<p>We are looking for a dedicated Front Desk Coordinator to join our team. This long-term contract position is ideal for someone who thrives in a detail-oriented healthcare environment and enjoys interacting with patients, families, and staff. As the first point of contact, you will play a key role in ensuring smooth daily operations while maintaining a welcoming and organized atmosphere.</p><p><br></p><p>Responsibilities:</p><p>• Greet patients and visitors warmly, ensuring a positive and detail-oriented first impression.</p><p>• Handle incoming calls efficiently using a multi-line phone system, directing inquiries or messages to the appropriate team members.</p><p>• Manage scheduling and appointments with precision, utilizing office software and systems.</p><p>• Maintain accurate records and documentation to support administrative processes.</p><p>• Provide clear and compassionate communication to patients, families, and staff members.</p><p>• Coordinate front desk operations effectively, ensuring a seamless flow of activities.</p><p>• Assist with concierge services, addressing patient needs and resolving concerns promptly.</p><p>• Uphold a business casual dress code, demonstrating professionalism in appearance and demeanor.</p><p>• Ensure the reception area is clean, organized, and welcoming at all times.</p><p>• Collaborate with other staff members to support overall office efficiency.</p>
We are looking for an organized and detail-oriented Front Desk Coordinator to join our team on a contract basis. This role is based in Princeton, New Jersey, and requires an individual who excels in managing front desk operations and ensuring a welcoming environment. As the first point of contact, you will play a vital role in delivering excellent service to clients and colleagues.<br><br>Responsibilities:<br>• Greet visitors and clients warmly, ensuring a positive and detail-oriented first impression.<br>• Answer and manage a multi-line phone system, redirecting calls as needed.<br>• Handle inbound calls efficiently, providing accurate information and assistance.<br>• Distribute incoming mail and packages promptly to appropriate recipients.<br>• Maintain organized and up-to-date filing systems to ensure easy retrieval of documents.<br>• Support administrative tasks such as scheduling appointments and updating records.<br>• Ensure the reception area is clean, organized, and presentable at all times.<br>• Coordinate with internal teams to facilitate smooth communication and operations.
<p>We are looking for a dedicated Front Desk Coordinator to join our team on a contract basis. This role is ideal for someone with strong administrative skills and a welcoming demeanor, as you will be the first point of contact for visitors and callers. The position involves various clerical and receptionist tasks essential to maintaining a smooth and well-organized office environment.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact by greeting visitors and ensuring they feel welcome.</p><p>• Answer and manage inbound calls using a multi-line phone system efficiently and courteously.</p><p>• Assist with general administrative tasks to support office operations.</p><p>• Handle clerical duties such as filing, data entry, and document organization.</p><p>• Provide concierge-style services, addressing inquiries and directing individuals appropriately.</p><p>• Maintain the reception area to ensure it remains organized and presentable.</p><p>• Coordinate communications between departments and relay messages accurately.</p><p>• Offer support with scheduling and appointment management as needed.</p><p>• Ensure the smooth operation of the switchboard for lines ranging from 1 to 10.</p><p>• Respond promptly to inquiries and provide accurate information to callers and visitors.</p>
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to join our team in New York, New York. In this role, you will provide essential support to ensure daily operations run smoothly while maintaining a focused and organized office environment. This is a long-term contract position, offering the opportunity to contribute to a dynamic work setting and grow your administrative skills.<br><br>Responsibilities:<br>• Manage and organize office operations to ensure efficiency and productivity.<br>• Answer and direct inbound calls, providing accurate information or redirecting inquiries.<br>• Perform data entry tasks with precision, maintaining the accuracy of records and documentation.<br>• Coordinate administrative duties, including scheduling meetings and preparing reports.<br>• Serve as the first point of contact for visitors, handling receptionist responsibilities and maintaining a welcoming atmosphere.<br>• Assist in maintaining office supplies and inventory, ensuring all resources are readily available.<br>• Support team members and leadership with various administrative tasks as needed.<br>• Monitor and address incoming correspondence, including emails and physical mail.<br>• Uphold confidentiality while handling sensitive information.<br>• Contribute to process improvements and organizational efficiency through proactive problem-solving.
We are looking for a proactive and organized Administrative Assistant to join our team in Parsippany, New Jersey. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing office operations, and is eager to contribute to the smooth functioning of a growing firm. As the first point of contact for visitors and staff, you will play a pivotal role in maintaining a detail-oriented and welcoming atmosphere.<br><br>Responsibilities:<br>• Serve as the primary receptionist by welcoming visitors, answering phone calls, and maintaining a detail-oriented front desk environment.<br>• Coordinate office operations, including ordering supplies, scheduling equipment maintenance, and managing lunch orders.<br>• Handle all incoming and outgoing mail, FedEx packages, and courier deliveries efficiently.<br>• Provide administrative assistance with tasks such as licensing, contracts, compliance, and general office management.<br>• Maintain organized records and files to support seamless day-to-day operations.<br>• Assist with billing processes and other administrative projects as needed.<br>• Ensure the office environment remains organized, functional, and equipped for staff productivity.<br>• Support team members with ad-hoc tasks to facilitate project completion and deadlines.
<p>We are looking for a dedicated Administrative Assistant to join our team near Morristown, New Jersey. This role offers an excellent opportunity to support a high-performing finance consulting team with operational and organizational tasks. The ideal candidate will thrive in a detail-oriented environment and be eager to contribute to the smooth functioning of our office.</p><p><br></p><p>Responsibilities:</p><p>• Act as the first point of contact by welcoming visitors and maintaining a detail-oriented and friendly front desk atmosphere.</p><p>• Oversee office supplies, lunch orders, and equipment repairs to ensure seamless daily operations.</p><p>• Manage incoming and outgoing mail, packages, and courier deliveries promptly and efficiently.</p><p>• Support licensing, contracts, and compliance-related administrative tasks with accuracy.</p><p>• Maintain organized records and documentation to streamline office processes.</p><p>• Assist with billing tasks and provide support for various administrative projects as needed.</p><p>• Collaborate with the team to ensure all office functions run smoothly and effectively.</p>
<p>We are looking for a skilled Receptionist to join our team in New York, NY. In this Contract position, you will serve as the first point of contact, ensuring smooth day-to-day office operations and providing exceptional support to clients and colleagues. This role requires attention to detail and the ability to handle confidential information with care.</p><p><br></p><p>Responsibilities:</p><p>• Manage front desk operations, including greeting visitors and directing them to the appropriate departments.</p><p>• Operate multi-line phone systems to answer, transfer, and route calls efficiently.</p><p>• Sort and distribute incoming mail, packages, and deliveries to ensure timely processing.</p><p>• Maintain and safeguard sensitive documents, ensuring confidentiality at all times.</p><p>• Communicate effectively with managers and clients to address job-related concerns or deadlines.</p><p>• Assist with various administrative tasks and projects as assigned by the team.</p><p>• Monitor and maintain the reception area to uphold a well-organized and welcoming environment.</p><p>• Coordinate with internal teams to ensure seamless office service operations.</p><p>• Provide support for office services in legal, banking, or corporate environments, as needed.</p>
<p>We are looking for a detail-oriented Administrative Coordinator to join our team on a long-term contract basis. This hybrid role offers the opportunity to work both on-site and remotely, with occasional travel required to organizational locations using company vehicles. The position involves supporting various planning and administrative tasks within the higher education sector, ensuring smooth workflows and effective communication.</p><p><br></p><p>Responsibilities:</p><p>• Prepare technical documents, reports, and analyses to support planning initiatives and projects.</p><p>• Collect, organize, and analyze planning data, contributing to surveys and creating presentation materials.</p><p>• Design graphics and visual aids using tools like Microsoft Office and Adobe Creative Suite to enhance communication efforts.</p><p>• Review and summarize plans and documentation from other teams to assist the Manager in decision-making.</p><p>• Collaborate on division-level planning projects, ensuring deadlines and quality standards are met.</p><p>• Attend agency meetings alongside the Manager and document developments that may affect organizational operations.</p><p>• Manage schedules, meetings, and calendars to ensure efficient time management across the team.</p><p>• Handle administrative tasks such as answering inbound calls and coordinating schedules.</p><p>• Occasionally travel to organizational locations using company vehicles, requiring a valid driver’s license.</p>
We are looking for an experienced Administrative Coordinator to support the Offices of the President and Vice President of Development in New York, New York. This is a Contract position requiring a proactive and detail-oriented individual who thrives in an executive office environment. The ideal candidate will handle a variety of administrative tasks with a high level of confidentiality and attention to detail, contributing to the smooth operation of the organization.<br><br>Responsibilities:<br>• Manage scheduling needs, including donor meetings and follow-ups, ensuring all calendar entries are accurate and timely.<br>• Coordinate internal and external meetings by organizing participant attendance, arranging room and IT setups, ordering catering, and preparing necessary materials.<br>• Organize bi-monthly All Staff meetings by creating agendas, collecting and compiling presentation materials, and overseeing catering, IT, A/V, and room arrangements.<br>• Prepare for monthly Leadership meetings, including confirming attendance, drafting agendas, and taking detailed minutes for distribution.<br>• Arrange travel for the President, including booking accommodations, preparing itineraries, creating briefing documents, and managing reimbursements.<br>• Provide administrative support for the Vice President of Development, such as scheduling meetings, coordinating outreach, and handling travel arrangements.<br>• Process monthly expense reports and invoices, ensuring accurate and timely submissions.<br>• Execute special projects as assigned by the President’s Office and Vice President of Development.<br>• Maintain a high level of discretion and confidentiality when managing sensitive information.
We are looking for a detail-oriented and personable Receptionist to join our team in Stamford, Connecticut. In this role, you will be the first point of contact for visitors and callers, ensuring smooth and welcoming interactions. This is a long-term contract position ideal for someone who thrives in a dynamic, non-profit environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a warm and attentive reception experience.<br>• Answer and manage inbound calls, directing them to the appropriate departments or individuals.<br>• Maintain an organized scheduling system to coordinate appointments and meetings.<br>• Provide administrative support to staff, including managing correspondence and documentation.<br>• Keep the reception area tidy and presentable, reflecting the organization's values.<br>• Handle inquiries efficiently, offering accurate information about the organization and its services.<br>• Collaborate with team members to ensure seamless daily operations.<br>• Assist with basic data entry tasks and maintain updated records.<br>• Coordinate office supplies inventory and handle replenishment needs.<br>• Support event planning and logistics as required.
<p>We are looking for a highly organized and detail-oriented Part time Administrative Assistant to join our team on a Contract to permanent employment basis. This position offers an excellent opportunity to support daily operations efficiently while contributing to various administrative tasks. If you are skilled in managing data, social media, and office communications, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Perform accurate data entry using QuickBooks, ensuring all financial records are up-to-date and organized.</p><p>• Create and maintain spreadsheets in Excel to support reporting and data management.</p><p>• Assist in managing TikTok and other social media platforms, contributing to content scheduling and engagement.</p><p>• Handle inbound calls professionally and provide excellent customer support.</p><p>• Carry out receptionist duties, including greeting visitors and managing correspondence.</p><p>• Support general administrative tasks, such as filing, scheduling, and organizing office supplies.</p><p>• Comfortable with Social Media operation platforms </p><p>• Maintain confidentiality of sensitive information and adhere to company policies</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis. This position offers an excellent opportunity for someone skilled in office organization and administrative support. The ideal candidate will have a proactive approach to managing daily tasks and ensuring smooth office operations.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and manage front desk operations with professionalism.</p><p>• Organize and maintain documentation through filing and scanning processes.</p><p>• Sort and distribute mail efficiently to ensure proper handling.</p><p>• Handle inbound calls and provide accurate information or assistance.</p><p>• Perform data entry tasks with precision to maintain up-to-date records.</p><p>• Coordinate administrative activities to support the team effectively.</p><p>• Ensure the office environment remains organized and presentable.</p><p>• Assist with receptionist duties, including scheduling and appointment management.</p><p>• Monitor and replenish office supplies as needed.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team in Morris County, New Jersey. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring efficient communication with clients, and assisting in project coordination. If you excel in organization and thrive in a fast-paced environment, this opportunity is ideal for you.</p><p><br></p><p>Responsibilities:</p><p>• Maintain consistent and detail-oriented communication with clients on a daily basis to address inquiries and provide updates.</p><p>• Assist in the preparation, production, and distribution of customer invoices.</p><p>• Collaborate with the contract manager to coordinate projects and order necessary materials.</p><p>• Create and organize proposals and reports for clients to ensure smooth project execution.</p><p>• Provide general administrative support to the contract manager, including scheduling and documentation.</p><p>• Scan, file, and maintain work logs, maintenance records, and employee time sheets.</p><p>• Manage incoming calls and direct them appropriately while addressing client needs.</p><p>• Ensure accurate data entry and maintain organized records for administrative tasks.</p><p>• Perform receptionist duties, including greeting visitors and handling correspondence.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Greenwich, Connecticut. In this Contract to permanent role, you will play a pivotal part in supporting the Executive Team and ensuring smooth day-to-day operations within our organization. This position offers an opportunity to contribute to a non-profit environment that values collaboration and community impact.<br><br>Responsibilities:<br>• Manage calendars, coordinate schedules, and organize meetings for the Executive Team.<br>• Ensure efficient office operations for executive offices and preschool facilities, maintaining a detail-oriented atmosphere.<br>• Assist in preparing grant-related documentation, compliance reports, and accreditation materials.<br>• Perform accurate data entry and provide administrative support for various health, education, and human service initiatives.<br>• Oversee office supplies and building inventory, including ordering and organizing as needed.<br>• Monitor facility issues and participate in the Safety Committee to uphold a safe and secure workplace.<br>• Collaborate with staff and leadership to enhance administrative workflows and improve efficiency.<br>• Handle receptionist duties, including welcoming guests and managing inbound communications.<br>• Complete additional administrative tasks as required to support organizational goals.
<p>We are looking for an Administrative Assistant to join our team. In this Contract to permanent position, you will play a key role in providing organizational support and ensuring smooth daily operations. This role is ideal for someone who thrives in a dynamic environment and enjoys managing administrative tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls professionally and direct inquiries to the appropriate departments.</p><p>• Perform data entry tasks with accuracy and attention to detail.</p><p>• Organize and maintain office files, records, and documentation.</p><p>• Support team members with various administrative duties as needed.</p><p>• Manage the reception area, greet visitors, and ensure a welcoming environment.</p><p>• Coordinate appointments and schedules to facilitate seamless operations.</p><p>• Handle correspondence and communication, including emails and memos.</p><p>• Assist with preparing reports, presentations, and other documentation.</p><p>• Monitor office supplies and coordinate orders to ensure adequate inventory.</p><p>• Contribute to maintaining a positive and productive office atmosphere.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are looking for a detail-oriented Event Assistant to support a one day conference . This role requires someone with strong organizational skills to support conference managers with registration processes and materials distribution. Based in New York, New York.</p><p><br></p><p>Responsibilities:</p><p>• Assist conference managers with event registration and distribution of materials.</p><p>• Serve as the first point of contact by performing receptionist duties, ensuring a welcoming and attentive demeanor.</p><p>• Ensure adherence to the specified dress code during work hours.</p><p>• Report to designated supervisors and maintain clear communication with team members.</p><p>• Support event-related activities and ensure smooth operations throughout.</p><p>• Maintain a high level of attention to detail in all assigned tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistan/ Receptionist to join our team in New York, New York. This contract-to-permanent position offers a unique opportunity to work in a dynamic legal environment, supporting daily operations and ensuring smooth client interactions. The ideal candidate will have strong organizational and communication skills, with prior experience in a law firm setting.</p><p><br></p><p>Responsibilities:</p><p>• Manage a multi-line phone system by answering and directing calls promptly and courteously.</p><p>• Provide exceptional customer service to clients and visitors, ensuring a welcoming atmosphere.</p><p>• Perform accurate data entry tasks to maintain and update records.</p><p>• Coordinate email correspondence, responding to inquiries and forwarding messages as required.</p><p>• Organize files and documents systematically to ensure easy accessibility.</p><p>• Schedule appointments and maintain calendars efficiently.</p><p>• Utilize Microsoft Office applications, including Word, Excel, and Outlook, for daily tasks.</p><p>• Assist with general administrative duties to support the team and office operations.</p><p>• Handle sensitive information with discretion and confidentiality.</p>
<p>Robert Half is seeking a temporary Construction Administrative Assistant for a client in Monmouth County!</p><p><br></p><p>ESSENTIAL FUNCTIONS </p><p>• Prepare bids in bidding software for estimator. Create, review and track quote requests for potential subcontractors. Enter data supplied by the Estimator. </p><p>• Obtain required bonds, insurance certificates, and material certifications. </p><p>• Complete monthly EEO reports for all projects. </p><p>• Prepare and obtain subcontractor contracts and necessary documents for subcontractor approval. </p><p>• Prepare and submit numerous supplemental government forms as required. </p><p>• Assist Safety Director with the preparation and submission of safety manual for each project </p><p>• Assist setting-up jobsite offices. </p><p>• Submit daily and weekly Traffic Impact and Material Inspection requests. </p><p>• Discuss contract-related issue resolutions, both internally and externally. </p><p>• Ensure timely electronic delivery of all bid submissions. Paper submissions need to be timely prepared and ready for the Project Manager to deliver. </p><p>• Review and process project closeout documentation, extension, or renewal, as appropriate. </p><p>• Manage record keeping for all contract-related correspondence and documentation. </p><p>• Arrange attendance and registration for industry functions and seminars. </p><p><br></p>
<p>The Office Services Associate plays a key role in delivering essential daily back-office support, ensuring high-quality service to our clients and internal teams. Core responsibilities include both physical and digital reprographics, copy and mail services, and providing additional support in hospitality, facilities, audio/visual, reception, and other business-critical functions as required. Key Responsibilities:</p><p>· Accurately document all workflow using designated service logs. </p><p>· Complete job tickets before commencing tasks to ensure accuracy and quality. Execute office services, primarily in reprographics, mail, and intake, according to company standards and protocols. </p><p>· Prioritize and manage workflow to meet contract deadlines for all assignments.</p><p>· Effectively communicate with supervisors and clients regarding project status or deadline concerns. </p><p>· Troubleshoot basic equipment issues and ensure machines are properly loaded and maintained. </p><p>· Perform regular quality assurance checks on one's work and work of team members. </p><p>· Safely lift up to 50 lbs. on a regular basis as part of essential duties. </p><p>· Answer phone calls and emails and place service calls when necessary. </p><p>· Provide courteous and detail-oriented customer service, in person, by phone, and electronically.</p><p>· Consistently adhere to company and client site policies and procedures. </p><p>· Promote a cost-efficient approach when using office equipment and supplies.</p><p><br></p><p><br></p>
<p>A well‑established organization is seeking a highly organized and detail‑driven Administrative Assistant to support two senior leaders within the HR function. This role is ideal for someone who excels at multitasking, thrives in a fast‑paced environment, and enjoys providing exceptional administrative and event‑planning support. You will serve as a key partner to HR leadership while interacting regularly with employees, guests, and external contacts.</p><p><br></p><p><br></p><p><strong>Administrative Support</strong></p><ul><li>Greet employees, visitors, and vendors, ensuring a polished and professional first impression.</li><li>Prepare, format, and edit correspondence, reports, and internal documents.</li><li>Manage calendars for HR leadership, including scheduling meetings, interviews, trainings, and internal events.</li><li>Assist with data entry, HR document organization, and maintenance of highly confidential information.</li><li>Coordinate travel arrangements, meeting logistics, and day‑to‑day administrative needs.</li><li>Draft and refine communications on behalf of HR leaders and follow up on delegated tasks.</li></ul><p><strong>Operational & HR Support</strong></p><ul><li>Help gather and prepare materials for meetings, presentations, and HR initiatives.</li><li>Support time tracking, expense submissions, and invoice preparation.</li><li>Maintain organized digital and physical filing systems and ensure all documentation is easily retrievable.</li><li>Support special HR projects, trainings, and employee‑focused initiatives as needed.</li></ul><p><strong>Event Planning & Coordination</strong></p><ul><li>Coordinate food, beverages, and room setups for meetings, trainings, interviews, and HR‑hosted events.</li><li>Manage conference room scheduling and ensure spaces are meeting‑ready.</li><li>Plan and support internal celebrations, employee events, new‑hire gatherings, and other HR‑sponsored functions.</li><li>Be thoughtful about menu planning, dietary restrictions, budgets, and presentation standards.</li></ul><p><br></p><p><br></p>
<p>We are seeking an <strong>Administrative Assistant</strong> to provide critical support across Operations, HR, Finance, Quality, Regulatory, and general administrative functions for our client’s U.S. business. This role is ideal for a detail-oriented professional who thrives in a dynamic environment and enjoys wearing multiple hats.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Maintain HR systems and policies; manage onboarding and offboarding processes.</li><li>Serve as a point of contact for employee inquiries regarding benefits and policies.</li><li>Support purchasing and inventory tracking; manage POs and shipments.</li><li>Assist with compliance, state licensure reporting, and adverse event coordination.</li><li>Provide general office support, including scheduling, travel arrangements, and supply management.</li></ul><p><br></p><p><br></p>
We are looking for a skilled and proactive Office Assistant to join our team in Jersey City, New Jersey. This contract position involves ensuring the efficient operation of our workplace by delivering high-quality support services and maintaining a positive environment for employees. The ideal candidate will play a key role in enhancing organizational effectiveness and providing seamless facility management.<br><br>Responsibilities:<br>• Coordinate and oversee the delivery of workplace services, ensuring smooth daily operations.<br>• Prepare monthly reports on key workplace metrics and performance indicators.<br>• Supervise and collaborate with assistants, vendors, and facility technicians to ensure tasks are completed efficiently.<br>• Partner with various support teams, including IT, HR, and external vendors, to provide integrated workplace solutions.<br>• Organize and support on-site events, including sourcing venues, arranging catering services, and managing logistics.<br>• Assist with meeting setups, furniture arrangements, and provision of equipment and supplies as needed.<br>• Conduct regular walkthroughs to ensure the workspace is clean, functional, and in compliance with office policies.<br>• Submit maintenance and janitorial requests as needed, while coordinating with relevant teams to resolve issues.<br>• Maintain inventory and resupply pantries, ensuring the kitchen and reception area are clean and well-stocked.<br>• Update calendars, schedule meetings, and manage conference room bookings to support office operations.
We are looking for an Office Assistant to join our team in Matawan, New Jersey. This Contract to permanent position is ideal for someone who thrives in a dynamic environment, balancing routine tasks with urgent demands as they arise. If you are organized, motivated, and excel in administrative functions, this role offers a great opportunity to grow within a property management firm.<br><br>Responsibilities:<br>• Perform routine administrative tasks, such as sorting bills by property and ensuring monthly utility payments are completed.<br>• Address urgent issues and ad-hoc responsibilities efficiently as they arise.<br>• Handle receptionist duties, including answering inbound calls and directing inquiries appropriately.<br>• Scan and organize documents, maintaining accurate and accessible records.<br>• Assist with general clerical tasks to support the daily operations of the office.<br>• Ensure office supplies are stocked and coordinate replenishments when necessary.<br>• Collaborate with team members to streamline administrative processes.<br>• Maintain effective communication with clients and vendors.<br>• Provide support for special projects and other office-related assignments as needed.
