<ol><li>Provide chairside assistance to dentists during exams, cleanings, restorative procedures, extractions, and minor oral surgery</li><li>Communicate with patients in <strong>Spanish and English</strong>, including explaining procedures, obtaining patient history, and reviewing post-operative instructions</li><li>Take and process dental radiographs in compliance with state regulations</li><li>Prepare treatment rooms and sterilize instruments following OSHA, CDC, and infection control standards</li><li>Assist with expanded functions permitted under RDA licensure (per state scope of practice)</li><li>Maintain accurate documentation in the electronic dental record (EDR) system</li><li>Support patient education on oral hygiene, preventive care, and treatment plans</li><li>Monitor and maintain dental equipment; assist with supply inventory and ordering</li><li>Ensure compliance with HIPAA, clinic policies, and nonprofit regulatory requirements</li><li>Collaborate with providers and front office staff to ensure efficient clinic flow</li></ol><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00416-01222026**</p>
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Atherton, California. In this role, you will provide key administrative support, ensuring smooth operations and effective scheduling for various activities. This is a contract-to-permanent position, offering the opportunity to contribute to a dynamic and collaborative environment.<br><br>Responsibilities:<br>• Manage and maintain schedules, including calendar coordination and proctor scheduling.<br>• Respond to inbound calls promptly, providing excellent customer service and addressing inquiries effectively.<br>• Support home health operations by organizing documentation and assisting with administrative tasks.<br>• Coordinate meetings and appointments, ensuring timely communication and preparation.<br>• Handle administrative duties, such as data entry, filing, and maintaining records for accuracy and accessibility.<br>• Assist in managing daily workflows to improve operational efficiency.<br>• Collaborate with team members to ensure seamless communication and task completion.<br>• Monitor and prioritize tasks to meet deadlines and organizational goals.<br>• Provide support for special projects as needed, ensuring quality results.
<p>Robert Half is recruiting a Litigation Secretary for a highly regarded plaintiff-side personal injury and civil rights litigation law firm in the North Bay. The Legal Secretary will play a pivotal role in keeping the office functioning efficiently, assisting the partners with court filings, coordinating meetings, maintaining electronic case files, and working with clients to gather information and documents for discovery. A good candidate is organized, diligent, can work both independently and as part of a team, and is passionate about helping individual and family clients achieve justice and full recovery.</p><p><br></p><p>Principle responsibilities:</p><p>• Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents;</p><p>• File pleadings with both state and Federal trial courts;</p><p>• Work with paralegal to prepare and serve discovery;</p><p>• Process and handle incoming subpoenas and obtain medical records;</p><p>• Communicate with clients in person, over the phone, and via email;</p><p>• Create and maintain digital case files for each client;</p><p>• Perform administrative duties, such as maintaining lawyers’ calendars, scheduling depositions and entering deadlines to the master calendar; and</p><p>• Screen, process, direct, and prioritize incoming calls, emails, and mail.</p><p><br></p><p>Desired qualifications:</p><p>• 5+ year litigation legal assistant experience;</p><p>• Knowledge of state and Federal (ECF) e-filing platforms, rules, and eDockets is preferred;</p><p>• Bilingual fluency in Spanish and English is a plus factor;</p><p>• Good written (including editing and proofreading) and verbal communication skills;</p><p>• Excellent attention to detail and organizational skills, incl. ability to handle multiple projects;</p><p>• Strong time management skills to handle multiple tasks with competing deadlines efficiently; and</p><p>• Solid office software, word processing, database maintenance, and internet research skills.</p><p><br></p><p>This is a terrific direct-hire opportunity with some telecommute flexibility to work remotely part of the week. Our client is offering an annual base salary range of $75,000 – 100,000+/year, depending on experience, for a regular 35-hour workweek (7-hour workday). Some overtime available, but it’s not common. There is bonus compensation and some employment benefits including HMO medical insurance plan, commuter checks, disability insurance, 401k Plan after at least one years of service, and paid vacation and paid sick leave. The attorneys and the office are very friendly and is a nice place to work.</p><p><br></p><p>For confidential consideration, please email resume to Jon Lucchese, VP & Sr. Recruiting Mgr. for Permanent Placement Services, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>
<p>We are looking for an experienced Legal Secretary in San Rafael, California. </p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to attorneys, including managing active litigation cases.</p><p>• Coordinate and execute litigation calendaring and docketing, ensuring deadlines, hearings, and discovery cutoffs are accurately tracked.</p><p>• Prepare, format, and proofread complex legal documents while ensuring compliance with court rules and requirements.</p><p>• Handle e-filing and court submissions for state and federal courts with precision and timeliness.</p><p>• Maintain client files and case management systems, ensuring all records are organized and up-to-date.</p><p>• Communicate professionally with clients, vendors, and internal teams, serving as a reliable point of contact.</p><p>• Manage scheduling and logistics for meetings, hearings, and depositions, ensuring seamless operations.</p><p>• Utilize advanced technical skills in Microsoft Office, Adobe Acrobat, and legal document management systems to support daily operations.</p><p>• Monitor and prioritize multiple high-priority tasks, ensuring deadlines are met in a fast-paced environment.</p><p>• Uphold confidentiality and discretion in handling sensitive information and financial transactions.</p>
We are looking for a skilled and highly organized Legal Secretary to join a dynamic plaintiff personal injury practice in Oakland, California. The ideal candidate will possess a strong understanding of legal procedures, case management, and trial preparation, with a focus on supporting attorneys through efficient and detail-oriented administrative tasks. This role requires excellent multitasking skills and a proactive approach to managing case files from intake to trial.<br><br>Responsibilities:<br>• Coordinate and manage case files, ensuring all documentation is accurate and up-to-date.<br>• Handle intake processes and organize medical records for ongoing cases.<br>• Prepare and file legal documents electronically, adhering to court deadlines and procedures.<br>• Maintain and update calendars, scheduling hearings, deadlines, and client meetings.<br>• Support discovery processes, including gathering information and drafting responses.<br>• Assist with trial preparation, including organizing exhibits and coordinating logistics.<br>• Manage dictation and transcription tasks with precision and timeliness.<br>• Communicate effectively with clients, attorneys, and other legal professionals.<br>• Utilize case management software to track deadlines and ensure compliance with California legal protocols.
We are looking for an experienced Senior Controller to lead the financial operations of our organization in Stockton, California. This role involves overseeing accounting functions, financial reporting, budgeting, and internal controls while managing a team of eight staff members. The ideal candidate will bring a strong background in real estate finance, excellent leadership skills, and a commitment to driving long-term growth.<br><br>Responsibilities:<br>• Manage and supervise all accounting operations, including financial reporting, budgeting, and internal controls.<br>• Lead treasury management activities such as cash flow reporting, bank account reconciliations, and loan administration.<br>• Oversee accounts receivable processes, ensuring accurate tenant billing, addressing delinquent accounts, and reviewing utility and maintenance charges.<br>• Direct accounts payable functions, including weekly check review and approval processes.<br>• Supervise payroll, human resources activities, and office management to ensure smooth operations.<br>• Prepare monthly financial statements, including balance sheets, income statements, and cash flow reports.<br>• Develop annual operating budgets and collaborate with external firms for year-end tax filings and regulatory requirements.<br>• Conduct financial performance analysis for properties, identifying trends and addressing variances.<br>• Establish and refine accounting processes and controls to enhance efficiency and accuracy.<br>• Provide senior management with ad-hoc financial reports and analysis as needed.
