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17 results for Contract Administrator in Concord, CA

Contract Administrator

Mountain View, CA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
Operations Associate (Administrative Assistant) • Excellent Administrative Assistant ready to support Tax team! Will teach everything needed• Assemble copies of Tax returns, assists with IRS notices.• Provides input on evaluating and enhancing tax procedures.• Prepare extensions for filing.• Tax return preparation assistance• Manage tax team deadlines and open projects (updating and tracking of e-Filing and e-work paper control log).• Manage client document process.• Scan tax returns and uploads to CCH Document and SurePrep.• Prepare materials for presentation for prospect/client meeting (folders, proposals, etc).• Manage client/entities organizational charts.• Maintains PTIN and CAF numbers.• Orders annual tax guides.• General support for Tax and Audit teams (calendar, travel, expense reports, time and attendance, client billing and special projects).• Client Interaction (sign documents and notarize, which may require travel to client home/office).• Maintain compliance logs (Officer/Manager designation for respective clients).• Travel arrangement as requested. Qualifications• Bachelor’s degree.• Proficiency in word, excel, power point and outlook.• Strong organizational, time management and customer service skills.• Detail-oriented.• Demonstrate analytical and problem-solving abilities.• Ability to demonstrate a high level of professionalism.• Ability to multi-task and work in a fast paced environment with tight deadlines.• Excellent verbal and written communication skills.• Ability to meet deadlines and manage time effectively.• Notary not required, but preferred. Full-time on-site.
2026-06-02T00:00:00Z

Contract Administrator

San Jose, CA
onsite
Temporary / Contract
40 - 50 USD / Hourly
A growing software company is seeking a Contracts Administrator to support the full administrative lifecycle of contracts in a fast-paced, collaborative environment. This role will be heavily focused on contract intake, tracking, routing, execution, and record management, with significant day-to-day use of Ironclad. As a Contract Administrator with the legal team, you will actively collaborate with all business units to facilitate the contracting lifecycle. Responsibilities:<ul><li>Manage the administrative aspects of the contract lifecycle from request intake through execution and storage.</li><li>Serve as a primary user of Ironclad for contract workflow management, routing, approvals, tracking, and reporting. </li><li>Coordinate contract requests with internal stakeholders, including legal, sales, procurement, finance, and business teams. </li><li>Maintain accurate contract records, templates, metadata, and documentation within Ironclad. </li><li>Monitor contract status, key dates, renewals, expirations, and required follow-up actions. .</li><li>Support document collection, signature processes, and final execution workflows. </li><li>Assist with reviewing contracts for completeness, formatting, and required approvals prior to execution. </li><li>Help ensure consistency and compliance with internal contract processes and company policies. </li><li>Generate reports and provide updates on contract pipeline activity, turnaround times, and outstanding agreements. </li><li>Partner with cross-functional teams to improve contract administration processes and system usage. </li></ul>
2026-06-05T00:00:00Z

Contracts Administrator

Foster City, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
A well-established Bay Area real estate development company is seeking a Contracts Administrator to support its Development and Investment team on a long-term contract basis. This position requires onsite presence in Foster City and will work closely with project managers, consultants, contractors, vendors, accounting personnel, company leadership, and General Counsel to coordinate and administer contracts throughout the lifecycle of active commercial and residential development projects. The ideal candidate will have experience supporting contract administration activities within the architecture, engineering, construction, or real estate development industries, including architect, engineering, consultant, contractor, and subcontractor agreements. This role requires strong organizational skills, attention to detail, sound business judgment, and the ability to manage multiple projects and deadlines in a fast-paced environment. Key Responsibilities<ul><li>Manage the full lifecycle of contracts from initiation through execution, tracking, billing, and closeout</li><li>Draft, review, negotiate, process, and maintain contracts, consultant agreements, purchase orders, change orders, and related project documentation</li><li>Coordinate contract routing, revisions, approvals, negotiations, and execution with internal stakeholders and external vendors</li><li>Support onboarding of architects, engineers, consultants, contractors, subcontractors, and other project vendors</li><li>Assist with RFQs, RFPs, bid processes, procurement activities, and vendor documentation</li><li>Analyze contract requirements and identify potential risks, conflicts, or compliance concerns</li><li>Review insurance certificates and supporting documentation to ensure contractual compliance</li><li>Track contract status, key milestones, deliverables, project deadlines, billing documentation, and contract-related financial records</li><li>Support project billing activities and contract administration requirements associated with active construction and development projects</li><li>Maintain organized contract and project files and assist with project closeout activities, including collection of final documentation, compliance materials, and contract records</li></ul>
2026-06-18T00:00:00Z

Contracts Manager

San Francisco, CA
onsite
Temporary / Contract
45 - 55 USD / Hourly
A San Francisco–based personal injury law firm is seeking an experienced Contracts Manager to oversee the review, negotiation, and administration of contracts supporting firm operations. This is a contract-to-hire opportunity for a detail-oriented professional who enjoys working closely with legal, finance, and leadership teams in a fast-paced environment. The Contracts Manager will be responsible for managing the full contract lifecycle for vendor, service provider, and business agreements. This role serves as a key liaison between internal stakeholders and external parties, ensuring contracts are accurate, compliant, and aligned with firm policies and risk standards. Key Responsibilities<ul><li>Manage the full lifecycle of contracts, from intake and review through execution and renewal</li><li>Review, draft, revise, and negotiate a wide range of agreements, including vendor, consulting, technology, and professional services contracts</li><li>Partner with attorneys, leadership, finance, and operations teams to assess contractual risk and business terms</li><li>Ensure contracts comply with applicable laws, firm policies, and risk management standards</li><li>Maintain contract records, databases, and tracking systems</li><li>Monitor renewal dates, obligations, and performance requirements</li><li>Assist with developing and standardizing contract templates and internal processes</li><li>Serve as a point of contact for contract-related inquiries and issues</li></ul>
2026-06-16T00:00:00Z

Property Administrator

Cupertino, CA
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for a proactive Assistant Property Manager to support residential property operations on-site in Cupertino, California. This contract opportunity is ideal for someone who enjoys balancing resident service, administrative coordination, and day-to-day property support in a fast-paced environment. The person in this role will help maintain a well-run community by partnering with tenants, vendors, and property leadership to keep operations organized, responsive, and thorough. Responsibilities:• Serve as a primary point of contact for residents by handling routine communications, sharing community updates, and responding to property-related questions in a timely manner.• Assist with day-to-day property oversight by coordinating maintenance requests, scheduling repairs, and following up to confirm work is completed effectively.• Perform regular site visits to review building conditions, common areas, and amenities, helping identify safety, cleanliness, or operational concerns.• Support vendor and contractor coordination by arranging service visits, monitoring performance, and helping maintain productive external partnerships.• Prepare and process leasing documentation, assist with renewals, and help move applications through required review steps, including background-related paperwork.• Track rent activity, support collection efforts, and maintain accurate records related to resident payments and account status.• Organize tenant files, operational reports, and property documents so that records remain complete, current, and easy to access.• Help address resident concerns and urgent property issues by coordinating timely responses and escalating more serious matters to the Property Manager when appropriate.• Contribute to a positive resident experience by supporting community engagement efforts and helping resolve disputes with care and fairness.Assis
2026-06-17T00:00:00Z

Property Administrator

Corte Madera, CA
onsite
Temporary / Contract
28.5 - 33 USD / Hourly
We are looking for a Property Administrator to join an onsite mall property team on a Contract basis. This role supports daily operations for a high-traffic commercial retail environment and serves as a key point of contact for tenants, vendors, and internal partners. The position is well suited for someone who brings strong administrative experience, a service-focused approach, and the ability to manage multiple tasks in a fast-moving setting. This is a Contract position expected to last approximately 2–3 months. Responsibilities: • Build positive working relationships with tenants across a large commercial property and respond to day-to-day service needs in a thoughtful and attentive manner. • Monitor work order activity from intake through completion, coordinating with vendors and internal teams to ensure timely follow-up. • Process a high volume of invoices with careful attention to accuracy, including account coding support when needed. • Review vendor-related postings and materials to confirm content accuracy, consistency, and overall presentation quality before distribution. • Assist with planning and administrative coordination for tenant and property events or special initiatives. • Maintain organized records and documentation while ensuring adherence to established property procedures and internal requirements. • Complete and manage required documentation to support access to company systems and operational platforms. • Provide broad administrative assistance to the onsite property management team, helping keep daily operations running smoothly.
2026-06-16T00:00:00Z

Property Administrator

Napa, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a Property Administrator to support housing operations for a non-profit organization in Napa, California. This Long-term Contract position focuses on resident intake, occupancy coordination, compliance administration, and day-to-day property support. The ideal candidate will bring strong knowledge of affordable housing programs, stay organized in a fast-paced environment, and provide attentive service to applicants and residents alike. Responsibilities: • Evaluate housing applications to confirm eligibility, manage applicant waitlists, and coordinate unit tours for prospective residents. • Process incoming residents in accordance with established affordable housing and property program requirements while maintaining accurate and orderly files. • Prepare lease documentation, explain occupancy terms to new residents, and complete all related move-in paperwork thoroughly and on time. • Conduct regular inspections of the property each day to maintain management visibility and monitor overall curb appeal and community conditions. • Track vacant unit readiness by following up with maintenance teams and vendors, and review turnover progress daily to help reduce downtime. • Minimize vacancy exposure by advancing multiple applicants with relevant experience when notice to vacate is received from current residents. • Distribute rental charges, collect rent payments and security deposits, and forward required documentation to the accounting team. • Partner with accounting staff on tenant status updates and complete recurring weekly, monthly, and compliance reporting, including annual resident recertifications. • Participate in required training programs, including occasional sessions that may involve overnight travel.
2026-06-12T00:00:00Z

Property Administrator

Oakland, CA
onsite
Temporary / Contract
24 - 25 USD / Hourly
Responsibilities:<ul><li>Maintain lease files, contracts, and tenant documentation</li><li>Support billing, rent rolls, and accounts coordination</li><li>Respond to tenant inquiries and service requests</li><li>Assist with vendor setup and invoice processing</li><li>Prepare reports and support property management staff</li></ul>
2026-06-15T00:00:00Z

Construction Admin

Portola Valley, CA
onsite
Temporary / Contract
29 - 35 USD / Hourly
We are seeking a detail-oriented Construction Administrator to support project teams through all phases of construction. This role ensures accurate documentation, smooth communication, and efficient coordination across contractors, vendors, and internal stakeholders. Key Responsibilities:<ul><li>Manage project documentation, including contracts, change orders, permits, and compliance records</li><li>Coordinate with project managers, subcontractors, and vendors to ensure timelines and deliverables are met</li><li>Track project progress, budgets, and invoices; assist with reporting and reconciliation</li><li>Maintain organized filing systems (digital and physical) for all project-related materials</li><li>Support scheduling, meetings, and communication across teams to keep projects on track</li></ul>
2026-06-09T00:00:00Z

Construction Admin

Oakland, CA
onsite
Temporary / Contract
26 - 30 USD / Hourly
Job Title: Construction AdministratorJob Summary:The Construction Administrator provides administrative and operational support for construction projects from pre-construction through closeout. This role helps ensure projects stay organized, on schedule, and properly documented by coordinating contracts, project files, communications, schedules, and compliance-related paperwork.Key Responsibilities:<ul><li>Provide administrative support to project managers, superintendents, and construction teams</li><li>Maintain project files, contracts, submittals, change orders, RFIs, and other construction documentation</li><li>Track project schedules, deadlines, and deliverables</li><li>Coordinate communication between internal teams, subcontractors, vendors, and clients</li><li>Assist with bid documents, proposals, and contract administration</li><li>Prepare reports, meeting notes, and project correspondence</li><li>Monitor insurance certificates, permits, lien waivers, and compliance documentation</li><li>Process invoices, purchase orders, and other project-related financial paperwork</li><li>Support project closeout by organizing final documents, warranties, and punch list items</li><li>Maintain accurate records in project management systems and spreadsheets</li><li>Help ensure documentation is complete and aligned with company and project requirements</li></ul>
2026-06-15T00:00:00Z

Payroll Administrator

Santa Clara, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are seeking a Payroll Data Entry Clerk for a temp-to-hire opportunity. This role is primarily focused on high-volume data entry in support of payroll operations. The ideal candidate will have strong 10-key skills, excellent accuracy, and experience handling employee data in a fast-paced environment. Experience with union payroll is a plus, as this team supports multiple union groups. This is a fully onsite position with an early start time of 6:30 a.m. or 7:00 a.m. Key Responsibilities:<ul><li>Perform high-volume data entry with speed and accuracy in support of payroll processing</li><li>Enter new hire and onboarding information into the payroll system</li><li>Maintain and update employee payroll records and other related data</li><li>Review entered information for completeness and accuracy</li><li>Assist with payroll-related documentation and help organize records for audits</li><li>Support the team with certified payroll processes; training can be provided</li><li>Work with payroll and internal teams to resolve data discrepancies as needed</li><li>Meet daily and weekly deadlines in a high-volume environment supporting approximately 500 employees per person</li></ul>
2026-06-17T00:00:00Z

Payroll Administrator

Santa Clara, CA
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Colleen McAuliffe from Robert Half is looking for a Payroll Administrator to support accurate, compliant payroll operations for a multi-state workforce in California. This role is responsible for maintaining payroll records, assisting with employee data updates, and helping ensure tax filings and reporting are completed correctly and on time. The ideal candidate brings strong payroll experience, sound judgment with sensitive information, and the ability to work effectively across departments in a fast-paced environment. Responsibilities:• Partner with internal teams to keep payroll processing aligned and verify adjustments before they are finalized.• Assist with onboarding setup by reviewing employment and payroll documents for completeness across multiple states and work locations.• Reconcile payroll tax activity, maintain accurate monthly records, and help meet filing deadlines in accordance with applicable requirements.• Maintain employee payroll information, including withholding elections, direct deposit details, compensation changes, and contact information updates.• Oversee payroll-related deductions for benefits, retirement plans, and other employee-elected programs to ensure proper processing.• Administer paid leave and absence-related pay entries so approved time away is reflected correctly in payroll.• Prepare and submit quarterly and year-end payroll reporting, including wage and contractor tax documents and other required filings.• Perform routine audits of payroll data to identify discrepancies, support compliance, and improve record accuracy.• Support adherence to federal, state, and local payroll regulations, and contribute to special projects connected to payroll and HR operations.
2026-06-11T00:00:00Z

Payroll Administrator

Pleasanton, CA
onsite
Permanent / Full Time
32.5 - 45 USD / Hourly
Our team is seeking a Payroll Administrator for our Full-Time Engagement Professionals practice. In this role, you will support client projects by processing payroll and assisting with related compliance, reporting, and employee records activities. This opportunity is ideal for someone who thrives in fast-paced environments, can adapt quickly to new systems, and is comfortable supporting a variety of client needs. For immediate consideration, please email your resume in a Word document format to my email on LinkedIn - Tawnia Kirshen. Looking forward to hearing from you! Key Responsibilities<ul><li>Process full-cycle payroll for 1,000+ employees across multiple client environments.</li><li>Support weekly, bi-weekly, semi-monthly, and other payroll schedules as needed.</li><li>Manage payroll for union and non-union employee populations.</li><li>Ensure accurate payroll processing across multi-state jurisdictions.</li><li>Review timekeeping data, audit payroll records, and research discrepancies.</li><li>Maintain payroll records and assist with employee updates, deductions, garnishments, and adjustments.</li><li>Support payroll compliance, reporting, and reconciliations.</li><li>Use Excel to analyze payroll data, create reports, and support audits, including pivot tables and XLOOKUP/VLOOKUP functions.</li><li>Respond to employee, manager, and client payroll inquiries in a timely and professional manner.</li><li>Adapt quickly to new client systems, workflows, and processes while delivering high-quality support.</li></ul>
2026-06-12T00:00:00Z

Payroll Administrator

Stockton, CA
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for a detail-oriented Payroll Administrator to join a reputable organization in Stockton, California. This contract opportunity has the potential to become permanent and is ideal for someone who can manage payroll operations accurately and efficiently for a mid-sized employee population while maintaining compliance with reporting and wage requirements. The role is well suited to someone who is comfortable handling end-to-end payroll processing, supporting certified payroll needs, and working within Spectrum to keep payroll records current and reliable. Responsibilities:• Process complete payroll cycles for a workforce of approximately 101 to 500 employees, ensuring timely and accurate pay distribution.• Maintain payroll records, earnings, deductions, and tax withholdings with a high degree of accuracy and confidentiality.• Prepare and submit certified payroll documentation in accordance with project and regulatory requirements.• Use Spectrum to enter, review, and reconcile payroll data while resolving discrepancies before final processing.• Coordinate with internal teams to gather timekeeping details, verify payroll changes, and address employee pay-related questions.• Review payroll reports regularly to confirm compliance with company policies, wage rules, and applicable labor regulations.• Support audits and reporting requests by organizing payroll files and providing complete documentation when needed.
2026-06-17T00:00:00Z

Payroll Administrator

Santa Clara, CA
onsite
Temporary / Contract
29.2885 - 33.913 USD / Hourly
We are looking for a Payroll Administrator to support a busy payroll function in Santa Clara, California. This is a Long-term Contract position offering part-time hours, approximately 20 to 25 hours per week, with an immediate start and an assignment expected to continue through December. The person in this role will manage payroll activities in a manual environment, contribute to retirement administration tasks, and provide dependable support in a fast-moving workplace that values accuracy, discretion, and independent work. Responsibilities: • Administer payroll for employees by reviewing paper time records, validating details, and entering information accurately within established deadlines. • Manage day-to-day payroll updates and maintain organized records to ensure employee information remains current and reliable. • Use payroll and tracking systems, including Axon and Samsara, to support processing needs and related administrative tasks. • Assist with 401(k) activities through Empower, including routine coordination and payroll-related retirement support. • Address employee payroll inquiries promptly, investigate discrepancies, and deliver clear resolutions with professionalism. • Collaborate with internal leaders to keep payroll operations running smoothly during leave coverage and other staffing gaps. • Safeguard confidential payroll and employee data while following company standards for privacy and accuracy. • Adapt quickly to existing workflows and help sustain a timely payroll cycle in a hands-on, fast-paced environment.
2026-06-17T00:00:00Z

Property Accountant

Foster City, CA
onsite
Permanent / Full Time
85000 - 90000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE INFORMATION ACCOUNTANT - PROPERTY ACCOUNTANT Well established full service real estate company is seeking a strong Accountant to join their property accounting department. This company offers stability, growth and great company culture.Responsibilities:-General ledger, month-end close of multiple entities/portfolios-Prepare and review complex account reconciliation and journal entries-Perform analytical review in support of the monthly close process.-Prepare monthly analysis of account variances -Prepare annual audit schedules
2026-06-11T00:00:00Z

Property Accountant

San Francisco, CA
onsite
Permanent / Full Time
90000 - 97000 USD / Yearly
PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR MORE DETAILS STAFF ACCOUNTANT/PROPERTY ACCOUNTANT We are looking for an experienced Property Accountant to join a large well established real estate investment company in downtown San Francisco. In this role, you will manage financial operations for multiple properties, ensuring accuracy, compliance, and efficiency across various accounting processes. This position offers an opportunity to work collaboratively with property managers and other stakeholders while contributing to the organization's financial success. Responsibilities:• Prepare and analyze financial statements and accounting reports, ensuring data accuracy and completeness.• Record journal entries in the general ledger, verifying calculations and reconciling discrepancies.• Conduct bank reconciliations, process wire transfers, and monitor mortgage payments and distributions.• Review budgets, expenses, payroll, and invoices, resolving inconsistencies and maintaining financial control.• Evaluate financial trends and recommend budget adjustments to optimize resource allocation.• Support property transactions, including acquisitions and dispositions, by assessing financial resources and aligning them with organizational goals.• Collaborate with auditors, providing documentation and explanations to facilitate internal and external audits.• Ensure compliance with regulatory standards, internal policies, and industry best practices.• Partner with property managers to assist with financial close activities and address inquiries.• Identify and implement process improvements to enhance efficiency and accuracy in accounting operations.
2026-06-12T00:00:00Z