We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures.<br><br>Responsibilities:<br>• Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated.<br>• Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties.<br>• Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately.<br>• Order and organize investigation reports and medical records for case files.<br>• Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules.<br>• Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly.<br>• Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements.<br>• Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary.<br>• Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions.<br>• Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
<p><strong>Legal Assistant (Entry-Level, Growth Opportunity) – Contract-to-Hire</strong></p><p><em>Menlo Park, CA | Full-Time or Part-Time</em></p><p>Are you looking to start or grow your career in the legal field? This is a fantastic opportunity to gain hands-on experience working closely with attorneys in a supportive, team-oriented environment. We’re seeking a motivated and detail-oriented Legal Assistant who is eager to learn, take initiative, and develop valuable legal skills.</p><p>In this role, you’ll be exposed to a variety of practice areas including estate planning, estate administration, and special needs planning—no prior experience in these areas required, just a willingness to learn!</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Learn to assist in preparing estate planning and probate documents</li><li>Support the creation of court filings, including petitions and exhibits</li><li>Communicate with clients, trustees, and other parties with professionalism and care</li><li>Collaborate closely with attorneys and team members on active cases</li><li>Participate in client meetings, including intake and document signing appointments</li><li>Help keep client files organized and up to date using legal software systems</li><li>Assist with scheduling, calendar management, and general administrative tasks</li><li>Provide occasional phone support and client follow-up</li></ul><p><br></p>
<p>Legal Assistant to join our team in San Francisco, California.</p><p><br></p><p>Duties: </p><ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
<p>A boutique antitrust and complex litigation law firm in San Francisco is seeking a Temporary Legal Assistant to provide immediate, onsite litigation support during a transition period. The ideal candidate will have at least 5 years of litigation support experience, with strong hands-on skills in state and federal e-filing, legal document formatting, and trial preparation. This is a 100% onsite contract role (5 days per week) with the potential to convert to full-time employment based on performance and mutual fit. The firm is seeking a litigation support professional who can step in quickly and contribute in a fast-paced, deadline-driven environment.</p><p> </p><p><strong>Responsibilities</strong></p><ul><li>Prepare, format, and file litigation documents in state and federal courts, ensuring compliance with local and judge-specific rules</li><li>Handle e-filing and filing-ready document preparation, including pleadings, exhibits, TOCs/TOAs, PDF assembly, bookmarking, and proofs of service</li><li>Support trial and deposition preparation, including exhibit organization, binder preparation, and coordination of materials</li><li>Assist with litigation calendaring and deadline tracking</li><li>Provide hands-on litigation support to attorneys and paralegals across active matters</li></ul><p><br></p>
<p>We are looking for a detail-oriented Client Intake Specialist or Legal Assistant to join our team on a long-term contract basis in San Jose, California. In this role, you will play a critical part in supporting attorneys by managing client intake processes, scheduling, and administrative tasks. Your ability to handle sensitive information, provide exceptional client support, and ensure organized case management will be essential to the smooth operation of our legal services.</p><p><br></p><p>Responsibilities:</p><p>• Conduct interviews with potential clients to gather marital history, asset details, and custody concerns, ensuring the case aligns with firm criteria.</p><p>• Provide detailed information to clients regarding the firm’s services, processes, and expectations.</p><p>• Collect and document essential client data, including marriage dates, assets, and child-related information, to assist attorneys in case preparation.</p><p>• Manage attorney calendars and schedule consultations to minimize missed appointments.</p><p>• Maintain consistent communication with clients to offer support during their decision-making process.</p><p>• Conduct conflict checks for potential clients and follow up on incomplete intake questionnaires.</p><p>• Prepare and distribute necessary legal documents, such as consultation agreements and engagement letters.</p><p>• Handle administrative duties including notary signings for clients, parking arrangements, and reserving meeting spaces.</p><p>• Organize and save client files using legal management systems, ensuring accuracy and compliance.</p><p>• Assist attorneys with billing tasks, including receivables and fee collections.</p>
<p>Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. </p><p><br></p><p>Responsibilities:</p><p>• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.</p><p>• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.</p><p>• Manage litigation calendars to track important deadlines and court dates effectively.</p><p>• Coordinate and organize court filings to support attorneys in ongoing cases.</p><p>• Maintain detailed documentation and records related to litigation processes.</p><p>• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.</p><p>• Provide administrative support in civil litigation matters, including document formatting and proofreading.</p><p>• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.</p><p>• Adapt to changing workloads and take on additional hours when necessary.</p>
<p>A well-established, statewide professional association is seeking an experienced Legal Assistant to support its Legal Department on a temporary basis while a permanent search is underway. This is a fully onsite opportunity in Burlingame and is best suited for a candidate who can step in quickly and work independently in a deadline-driven legal environment. The ideal candidate will have strong litigation support experience, including state and federal e-filing, calendaring, and familiarity with administrative agency procedures. Experience with PERB filings is highly preferred.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Supporting attorneys with drafting and formatting pleadings, correspondence, and legal memoranda for review</li><li>Filing documents in state and federal courts, as well as administrative agencies</li><li>Tracking litigation and agency deadlines and maintaining attorney calendars</li><li>Conducting routine legal research related to court and agency rules</li><li>Managing electronic and paper case files</li><li>Updating case management systems, entering time and expenses, and running reports</li><li>Communicating with courts, agencies, internal staff, and external contacts as needed</li><li>Providing administrative and clerical support for department programs and legal panels</li></ul><p><br></p>
<p>National immigration law firm has an immediate opening for an entry level Legal Assistant! This Legal Assistant will perform challenging, substantive legal work with a focus on preparing immigration applications. The firm provides comprehensive training and support to ensure your success, including ongoing workshops, legal practice meetings, and a client service team structure that facilitates mentoring from senior professionals. This is a great opportunity for individuals looking to build a rewarding career in immigration law and the legal field. This Legal Assistant must be able to work on-site full-time in San Jose, CA. The ideal candidate will be a recent college graduate or have 1-2+ years of experience working in the legal field.</p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><ul><li>Organize and maintain legal documents detailing eligibility for visa classification.</li><li>Handle clerical tasks such as copying, printing, and scanning documents.</li><li>Create electronic and physical client files for efficient case management.</li><li>Track and monitor the status of immigration cases, ensuring timely updates.</li><li>Circulate incoming mail according to specified procedures.</li><li>Learn to analyze case documents and prepare immigration applications for filing.</li><li>Draft specialized support letters detailing eligibility for visa classification and other immigration benefits.</li><li>Interface with corporate representatives and foreign nationals.</li><li>Participate in legal practice meetings and alerts for updates on current events, advanced topics, and client relationship building skills.</li><li>Projects as assigned.</li></ul><p><br></p>
We are looking for a Compensation and Benefits Administrator to join an established client in the South Bay. This is a direct permanent offering an excellent opportunity to support key HR functions and enhance your skills. The role involves working closely with the HR Management team and being point of contact for Compensation and Benefits Administration. <br> Responsibilities: • Coordinate and manage Employee Compensation and Benefits • Assist in maintaining and updating Human Resources Information Systems (HRIS) to reflect current employee data. • Provide administrative support for various HR functions, including record-keeping and policy updates. • Collaborate with team members - HRIS system recording all Compensation and Benefit changes • Ensure adherence to company policies and employment regulations in all HR practices. • Prepare reports and summaries related to HR activities for management review. • Support the implementation of new HR initiatives to improve operational efficiency
<p>We are looking for a highly organized and dependable part-time Human Resources (HR) Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a vital role in supporting HR operations and collaborating with key stakeholders to ensure the seamless management of employee data and processes. This role requires a strong focus on accuracy, confidentiality, and proactive problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Perform employment verifications and maintain accurate employee records to ensure compliance.</p><p>• Manage onboarding processes by entering and updating new employee information in HR systems.</p><p>• Update and maintain employee data, including job titles and organizational changes, in a timely manner.</p><p>• Provide support for benefits-related inquiries and offer guidance on HR policies.</p><p>• Execute data uploads, such as merit increases, and perform manual data entry as needed.</p><p>• Use internal documentation tools to ensure alignment with company policies and procedures.</p><p>• Handle sensitive employee information with the utmost confidentiality and professionalism.</p><p>• Follow established HR processes and instructions with a high level of attention to detail.</p><p>• Collaborate with the VP of People and People Managers to support day-to-day HR operations.</p>
<p>This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is <em>not</em> a buying role, but it requires strong administrative skill and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul><p><br></p>
<p>We are looking for an experienced Office Manager to oversee daily operations in a detail-oriented services office located in San Francisco, California. In this position, you will play a pivotal role in maintaining an organized and efficient workspace while supporting staff and leadership. This role requires excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and oversee daily office operations, ensuring a smooth and efficient workplace.</p><p>• Develop and implement streamlined processes to improve office procedures and enhance scalability.</p><p>• Act as a central point of contact for staff, assisting with administrative and operational needs.</p><p>• Manage vendor relationships and service providers to maintain seamless office functionality.</p><p>• Organize internal communications, schedules, and logistics for meetings and events.</p><p>• Collaborate with HR and IT teams to facilitate recruiting, onboarding, and employee support.</p><p>• Plan and execute office events, recognition activities, and initiatives to foster a positive office culture.</p><p>• Support business operations by managing proposals, contracts, invoicing workflows, and project documentation.</p><p>• Identify and execute strategies to enhance operational efficiency as the office grow.</p>
We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff.<br><br>Responsibilities:<br>• Oversee daily office operations to maintain an efficient and organized work environment.<br>• Handle incoming mail, correspondence, and general communication tasks.<br>• Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments.<br>• Maintain accurate and accessible filing systems for administrative and financial documents.<br>• Provide support to office staff and coordinate with warehouse personnel as needed.<br>• Monitor and replenish office supplies to ensure uninterrupted operations.<br>• Assist with accounts payable activities, including invoice processing and payment tracking.<br>• Perform receptionist duties, such as answering calls and greeting visitors.<br>• Address miscellaneous tasks to ensure operational efficiency and team collaboration.
<p>Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul><p><br></p>
<p>Looking for a proactive Office Manager/Workplace Coordinator to keep a fast‑moving office running smoothly. This role owns the front‑of‑house experience, supports day‑to‑day operations, and ensures the workspace stays organized, efficient, and welcoming.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Be the go‑to point for office operations and employee support</li><li>Oversee facilities, vendors, supplies, and workplace logistics</li><li>Coordinate visitor check‑ins, meetings, and general office flow</li><li>Assist with onboarding, events, and cross‑team administrative needs</li><li>Keep the workspace running like a well‑oiled machine</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Coordinator on a part time basis for approximately 24 hours a week to join our team in Stockton, California. This is a long-term contract position ideal for someone with strong organizational skills and attention to detail. The role involves supporting essential administrative processes in a fast-paced environment, requiring precision and adaptability.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate the onboarding process by organizing and managing employee documentation.</p><p>• Create and maintain accurate employee files to ensure compliance and accessibility.</p><p>• Audit essential documents such as I-9s and W-4s for accuracy and completeness.</p><p>• Take detailed and organized notes during meetings or related tasks.</p><p>• Respond to inbound calls and provide thorough assistance to inquiries.</p><p>• Manage calendars and schedules to ensure smooth operation of daily activities.</p><p>• Coordinate and oversee scheduling for meetings, appointments, and other events.</p><p>• Perform filing tasks, both paper and electronic, to maintain an orderly record system.</p><p>• Handle administrative tasks with efficiency in a fast-paced environment.</p>
<p>We are looking for a dedicated Facilities Assistant to join our team in San Francisco, California. In this long-term contract role, you will ensure the smooth operation and maintenance of our facilities while supporting organizational events and projects. This position requires strong organizational skills and the ability to oversee compliance, logistics, and maintenance tasks effectively.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with staff to organize logistics for events and activities.</p><p>• Coordinate with city partners, agencies, and teams to address facility repairs, maintenance, and compliance matters.</p><p>• Monitor progress on multiple projects to ensure timely delivery and alignment with organizational goals.</p><p>• Identify challenges and implement solutions to improve operational efficiency.</p><p>• Manage project budgets and control expenses to prevent financial risks.</p><p>• Prepare compliance reports and status updates for city agencies.</p><p>• Ensure adherence to health and safety regulations across all facilities.</p><p>• Communicate with contractors to oversee interior and exterior build-outs.</p><p>• Maintain cleanliness, security, and organization of facilities at all times.</p><p>• Schedule and supervise repair and maintenance tasks for equipment and facilities.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013395934 **</p>
We are looking for a Facilities Assistant to join our team in Alameda, California. In this role, you will play a key part in maintaining a safe, organized, and efficient workplace environment. Reporting to the Facilities Manager, you will work closely with other team members to ensure seamless daily operations. This is a contract-to-permanent position, offering an excellent opportunity for growth within our organization.<br><br>Responsibilities:<br>• Conduct regular inspections of the office to identify and address facility-related issues, such as lighting, temperature, and cleanliness.<br>• Coordinate with external vendors for cleaning services, repairs, and scheduled maintenance tasks.<br>• Monitor and manage office supply inventory, placing orders to ensure adequate stock levels.<br>• Prepare meeting rooms by arranging furniture, setting up AV equipment, and providing refreshments as needed.<br>• Assist with office relocations and workspace adjustments, including logistics and vendor coordination.<br>• Ensure adherence to health, safety, and security procedures throughout the facility.<br>• Handle incoming and outgoing mail and deliveries, ensuring timely distribution.<br>• Provide support for special projects, office events, and reconfiguration efforts as required.<br>• Maintain accurate facility records, including vendor contracts and maintenance logs.
<p>We are eager to welcome a Legal Assistant/Paralegal to our trial team located in San Francisco, California. This role is essential within our industry and will involve a variety of tasks related to legal support and administration.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Assisting in the preparation of court filings, including briefs, declarations, exhibits, and proofs of service</p><p>• Drafting various legal documents such as pleadings and discovery responses</p><p>• Ensuring all legal deadlines and dates are accurately calendared and met</p><p>• Conducting comprehensive legal research and assisting with document review</p><p>• Communicating effectively with clients, court personnel, and vendors</p><p>• Organizing and maintaining both electronic and hard-copy case files</p><p>• Providing crucial support during legal proceedings such as depositions, trials, arbitrations and mediations</p><p>• Managing hearing, deposition, and trial binders for attorneys</p><p>• Utilizing various legal discovery and filing platforms such as Pacer, OneLegal, Relativity, Disco</p><p>• Assisting with additional administrative tasks and special projects as required</p><p>• Editing, proofreading, and formatting legal documents to meet firm and legal style requirements.</p>
<p>We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. </p><p><br></p><p>Responsibilities:</p><p>• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.</p><p>• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.</p><p>• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.</p><p>• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.</p><p>• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.</p><p>• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.</p><p>• Maintain confidentiality and professionalism in all interactions with clients and colleagues.</p><p>• Collaborate with the legal team to streamline processes and improve case outcomes.</p>
<p>Our client, a fast-growing and innovative technology company, is seeking a proactive and detail-oriented Events / Office Assistant to join their team. This is an exciting opportunity for a professional who thrives in a dynamic, fast-paced environment and enjoys balancing administrative execution and multi tasking,</p><p><br></p><p>The ideal candidate is organized, solutions-driven, and comfortable wearing multiple hats in a scaling organization. This role will support the HR Manager while partnering closely with leadership to help build and maintain a highly efficient operation.</p><p><br></p><p><strong>Office Administration:</strong></p><ul><li> Coordinate office maintenance, IT support requests, and overall workplace logistics</li><li>Provide administrative support to team members, including HR-related tasks</li><li>Assist with onboarding logistics for new hires (ADP onboarding, benefits setup, and coordination with HR)</li><li>Support recruiting efforts, including job postings, coordinating and scheduling remote and onsite interviews, and drafting offer letters</li><li>Manage general office operations and ensure a smooth day-to-day work environment</li></ul><p><strong> </strong></p><p><strong>Event Coordination:</strong></p><ul><li><strong> </strong>Assist with planning, organizing, and executing company events (team meetings, conferences, and team-building activities)</li><li>Coordinate with vendors and manage event communications</li><li>Manage event logistics, including venue sourcing, catering, travel, and accommodations</li><li> Ensure a high-quality experience for employees and attendees</li></ul>
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
<p>We are seeking an experienced Corporate Legal Secretary to join a Silicon Valley–based Emerging Companies and Venture Capital practice. This role will support a busy team of attorneys handling corporate matters, advising founders, investors, and high‑growth startups on company formation, venture financings, and ongoing corporate governance.</p><p><br></p><p><em>Responsibilities:</em></p><ul><li>Provide comprehensive legal administrative support to attorneys, including high‑volume communications, client liaison, and multi–time zone meeting coordination.</li><li>Serve as a primary point of contact for clients, founders, investors, and internal teams, delivering a high level of customer service.</li><li>Initiate client and matter openings, including conflicts checks, engagement letters, and related intake processes.</li><li>Assist with company formations and corporate governance, including preparation, filing, and maintenance of organizational and capitalization documents.</li><li>Prepare, coordinate, and track execution of signature packets and closing documents for venture financings and other corporate transactions.</li><li>Draft, edit, proofread, redline, and manage corporate and transactional documents; maintain accurate electronic and hard‑copy client files.</li><li>Manage attorney calendars, deadlines, meetings, travel, CLE records, and proactively follow up to ensure deadlines are met.</li><li>Support billing and administrative operations, including time entry, expenses, invoices, reimbursements, vendor payments, and delegation to administrative staff.</li></ul>