Add your latest resume to match with open positions.
92 results for Contract Administrator in City of Orange, NJ
- Dobbs Ferry, NY
- onsite
- Temporary / Contract
- 47.50 - 55.00 USD / Hourly
- <p>Robert Half is seeking a <strong>Part-Time Contracts & Legal Operations Coordinator</strong> on behalf of our client in <strong>Dobbs Ferry, NY</strong>. This is an excellent opportunity for a detail-oriented legal professional who enjoys contract administration, legal operations, compliance support, and process improvement.</p><p> </p><p>Due to continued growth and an expanding portfolio of commercial agreements, the organization is looking for additional support to help manage contracts, maintain legal records, track compliance obligations, and assist with intellectual property administration. This position offers a flexible part-time schedule and the opportunity to transition from an initially onsite training environment to a hybrid work arrangement.</p><p> </p><p>The ideal candidate will have experience supporting legal departments, managing contract workflows, and maintaining strong organization across multiple projects and deadlines.</p><p> </p><p><strong>Location:</strong> Dobbs Ferry, NY (Hybrid)</p><p> <strong>Schedule:</strong> Part-Time | 10-20 Hours per Week</p><p> <strong>Compensation:</strong> $45.00 - $55.00 per Hour</p><p> <strong>Start Date:</strong> Preferred before Thanksgiving; otherwise shortly thereafter</p><p> <strong>Duration:</strong> Long-Term / Ongoing Opportunity</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage contracts throughout the full lifecycle, including drafting support, tracking, organization, execution, and renewal monitoring</li><li>Administer and maintain a variety of agreements, including: </li><li>Distributor and sales agreements</li><li>Employment agreements</li><li>Business Associate Agreements (BAAs)</li><li>Commercial and vendor contracts</li><li>Maintain contract databases and tracking systems using Excel, Notion, and other internal tools</li><li>Track important contract dates, renewal deadlines, expirations, and compliance obligations</li><li>Coordinate collection of signatures, approvals, supporting documentation, and other contract-related requirements</li><li>Support legal operations initiatives and day-to-day contract administration activities</li><li>Assist with intellectual property administration, including: </li><li>Trademark tracking and maintenance</li><li>Docketing support</li><li>Patent and IP-related administrative matters</li><li>Assist with compliance, corporate governance, and risk-management initiatives</li><li>Provide support on HR-related legal and compliance projects as needed</li><li>Maintain organized legal records and documentation across multiple matters</li><li>Partner with internal stakeholders to improve legal workflows, reporting, and operational efficiencies</li></ul><p><br></p>
- 2026-11-02T18:43:39Z
- New York, NY
- remote
- Permanent / Full Time
- 108000.00 - 150000.00 USD / Yearly
- We are looking for a Legal Technology and Contract Management Systems Manager to oversee the tools that support contract administration and broader legal operations in New York, New York. This position serves as the central point of ownership for the contract lifecycle management platform while partnering with legal, compliance, IT, and business stakeholders to keep systems reliable, effective, and user-friendly. The role is ideal for someone who combines strong platform administration skills with a service-oriented approach and can drive process improvement in a fast-moving environment.<br><br>Responsibilities:<br>• Lead administration of the enterprise contract lifecycle management system, including configuration, maintenance, user access, and ongoing platform optimization.<br>• Provide timely support for system questions, issue resolution, and enhancement requests from employees, volunteers, and external partners using legal technology tools.<br>• Troubleshoot functional and technical problems, coordinate solutions with internal teams, and ensure stable day-to-day system performance.<br>• Act as the primary liaison between Legal and Compliance stakeholders and operational users to translate business needs into effective system solutions.<br>• Manage additional legal operations platforms such as matter management, e-billing, whistleblower reporting, and restricted party screening applications.<br>• Partner with the IT team to evaluate, implement, and improve applications that increase efficiency, strengthen knowledge management, and expand automation across legal and compliance functions.<br>• Develop and refine workflows, reporting, and system controls that support accurate contract administration and stronger operational visibility.<br>• Assist as needed with broader legal operations coverage by supporting related administrative functions and serving as backup for other team-managed platforms.<br>• Monitor incoming requests, prioritize competing needs, and deliver responsive service in a high-volume, fast-paced environment.
- 2026-11-05T20:04:25Z
- Westfield, NJ
- onsite
- Permanent / Full Time
- 95000.00 - 115000.00 USD / Yearly
- We are looking for a Project Manager to support construction projects from preconstruction planning through closeout. This role is suited for an organized individual who can manage budgets, schedules, documentation, and communication across multiple stakeholders while keeping projects moving forward. The ideal candidate brings hands-on construction industry experience, strong analytical judgment, and the ability to oversee bidding, contract administration, and project controls with minimal supervision.<br><br>Responsibilities:<br>• Lead quantity takeoffs, cost estimating, and bid preparation activities independently to support accurate project pursuit and planning.<br>• Develop, track, and adjust project budgets, cost codes, and financial records to maintain visibility into project performance.<br>• Coordinate contract-related documentation, including prime agreements, subcontracts, purchase orders, and bonding requirements when applicable.<br>• Manage submittals, change events, change orders, invoices, owner billings, lien documentation, and other project administration deliverables.<br>• Build and maintain project schedules, organize required meetings, and communicate updates with owners, general contractors, field teams, and other partners.<br>• Review drawings, specifications, addenda, and contract front-end documents to identify scope details, risk items, and compliance considerations.<br>• Oversee punch list completion, as-built documentation, and closeout activities to ensure projects are finalized accurately and on time.<br>• Support quality assurance, quality control, safety awareness, and strong working relationships with internal teams, clients, and trade partners.<br>• Contribute to business growth by strengthening existing customer relationships and helping identify new project opportunities.
- 2026-10-15T19:38:42Z
- Paramus, NJ
- onsite
- Permanent / Full Time
- 140000.00 - 150000.00 USD / Yearly
- <p>A 50-year-old established construction company in Paramus is looking for an experienced Project Manager to lead construction work from preconstruction planning through final completion. This role partners closely with leadership, field teams, subcontractors, and clients to keep projects organized, compliant, and financially on track. The ideal candidate brings strong commercial or civil construction expertise, sound judgment, and the ability to drive progress while maintaining quality, safety, and clear communication.</p><p><br></p><p>Benefits: Medical, Dental, Vision</p><p><br></p><p>Responsibilities:</p><p>• Direct construction projects through each phase, ensuring milestones, budgets, and operational goals are achieved.</p><p>• Build and manage project plans that cover scheduling, cost forecasting, financial oversight, and resource coordination.</p><p>• Source trade partners and suppliers with relevant experience, evaluate bid packages, and negotiate scope alignment before award.</p><p>• Draft, issue, and manage subcontract agreements while overseeing vendor commitments and performance expectations.</p><p>• Partner with site leadership to prepare logistics strategies and support project-specific safety planning documentation.</p><p>• Review payment applications, schedules of values, owner billings, invoices, and related requisitions for accuracy and progress alignment.</p><p>• Lead change management activities, including pricing review, documentation, negotiation, and execution of change orders.</p><p>• Oversee submittals, requests for information, procurement timelines, and long-lead material tracking to avoid schedule disruption.</p><p>• Run project meetings, record key decisions, and maintain complete documentation including correspondence, drawings, specifications, and closeout records.</p><p>• Monitor quality-related activities such as inspections, testing, commissioning, and final turnover requirements to support successful delivery.</p>
- 2026-10-19T12:23:42Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 100000.00 - 150000.00 USD / Yearly
- <p>A busy construction company in the Morris County area is seeking a Construction Project Manager to join their growing company. This Construction Project Manager will get the chance to work for a growing team that needs senior leadership to help drive growth and set the standard. The ideal Construction Project Manager will have 5+ years in civil construction, be local to the Morris County area, and be someone who can direct projects from early planning through final closeout while maintaining control of cost, schedule, safety, and quality. This Construction Project Manager offers the chance to work closely with clients, subcontractors, and field leadership to deliver complex work efficiently and profitably. Other responsibilities of this Construction Project Manager will include but not be limited to:</p><p><br></p><p>Construction Project Manager Responsibilities:</p><p>• Direct civil construction assignments from initial planning and procurement through completion and closeout.</p><p>• Build and update project timelines, cost plans, forecasts, and control measures to keep work progressing as expected.</p><p>• Oversee project financial results by managing billing, change documentation, job cost tracking, and margin performance.</p><p>• Collaborate with owners, consultants, subcontractors, suppliers, and onsite teams to keep communication clear and decisions timely.</p><p>• Examine drawings, technical specifications, contract documents, and defined scopes to confirm project expectations and execution plans.</p><p>• Lead subcontractor and vendor engagement, including solicitation, negotiations, contract administration, and performance oversight.</p><p>• Anticipate schedule impacts, budget concerns, and scope changes, then implement solutions to reduce project risk.</p><p>• Manage project records such as RFIs, submittals, change requests, meeting notes, and closeout documentation.</p><p>• Partner with superintendents and field personnel to maintain alignment on production goals, safety standards, and quality expectations.</p><p>• Support estimating, proposal development, and other preconstruction or business growth efforts when needed.</p><p><br></p><p>This Construction Project Manager role is paying between $100,000 and $150,000 annually depending on experience. If interested in this Construction Project Manager position, apply today! </p>
- 2026-10-28T20:03:43Z
- Freeport, NY
- onsite
- Permanent / Full Time
- 200000.00 - 275000.00 USD / Yearly
- We are looking for an experienced In House Counsel to support a private civil and general contracting business in Freeport, New York. This role will provide practical legal guidance across construction agreements, procurement activities, commercial matters, and day-to-day operational decisions. The attorney in this position will work closely with leadership and project stakeholders to strengthen contract strategy, reduce exposure, and support sound business outcomes.<br><br>Responsibilities:<br>• Prepare, evaluate, and negotiate a wide variety of agreements tied to construction and business operations, including owner contracts, trade partner agreements, purchase documents, consulting arrangements, confidentiality agreements, and contract revisions.<br>• Counsel leadership and project teams on contract interpretation, risk allocation, legal obligations, and commercially appropriate terms before and during active projects.<br>• Provide legal support throughout the full project cycle, including bid review, preconstruction planning, execution, change management, closeout matters, and emerging claim issues.<br>• Examine key provisions related to payment, indemnity, insurance, dispute procedures, notice requirements, and delegated responsibilities to help protect the company’s interests.<br>• Guide internal teams on delays, change orders, payment disputes, formal notices, and other contract administration issues that may affect cost, schedule, or legal position.<br>• Help ensure subcontractor and vendor agreements properly reflect upstream obligations and preserve necessary protections for the company.<br>• Advise on lien waivers, surety bonds, insurance terms, indemnification structures, and other contractual mechanisms designed to manage project and business risk.<br>• Support corporate and commercial legal matters by reviewing third-party agreements, maintaining important legal records, and coordinating with outside counsel on specialized issues, disputes, or filings.<br>• Partner with ownership, project management, estimating, procurement, finance, and operations to translate legal concepts into practical recommendations that align with business priorities.
- 2026-10-15T17:53:45Z
- Lodi, NJ
- onsite
- Temporary / Contract
- 27.71 - 32.09 USD / Hourly
- <p>We are looking for an experienced Employee Relations Manager to support a contract assignment based near Lodi, NJ. This contract position will lead employee relations and training efforts while helping guide day-to-day human resources operations in a complex organizational setting. The role partners with leadership to strengthen workplace practices, promote compliance with employment regulations, and support employees throughout the full employment lifecycle.</p><p><br></p><p>Responsibilities:</p><p>• Guide employee relations matters by reviewing concerns, leading investigations, and recommending practical resolutions that align with policy and employment law.</p><p>• Partner with HR leadership to shape, refine, and communicate workplace policies, procedures, and handbook content to maintain current and compliant practices.</p><p>• Serve as a key liaison between staff and leadership, encouraging clear communication and helping address sensitive workplace issues appropriately and confidentially.</p><p>• Support performance management activities by advising managers on coaching, corrective action, performance improvement planning, and separation processes.</p><p>• Maintain detailed and confidential documentation related to employee relations cases, investigative findings, and recommended next steps.</p><p>• Work with legal counsel and senior administrators when needed to manage risk, address potential liability, and ensure appropriate handling of complex employment matters.</p><p>• Design, source, and deliver recurring development and workplace training sessions for supervisors and employees.</p><p>• Collaborate with leadership on employee engagement initiatives, including surveys, climate feedback efforts, and programs aimed at improving satisfaction and retention.</p>
- 2026-11-12T21:44:10Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 140000.00 - 180000.00 USD / Yearly
- <p>We are seeking an experienced <strong>Procurement Manager / Designated Representative</strong> to join a growing international organization establishing its U.S. operations in Parsippany, NJ. This is an exciting opportunity to play a key role in launching and expanding U.S. operations, with a strong focus on pharmaceutical wholesale distribution, regulatory compliance, procurement, and vendor management.</p><p>The ideal candidate will have a strong background in pharmaceutical wholesale distribution and <strong>must meet New Jersey Department of Health (NJ DOH) qualifications to serve as a Designated Representative (DR).</strong></p><p>Key Responsibilities</p><ul><li>Serve as the company's Designated Representative for NJ pharmaceutical wholesale distribution licensing.</li><li>Lead procurement, sourcing, and vendor management activities.</li><li>Identify, evaluate, and qualify U.S. suppliers and vendors.</li><li>Verify supplier and customer licensing, registrations, and regulatory compliance.</li><li>Develop, implement, and maintain Standard Operating Procedures (SOPs).</li><li>Prepare for and serve as the primary point of contact during NJ DOH inspections.</li><li>Ensure compliance with applicable state and federal regulations.</li><li>Coordinate purchasing activities and support international product exports.</li><li>Maintain accurate procurement, supplier, and regulatory documentation.</li><li>Support future warehouse operations, including inventory management, receiving inspections, product storage, and handling procedures.</li><li>Assist in expanding operations across healthcare products, dietary supplements, OTC products, and potentially prescription pharmaceuticals.</li></ul><p><br></p>
- 2026-10-23T18:24:04Z
- Bayonne, NJ
- onsite
- Permanent / Full Time
- 100000.00 - 130000.00 USD / Yearly
- <p>We are seeking an experienced Maintenance Manager to oversee equipment maintenance, reliability, and day-to-day maintenance operations within a manufacturing environment. This individual will lead a skilled maintenance team, remain hands-on with technical troubleshooting, and implement programs that improve equipment performance, minimize downtime, and support production goals.</p><p>Key Responsibilities</p><ul><li>Lead, mentor, and develop maintenance technicians, providing hands-on guidance, technical support, and performance feedback.</li><li>Oversee troubleshooting, diagnostics, and repairs of production machinery, mechanical and electrical systems, and facility equipment.</li><li>Develop and manage preventive maintenance programs and schedules to maximize equipment reliability and minimize unplanned downtime.</li><li>Prioritize maintenance activities based on production needs, safety, and equipment performance.</li><li>Conduct root cause analysis and implement corrective actions to prevent recurring equipment failures.</li><li>Support continuous improvement initiatives focused on equipment uptime, operational efficiency, and maintenance best practices.</li><li>Manage maintenance budgets, spare parts inventory, outside contractors, and vendor relationships.</li><li>Collaborate with production and engineering teams on equipment upgrades, modifications, and operational improvements.</li><li>Ensure maintenance activities comply with applicable safety standards and regulatory requirements.</li></ul><p><br></p>
- 2026-10-29T18:53:44Z
- North Brunswick, NJ
- onsite
- Permanent / Full Time
- 90000.00 - 135000.00 USD / Yearly
- <p>We are looking for a Project Manager to coordinate office furniture projects from early planning through final completion in North Brunswick, New Jersey. This position partners closely with the sales team during the pre-award phase and then assumes day-to-day ownership once work is approved. The ideal candidate brings strong organizational ability, confidence interpreting design drawings, and a practical understanding of furniture installations and client service in a fast-paced, on-site environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee multiple active projects at once, balancing timelines, priorities, and deliverables across a varied portfolio of assignments.</p><p>• Collaborate with the sales team during the initial stages of client engagements to help shape project scope, requirements, and execution plans.</p><p>• Take full ownership of projects after contract approval, guiding coordination, scheduling, and follow-through from kickoff to completion.</p><p>• Review and interpret design drawings accurately to support planning, communication, and execution throughout each project.</p><p>• Serve as a central point of coordination among internal teams, clients, and field resources to keep work progressing smoothly.</p><p>• Visit project sites periodically to monitor status, confirm quality, and address issues that may affect schedule or customer expectations.</p><p>• Maintain organized project documentation, track updates, and ensure key details are communicated clearly to stakeholders.</p><p>• Support office operations as needed, including administrative coordination, supply oversight, and basic accounts payable or front-desk-related tasks.</p><p>Benefits:</p><p>Medical, PTO</p>
- 2026-11-06T19:53:45Z
- Hoboken, NJ
- onsite
- Temporary to Hire
- 39.59 - 45.84 USD / Hourly
- <p>We are looking for a hands-on IT leader to support and strengthen technology operations for an education/ non profit client near Hoboken, NJ. This contract to hire role is ideal for someone with prior education or non profit industry experience who can balance day-to-day technical troubleshooting with broader oversight of systems, vendors, and a small support team. The role requires a strong service mindset, the ability to communicate effectively with faculty, parents, and school leadership, and the confidence to guide infrastructure-related initiatives while remaining actively involved in technical work.</p><p><br></p><p>Responsibilities:</p><p>• Provide direct technical support for staff and school users, resolving hardware, software, and connectivity issues in a timely manner.</p><p>• Oversee daily IT operations while leading and mentoring a small technology team to ensure dependable service delivery.</p><p>• Administer core systems such as Active Directory and device configurations to maintain secure and efficient user access.</p><p>• Coordinate with external vendors and infrastructure partners to support network performance, backups, and broader technology needs.</p><p>• Manage school technology platforms, including an ERP, and help ensure systems are aligned with operational requirements.</p><p>• Track, prioritize, and follow through on support requests using the existing ticketing process to maintain responsiveness and visibility.</p><p>• Support the maintenance and improvement of network, server, and endpoint environments across the campus.</p><p>• Communicate clearly with teachers, parents, and school administrators regarding technical issues, priorities, and solutions.</p>
- 2026-10-16T17:03:59Z
- Summit, NJ
- onsite
- Permanent / Full Time
- 65000.00 - 75000.00 USD / Yearly
- <p>We are looking for an Assistant Project Manager to support the successful delivery of commercial construction projects. This role combines project coordination, cost control, schedule oversight, and stakeholder communication to help keep work moving safely and efficiently from preconstruction through closeout. The ideal candidate brings strong knowledge of construction operations, documentation, and budgeting, along with the ability to collaborate with field teams, vendors, and clients.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate project activities across estimating, bid support, planning, scheduling, budgeting, and field execution to help ensure each phase progresses on time and within scope.</p><p>• Monitor project financial performance by tracking expenses, reviewing invoices, supporting payment approvals, and maintaining accurate budget reporting for leadership review.</p><p>• Provide day-to-day support to project teams, helping guide coordinators, assistant managers, and site supervision while promoting accountability and steady project progress.</p><p>• Assist with the preparation, negotiation, and administration of subcontractor and vendor agreements, and manage change order documentation from review through processing.</p><p>• Serve as a point of contact for clients, architects, engineers, and public agencies to maintain alignment on requirements, timelines, and project expectations.</p><p>• Identify potential schedule, cost, and operational risks early and help implement practical solutions to reduce disruptions and limit financial exposure.</p><p>• Prepare clear status updates for senior leadership that summarize milestones, budget conditions, scheduling changes, and overall project performance.</p><p>• Contribute to client-facing and growth-related efforts by supporting presentations, strengthening partner relationships, and helping position the team for future opportunities</p>
- 2026-10-15T19:54:04Z
- Wilton, CT
- onsite
- Permanent / Full Time
- 75000.00 - 80000.00 USD / Yearly
- <p>We are looking for a Human Resources Specialist to join our team in Norwalk, Connecticut. In this role, you will support various HR functions, including, recruiting, benefits administration, onboarding, and compliance-related tasks. Reporting directly to the HR Manager, you will serve as a key resource for HR policies and procedures while contributing to the smooth operation of the department.</p><p><br></p><p>Responsibilities:</p><p>• Manage end-to-end recruiting efforts, including job postings, resume screening, and candidate communication.</p><p>• Prepare and distribute offer letters based on approved compensation packages.</p><p>• Coordinate pre-employment requirements such as background checks, drug screenings, and physical exams.</p><p>• Benefits administration </p><p>• Oversee orientation and safety training to ensure seamless onboarding.</p><p>• Maintain accurate onboarding documentation and ensure compliance with established policies.</p><p>• Assist in the administration of employee records and support HR policy implementation.</p><p>• Act as a point of contact for employees regarding HR-related inquiries and procedures.</p><p>• Support Workers’ Compensation administration and ensure compliance with relevant regulations.</p><p>• Collaborate with multiple operational departments to address HR needs and provide guidance.</p><p>• Utilize office software, including Microsoft Excel and Word, for efficient HR documentation and reporting.</p><p><br></p><p>If interested, please email your resume directly to anthony.riccio@roberthalf(.com)</p>
- 2026-10-20T13:43:46Z
- Saddle Brook, NJ
- onsite
- Temporary / Contract
- 40.00 - 55.00 USD / Hourly
- <p>We are looking for a skilled Account Manager to join our team on a contract basis in New Jersey. In this role, you will manage client relationships, act as a liaison between the agency and clients, and oversee project execution to meet client objectives. This is an excellent opportunity for someone with experience in the medical device industry and strong organizational abilities.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the primary point of contact for client accounts, ensuring smooth communication and satisfaction.</p><p>• Collaborate with creative and copywriting teams to align projects with client goals and expectations.</p><p>• Monitor project timelines and deliverables to ensure they meet agreed-upon standards.</p><p>• Build and maintain strong relationships with clients to foster trust and long-term partnerships.</p><p>• Utilize Basecamp and Microsoft Office to manage tasks, track progress, and organize project details.</p><p>• Handle inbound client inquiries and provide timely and effective solutions.</p><p>• Support budgeting efforts and financial tracking, with familiarity in QuickBooks being advantageous.</p><p>• Address client concerns promptly and professionally, ensuring their needs are met.</p><p>• Provide regular updates and reports to clients on project status and results.</p><p>• Work effectively within the team to uphold high standards of service and accountability.</p><p><br></p><p>02720-0013391601</p><p><br></p>
- 2026-10-26T13:48:45Z
- Wall, NJ
- onsite
- Permanent / Full Time
- 150000.00 - 190000.00 USD / Yearly
- <p>The Vice President, Finance & Administration will provide leadership across finance, accounting, risk management, labor administration, and corporate operations. This hands-on executive will oversee the company's financial health, insurance programs, union workforce administration, compliance initiatives, and key administrative functions.</p><p><br></p><p>Finance & Accounting</p><p>Lead all financial operations, including project accounting, cash flow, accounts receivable, accounts payable, and banking relationships.</p><p>Develop and manage annual operating budgets, forecasts, and financial reporting.</p><p>Oversee ERP system administration and optimization.</p><p>Manage corporate credit card programs and multi-state sales and use tax compliance.</p><p>Coordinate income and sales tax filings with external advisors.</p><p><br></p><p>Insurance & Risk Management</p><p>Manage all corporate insurance programs, including general liability, workers' compensation, US Longshore & Harbor Workers' Compensation, employee benefits, auto, property, cargo, and surety bonding.</p><p>Oversee broker relationships, policy renewals, claims management, and certificate of insurance compliance.</p><p>Ensure customer, subcontractor, and vendor insurance requirements are met.</p><p><br></p><p>Labor & Union Administration</p><p>Administer union agreements and related workforce programs.</p><p>Oversee wage rates, fringe benefit contributions, payroll deductions, labor burden calculations, and billing rates.</p><p>Manage union reporting, contribution payments, audits, and USL& H claim administration.</p><p><br></p><p>Operations & Compliance</p><p>Partner with project management and legal counsel on contract review and risk mitigation.</p><p>Oversee fleet management, OSHA reporting, and corporate compliance requirements.</p><p>Manage key third-party partners, including IT, ERP, tax, and consulting vendors.</p><p>Develop, implement, and enforce company policies and operational procedures.</p><p><br></p><p>Salary & Compensation</p><p>Salary range - $150,000-190,000</p><p>Medical - 100% covered for employee</p><p>401k + match </p><p>PTO/Sick days </p><p><br></p><p><br></p>
- 2026-11-06T17:13:44Z
- Montvale, NJ
- onsite
- Temporary to Hire
- 25.65 - 29.70 USD / Hourly
- <p>We are looking for an organized Office Manager to support daily workplace operations near Montvale, New Jersey. This contract position with permanent potential is ideal for someone who enjoys creating an efficient, welcoming office experience while coordinating administrative, vendor, and employee-facing activities. The right candidate will bring strong follow-through, sound judgment, and the ability to keep multiple priorities moving smoothly.</p><p><br></p><p>Responsibilities:</p><p>• Oversee day-to-day office operations to ensure the workplace runs efficiently and remains well organized.</p><p>• Manage office inventory by tracking supply levels, placing orders, and maintaining essential materials for staff use.</p><p>• Serve as the main point of contact for building-related matters and coordinate with property management to address office needs.</p><p>• Process and monitor vendor invoices, helping maintain accurate records and timely payment coordination.</p><p>• Organize logistics for large meetings, including scheduling conference space and arranging catering or meal service.</p><p>• Support employee engagement efforts by helping coordinate in-office activities and fostering a positive workplace atmosphere.</p><p>• Facilitate onboarding and offboarding tasks, including preparing office-related resources and coordinating necessary administrative steps.</p><p>• Provide front desk and reception support by greeting visitors, answering inquiries, and directing communications appropriately.</p>
- 2026-11-09T14:48:44Z
- New York, NY
- onsite
- Temporary / Contract
- 26.00 - 27.81 USD / Hourly
- We are looking for a Billing Specialist II to support billing, collections, and accounts receivable operations for a Contract position based in New York, New York. In this role, you will help keep invoicing and payment activity accurate, timely, and well documented while partnering with internal teams and external customers. This opportunity is well suited for someone who enjoys organized financial work, clear communication, and contributing to reliable day-to-day finance operations.<br><br>Responsibilities:<br>• Review customer account information and assist with credit-related checks to support informed billing and collection decisions.<br>• Communicate with customers regarding past-due balances, track follow-up activity, and maintain clear records of collection efforts.<br>• Update vendor and customer account details to help ensure financial records remain accurate and complete.<br>• Support account reconciliation tasks by researching discrepancies and assisting with resolution of open billing and payment items.<br>• Prepare routine reports related to receivables, aging, cash flow activity, and other operational finance metrics.<br>• Partner with internal departments and external contacts to help process transactions correctly and meet service expectations.<br>• Gather and organize data for working capital monitoring, including open items and account status updates.<br>• Contribute to process documentation, basic financial analysis, and ongoing improvements within billing and collections operations.<br>• Work toward departmental performance goals while maintaining a customer-focused approach in daily interactions.
- 2026-10-23T15:38:43Z
- Port Washington, NY
- onsite
- Permanent / Full Time
- 70000.00 - 90000.00 USD / Yearly
- <p>We are looking for a detail-oriented Billing Clerk to support accurate invoicing and project billing activities in Glen Cove, New York. This position plays an important role in reviewing contract-related billing terms, coordinating documentation, and ensuring invoices are issued on schedule. The ideal candidate is organized, comfortable working with billing systems, and able to communicate effectively with both internal teams and external project contacts.</p><p><br></p><p>Responsibilities:</p><p>• Review contract billing terms to ensure invoices reflect agreed requirements such as retention and stored materials.</p><p>• Analyze project billing activity each month to monitor progress against established invoicing targets.</p><p>• Verify shipment details, enter invoice information into the billing system, and maintain accurate job file records.</p><p>• Prepare and distribute monthly payment applications and invoices to general contractors in a timely manner.</p><p>• Work closely with collections personnel to investigate payment discrepancies and support account reconciliation.</p><p>• Perform job-level statement reviews and resolve variances through detailed billing analysis.</p><p>• Coordinate with project managers and external stakeholders regarding monthly billing status, documentation, and change order activity.</p><p>• Process project-specific change orders for billing and keep related records current, including notes on retention adjustments.</p><p>• Contribute to department goals by balancing independent ownership of billing accuracy with collaborative support for the broader team.</p>
- 2026-11-05T16:18:42Z
- Saddle Brook, NJ
- remote
- Temporary / Contract
- 75.00 - 75.00 USD / Hourly
- <p>We are looking for a skilled Project Manager II to lead technology-focused initiatives that support business priorities in New Jersey. This Long-term Contract position will oversee projects involving the deployment, enhancement, and integration of vendor-supported solutions while aligning delivery plans with organizational goals. The role requires strong coordination across business, technology, finance, risk, and vendor teams to keep work on schedule, within budget, and responsive to evolving requirements.</p><p><br></p><p>Responsibilities:</p><p>• Direct end-to-end project execution for technology initiatives, managing scope, timelines, financial performance, resources, and stakeholder engagement from kickoff through completion.</p><p>• Produce and maintain core project documentation such as business justifications, financial tracking, risk and issue logs, testing plans, change records, and post-project reviews.</p><p>• Translate high-level business objectives into practical project approaches, refined estimates, and achievable delivery plans in partnership with technology and business teams.</p><p>• Monitor progress against agreed milestones and budgets, providing clear updates on status, dependencies, risks, and delivery performance to leadership and key partners.</p><p>• Coordinate effectively with senior stakeholders across operations, risk, audit, finance, technology, and external vendors to support informed decision-making and project alignment.</p><p>• Manage requirement changes throughout the project lifecycle, assessing downstream impacts and helping bridge communication between business users and technical teams.</p><p>• Support business and technology groups during implementation activities, including analysis validation, vendor coordination, application support engagement, and confirmation that solutions meet expected outcomes.</p><p>• Contribute to portfolio-level oversight by tracking schedule and budget variance, maintaining accurate project information in enterprise reporting tools, and highlighting priority items for review.</p><p>• Prepare portfolio and project status reporting for senior management, offering concise insight into delivery health, resource needs, and emerging challenges.</p><p>• Assist with resource planning across active initiatives, helping adjust allocations based on shifting business demands, technical constraints, and issue resolution needs.</p><p><br></p><p>02710-0013529258</p>
- 2026-10-22T15:04:40Z
- New York, NY
- onsite
- Temporary / Contract
- 42.00 - 48.00 USD / Hourly
- We are looking for an experienced Payroll Supervisor/Manager to support a retail organization in New York, New York through a Long-term Contract assignment. This role will take ownership of payroll operations for a mixed employee population, ensuring timely and accurate processing across retail and corporate teams. The position is well suited for a payroll specialist who can work independently, manage complex pay components, and maintain compliance in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the complete payroll process from initial data review through final submission for an employee population of roughly 300 team members.<br>• Administer biweekly payroll for retail staff and salaried payroll for corporate employees while maintaining accuracy across different pay structures.<br>• Review and process hourly earnings, commissions, variable compensation, and payroll adjustments with close attention to detail.<br>• Investigate payroll discrepancies, resolve exceptions, and confirm that all payments are calculated correctly before release.<br>• Maintain compliance with applicable payroll regulations, company policies, and reporting requirements throughout each cycle.<br>• Use ADP Workforce Now to manage payroll transactions, employee pay data, and related payroll records.<br>• Partner with internal stakeholders to address payroll questions and support smooth payroll operations across retail and corporate functions.
- 2026-11-02T18:43:39Z
- New York, NY
- onsite
- Temporary / Contract
- 40.00 - 60.00 USD / Hourly
- <p>Our client is a major financial institution looking for a skilled Fund Accounting Consultant to join their team on a long-term contract basis. In this role, you will oversee a team responsible for delivering high-quality accounting, administration, and investor services to investment companies and advisors. This position requires a strong ability to manage client relationships, resolve complex issues, and implement solutions tailored to evolving business needs.</p><p><br></p><p>Responsibilities:</p><p>• Lead and manage a team of administrators responsible for accounting, administration, financial reporting, and regulatory compliance for investment companies, including hedge funds, private equity funds, and CLOs.</p><p>• Lead month-end close processes, including journal entries and account reconciliation.</p><p>• Help develop/implement new processes to align with regulatory and industry changes.</p><p>• Perform complex accounting reconciliations and calculations for various investment types </p><p><br></p>
- 2026-10-27T13:04:12Z
- New York, NY
- onsite
- Temporary / Contract
- 52.25 - 60.50 USD / Hourly
- We are looking for an experienced Operations Manager to support a financial services team in New York, New York. This Long-term Contract position is ideal for a detail-oriented individual with a strong background in hedge fund operations, fund accounting, and listed equities support who can bring structure, accuracy, and oversight to daily portfolio activity. The role focuses on ensuring smooth post-trade operations, maintaining control over cash and position reporting, and delivering reliable investment operations support in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee the full trade lifecycle for investment activity, from booking and confirmation through settlement and exception resolution.<br>• Perform daily reconciliation of cash, positions, and transactions to identify breaks, investigate discrepancies, and ensure accurate records.<br>• Support trade processing and operational execution for equities activity, with close attention to timeliness and control.<br>• Maintain effective coordination with custodians, brokers, and other external partners to resolve operational issues and support investment servicing needs.<br>• Prepare recurring fund, portfolio, and investment reports, including monthly summaries and performance-related operational data.<br>• Monitor operational controls and contribute to risk reduction by improving workflows, strengthening procedures, and addressing gaps in processes.<br>• Analyze daily cash movements and balances to support liquidity tracking, funding needs, and overall cash management.<br>• Assist a lean operations team with core hedge fund accounting and portfolio support activities across routine and ad hoc assignments.
- 2026-10-27T13:08:43Z
- Bedminster, NJ
- onsite
- Temporary / Contract
- 60.00 - 70.00 USD / Hourly
- We are looking for a Supply Planning Manager to oversee product supply planning for a growing portfolio within the consumer health sector in Bedminster, New Jersey. This Long-term Contract position will balance day-to-day execution with forward-looking planning to help maintain strong product availability, support commercial growth, and keep inventory at appropriate levels. The role will work across global and domestic partners to coordinate supply, manage risk, and contribute to sales and operations planning activities.<br><br>Responsibilities:<br>• Direct supply planning activities for the U.S. market to maintain service levels, improve stock positioning, and support expansion across the product portfolio.<br>• Coordinate closely with international supply partners and internal stakeholders to align manufacturing schedules, replenishment timing, and inventory objectives with business demand.<br>• Monitor potential disruptions such as capacity limitations, launch timing issues, and excess inventory exposure, then develop practical actions to reduce risk.<br>• Create and deliver leadership-ready updates covering supply performance, inventory health, financial impact, emerging issues, and recommended actions.<br>• Partner with teams across sales, marketing, finance, customer service, quality, and external suppliers to drive supply chain priorities and resolve operational challenges.<br>• Manage procurement and inbound planning for finished goods sourced through global manufacturing relationships, ensuring timely and accurate supply execution.<br>• Oversee repacking and co-packing plans within the domestic market, coordinating packaging needs, supply availability, quality expectations, and customer commitments.<br>• Support new product introductions, packaging updates, and artwork changes by building supply readiness plans that protect continuity and enable smooth execution.<br>• Maintain inventory control processes through regular review of stock accuracy, segmentation, and excess or obsolete product, while leading mitigation efforts as needed.
- 2026-11-06T14:08:48Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 50000.00 - 65000.00 USD / Yearly
- <p>Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.</p><p>Responsibilities</p><ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul><p><br></p>
- 2026-10-16T15:13:42Z
- New York, NY
- onsite
- Temporary to Hire
- 30.00 - 35.00 USD / Hourly
- <p>We are looking for a Recruiter to join our team in New York, New York on a Contract basis. This role is well suited for someone who enjoys coordinating high-volume recruiting activity, staying organized across multiple recruiting tasks, and keeping operational details accurate and current. The position will support large-scale talent efforts over an initial 3-6 month period and follows an on-site schedule of three days per week with standard hours from 8:00 AM to 5:00 PM.</p><p><br></p><p>Responsibilities:</p><p>• Support high-volume recruiting initiatives by coordinating recruiting activity across multiple openings and project timelines.</p><p>• Maintain accurate tracking documents and spreadsheets to monitor candidate progress, staffing updates, and recruiting metrics.</p><p>• Follow up with employees or contractors regarding timesheet submissions and help ensure records are completed on time.</p><p>• Provide administrative assistance to the recruiting function, including organizing information, updating status reports, and managing routine follow-up tasks.</p><p>• Assist with large-scale talent acquisition projects by handling scheduling, documentation, and process coordination.</p><p>• Partner with internal team members to keep recruiting operations organized, responsive, and aligned with business needs.</p>
- 2026-10-20T19:28:45Z