high-level administrative support to executive leadership in Dallas, Texas. This is a Contract to permanent opportunity that requires exceptional organizational and communication skills to effectively manage multiple priorities. The ideal candidate will excel in a fast-paced environment, ensuring seamless operations and supporting critical business activities. Responsibilities: • Coordinate and maintain executive calendars, minimizing scheduling conflicts and addressing priorities. • Prepare and edit executive-level presentations, reports, and correspondence with accuracy and attention to detail. • Organize and facilitate meetings, including preparing agendas, minutes, and necessary follow-ups. • Serve as a liaison between executive leadership and internal teams, promoting effective communication and collaboration. • Handle confidential information with discretion and maintain professionalism in all interactions. • Manage travel arrangements for executives, including booking flights, accommodations, and transportation. • Support special projects and initiatives as assigned, ensuring timely completion and alignment with organizational goals. • Monitor and prioritize incoming communications, responding on behalf of executives when appropriate. • Maintain accurate records and documentation to support executive operations. • Contribute to improving administrative processes and workflows to enhance efficiency.
2026-03-25T00:00:00Z

Administrative Assistant

Dallas, TX
onsite
Temporary
23 - 26 USD / Hourly
We are looking for a detail-oriented and proactive Finance Administrator to join our team in Dallas, TX. The Finance Administrator will play a key role in supporting our financial operations, ensuring accuracy in record-keeping, and assisting with essential accounting and administrative tasks
2026-03-24T00:00:00Z

Administrative Assistant

Carrollton, TX
onsite
Temporary
24 - 26 USD / Hourly
We are seeking a proactive and detail-oriented Administrative Assistant to join our team in McKinney, TX. The Administrative Assistant will support daily office operations, contribute to a positive team environment, and help ensure the efficiency of our business processes.
2026-03-24T00:00:00Z

Administrative Assistant

Irving, TX
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to join our team in Irving, Texas on a long-term contract basis. In this role, you will provide essential administrative support, ensuring smooth operations and efficient contract management processes. This position offers a dynamic work environment within the utilities and infrastructure industry. Responsibilities: • Review contracts and agreements meticulously to extract and document key terms, deadlines, and obligations. • Organize and maintain accurate records of contracts and supporting documentation within company systems. • Enter contract information into internal databases with precision and attention to detail. • Provide operational support by generating reports, tracking deadlines, and monitoring the status of contracts. • Identify and recommend improvements to streamline documentation and contract management processes. • Respond to inbound calls and provide excellent customer service to address inquiries. • Manage email correspondence and ensure timely responses to relevant stakeholders. • Schedule appointments and maintain calendars to support team operations effectively. • Utilize Microsoft Office tools, including Excel, Outlook, PowerPoint, and Word, to complete tasks efficiently.
2026-03-24T00:00:00Z

Administrative Assistant

Coppell, TX
onsite
Temporary
20 - 22 USD / Hourly
3‑Week Contract | Evening & Weekend Shifts | 10 OpeningsWe are hiring 10 onsite Data Cleanup Specialists to support a high‑priority Salesforce order‑correction project at our Coppell, TX headquarters. This is a great opportunity for individuals who are detail‑oriented, reliable, and comfortable following structured, repetitive workflows.About the ProjectOur team is correcting approximately 3,000 migrated orders in Salesforce. Each record takes 8–10 minutes to update using a step‑by‑step script—no technical background or Salesforce expertise required.A portion of the work must be completed outside regular business hours, which is why this project is working during evenings and weekends.Schedule (28 hours per week) & working onsite Mon–Fri: 6:00 PM – 9:00 PMSaturday: 2:00 PM – 7:00 PMSunday: 8:00 AM – 5:00 PMThis project is anticipated to last approximately 3 weeks, with the possibility of extension.Responsibilities<ul><li>Review and update Salesforce order records using provided instructions.</li><li>Follow a consistent, scripted workflow for each correction.</li><li>Ensure high accuracy and attention to detail for every update.</li><li>Meet productivity expectations and maintain quality standards.</li><li>Work onsite at the Coppell HQ during the required hours.</li></ul>What We're Looking For<ul><li>Strong attention to detail and accuracy.</li><li>Ability to follow structured, repetitive processes.</li><li>Comfortable working onsite during evening and weekend hours.</li><li>Dependable, punctual, and able to meet project deadlines.</li><li>No Salesforce or technical experience required—training provided.</li></ul>
2026-03-12T00:00:00Z