We are looking for a friendly and organized Receptionist to join our team on a contract basis in Carlsbad, California. This role is essential for creating a positive first impression and ensuring smooth daily operations in a dynamic office environment. As the first point of contact for visitors and callers, you will play a key role in maintaining efficient communication and supporting administrative tasks.<br><br>Responsibilities:<br>• Welcome and guide visitors, ensuring they have a positive experience upon arrival.<br>• Maintain the front desk area, keeping it clean, orderly, and presentable.<br>• Manage incoming and outgoing mail and deliveries in a timely manner.<br>• Oversee conference room scheduling and assist with meeting preparations, including technology setup.<br>• Monitor and replenish office supplies to ensure adequate inventory levels.<br>• Perform administrative tasks such as data entry, scanning, and updating internal directories.<br>• Respond to general inquiries and provide accurate information about the organization.<br>• Support office operations and assist team members with additional tasks as needed.
We are looking for a detail-oriented and personable Receptionist to join our team in Gardena, California. In this Contract-to-Permanent role, you will be the first point of contact for visitors and callers, ensuring a welcoming and efficient front desk experience while supporting essential administrative tasks. This position requires strong multitasking abilities, excellent communication skills, and a commitment to providing outstanding customer service.<br><br>Responsibilities:<br>• Greet and assist visitors with professionalism and warmth, ensuring a positive first impression.<br>• Answer and manage multi-line phone systems, directing calls to the appropriate departments.<br>• Coordinate incoming and outgoing mail, deliveries, and packages efficiently.<br>• Maintain a clean and organized reception area that reflects a detail-oriented environment.<br>• Schedule appointments and manage meeting room reservations to support daily operations.<br>• Provide administrative support such as data entry, document filing, and scanning.<br>• Respond to basic inquiries from clients and employees, offering clear and accurate information.<br>• Monitor office supplies and coordinate inventory management to ensure availability of essentials.<br>• Handle sensitive information with discretion and maintain confidentiality as required.
We are looking for a meticulous Front Desk Coordinator to join our team on a contract basis in Santa Monica, California. This role is essential to ensuring smooth daily operations by managing front desk activities, coordinating with vendors, and providing exceptional service to visitors and callers. If you thrive in a fast-paced environment and have strong organizational skills, we encourage you to apply.<br><br>Responsibilities:<br>• Serve as the primary point of contact for vendors, ensuring their needs are addressed and operations run smoothly.<br>• Welcome and assist guests, providing a positive and organized first impression of the office.<br>• Handle mail distribution and ensure packages are managed efficiently.<br>• Operate and manage a multi-line phone system to answer inbound calls and direct them appropriately.<br>• Coordinate packing and organizational tasks as needed to assist with office transitions.<br>• Maintain the front desk area to ensure it is organized and presentable at all times.<br>• Provide concierge services and support to staff and visitors.<br>• Address inquiries in a timely and organized manner, both in person and over the phone.<br>• Collaborate with team members to ensure all front desk processes are seamless.
We are looking for an organized and proactive Office Assistant to join our team in Lawndale, California. This contract position requires someone who is detail oriented, with strong communication skills and attention to detail, capable of supporting daily office operations effectively. The ideal candidate will play a key role in ensuring smooth administrative processes and providing excellent front desk support.<br><br>Responsibilities:<br>• Greet visitors and handle receptionist duties, ensuring a welcoming and organized environment.<br>• Organize and scan documents to maintain accurate digital records.<br>• Answer inbound calls, addressing inquiries and directing them to the appropriate personnel.<br>• Perform general clerical duties, including filing, data entry, and managing correspondence.<br>• Support team members with administrative tasks to ensure efficient workflow.<br>• Maintain office supplies and coordinate inventory replenishment.<br>• Assist in preparing reports and documentation as needed.<br>• Uphold confidentiality and accuracy when handling sensitive information.
We are looking for a detail-oriented and organized Receptionist to join our team in Santa Ana, California. This is a Contract-to-Permanent position offering an excellent opportunity for growth and long-term career development. The ideal candidate will provide essential front desk support while delivering exceptional customer service to clients and team members.<br><br>Responsibilities:<br>• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed appropriately.<br>• Greet visitors and clients with professionalism and assist them as needed.<br>• Perform accurate data entry tasks to maintain and update records.<br>• Handle email correspondence efficiently, responding to inquiries and forwarding messages to the appropriate departments.<br>• Organize and maintain files and records to ensure easy accessibility.<br>• Schedule appointments and manage calendars for staff and executives.<br>• Collaborate with team members to ensure smooth daily operations and communication.<br>• Utilize Microsoft Office tools, including Word, Excel, and Outlook, to complete administrative tasks.<br>• Maintain a clean and organized reception area, creating a welcoming environment for visitors.<br>• Support additional administrative tasks as assigned by management.
We are looking for an Office Assistant to join our team in Huntington Beach, California. In this role, you will provide crucial administrative support to ensure smooth operations within the healthcare industry. This is a long-term contract position, offering an opportunity to contribute to a dynamic and growing organization.<br><br>Responsibilities:<br>• Respond to inquiries from both internal and external stakeholders, addressing questions or concerns related to enrollment processes.<br>• Manage and maintain accurate records in the eligibility transactional system, ensuring data integrity.<br>• Process enrollment applications and dis-enrollments in compliance with company policies.<br>• Verify enrollment status with clients and resolve system rejections through thorough research.<br>• Collaborate with team members to address exceptions and take necessary actions to ensure proper member enrollment.<br>• Conduct daily and monthly reconciliation of enrollment files to maintain accurate records.<br>• Enter and retrieve data using standardized keyboard functions, ensuring alignment with sourced documentation.<br>• Handle clerical tasks such as scanning documents, answering inbound calls, and providing receptionist support.<br>• Assist with annual enrollment activities and maintain member eligibility change data.<br>• Perform other administrative duties as assigned to support operational efficiency.
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time, contract basis in Palm Springs, California. The ideal candidate will provide essential support across various administrative tasks, ensuring smooth operations and excellent communication. This is a fantastic opportunity to contribute to the dynamic real estate industry while working in a flexible environment.<br><br>Responsibilities:<br>• Manage inbound calls, ensuring prompt and effective communication.<br>• Perform accurate data entry to maintain and update records.<br>• Assist with general office tasks, including organizing documents and maintaining supplies.<br>• Provide receptionist support by greeting visitors and handling inquiries.<br>• Coordinate scheduling and appointments to support team efficiency.<br>• Prepare and distribute correspondence, reports, and other documents as needed.<br>• Maintain confidentiality and professionalism in handling sensitive information.<br>• Collaborate with team members to ensure smooth daily operations.
<p>We are excited to represent our client in Valley Center who is looking for a <strong>Front Desk Receptionist</strong> to become the warm, welcoming face of their office. This role goes beyond answering phones — it’s about creating a positive first impression for clients, visitors, and team members alike. The ideal candidate has strong organizational skills, excellent interpersonal abilities, and thrives in an environment where <strong>every day brings new interactions and challenges</strong>.</p><p><br></p><p><strong><u>Responsibilities</u></strong></p><ul><li>Greet visitors, clients, and vendors with professionalism and warmth.</li><li>Answer, screen, and direct phone calls; take accurate messages as needed.</li><li>Maintain an organized front desk and lobby area.</li><li>Assist with scheduling appointments and maintaining calendars.</li><li>Receive and distribute mail, deliveries, and office supplies.</li><li>Support administrative functions such as filing, data entry, and document preparation.</li><li>Provide general support to internal departments as needed.</li></ul>
We are looking for a detail-oriented and empathetic Administrative Assistant to join our team in Pomona, California. In this long-term contract position, you will play a vital role in supporting administrative operations while ensuring a positive experience for patients and clients. The ideal candidate is organized, tech-savvy, and thrives in a collaborative yet independent work environment.<br><br>Responsibilities:<br>• Assist patients in completing forms accurately, ensuring all required details are properly documented.<br>• Manage and organize documents through scanning and filing, maintaining a high level of accuracy.<br>• Update and maintain call logs and records in alignment with clinic standards.<br>• Utilize Microsoft Word, Excel, and Outlook effectively to perform daily administrative tasks.<br>• Provide receptionist support, including answering inbound calls and addressing inquiries professionally.<br>• Handle high-volume data entry tasks with precision and attention to detail.<br>• Maintain a welcoming and supportive environment for patients and visitors.
<p>We are looking for a dedicated and detail-oriented Medical Receptionist to join our team in Long Beach, California. The Medical Receptionist role involves providing essential administrative support to ensure smooth operations within the patient care team during a coverage period. It is an excellent opportunity for professionals with strong organizational skills and a passion for delivering exceptional service in a healthcare environment.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain patient admission charts, medication records, and daily schedules.</p><p>• Provide clerical support to the administrative office, handling a variety of coordination tasks.</p><p>• Ensure accurate documentation and streamline workflow processes for the patient care team.</p><p>• Communicate effectively with team members and other departments to facilitate seamless operations.</p><p>• Schedule appointments and assist patients with inquiries or concerns.</p><p>• Manage patient medical records with precision and confidentiality.</p><p>• Support the patient care team in delivering high-quality service.</p><p>• Check patients in and out, ensuring all necessary documentation is completed.</p>
We are looking for a dedicated Front Desk Coordinator to join our team in Santa Fe Springs, California. This Contract to permanent position requires an individual who thrives in a fast-paced environment and can maintain an organized and welcoming front office. The ideal candidate will possess strong administrative skills and a proactive approach to daily tasks.<br><br>Responsibilities:<br>• Answer and route incoming calls to the appropriate departments or individuals.<br>• Greet visitors warmly and ensure they are directed to the correct locations.<br>• Maintain an organized and detail-oriented appearance at the front desk.<br>• Manage physical filing systems and assist with transitioning documents to digital formats by scanning and organizing files.<br>• Perform accurate data entry tasks into organizational systems, ensuring attention to detail.<br>• Monitor and replenish kitchen supplies, including coffee pods, utensils, and napkins, while ensuring the cleanliness of the kitchen area.<br>• Stock refrigerators in training rooms, conference spaces, and executive offices with beverages.<br>• Open and sort incoming mail, scanning and distributing documents as needed.<br>• Operate postage meters to properly stamp outgoing mail in a timely manner.
We are looking for an experienced Executive Assistant to join our team in Pasadena, California. In this Contract-to-permanent position, you will play a key role in providing administrative and operational support across various functions, ensuring the smooth management of office activities and construction-related projects. The ideal candidate will bring a proactive approach, strong organizational skills, and a commitment to excellence.<br><br>Responsibilities:<br>• Provide administrative support for construction projects, including organizing subcontractor bids, tracking progress, and preparing contracts for review and execution.<br>• Reconcile invoices against executed contracts and ensure accuracy in documentation.<br>• Assist the Project Manager or Director with project-related tasks such as managing utilities, permits, and reviewing plans and drawings.<br>• Oversee daily office management duties, including mail distribution, preparation of outgoing packages, and maintaining supplies and IT equipment.<br>• Coordinate the setup of conference rooms for meetings and ensure a welcoming environment for guests and visitors.<br>• Manage calendars, schedule executive meetings, and coordinate travel arrangements, including booking and organizing itineraries.<br>• Offer general administrative assistance to ensure the office operates smoothly and efficiently.<br>• Support bookkeeping functions and maintain accurate records as needed.
<p>Our financial services client in West L.A. are in need of a receptionist to join their growing team. </p><p>You'll be the first point of contact for guests, clients and vendors and will also answer and transfer calls, order office supplies and provide back-up clerical support as needed. </p>
We are looking for a friendly and organized Community Associate to join our team in Century City, California. This is a contract position lasting two weeks, where you will play a key role in ensuring smooth front desk operations and providing exceptional service to clients and visitors. If you thrive in a dynamic environment and have a passion for helping people, we encourage you to apply.<br><br>Responsibilities:<br>• Act as the first point of contact by welcoming clients and visitors with professionalism and warmth.<br>• Manage the front desk area, ensuring it remains organized and presentable at all times.<br>• Handle a multi-line phone system by answering inbound calls and directing them appropriately.<br>• Provide concierge services by addressing client inquiries and offering assistance as needed.<br>• Maintain accurate records of visitor logs and other relevant documentation.<br>• Assist with scheduling and coordinating appointments or meetings as requested.<br>• Address and resolve any issues or concerns raised by clients or visitors promptly.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Support additional administrative tasks as assigned by management.
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This Contract to permanent position requires someone who thrives in a fast-paced environment and is eager to support various administrative functions across the district. The ideal candidate will play a critical role in maintaining efficiency and accuracy in daily operations.<br><br>Responsibilities:<br>• Coordinate dispatching and scheduling of service jobs to ensure timely completion.<br>• Manage billing processes for service jobs, maintaining accuracy and attention to detail.<br>• Provide backup support for administrative roles, including scheduling and reception duties.<br>• Collaborate with the district team to assist members in completing assignments efficiently and effectively.<br>• Prepare and submit necessary documentation to corporate as requested.<br>• Review completed work for errors, duplicates, or missing information, and ensure corrections are made before final submission.<br>• Handle ordering of materials, equipment, and office supplies to support district operations.<br>• Generate and submit daily reports as required.<br>• Perform additional tasks and responsibilities as assigned by management.
<p>We have a full-time Administrative Assistant – Office Clerical opportunity based onsite in Cerritos. This role is Monday–Friday and will start as a temporary assignment with the potential to convert to temp-to-hire.</p><p><br></p><p>Responsibilities</p><ol><li>Enter invoices into SAP and process payouts.</li><li>Support day-to-day clerical and administrative functions for the office.</li><li>Assist with filing, scanning, and maintaining organized records.</li><li>Handle incoming calls, emails, and correspondence as needed.</li><li>Provide general support to office staff to ensure smooth daily operations.</li><li>Pick up and assist with additional office tasks as required.</li></ol><p> </p><p><br></p>
<p>Our client, a well-established <strong>construction and development company</strong> known for its high-end commercial projects, is seeking a highly organized and dependable <strong>Administrative Assistant</strong> to support their fast-paced office operations. This is the perfect opportunity for someone who thrives on structure, precision, and teamwork — someone who can balance supporting field teams and executive staff with grace and professionalism. In this role, you’ll be the behind-the-scenes force that keeps operations running smoothly. You’ll assist with document control, coordinate project schedules, process invoices, and help maintain communication between contractors, vendors, and leadership. The team values initiative, attention to detail, and a positive “get it done” attitude.</p><p><br></p><p><strong><u>What You’ll Do</u></strong></p><ul><li>Support daily administrative operations, including managing correspondence, scheduling meetings, and maintaining digital and physical filing systems.</li><li>Assist project managers with documentation, job costing, and permit tracking.</li><li>Prepare reports, proposals, and bid documents for new construction projects.</li><li>Coordinate vendor communication and assist with invoice processing and purchase orders.</li><li>Track project timelines and ensure deadlines are met.</li><li>Maintain office inventory and order supplies as needed.</li><li>Provide occasional support to accounting and HR teams with data entry or document preparation.</li></ul>
<p>We are looking for a dedicated and resourceful Front Desk Coordinator to join a neurosurgery office in Los Angeles, California. This contract position involves working closely with a board-certified neurosurgeon and a skilled clinical team to ensure seamless administrative operations and patient support. If you excel in multitasking, have strong organizational skills, and possess a compassionate approach to patient care, this role is an excellent opportunity to thrive in a dynamic medical environment. MUST BE Bilingual in Spanish.</p><p><br></p><p>Responsibilities:</p><p>• Schedule patient appointments, follow-ups, and medical procedures efficiently.</p><p>• Act as a liaison between patients, the neurosurgeon, and other healthcare providers to facilitate clear communication.</p><p>• Maintain accurate and confidential patient records in compliance with organizational standards.</p><p>• Verify insurance coverage, handle authorization processes, and assist patients with billing inquiries.</p><p>• Oversee clinic operations, including managing supplies, preparing exam rooms, and organizing the provider’s daily calendar.</p><p>• Provide administrative support to the neurosurgery team, ensuring smooth workflow.</p><p>• Address patient inquiries and concerns with professionalism and empathy.</p><p>• Utilize electronic medical records and relevant software to manage clinic documentation and operations.</p>
We are looking for a dedicated and empathetic Office Assistant to join a compassionate, community-focused funeral home in Commerce, California. In this Contract to permanent role, you will provide bilingual support in both Spanish and English, ensuring exceptional service in a sensitive and service-oriented environment. This position is ideal for someone who values attention to detail, discretion, and meaningful interactions with clients.<br><br>Responsibilities:<br>• Communicate effectively in both Spanish and English, addressing client needs with cultural sensitivity and empathy.<br>• Respond to inquiries regarding services, pricing, and scheduling in a detail-oriented and informative manner.<br>• Coordinate service appointments and prepare related documentation with attention to detail and accuracy.<br>• Maintain organized and up-to-date client records, ensuring precise data entry and efficient record-keeping.<br>• Collaborate with team members to support smooth and timely service delivery.<br>• Handle all interactions and client information with the utmost confidentiality and discretion.<br>• Assist with administrative tasks such as answering inbound calls, billing functions, and clerical duties.<br>• Utilize computer programs, CRM systems, and accounting software to perform daily office functions effectively.
<p>We are looking for an organized and tech-savvy Administrative Assistant/Office Manager to join our team in Los Angeles, California. This is a long-term contract position that offers the flexibility of part-time hours, with a focus on providing essential administrative support to help drive business growth. The ideal candidate will have a strong interest or background in <strong>health/wellness</strong>, as well as strong communication skills, a proactive mindset, and the ability to quickly adapt to new tools and systems.</p><p>Responsibilities:</p><ul><li>Manage daily administrative tasks, including scheduling appointments and organizing files.</li><li>Respond to inbound calls and emails in a timely and detail-oriented manner.</li><li>Perform data entry and maintain accurate records within office systems.</li><li>Act as the first point of contact for visitors, handling receptionist duties with care and efficiency.</li><li>Support team members with various office management tasks to ensure smooth operations.</li><li>Assist in preparing reports, presentations, and business correspondence.</li><li>Utilize modern office tools and software to streamline processes and improve efficiency.</li><li>Coordinate virtual meetings and provide technical support during online interviews.</li></ul><p><br></p>
<p>A private equity firm in Brentwood is hiring an Executive Assistant to support two executives. This role involves a mix of executive administrative and personal assistant tasks, requiring discretion and efficiency. Responsibilities include managing a complex calendar, scheduling meetings, coordinating domestic and international travel, preparing meeting materials, and acting as a gatekeeper for communication between internal teams and external stakeholders. Other duties include handling sensitive correspondence, expense reports, vendor communications, and general office management, as well as personal assistant tasks such as running errands, coordinating appointments, event planning, or occasional family-related logistics.</p><p><br></p><p>The ideal candidate has 4-5 years of relevant experience, preferably in private equity or a fast-paced professional services environment and holds a bachelor’s degree. Strong organizational, communication, and multitasking skills are essential, as is proficiency in Microsoft Office Suite. This role is fully onsite in Brentwood, with flexibility for occasional overtime or after-hours work. Pay is $90-100k.</p>
<p>We are seeking a highly organized and detail-oriented Construction Administrative Assistant to support our project managers, superintendents, and office staff with day-to-day administrative and project coordination tasks. The ideal candidate will have strong multitasking skills, excellent communication abilities, and a proactive approach to keeping construction projects running smoothly from the office side.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to project managers, superintendents, and other team members.</li><li>Prepare, process, and track project documentation, including contracts, submittals, change orders, RFIs, and purchase orders.</li><li>Assist with scheduling meetings, coordinating site visits, and maintaining project calendars.</li><li>Organize and maintain physical and electronic filing systems for project records, permits, and compliance documents.</li><li>Draft correspondence, reports, and meeting notes as needed.</li><li>Process invoices, expense reports, and timesheets; coordinate with accounting to ensure accuracy.</li><li>Serve as a point of contact for vendors, subcontractors, and clients regarding administrative and scheduling matters.</li><li>Monitor inventory and order office/construction supplies as needed.</li><li>Support HR and safety compliance efforts, including onboarding paperwork and training records.</li><li>Perform other administrative duties as assigned to ensure smooth office and project operations.</li></ul><p><br></p>
<p>A private equity firm in Brentwood is hiring an Executive Assistant to support two executives. This role involves a mix of executive administrative and personal assistant tasks, requiring discretion and efficiency. Responsibilities include managing a complex calendar, scheduling meetings, coordinating domestic and international travel, preparing meeting materials, and acting as a gatekeeper for communication between internal teams and external stakeholders. Other duties include handling sensitive correspondence, expense reports, vendor communications, and general office management, as well as personal assistant tasks such as running errands, coordinating appointments, event planning, or occasional family-related logistics.</p><p><br></p><p>The ideal candidate has 4-5 years of relevant experience, preferably in private equity or a fast-paced professional services environment and holds a bachelor’s degree. Strong organizational, communication, and multitasking skills are essential, as is proficiency in Microsoft Office Suite. This role is fully onsite in Brentwood, with flexibility for occasional overtime or after-hours work. Pay is $85-90k.</p>
<p>We’re working with a client in Culver City who are looking for an Entry Level Office Assistant to support their team. This is a fantastic opportunity to gain more office experience and to join a growing company. You’ll be responsible for assisting with data entry, ordering office supplies, setting up conference rooms and assisting with projects. </p>
<p>A fast-growing start-up in Santa Monica is hiring an Executive Assistant on a contract basis, with the potential for the position to transition to a contract-to-hire role. The role requires an onsite presence, where the chosen candidate will support several executives by managing administrative tasks, ensuring efficiency in the day-to-day operations, and handling high-priority responsibilities with professionalism and discretion.</p><p> </p><p><strong>Key Roles and Responsibilities:</strong></p><ul><li>Manage executives' calendars, including scheduling meetings, appointments, and travel arrangements to optimize their time and ensure smooth workflows.</li><li>Prepare and manage expense reports, meeting materials, and correspondence on behalf of the executives, maintaining a high level of accuracy and confidentiality.</li><li>Act as a liaison between executives and both internal teams and external stakeholders, ensuring timely and clear communication.</li><li>Anticipate the needs of executives by identifying ways to improve efficiency, streamline workflows, and proactively manage challenges before they arise.</li></ul><p>The ideal candidate will have 4+ years of Executive Assistant experience, ideally in a fast-paced or high-growth environment. Proficiency with tools such as Google Workspace, Slack, and Zoom is required. A bachelor’s degree is preferred but not mandatory for candidates with strong organizational skills and demonstrated expertise in supporting high-level executives. This onsite role that can pay $80-90k once permanent. </p>
