<p>We are looking for a dedicated and detail-oriented Senior Administrative Assistant to join our team on a contract basis. This position offers the opportunity to contribute to regulatory filings and audit support within the energy and natural resources industry. Located in Parsippany, New Jersey, the role requires strong organizational and computer skills to ensure accurate documentation and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage required regulatory documents to support filing process.</p><p>• Verify and cross-check organizational numbers for accuracy and compliance.</p><p>• Maintain and update database records, ensuring all data is clean and accurate.</p><p>• Assist in creating and reviewing test cases to ensure compliance with regulatory requirements.</p><p>• Manage and format spreadsheets for improved usability and reporting.</p><p>• Collaborate with team members to coordinate conference calls and meetings.</p><p>• Support audit compliance by identifying and addressing missing codes or inaccuracies.</p><p>• Handle import and export documentation with precision and attention to detail.</p><p>• Provide administrative assistance to streamline daily operations and ensure efficiency.</p>
<p>A dynamic, multi-state service organization is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership and oversee company-wide licensing and compliance operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys balancing executive support with regulatory responsibilities.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to the President and other senior leaders.</li><li>Manage calendars, meetings, correspondence, and follow-up on strategic initiatives.</li><li>Coordinate and maintain all business, technician, and specialty licenses across multiple jurisdictions.</li><li>Liaise with legal counsel and government agencies to ensure regulatory compliance.</li><li>Track renewals, schedule exams, and manage continuing education requirements.</li><li>Serve as a central point of contact for licensing and compliance matters.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Assistant to provide high-level administrative support within the fast-paced banking industry near Englewood, NJ. This role involves working closely with an executive and team members to ensure smooth daily operations. As a long-term contract position, you will play a pivotal role in managing schedules, coordinating travel, and organizing key meetings.</p><p><br></p><p>Responsibilities:</p><p>• Oversee and maintain the executive’s calendar to ensure efficient management of appointments and deadlines.</p><p>• Prepare detailed reports and documents to support business operations.</p><p>• Arrange and coordinate travel itineraries, including booking flights, accommodations, and transportation.</p><p>• Facilitate the planning and execution of meetings and events for the executive and team.</p><p>• Act as the primary point of contact for communications and correspondence.</p><p>• Provide direct administrative support to the executive and assist with team-related tasks.</p><p>• Ensure seamless coordination between the executive and team members to meet organizational goals.</p><p>• Handle confidential information with discretion and professionalism.</p><p>• Work proactively to identify and resolve logistical or scheduling conflicts.</p><p>• Collaborate with internal teams to support project needs and deadlines.</p>
<p>We are seeking a reliable and detail-oriented Front Desk Assistant to support our office on a short-term contract basis through the end of the month. This part-time role provides an opportunity to work in a professional and supportive property management environment.</p><p><br></p><p>Responsibilities:</p><p>• Answer incoming calls and direct them to the appropriate property manager or department.</p><p> • Greet and assist visitors, tenants, and vendors in a courteous and professional manner.</p><p> • Receive, sort, and distribute mail and deliveries promptly.</p><p> • Keep the reception area clean, organized, and presentable at all times.</p><p> • Perform general administrative duties including filing, data entry, and scanning.</p><p> • Assist with tenant communications and coordination of maintenance requests.</p><p> • Help schedule appointments and manage office calendars.</p><p> • Monitor office supply inventory and assist with reordering when needed.</p><p> • Provide additional clerical and coordination support as required.</p>
We are looking for a detail-oriented Office Assistant to join our team in New York, New York. In this Contract to permanent position, you will play a vital part in ensuring the smooth operation of daily office activities, from coordinating schedules to maintaining a functional workspace. This position is ideal for someone who thrives in a fast-paced environment and enjoys contributing to organizational efficiency.<br><br>Responsibilities:<br>• Provide administrative assistance by managing calendars, scheduling appointments, and coordinating follow-ups.<br>• Support new employee onboarding processes to ensure a seamless experience.<br>• Maintain cleanliness and organization of the office to create a productive work environment.<br>• Monitor and manage office supplies, placing orders and restocking items as necessary.<br>• Handle invoice processing by forwarding them to the appropriate departments.<br>• Communicate with external vendors to oversee deliveries and ensure timely service.<br>• Assist in handling mail and distributing correspondence to the relevant recipients.<br>• Facilitate meeting arrangements and ensure necessary materials are prepared in advance.<br>• Track office supply inventory to avoid shortages and interruptions.<br>• Perform general support tasks to enhance overall office operations.
<p>Our client in the New Providence area is looking to hire an experienced Executive Assistant to support their C-Suite executives. This role is on-site, Monday-Friday and is requiring a minimum of 4 years+ of executive assistant experience. This role requires impeccable attention to detail, strong instincts for anticipating needs, and the ability to manage both verbally expressed requests and the unspoken priorities that keep our executives moving efficiently.</p><p><br></p><p>Salary is 90,000 - 95,000.</p><p><br></p><p>Benefits include health insurance, 401k, and PTO.</p><p><br></p><p>Key Responsibilities</p><p>• Anticipate needs and manage both spoken and unspoken requests with sound judgment and discretion.</p><p>• Oversee complex calendar management, ensuring accuracy, prioritization, and seamless scheduling.</p><p>• Coordinate travel arrangements, including itineraries, accommodations, and logistics.</p><p>• Prepare, track, and submit expense reports with accuracy and timeliness.</p><p>• Maintain oversight of email correspondence, ensuring key communications are flagged, drafted, or responded to promptly.</p><p>• Create and support PowerPoint presentations and other executive-level materials.</p><p>• Manage incoming mail, including scanning, organizing, and routing documents appropriately.</p><p>• Demonstrate quick reaction time and a proactive approach to solving issues before they arise.</p><p><br></p>
We are looking for an experienced Administrative Coordinator to join our team on a contract basis in Princeton, New Jersey. In this role, you will play a key part in maintaining donor records, supporting communication workflows, and ensuring data accuracy while collaborating with various teams to meet organizational goals. This position offers an excellent opportunity to contribute to meaningful projects in a dynamic and detail-oriented environment.<br><br>Responsibilities:<br>• Update and maintain donor records, ensuring all constituent information is accurate and confidential.<br>• Conduct regular audits of the donor database to uphold data quality and reliability.<br>• Prepare, review, and send donor acknowledgment letters, pledge reminders, and other communications.<br>• Collaborate with team members to create targeted mailing lists and data exports for outreach and events.<br>• Act as a backup for gift entry tasks and assist with special projects as assigned by leadership.<br>• Generate routine and customized reports for internal teams and leadership, supporting reporting needs for audits and year-end processes.<br>• Coordinate workflows related to donor communications, ensuring timely follow-up and strategic engagement.<br>• Work closely with staff to meet deadlines and support organizational communication strategies.
<p>Position summary </p><p> The Office Services Associate is responsible for adding value in providing daily back office services for our client and teams. Services include but are not limited to reprographics copy and mail services in both physical and digital environments with support for services in hospitality facilities audio/visual reception and other Williams Lea service lines as needed. </p><p><br></p><p> Job duties </p><p> * denotes an essential function </p><p> - *Utilize appropriate logs for all office services work. </p><p> - *Ensure that job tickets are properly filled out before beginning work. </p><p> - *Perform work in office services primarily reprographics mail and intake functions according to established procedures. </p><p> - *Follow procedures to run jobs in proper order. </p><p> - *Communicate with supervisor or client on job or deadline issues. </p><p> - *Meet contracted deadlines for accepting completing and delivering all work. </p><p> - *Troubleshoot basic equipment problems. </p><p> - Be able to lift up to 50 lbs. on a regular basis. </p><p> - Prioritize workflow. </p><p> - Performs Quality Assurance on own and work of others. </p><p> - Load machines with various paper toner supplies. </p><p> - Answer telephone emails and place service calls when needed. </p><p> - Interact with clients in person over the phone or electronically. </p><p> - Adhere to Williams Lea policies in addition to client site policies. </p><p> - Use equipment and supplies in a cost-efficient manner. </p><p><br></p><p> Working conditions </p><p> - Position operates at sites with maximum of 24/7 operations. Individual shift requirements wil...</p>
