54 Results for Office Receptionist Jobs in Corona, CA

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Receptionist

Fountain Valley, CA
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Receptionist to support front desk operations in Fountain Valley, California. This Contract to permanent position is ideal for someone who enjoys creating a positive first impression while keeping daily administrative activities organized and on track. The person in this role will serve as a key point of contact for visitors, callers, and employees, while helping maintain an organized and efficient office environment. Responsibilities: • Welcome guests and callers courteously, respond to general questions, and connect them with the appropriate department or team member. • Keep the reception and lobby areas orderly, presentable, and ready to receive visitors throughout the day. • Track visitor activity, document incoming calls and requests accurately, and maintain organized front desk records. • Provide administrative support such as data entry, file organization, document copying, form collection, and preparation of basic office materials. • Manage visitor access by preparing badges for approved guests and coordinating employee escorts in accordance with company security procedures. • Support workplace programs by assisting with ergonomic request coordination and monitoring front desk-related safety check-in processes for gym visitors. • Help coordinate internal meetings, employee gatherings, lunches, and team-building events as needed. • Receive and distribute mail, packages, and courier deliveries, while also monitoring office supply levels and replenishing materials when necessary.
2026-10-14T00:00:00Z

Receptionist

Lynwood, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a personable and organized Receptionist to join a busy team in Lynwood, California on a contract basis. This position is ideal for someone who enjoys being the first point of contact for visitors and delivering a positive experience in a fast-moving environment. The role combines front desk support, customer interaction, and administrative coordination while helping maintain a welcoming and efficient workplace. Responsibilities:• Welcome visitors, customers, and vendors as they arrive and create a strong first impression at the front desk.• Respond to questions in English and Spanish, offering clear guidance about the facility and general processes.• Route guests and incoming inquiries to the appropriate departments or staff members for timely assistance.• Manage front office operations by keeping the reception area neat, presentable, and ready for daily activity.• Handle administrative support duties such as data entry, filing, record organization, and document upkeep.• Answer inbound calls through a multi-line phone system and direct messages or calls to the correct contacts.• Provide day-to-day clerical assistance to internal teams as business needs arise.• Help ensure each visitor has a courteous, smooth, and helpful experience from arrival through departure.
2026-10-15T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-10-05T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-10-05T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
We are looking for an experienced Receptionist to support a detail-oriented office environment. This long-term contract opportunity is ideal for someone who enjoys creating a welcoming first impression while keeping daily front-desk operations organized and efficient. The role combines visitor coordination, scheduling support, and administrative assistance in a fast-moving setting where discretion and strong service skills are essential. Responsibilities: • Welcome guests and clients with a courteous, detail-oriented approach and coordinate notifications to internal staff upon arrival. • Manage incoming calls and direct inquiries to the appropriate manager, department, or contact based on business needs. • Schedule meeting spaces, visitor offices, and related services through calendars and reservation systems to support smooth daily operations. • Help resolve room availability or resource conflicts by identifying practical alternatives and coordinating with relevant parties. • Arrange food and beverage orders for meetings and events while confirming accuracy, timing, and delivery requirements. • Provide administrative support such as processing expense-related tasks, assisting with assigned projects, and maintaining organized records. • Issue and track visitor access cards and parking validations while keeping required logs current and accurate. • Handle confidential information and sensitive documents with a high level of care.
2026-10-15T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-10-05T00:00:00Z

Office Assistant

Pomona, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations for a Contract position based in Pomona, California. This role is ideal for someone who enjoys keeping an office organized, assisting visitors and callers, and handling a range of clerical tasks with accuracy. The selected candidate will contribute to a smooth workplace environment by managing routine administrative needs and ensuring documents and communications are handled efficiently. Responsibilities: • Welcome visitors professionally and provide front-desk support to create a positive first impression. • Respond to incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Organize, scan, and file documents to maintain accurate and accessible office records. • Perform a variety of clerical assignments, including data entry, document preparation, and general administrative support. • Assist with day-to-day office coordination to help maintain an orderly and efficient work environment. • Handle routine correspondence and support internal teams with basic administrative requests.
2026-10-12T00:00:00Z

Office Assistant

Fallbrook, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
Looking for an entry point into a professional office with room to grow?A local education-focused organization is seeking a dependable Office Assistant to provide day-to-day administrative support to its office team. This position is a great fit for someone who enjoys staying organized, helping people, and keeping routine office tasks moving without missing the details. You'll support staff, respond to general inquiries, maintain records, and help coordinate documents and schedules. The role offers a mix of front-office interaction and behind-the-scenes administrative work, making it ideal for someone who wants to develop a strong foundation in office administration. The team is looking for someone who is approachable, reliable, comfortable using a computer, and willing to learn new systems and processes.What you'll be doing:<ul><li>Answer incoming calls, respond to general inquiries, and direct requests to the appropriate department.</li><li>Greet visitors and provide basic office or appointment information.</li><li>Enter information into spreadsheets and internal databases.</li><li>Scan, copy, file, and organize physical and electronic documents.</li><li>Assist with scheduling meetings, appointments, and internal activities.</li><li>Prepare correspondence, forms, mailings, and document packets.</li><li>Maintain office supply inventory and submit replenishment requests.</li><li>Sort incoming mail and coordinate outgoing shipments.</li><li>Update records and verify that documents are complete and accurate.</li><li>Assist staff with basic reporting, data collection, and administrative projects.</li><li>Maintain organized shared folders and filing systems.</li><li>Provide general support to the office team during busy periods.</li></ul>
2026-10-12T00:00:00Z

General Office Clerk

Santa Ana, CA
onsite
Temporary / Contract
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented General Office Clerk to support daily administrative operations for a Contract position based in Santa Ana, California. This role is well suited for someone who enjoys keeping records accurate, maintaining organized files, and assisting with high-volume document handling in a busy office setting. The ideal candidate will bring strong clerical skills, a careful approach to data entry, and the ability to provide reliable back-office support across routine business functions. Responsibilities: • Process, scan, and index paper and digital documents to maintain accurate and accessible records • Organize physical files and electronic folders so materials can be retrieved quickly and efficiently • Enter information into internal systems with close attention to completeness and accuracy • Provide administrative support for day-to-day back-office activities and general clerical tasks • Review documents for missing details, formatting issues, or filing errors before submission or storage • Handle incoming paperwork and route records to the appropriate teams or departments • Assist with records maintenance projects, including large-volume document sorting and archiving
2026-10-08T00:00:00Z

Medical Receptionist

Los Angeles, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
A Healthcare company is looking for bilingual Medical Receptionist to join a healthcare team in Los Angeles, California. This Medical Receptionist serves as the first point of contact for patients and visitors, creating a welcoming experience while supporting efficient front office operations. The ideal candidate is fluent in Korean OR Spanish and English, highly organized, and comfortable managing administrative tasks in a fast-paced clinical environment. Key Responsibilities:• Welcome patients and guests with a courteous, detail-oriented approach while communicating clearly in both Korean and English.• Confirm insurance details, process copayments, and review forms to ensure registration information is complete and accurate.• Support patient arrival and departure activities, including check-in, check-out, and timely entry of information into the practice system.• Work closely with providers and office staff to help maintain an organized schedule and steady patient flow throughout the day.• Manage documentation tasks such as processing medical records requests, scanning files, and maintaining orderly records.• Perform general administrative duties, including preparing correspondence, sending faxes, and monitoring front office supply levels.• Protect sensitive patient information by following healthcare privacy standards and established office procedures. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-10-14T00:00:00Z

Medical Receptionist

Torrance, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a friendly and organized Medical Receptionist to support daily front-desk operations in Torrance, California. This Contract Medical Receptionist is ideal for someone who enjoys helping patients, managing administrative tasks, and creating a welcoming experience in a busy healthcare setting. The person in this role will handle appointment coordination, patient intake support, and routine office activities while maintaining accuracy and professionalism throughout each interaction. Apply to become a Medical Receptionist today! Responsibilities:• Welcome patients and visitors, provide courteous assistance, and guide them to the appropriate clinic areas or team members.• Review patient demographic details and insurance information for accuracy, and assist with collecting required copays or other front-desk payments.• Support the check-in process by distributing forms, gathering completed documents, and ensuring required paperwork is properly handled.• Track missed visits and schedule changes, then promptly communicate no-shows and cancellations to the appropriate clinical support staff.• Arrange return visits and outreach to patients by phone to confirm upcoming appointments and help maintain schedule readiness.• Manage incoming calls, respond to routine front-office questions, and direct inquiries to the correct department when needed.• Carry out general administrative and clerical tasks that keep reception and patient-facing operations running smoothly in a high-volume environment.
2026-09-21T00:00:00Z

Office Manager

Newport Beach, CA
onsite
Temporary / Contract
34.0385 - 43 USD / Hourly
We are looking for an organized and service-focused Office Manager to support daily operations in Newport Beach, California. This Contract position is ideal for someone who thrives in a fast-moving environment, creates a welcoming experience for clients and staff, and keeps administrative processes running smoothly. The role blends front office coordination, operational support, and team-facing responsibilities, with opportunities to contribute to hiring and HR-related activities. Candidates with experience in healthcare, wellness, or similar service-oriented settings will be especially well suited for this opportunity. Responsibilities: • Oversee day-to-day office operations to ensure an efficient, detail-oriented, and well-organized workplace. • Welcome visitors and serve as a primary point of contact, delivering a positive and attentive customer experience. • Manage office inventory by ordering, tracking, and replenishing supplies to support uninterrupted business operations. • Handle administrative tasks such as scheduling, document coordination, record maintenance, and general office support. • Assist with accounts payable activities, including invoice processing, tracking expenses, and supporting accurate financial documentation. • Build strong working relationships with clients, vendors, and internal team members to support collaboration and service excellence. • Contribute to recruiting and HR support activities, including interview coordination, onboarding preparation, and related administrative follow-up. • Maintain organized systems and processes that help the office operate effectively in a high-volume environment.
2026-10-15T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-10-05T00:00:00Z

Office Manager

Carlsbad, CA
onsite
Temporary / Contract
30 - 36 USD / Hourly
The office runs better when you're the one running it.A growing construction and engineering services organization is seeking a hands-on Office Manager to oversee daily office operations and provide administrative support across accounting, project coordination, and leadership. This is not simply a receptionist role with a different title. The company needs someone who can take ownership of the office, anticipate what the team needs, keep vendors and documentation organized, and make sure day-to-day operations stay on track. You'll be the central point of contact connecting management, project teams, vendors, and office staff. The ideal candidate is resourceful, organized, and comfortable switching between administrative priorities, basic financial tasks, and operational problem-solving. Someone who enjoys improving processes rather than just maintaining them will thrive here.What you'll oversee:<ul><li>Manage daily office operations, including supplies, equipment, facilities requests, and vendor relationships.</li><li>Coordinate calendars, meetings, office communications, and internal events.</li><li>Prepare and organize project documents, contracts, proposals, and correspondence.</li><li>Assist with invoice processing, expense tracking, purchase orders, and payment follow-up.</li><li>Maintain spreadsheets for project expenses, vendor information, and office budgets.</li><li>Coordinate with accounting on AP documentation and outstanding invoice questions.</li><li>Support employee onboarding, office access, equipment requests, and administrative records.</li><li>Track office spending and identify opportunities to improve purchasing processes.</li><li>Help maintain organized electronic files and document retention procedures.</li><li>Assist project managers with meeting notes, scheduling, and document distribution.</li><li>Troubleshoot day-to-day office issues and coordinate resolutions with vendors.</li><li>Develop procedures to improve workflow, organization, and accountability.</li></ul>
2026-10-12T00:00:00Z

Enrollments Receptionist

Los Angeles, CA
onsite
Temporary / Contract
20 - 20 USD / Hourly
Hi,We are currently hiring for a Bilingual Spanish Administrative/Enrollment Specialist position in Ladera Heights, CA! This is a great opportunity for someone with a background in reception, medical office administration, customer service, or general administrative support.Position Details:<ul><li>Pay: $20/hr</li><li>Location: Ladera Heights, CA (100% Onsite)</li><li>Schedule: Monday–Friday, 8:00 AM–5:00 PM</li><li>Duration: Approximately 10 months</li><li>Language: Fluent English and Spanish required</li></ul>Job Responsibilities:<ul><li>Assist clients with intake, enrollment, and application processes.</li><li>Answer incoming calls, schedule appointments, and respond to inquiries.</li><li>Review paperwork and verify required documentation.</li><li>Perform data entry and maintain accurate client records.</li><li>Provide general administrative support, including filing, scanning, and document processing.</li><li>Communicate with clients in both English and Spanish.</li></ul>
2026-10-09T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a detail-oriented Office Services Associate to support daily administrative and operational service needs for a client site in Newport Beach, California. This is a Contract position that focuses on document production, mail handling, scanning, and front-end office support within a detail-oriented, fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing logs and confirming all job instructions are complete before starting assignments. • Handle day-to-day reprographics, scanning, mailroom, and intake activities across both physical and digital workflows. • Sequence and process work according to turnaround expectations, ensuring completed materials are delivered accurately and on time. • Communicate proactively with clients and leadership regarding deadlines, request updates, and any issues that could affect service delivery. • Perform basic troubleshooting on copiers, scanners, and related office equipment, escalating more complex problems when needed. • Monitor quality by checking completed work for accuracy and consistency, including reviewing output produced by team members when required. • Replenish paper, toner, and other production supplies while using materials carefully and efficiently. • Support additional workplace service functions such as hospitality, reception, or audio/visual assistance based on site needs. • Maintain compliance with company and client workplace policies, including confidentiality, appropriate conduct, and safety expectations.
2026-09-30T00:00:00Z

Administrative Assistant

Cypress, CA
onsite
Permanent / Full Time
45760 - 52000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support daily office operations and provide dependable coordination across administrative, human resources, and document management activities. This position is ideal for someone who thrives in a structured corporate environment, communicates effectively with a wide range of stakeholders, and handles sensitive information with discretion. The role combines front-office support, reporting assistance, employee-related coordination, and records oversight, requiring strong organization, follow-through, and accuracy. Responsibilities: • Oversee day-to-day administrative operations, including front desk support, inbound call handling, data entry, calendar coordination, correspondence, and general office organization. • Coordinate hiring and employee support activities by arranging interviews, assisting with onboarding logistics, maintaining personnel records, and responding to routine employee questions with professionalism and confidentiality. • Maintain contracts, service agreements, policies, procedures, and related business records to ensure documents are current, properly filed, and easy to retrieve. • Support document control practices by organizing files, tracking revisions, and helping preserve compliance with internal standards and recordkeeping requirements. • Prepare and update reports, surveys, inventory records, business license documentation, and fiscal year calendars while meeting deadlines and maintaining accuracy. • Assist with training coordination, employee communications, and recognition activities that help support a positive and well-organized workplace environment. • Work closely with leadership, employees, vendors, and visitors to provide responsive administrative service and facilitate smooth office operations. • Manage multiple priorities independently, identify routine process needs, and follow through on special projects and general administrative assignments as needed.
2026-10-08T00:00:00Z

Administrative Assistant

Santa Ana, CA
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for an Administrative Assistant to support contract administration and day-to-day office operations in Santa Ana, California. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working in a fully onsite environment Monday through Friday. The person in this role will help maintain accurate records, support document management activities, and assist team members with administrative needs while contributing to an efficient and well-organized workplace. Responsibilities: • Review existing contract records, verify accuracy, and update documentation to ensure information remains complete and current. • Transfer files and related documentation into the designated platform while maintaining organized and consistent recordkeeping. • Upload contract materials, supporting documents, and other administrative records with a strong focus on quality and completeness. • Provide guidance to team members on system usage and share practical instruction as processes are learned and established. • Perform data entry tasks and validate information to reduce errors and support reliable reporting. • Assist with general administrative support, including document preparation, filing, and coordination of routine office needs. • Handle incoming calls and front-office style inquiries in a courteous and timely manner when needed. • Partner with contracts and operations leadership to help keep priorities on track and support ongoing administrative projects.
2026-10-15T00:00:00Z

Administrative Assistant

Diamond Bar, CA
remote
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized and resourceful Administrative Assistant to support day-to-day business operations for a manufacturing environment in Diamond Bar, California. This is a Contract position suited for someone who can manage schedules, coordinate meetings, handle communication tasks, and keep administrative workflows running smoothly. The ideal candidate is proactive, detail-oriented, and comfortable balancing multiple priorities in a fast-paced setting. Responsibilities: • Coordinate calendars, arrange meetings, and confirm scheduling details to support team priorities and deadlines. • Prepare agendas, capture key discussion points during meetings, and distribute clear follow-up notes to stakeholders. • Provide administrative support through email management, phone coverage, and timely handling of inbound inquiries. • Organize travel plans and assist with event logistics, ensuring arrangements are accurate and well communicated. • Perform data entry and maintain organized records, files, and meeting materials for easy access and reference. • Conduct basic research to gather information, summarize findings, and support administrative decision-making. • Support general office and receptionist-related activities as needed to maintain efficient daily operations. • Communicate proactively with internal contacts to track action items, share updates, and help keep projects moving forward.
2026-10-13T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Monrovia, CA
onsite
Temporary / Contract
22 - 23 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-10-05T00:00:00Z

Administrative Assistant

Fallbrook, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
An established educational organization in North County is looking for an Administrative Assistant to support its academic and student-services operations. This is a great opportunity for someone who enjoys a professional, people-facing environment and wants to work in a setting where organization, communication, and attention to detail really matter. You’ll serve as an important point of contact for students, families, instructors, and internal staff while helping keep daily administrative operations organized. What You’ll Do:<ul><li>Provide day-to-day administrative support to department leadership and staff</li><li>Answer phones, emails, and general inquiries</li><li>Assist students and families with routine questions and requests</li><li>Maintain student and departmental records</li><li>Schedule meetings, appointments, orientations, and events</li><li>Coordinate calendars and room reservations</li><li>Prepare correspondence, reports, forms, and presentations</li><li>Process student documentation and maintain confidential records</li><li>Assist with registration, enrollment, and other administrative processes</li><li>Enter and update information in internal databases</li><li>Track deadlines, forms, and outstanding documentation</li><li>Assist with purchasing, invoices, reimbursements, and basic budget tracking</li><li>Coordinate mail, supplies, printing, and office materials</li><li>Help organize school events, workshops, and department meetings</li><li>Prepare meeting agendas, notes, and follow-up items</li><li>Support special projects for department leadership</li></ul>
2026-09-30T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
23 - 23 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a non-profit organization. This is a Contract position suited for someone who can work independently, organize information carefully, and respond effectively when priorities shift. The ideal candidate brings strong administrative coordination skills, sound judgment, and the ability to keep records, meetings, and communication running smoothly. Responsibilities: • Manage daily administrative activities, including scheduling, document preparation, and general office coordination to support staff and leadership. • Enter, update, and maintain records with a high level of accuracy while ensuring information is organized, reliable, and easy to retrieve. • Research and confirm details as needed, using available resources to resolve questions and support informed decision-making. • Coordinate virtual meetings through platforms such as Zoom and Microsoft Teams, including setup, scheduling, and follow-up documentation. • Prepare reports, track program or operational data, and assist team members with routine administrative needs. • Monitor competing priorities, anticipate support needs, and take proactive steps to address issues before they affect operations. • Handle inbound calls, respond to administrative inquiries, and provide front-office or receptionist support as needed. • Contribute ideas to improve office workflows and administrative processes while maintaining confidentiality and professionalism.
2026-10-13T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Administrative Assistant to provide onsite support for a busy team in California. This is a Contract position that will serve as a central resource for day-to-day office coordination, executive support, and administrative operations. The role is ideal for someone who is experienced, organized, and comfortable managing multiple priorities in a detail-oriented, fast-moving environment. Responsibilities: • Manage front-desk and general office support activities, including document handling, record organization, and coordination of workplace materials and equipment. • Prepare meeting spaces for internal gatherings and guest visits by arranging room setup, breakdown, and food service logistics as needed. • Oversee incoming and outgoing mail and package distribution to help maintain smooth daily office operations. • Coordinate calendars and schedule appointments for team members while supporting meeting planning and related administrative follow-through. • Prepare and track expense documentation and assist with travel planning for project leaders and research staff. • Provide administrative support for special assignments and ongoing departmental initiatives as business needs evolve. • Use Microsoft Office applications such as Word, Excel, PowerPoint, and Outlook to create documents, maintain records, and manage communications. • Work closely with leadership and staff across the office to ensure administrative needs are handled accurately and efficiently.
2026-09-23T00:00:00Z

Administrative Assistant

San Luis Rey, CA
onsite
Temporary / Contract
29 - 33 USD / Hourly
A growing life sciences organization in North County is looking for an Administrative Assistant to support its scientific and business operations teams. This is a great opportunity for an administrative professional who wants to get into the biotech/life sciences environment without needing a scientific degree.You’ll support a combination of administrative, scheduling, purchasing, documentation, and team-coordination responsibilities in a highly organized environment. Key Responsibilities:<ul><li>Provide administrative support to department leaders and cross-functional teams</li><li>Manage calendars, meetings, and conference room scheduling</li><li>Coordinate internal meetings, presentations, and team events</li><li>Prepare reports, presentations, spreadsheets, and correspondence</li><li>Maintain department files and confidential documentation</li><li>Assist with purchasing requests and vendor coordination</li><li>Process invoices, expense reports, and purchasing documentation</li><li>Track department budgets, supplies, and recurring expenses</li><li>Coordinate shipping and receiving of office and business materials</li><li>Maintain distribution lists, contact information, and internal databases</li><li>Assist with onboarding and offboarding administrative tasks</li><li>Coordinate training sessions and team meetings</li><li>Maintain project trackers and follow up on outstanding items</li><li>Assist with documentation and records management</li><li>Support audits, inspections, and internal administrative projects</li><li>Serve as a professional point of contact for internal teams and outside vendors</li></ul>
2026-09-30T00:00:00Z

54 results for Office Receptionist in Corona, CA