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49 results for Office Services Specialist in Colorado Springs, CO

Administrative Assistant

Greenwood Village, CO
onsite
Temporary to Hire
22.00 - 25.00 USD / Hourly
We are looking for an Administrative Assistant to support a busy nonprofit team in Greenwood Village, Colorado. This part-time, on-site opportunity offers 20 hours per week with flexible scheduling and is a contract position with the potential to become permanent for someone who thrives in a collaborative, service-focused environment. The role centers on membership support, office coordination, data accuracy, and event preparation, making it ideal for a dependable individual who can work independently while staying highly organized. Responsibilities: • Provide day-to-day administrative support for office operations, including general clerical tasks and responsive assistance with incoming questions. • Manage membership-related activities such as responding to inquiries, processing payments, updating records, distributing dues notices, and supporting event registrations. • Maintain and improve the accuracy of membership and contact information across a large database, including data cleanup for thousands of individual records. • Prepare correspondence, mailings, and electronic communications using Microsoft Office tools, including document formatting and mail merge activities. • Assist with planning and coordination for conferences and events by organizing materials, gathering member-contributed items, and helping with logistics as needed. • Support a major event that may require travel in October, including on-site coordination and preparation before and after the program. • Handle data entry and office documentation with a high level of accuracy while helping reduce workload across the team. • Provide administrative support for periodic financial or operational tasks, including assisting with annual check distribution for an affiliated nonprofit organization.
2026-08-10T23:18:41Z

Administrative Assistant

Lakewood, CO
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Administrative Assistant Our client, a well-established and fast-paced law firm in the Denver metro area is looking for a 3 plus years highly organized and customer service-oriented Administrative Assistant to support internal operations, basic technology coordination, and cross-functional administrative initiatives. This position serves as a key resource for employees across the organization by providing administrative support, coordinating technology-related requests, assisting with internal communications, and ensuring day-to-day business operations run efficiently.The ideal candidate is proactive, detail-oriented, enjoys solving problems, and thrives in a fast-paced, collaborative environment. Key ResponsibilitiesServe as a primary point of contact for internal administrative and technology support requests.Provide first-level troubleshooting for common technology issues, including employee hardware, software, system access, and virtual meeting support before escalating to IT vendors or technical specialists.Coordinate onboarding and offboarding activities, including user access, equipment distribution, and account administration.Assist with maintaining internal databases, system records, and user information.Support accounting and finance functions by processing invoices, coordinating vendor documentation, reconciling expenses, and assisting with payment tracking.Respond professionally and promptly to internal and external customer inquiries via phone and email.Coordinate company meetings, virtual events, webinars, and training sessions, including scheduling, registration, logistics, presentation materials, and post-event reporting.Prepare, proofread, and format presentations, reports, correspondence, and other business documents.Manage internal communications, email campaigns, and contact database maintenance.Assist with company marketing initiatives by coordinating digital communications and supporting social media and website updates.Provide backup receptionist and administrative support to team members as business needs require.QualificationsBachelor's degree preferred.Minimum of two years of professional administrative, operations, customer service, or office support experience.Strong organizational skills with exceptional attention to detail.Demonstrated ability to manage multiple priorities and meet deadlines in a fast-paced environment.Strong internal customer service mindset with a collaborative, team-first approach.Preferred Technical SkillsMicrosoft Office Suite (Word, Excel, PowerPoint, Outlook)Experience supporting virtual meeting platforms such as Microsoft Teams or ZoomExperience with accounting, expense management, or ERP software is helpful but not required.Our client offers a competitive compensation package that includes comprehensive health benefits, retirement savings opportunities, paid time off, and additional employee benefits. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-07-31T21:13:54Z

Credentialing Specialist

Greenwood Village, CO
onsite
Temporary to Hire
24.00 - 25.00 USD / Hourly
Credentialing Specialist We are looking for a detail-oriented Credentialing Specialist to join a services organization in Greenwood Village, Colorado. This contract-to-permanent opportunity is ideal for someone who can manage provider enrollment and credentialing activities with accuracy, discretion, and strong follow-through. The person in this role will support documentation, reporting, and payer-related submissions while partnering with internal teams to keep records current and complete. Responsibilities: • Prepare and submit payer enrollment applications and related documentation in both digital and paper formats with a high level of accuracy. • Coordinate credentialing and contracting requests by collecting required materials and ensuring each submission is complete and properly documented. • Work with Operations, Legal, and Compliance teams to obtain licenses, supporting records, and other required information for credentialing files. • Monitor assignment status, deadlines, and progress updates using company systems to maintain an organized workflow. • Protect sensitive information and keep organizational records updated in accordance with internal standards and privacy expectations. • Support research efforts, compile data, and help produce reports that track credentialing activity and submission outcomes. • Contribute to special projects and provide additional administrative support as business needs evolve. • Follow established company policies, procedures, and quality expectations in all aspects of daily work.
2026-07-29T15:23:50Z

Administrtive/Clerical

Wheat Ridge, CO
onsite
Temporary / Contract
18.00 - 19.00 USD / Hourly
We are looking for a detail-oriented Administrtive/Clerical to support daily administrative activities in Wheat Ridge, Colorado. This Long-term Contract position is well suited for someone who is comfortable handling clerical tasks, maintaining accurate records, and assisting with department operations under direct supervision. The ideal candidate brings strong organizational skills, confidence with business software, and previous exposure to HR-related support work. Success in this role requires clear written communication, accuracy, and the ability to work both independently and collaboratively. Responsibilities:• Enter, update, and maintain business records with a high level of accuracy and attention to detail.• Provide day-to-day administrative support to an individual or department to help keep operations running smoothly.• Prepare, format, and revise documents, spreadsheets, and presentation materials using standard office software.• Review written materials for grammar, clarity, and consistency before distribution or filing.• Assist with clerical processes such as document handling, data tracking, and general office coordination.• Support HR-related administrative activities, including organizing records and helping with routine personnel documentation.• Communicate effectively with team members and internal contacts to gather information and complete assigned tasks.• Manage multiple assignments efficiently while following direction and taking initiative when appropriate.
2026-07-22T16:04:04Z

Automotive Lending Support Specialist

Golden, CO
onsite
Permanent / Full Time
50000.00 - 57000.00 USD / Yearly
We are looking for a detail-focused Automotive Lending Support Specialist to help manage key administrative and operational activities tied to auto loan processing in Golden, Colorado. This position supports the full lending cycle by coordinating documentation, assisting with funding activities, maintaining accurate records, and serving as a reliable point of contact for dealers, members, and internal partners. The ideal candidate brings strong organizational skills, a customer-centered approach, and the ability to work efficiently in a fast-paced credit union environment. Responsibilities: • Examine auto loan submissions and supporting materials to confirm all required information is complete, accurate, and ready for processing. • Assist with setting up, boarding, and funding both direct and indirect vehicle loans while following established timelines and procedures. • Coordinate with dealerships, borrowers, and internal departments to provide updates, collect outstanding items, and address documentation questions. • Validate borrower details, vehicle data, proof of income, and insurance coverage in alignment with lending guidelines and policy requirements. • Support title, lien, registration, and collateral record activities to help ensure proper documentation for secured loans. • Track loan files throughout the process to confirm adherence to regulatory standards and internal operational controls. • Investigate and resolve file discrepancies involving contracts, funding amounts, or account information to keep transactions moving accurately. • Deliver responsive service by answering inquiries and handling routine loan-related issues with professionalism and urgency. • Maintain precise data within lending and servicing platforms and assist with reporting, audit preparation, and general administrative support as needed.
2026-07-23T23:43:46Z

Front Desk Coordinator

Denver, CO
onsite
Temporary / Contract
19.95 - 21.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily front-of-office operations in Denver, Colorado. This is a Contract position suited for someone who creates a welcoming environment, keeps shared spaces organized, and ensures administrative activities run smoothly. The role combines guest-facing reception work with coordination of facilities support, meeting logistics, and workplace organization. Responsibilities: • Welcome visitors, answer incoming calls, and serve as the first point of contact for employees, guests, and vendors. • Oversee day-to-day front desk activities to maintain an efficient, detail-oriented, and responsive office environment. • Coordinate facility-related requests and communicate with building services or internal partners to resolve workplace needs. • Keep reception and common areas orderly, stocked, and presentation-ready throughout the day. • Arrange meeting rooms and support event logistics, including scheduling, setup, and on-site coordination. • Monitor office supplies and place replenishment requests to ensure essential materials are available. • Maintain accurate visitor logs, deliveries, and general administrative records associated with front desk operations.
2026-08-07T14:48:42Z

Administrative Assistant

Greenwood Village, CO
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
Administrative Assistant We are looking for an experienced Administrative Assistant to join a team in Greenwood Village, Colorado on a Contract basis. This position blends front desk coverage with administrative support for senior leaders, making it ideal for someone who is organized, adaptable, and comfortable shifting priorities throughout the day. The role also helps keep the office running smoothly by coordinating visitor logistics, travel arrangements, and day-to-day workplace needs. Responsibilities: • Welcome visitors, manage check-ins, and ensure guests complete required onboarding steps such as safety procedures upon arrival. • Provide administrative support to multiple leaders by coordinating calendars, arranging travel requests, and assisting with expense submissions. • Serve as a central point of contact at the front desk, handling incoming inquiries and maintaining a detail-oriented experience for internal and external guests. • Oversee office readiness by ordering supplies, monitoring shared spaces, and helping conference rooms and kitchen areas remain stocked and organized. • Assist with planning workplace events such as employee celebrations, food deliveries, and setup for new employee or team recognition activities. • Support meeting logistics, including coordinating meal delivery and room arrangements for leadership or board-related gatherings. • Help resolve unexpected office and visitor needs by identifying workspace solutions and responding effectively to ad hoc requests. • Contribute to occasional administrative tasks such as light document preparation, scheduling support, or other coordination needs as they arise.
2026-08-06T14:13:45Z

Administrative Assistant

Englewood, CO
onsite
Temporary / Contract
26.13 - 30.25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This is a Contract position suited for someone who enjoys keeping teams organized, managing front-desk communication, and ensuring administrative tasks are handled accurately. The ideal candidate will provide dependable support across reception, data entry, and general office coordination while maintaining a welcoming presence. Responsibilities: • Manage incoming phone calls, direct inquiries to the appropriate contacts, and provide courteous assistance to callers. • Perform a range of administrative support activities to help maintain efficient day-to-day office operations. • Enter, update, and review information in internal records with a strong focus on accuracy and completeness. • Welcome visitors and handle front-desk responsibilities in an organized manner. • Coordinate routine office tasks such as document handling, scheduling support, and general correspondence. • Maintain organized files and administrative records so information can be accessed quickly when needed. • Assist team members with clerical requests and help prioritize urgent administrative needs. • Support office workflow by monitoring routine tasks and ensuring follow-through on assigned actions.
2026-08-10T22:03:45Z

Accounts Receivable Specialist

Englewood, CO
onsite
Temporary / Contract
25.00 - 32.00 USD / Hourly
Summary:We are looking for an Accounts Receivable Specialist to support a busy accounting team in Englewood, Colorado. This Contract position is ideal for someone who thrives in a fast-moving environment and takes pride in keeping receivables accurate, organized, and up to date. The person in this role will help strengthen cash flow operations by managing billing activity, tracking incoming payments, and addressing account issues with precision and professionalism. Responsibilities:• Record and apply customer payments promptly while ensuring all cash activity is entered correctly in financial records.• Create and distribute client invoices in a timely manner, confirming billing details are complete and accurate before release.• Review open balances regularly and communicate with customers regarding past-due accounts to support collection efforts.• Reconcile accounts receivable transactions and ledgers to confirm payments, credits, and outstanding amounts align properly.• Research billing concerns, payment variances, and account discrepancies, then work with customers and internal teams to bring issues to resolution.• Maintain organized and accurate customer account documentation, including payment history and updated account status information.• Prepare receivables aging information and provide reporting support to assist with collection planning and cash flow visibility.• Contribute to month-end accounting activities related to receivables, helping ensure records are complete and ready for close.• Partner with cross-functional stakeholders to answer invoice questions and improve the effectiveness of accounts receivable procedures.
2026-08-06T15:48:41Z

Time & Billing Clerk

Denver, CO
onsite
Permanent / Full Time
80000.00 - 90000.00 USD / Yearly
Legal Billing Specialist Our client, a leading Denver Trial law firm is looking for a 3 plus years experienced Billing Specialist to support the law practice. This position handles all billing and collections activities from initial matter intake through final billing. This is a hands-on position that works closely with the attorneys, assistants, timekeepers, clients and the accounting department to ensure accurate and timely billing in accordance with the firm’s billing policy and procedures. The Legal Billing Specialist will be responsible for the following; Review initial matter intake requests and confirm accuracy of data entered through intake workflow. Review to include client billing guidelines and summarizing those guidelines into billing notes. Establish billing rate sets as required by terms of engagement and ensure they are correctly linked to each matter. Generate, launch and monitor status of prebills through the cloud based Billing workflow. Process and finalize bill edits as directed by the billing attorney or their secretary. Assemble back-up documentation for costs invoiced to clients to provide with invoice. Print and mail invoices to those clients requesting paper billing. Track billings and research and resolve issues associated with electronic invoicing. The Legal Billing Specialist should have three plus years of hands-on experience in a law firm environment, Aderant experience is preferred but not required for this position. Law firm E-billing experience is required for this position. The Legal Billing Specialist must have strong technology skills and particularly strong skills in a service-oriented office environment. The firm offers a competitive pay, benefits, a hybrid work environment, bonus, and a great team environment. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate attention!
2026-07-20T19:53:44Z

Enrollment / Credentialing Specialist

Denver, CO
onsite
Temporary / Contract
25.00 - 25.00 USD / Hourly
Our client, a large and growing healthcare organization in the Denver Tech Center, is seeking a detail-oriented Enrollment & Credentialing Specialist to join their team. This position plays a critical role in ensuring the organization's operations remain properly enrolled with Medicare, Medicaid, and commercial insurance payors nationwide.This is an excellent opportunity for someone who enjoys research, problem-solving, and navigating complex processes. Success in this role requires exceptional attention to detail, strong organizational skills, professional communication, and the ability to work independently while managing multiple priorities.Key Responsibilities<ul><li>Manage provider and organizational enrollment activities with Medicare, Medicaid, and commercial insurance payors across multiple states.</li><li>Research and prepare enrollment applications, updates, revalidations, and maintenance requests.</li><li>Coordinate with internal departments to gather required documentation, tax information, ownership details, and supporting records for submissions.</li><li>Monitor enrollment status and follow up with payors to ensure timely processing and completion.</li><li>Maintain accurate credentialing and enrollment records within internal systems.</li><li>Track and manage all work through a ticketing system, documenting activities, updates, and outcomes.</li><li>Support credentialing and enrollment initiatives for a national operation consisting of approximately 200 locations.</li><li>Assist with special projects, including ownership changes, acquisitions, and other regulatory updates.</li><li>Ensure compliance with CMS, Medicare, Medicaid, and commercial payor requirements and deadlines.</li><li>Communicate professionally with regional leaders and stakeholders nationwide to obtain information and provide status updates.</li><li>Review documentation for accuracy and completeness to minimize delays or denials.</li></ul>Special Project Responsibilities<ul><li>Support time-sensitive ownership change submissions to CMS and other regulatory agencies.</li><li>Coordinate collection of required legal, tax, and operational documentation.</li><li>Manage strict submission deadlines to ensure uninterrupted Medicare and Medicaid participation.</li><li>Collaborate closely with multiple departments to navigate complex organizational structures and regulatory requirements.</li></ul>
2026-07-30T17:05:13Z

Procurement Support

Colorado Springs, CO
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are seeking a detail-oriented Procurement Support Specialist to assist the purchasing team with daily procurement activities. This role is responsible for supporting sourcing efforts, coordinating with vendors, processing purchase orders, maintaining accurate procurement records, and helping ensure the timely delivery of goods and services. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities in a fast-paced environment.
2026-08-06T15:13:47Z

Administrative Assistant

Greenwood Village, CO
onsite
Permanent / Full Time
52000.00 - 55000.00 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations in Greenwood Village, Colorado. This role combines front-desk coordination, administrative support, and basic accounting assistance to help the team run smoothly. The ideal candidate is detail-oriented, comfortable managing multiple priorities, and confident using standard office software in an office setting. Responsibilities: • Oversee routine office support activities, including keeping shared spaces organized and ensuring kitchen and workplace supplies remain stocked. • Welcome guests and visitors, provide a positive first point of contact, and direct them appropriately upon arrival. • Enter employee timesheet information accurately into QuickBooks and maintain organized payroll-related records. • Assist with invoice administration by preparing documentation, checking details, and sharing needed information with the Senior Accountant. • Monitor team calendars, help coordinate scheduling needs, and support efficient day-to-day administrative planning. • Maintain accurate data records and perform general clerical tasks to support office and HR-related processes.
2026-07-19T19:33:43Z

AP Specialist

Centennial, CO
onsite
Permanent / Full Time
55000.00 - 58000.00 USD / Yearly
We are looking for an AP Specialist to join a great organization in Centennial, Colorado. This position is ideal for someone who brings solid accounts payable experience, works carefully with financial data, and stays organized while managing multiple deadlines. The right candidate will contribute to accurate payment processing, maintain strong internal coordination, and support day-to-day accounting operations with a high level of reliability. Responsibilities:• Process vendor invoices accurately and ensure payments are prepared in accordance with established timelines.• Review accounts payable transactions for completeness, proper coding, and alignment with company financial records.• Maintain organized documentation for invoices, payment activity, and supporting accounting materials.• Post payments and update account information to keep records current and accurate.• Communicate with internal team members and external vendors to resolve invoice questions and payment discrepancies.• Assist with broader bookkeeping and accounting support activities as needed within the finance function. If you or anyone you know is interested, please apply to this posting
2026-08-07T16:38:41Z

Customer Success Specialist

Colorado Springs, CO
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a Customer Success Specialist to join a sports organization in Colorado Springs, Colorado, in a Long-term Contract position. This role focuses on assisting members, credential holders, and applicants by delivering responsive support, maintaining accurate records, and guiding customers through certification-related processes. The ideal candidate brings strong service instincts, careful attention to detail, and the ability to manage a steady flow of inquiries across phone, email, and internal systems. Responsibilities: • Deliver timely support to members, certification holders, and exam candidates by answering questions about membership status, credential upkeep, continuing education, and renewal expectations. • Guide applicants through eligibility and submission steps for certification programs, ensuring they understand required documentation and deadlines. • Maintain accurate constituent information by reviewing, updating, and organizing records across database and tracking platforms. • Process and validate supporting materials such as transcripts, certificates, and related documentation to ensure completeness and compliance. • Enter and reconcile data with a high level of accuracy while managing multiple systems and a high volume of service requests. • Investigate customer concerns, provide practical resolutions when possible, and escalate more complex issues to the appropriate team. • Support registration and administrative activities tied to certification and credentialing programs. • Fulfill requests for verification of certifications and provide clear information regarding status and standing. • Contribute to daily department operations by handling clerical tasks, documentation follow-up, and other administrative support needs.
2026-08-13T21:04:07Z

Accounting Clerk

Englewood, CO
onsite
Permanent / Full Time
52000.00 - 65000.00 USD / Yearly
We are seeking a proactive and highly organized Project Coordinator to support multiple real estate development projects and assist company leadership with administrative, operational, and project-related responsibilities.This role is ideal for someone who thrives in a fast-paced environment, enjoys managing multiple priorities, has exceptional attention to detail, and can confidently support both project activities and executive-level administrative needs. The successful candidate will be a self-starter who takes ownership of tasks, follows through on commitments, and helps keep projects moving forward.Key Responsibilities<ul><li>Coordinate administrative activities across approximately 50 active development and investment projects.</li><li>Maintain project documentation, file structures, and document naming conventions to ensure organization and accessibility.</li><li>Track project deadlines, deliverables, and follow-up items to support timely execution.</li><li>Assist with preparing, organizing, and distributing project-related documents, reports, and correspondence.</li><li>Coordinate communication with municipalities, vendors, consultants, investors, and business partners.</li><li>Maintain databases, spreadsheets, and tracking tools used for project and investor management.</li><li>Assist with investor communications, reporting, tax document distributions, and other stakeholder requests.</li><li>Support leadership with scheduling, meeting coordination, travel arrangements, and general executive administrative needs.</li><li>Manage incoming requests and prioritize competing deadlines in a dynamic environment.</li><li>Identify opportunities to improve workflows, processes, and overall organization.</li><li>Provide general office support, including overseeing supplies, office coordination, and administrative operations.</li></ul>
2026-08-14T23:28:40Z

Payroll Specialist

Denver, CO
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Payroll Specialist to support high-volume payroll operations for an airline organization in Denver, Colorado. This Long-term Contract position focuses on delivering accurate and timely payroll processing for a large employee population while maintaining compliance with federal, state, and local regulations. The role also works closely with internal stakeholders to resolve payroll questions, maintain employee records, and support timekeeping and year-end payroll activities. Responsibilities: • Process bi-weekly and semi-monthly payroll cycles for a large workforce with a strong focus on accuracy and deadlines. • Review payroll data uploads, validate entries in the payroll system, and address discrepancies before final processing. • Prepare off-cycle and manual payments when urgent payroll adjustments are required. • Coordinate payroll tax activities, including support for filings and reconciliations across federal, state, and local jurisdictions. • Maintain payroll-related funding details, including payroll and retirement contribution transfers, and keep related records current. • Update and audit employee payroll records for hires, separations, garnishments, levies, and other compensation or deduction changes. • Research payroll issues, resolve employee and management inquiries, and provide responsive customer support. • Assist with recurring payroll close activities, year-end processing, and ongoing maintenance of the time and attendance system.
2026-08-14T22:24:03Z

Time & Billing Clerk

Denver, CO
onsite
Permanent / Full Time
75000.00 - 85000.00 USD / Yearly
Legal E-Billing Specialist Robert Half has partnered with a respected national law firm to identify an experienced E-Billing Specialist to support attorneys, billing teams, clients, and eBilling vendors to ensure accurate, timely, and compliant electronic billing.Key ResponsibilitiesReview time and expense entries for compliance with client billing guidelines and eBilling requirements.Prepare, edit, generate, and submit invoices through eBillingHub and various client-specific platforms.Monitor invoices for rejections, reductions, and other submission issues; research discrepancies and recommend resolutions.Work with billing attorneys, legal assistants, clients, and eBilling vendors to establish matters, billing profiles, timekeeper rates, and access.Prepare and modify LEDES files and invoices as needed.Assist with annual rate submissions, budgets, accruals, and client billing reports.Maintain billing information and approved biller lists within 3E or similar accounting systems.Partner with eBilling vendors and technical support to resolve system and invoice issues.Provide guidance and support to attorneys and staff regarding eBilling processes and requirements.Identify opportunities to improve eBilling procedures, training, and workflows.QualificationsPrior 3 plus years of legal eBilling experience is required.Experience with eBillingHub, 3E, or similar legal billing systems strongly preferred.Familiarity with platforms such as Legal Tracker, Collaborati, Passport, InTapp, or TyMetrix360 is a plus.Strong understanding of legal billing procedures and client billing guidelines, particularly insurance-related billing.Excellent attention to detail, analytical and mathematical skills.Strong written and verbal communication and professional customer-service skills.Ability to work independently, prioritize competing deadlines, and exercise sound judgment.Proficiency with Microsoft Excel, Word, and Outlook.This is an excellent opportunity for an experienced legal eBilling professional to join a sophisticated law firm. The firm offers a very competitive salary depending on experience, and excellent benefits including overtime paid over 40 hours a week and a hybrid work environment. If you are qualified for this position, please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-08-13T05:23:40Z

Bookkeeper

Denver, CO
onsite
Permanent / Full Time
58000.00 - 80000.00 USD / Yearly
We are looking for a detail-oriented Bookkeeper to support the financial and administrative operations of a busy legal office. This position plays an important role in keeping billing, account records, vendor payments, and trust-related transactions accurate and up to date. The ideal candidate brings prior experience in a law firm or similar setting and can manage sensitive information with sound judgment and precision. Responsibilities: • Maintain accurate financial records by processing payables, receivables, and daily bookkeeping transactions in a timely manner. • Prepare client billing drafts, finalize invoices, post payments and costs, and help ensure charges are properly documented and billed correctly. • Reconcile bank accounts and monitor financial activity to support reliable month-end reporting and account accuracy. • Manage vendor-related administration, including invoice payments, collection of required tax documentation, and coordination of service agreements. • Support trust and operating account activity by recording transfers appropriately once funds have been earned and authorized. • Assist with collections follow-up and help track outstanding balances to improve cash flow. • Organize financial and client documentation so records remain complete, accessible, and compliant with office procedures. • Contribute to budget tracking, revenue and expense analysis, and other reporting needed for operational planning and review cycles. • Coordinate office supply ordering and provide administrative support related to onboarding, benefits coordination, and routine office operations.
2026-07-29T18:53:45Z

Sr. Paralegal

Denver, CO
onsite
Permanent / Full Time
120000.00 - 160000.00 USD / Yearly
Trademark Litigation Paralegal REMOTE We are looking for an experienced 4 plus years Trademark Litigation Paralegal to support a high-performing trademark litigation practice for the firm. This is a remote position, for Colorado residents only. This role is well suited for a litigation specialist who can manage complex case activity, maintain strong attention to detail, and work effectively with attorneys across all phases of disputes. The position is primarily remote for Colorado-based candidates, with in-office attendance expected when trial support is needed. This position requires that the selected candidate has 3 plus years of specific trademark litigation and TTAB filings experience to be considered for this position. Responsibilities:• Support attorneys through all stages of trademark litigation, including case planning, discovery, motion practice, trial preparation, and appellate matters.• Prepare and organize pleadings, written discovery, deposition materials, notices, and other litigation documents for attorney review and filing.• Oversee document collection, productions, privilege reviews, and electronic discovery workflows to keep matters moving efficiently.• Assist with proceedings before trademark-related tribunals, including coordination of filings, deadlines, and supporting materials.• Conduct legal and factual research, perform cite checking, and help compile authorities and exhibits used in case strategy.• Coordinate trial readiness by managing exhibit lists, hearing binders, logistics, and on-site support during trial as needed.• Track court and case deadlines, maintain organized matter files, and help ensure compliance with procedural requirements.• Collaborate closely with attorneys and litigation teams while handling day-to-day case support with a high degree of independence. • At least 5 years of paralegal experience supporting litigation matters with 3 plus years being in Trademark Litigation and TTAB filings experience is required within a law firm environment.• Demonstrated background in trademark, intellectual property, or closely related litigation matters.• Strong working knowledge of discovery processes, document review, and electronic discovery practices.• Experience using litigation support platforms, with Relativity knowledge strongly preferred.• Ability to manage multiple deadlines, prioritize competing demands, and maintain accuracy in a fast-paced practice.• Bachelor’s degree or completion of a paralegal certificate program is required.• Formal paralegal training from an approved program is preferred.• Must be based in Colorado and available to attend in-office trial support when required.The firm offers a very competitive salary and excellent benefits. If you are qualified for this position. please email your resume to Director, mala.saraogi@roberthalf[dot][com] for immediate consideration!
2026-08-14T21:38:39Z

Accounts Receivable Specialist

Denver, CO
onsite
Permanent / Full Time
58240.00 - 66560.00 USD / Yearly
We are looking for an Accounts Receivable Specialist to join our team in Denver, Colorado. In this role, you will handle customer invoicing, payment collections, and resolution of billing discrepancies, ensuring accurate and efficient accounts receivable processes. This position requires a detail-oriented individual who can communicate effectively and manage high volumes of transactions with precision. Responsibilities: • Conduct timely and accurate invoicing, monitor aging reports, and reconcile customer accounts. • Perform payment collection calls and send correspondence to address outstanding invoices. • Investigate and resolve customer chargebacks, billing issues, and disputes in a thorough and efficient manner. • Obtain and review required documentation for deductions, and request repayment for invalid deductions. • Accurately record and allocate customer payments while resolving unapplied funds. • Respond promptly to customer inquiries regarding billing, payment terms, and account balances. • Process write-offs, credit memos, and debit memos in accordance with established protocols. • Generate ad hoc reports for customers, sales teams, and other stakeholders as needed. • Collaborate with the Accounts Receivable Supervisor and Accounting Manager to support departmental objectives. • Maintain confidentiality when handling sensitive information and perform additional duties as assigned.
2026-08-07T22:54:07Z

Front Desk Coordinator

Colorado Springs, CO
onsite
Temporary / Contract
18.00 - 19.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations for a machinery manufacturing environment in Colorado Springs, Colorado. This Contract position is ideal for someone who enjoys creating a welcoming first impression while keeping administrative processes organized and running smoothly. The role combines front desk coverage, clerical support, and light coordination with accounting, vendors, and internal teams. Responsibilities: • Welcome guests, suppliers, and delivery drivers with a courteous and detail-oriented approach while managing the reception area. • Answer incoming calls and general questions, providing accurate information or directing inquiries to the appropriate team members. • Keep the front office neat, orderly, and prepared to support day-to-day business activities. • Handle routine administrative tasks such as scanning, filing, and organizing documents for easy retrieval. • Coordinate meeting schedules, appointments, and delivery timing to help maintain an efficient office workflow. • Monitor office supply levels and arrange replenishment to avoid interruptions in daily operations. • Provide basic support for invoice-related paperwork by helping align invoices, purchase orders, and packing documentation. • Maintain accurate records for vendor materials, deliveries, and other operational paperwork needed for internal processing. • Act as a communication link between office staff, warehouse personnel, vendors, and other departments to ensure timely message delivery and issue routing.
2026-08-13T21:48:43Z

Operations Administrator

Colorado Springs, CO
onsite
Permanent / Full Time
50000.00 - 58000.00 USD / Yearly
A growing and well-established organization is seeking an organized, professional, and proactive Operations Administrator to serve as a key support partner to executive leadership. This position plays a critical role in keeping day-to-day operations running smoothly by coordinating administrative functions, supporting multiple departments, and ensuring important business initiatives stay on track. This is an excellent opportunity for someone who enjoys being the "go-to" person behind the scenes, thrives in a fast-paced environment, and takes pride in creating structure, organization, and efficiency. Key Responsibilities<ul><li>Coordinate company trainings, meetings, and special events.</li><li>Manage document workflows, including electronic signature processes and contract administration.</li><li>Review and track agreements, renewals, and other business documentation.</li><li>Collect payments and professionally follow up on outstanding balances.</li><li>Assist with basic bookkeeping and financial record maintenance.</li><li>Create, maintain, and monitor spreadsheets, reports, and operational trackers.</li><li>Develop PowerPoint presentations and executive support materials.</li><li>Coordinate catering, office functions, and employee events.</li><li>Distribute marketing and promotional materials as needed.</li><li>Welcome and assist visitors, clients, executives, and business partners.</li><li>Provide administrative and operational support across multiple departments.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Ideal CandidateThe successful candidate will be:<ul><li>Highly organized with exceptional attention to detail.</li><li>Proactive and able to anticipate needs before they arise.</li><li>Friendly, polished, and professional in all interactions.</li><li>Comfortable following up with others and ensuring commitments are met.</li><li>Skilled at building positive relationships with leadership, clients, and stakeholders.</li><li>Service-oriented with a willingness to support wherever needed.</li><li>Adaptable and capable of managing multiple priorities simultaneously.</li><li>Someone who genuinely enjoys making sure the business operates efficiently behind the scenes.</li></ul>What You'll Receive<ul><li>Hybrid work flexibility with a combination of in-office and remote work.</li><li>Competitive salary up to $58,000 DOE.</li><li>Stable Monday-Friday schedule.</li><li>Collaborative and team-oriented work environment.</li><li>Opportunity to work closely with leadership and make a visible impact on business operations.</li></ul>If you're an organized professional who enjoys keeping people, processes, and projects moving forward, we'd love to hear from you.
2026-07-27T01:24:32Z

Accounts Payable Clerk

Colorado Springs, CO
onsite
Permanent / Full Time
52000.00 - 60000.00 USD / Yearly
A rapidly growing local organization is seeking an Accounts Payable & Bookkeeping Specialist to join its expanding accounting team. This is an exciting opportunity to become part of a company that is scaling quickly and investing in building a strong accounting and operational infrastructure. The organization has experienced significant growth over the past year and continues to expand its portfolio and operations. Leadership is committed to building a highly effective accounting function and is seeking a motivated professional who enjoys contributing in a dynamic, evolving environment. This role will initially focus on accounts payable, vendor management, and bookkeeping activities, with the opportunity to take on additional responsibilities as the company continues to grow. Key Responsibilities<ul><li>Process high-volume accounts payable transactions accurately and efficiently</li><li>Review invoices and ensure proper coding and approvals</li><li>Maintain vendor records and manage vendor communications</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Support account reconciliations and month-end processes</li><li>Maintain organized financial records and documentation</li><li>Assist with bookkeeping and general accounting functions</li><li>Identify opportunities to improve processes and efficiencies</li><li>Collaborate with internal teams and leadership</li><li>Provide additional administrative and accounting support as needed</li></ul>Who Thrives HereThe ideal candidate is:<ul><li>Personable and relationship-oriented</li><li>A strong team player</li><li>Caring, thoughtful, and professional</li><li>Highly responsive and dependable</li><li>Self-motivated with a proactive mindset</li><li>Comfortable navigating change and growth</li><li>Excited to help build and improve processes</li></ul>Why Consider This Opportunity?<ul><li>Join a company experiencing substantial growth</li><li>Opportunity to grow your responsibilities as the organization scales</li><li>High visibility with leadership</li><li>Collaborative and supportive team environment</li><li>Ability to make a meaningful impact on processes and operations</li><li>Dog-friendly office 🐶</li></ul>If you enjoy being part of a growing organization where your contributions are valued and your role can expand alongside the business, we'd love to hear from you.
2026-08-10T14:43:43Z

AR Specialist

Denver, CO
onsite
Permanent / Full Time
55000.00 - 60000.00 USD / Yearly
Partnering with a retail company in Denver, CO seeking an AR Specialist to join their team! This person will be responsible for full-cycle AR duties for one entity of the organization, including cash applications, collections, inventory returns, vendor account setup, issuing credits, managing spreadsheets, and more. This is a great role with work/life balance. They are in office 4 days/week, with 1 day from home, weekly. Benefits for the AR Specialist are great including 2+ weeks PTO, sick days, floating holidays + 8 corporate holidays. The company offers competitive health/vision/dental coverage and a 401k with company match.
2026-07-24T23:18:46Z