We are looking for a detail-oriented Administrative Assistant to support billing and administrative operations in the construction sector. This role is based in Cincinnati, Ohio, and requires someone skilled in managing contracts, maintaining accurate records, and collaborating with teams to ensure operational efficiency. If you have a background in administrative management and experience in the construction industry, we encourage you to apply.<br><br>Responsibilities:<br>• Set up new construction projects within the accounting system while ensuring all records are accurately maintained.<br>• Monitor and enter owner contracts, subcontracts, and change orders to uphold compliance and precision.<br>• Develop and implement streamlined administrative processes to improve workflow and team productivity.<br>• Collaborate with project managers and accounting personnel to identify and resolve discrepancies.<br>• Maintain the integrity of project data through consistent updates and thorough checks.<br>• Provide administrative support to ensure the smooth execution of construction projects.<br>• Utilize construction-specific software applications to manage project documentation effectively.<br>• Prepare and organize reports related to project contracts and financial updates.<br>• Support team members in using Microsoft 365 tools for enhanced communication and documentation.<br>• Contribute to the continuous improvement of administrative operations by identifying areas for enhancement.
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Cincinnati, Ohio. In this Contract to permanent position, you will play a key role in managing financial transactions and ensuring the accuracy of receivables within the real estate and property industry. This role requires strong problem-solving skills and a commitment to maintaining high standards of customer service and ethical practices.<br><br>Responsibilities:<br>• Review and verify move-in paperwork for accuracy, addressing errors and assisting with necessary adjustments.<br>• Provide support for Autopay processes to ensure smooth operations.<br>• Analyze monthly reports related to rent payments and Gross Potential Rent figures.<br>• Process check scan batches and manually scan daily payments using banking systems.<br>• Respond to inquiries from residents and field staff regarding accounts receivable concerns.<br>• Handle transactions rejected by lockbox processing and manually deposit exception transactions and returned checks.<br>• Assist with mailroom and front desk duties as needed.<br>• Maintain accurate records and ensure compliance with company policies and procedures.<br>• Collaborate with team members to improve processes and provide exceptional customer service.<br>• Uphold ethical standards and integrity in all financial transactions.
We are looking for a detail-oriented Accounting Clerk to join our team in Covington, Kentucky. In this role, you will focus on data entry and supporting accounting operations, with potential involvement in HR-related tasks. This position is ideal for someone eager to contribute to a dynamic office environment while showcasing their organizational and analytical skills.<br><br>Responsibilities:<br>• Accurately input financial data into accounting systems, ensuring precision and compliance with company guidelines.<br>• Manage accounts payable and accounts receivable processes, including verifying invoices and resolving discrepancies.<br>• Utilize QuickBooks for maintaining and updating financial records.<br>• Process invoices efficiently and ensure timely payment.<br>• Collaborate with team members to support general office operations.<br>• Assist with HR-related responsibilities, such as maintaining employee records or supporting payroll tasks.<br>• Generate and review financial reports to identify trends or errors.<br>• Communicate with vendors and clients to resolve payment inquiries.<br>• Maintain organized documentation for audits and internal reviews.<br>• Uphold confidentiality and accuracy in handling sensitive financial information.
<p><strong>About the Role: </strong></p><p>Are you a highly organized and detail-oriented detail oriented looking to play a pivotal role in a dynamic construction environment? We are seeking a Construction Administrative Assistant to join our team and support project operations, ensuring seamless communication and documentation processes. If you thrive in fast-paced settings and have a passion for the construction industry, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to construction managers, project leads, and team members.</li><li>Manage correspondence, prepare reports, and maintain project documentation. Coordinate scheduling for meetings, site visits, and contractor appointments.</li><li>Assist with permit applications, regulatory filings, and compliance tracking.</li><li>Monitor and organize inventory, purchase orders, and material deliveries.</li><li>Communicate with clients, subcontractors, and vendors to support project progress. Utilize construction management software to track project timelines and budgets.</li><li>Handle data entry, invoicing, and process expense reports.</li><li>Maintain confidentiality and accuracy across sensitive project records and communications.</li></ul>
We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Dayton, Ohio. This contract position offers a chance to work within the manufacturing industry and contribute to key financial operations. The role is ideal for someone with a strong background in accounts receivable processes and a commitment to accuracy in financial activities.<br><br>Responsibilities:<br>• Handle accounts receivable tasks, including invoicing, billing, and reconciliation of accounts.<br>• Process cash applications efficiently and ensure timely posting of payments.<br>• Manage collections activities, including commercial collections, to resolve outstanding balances.<br>• Collaborate with internal teams to investigate and resolve payment discrepancies.<br>• Maintain accurate financial records and ensure compliance with company policies.<br>• Utilize software tools such as Oracle, SAP, QuickBooks, and Microsoft Excel to manage financial data.<br>• Prepare reports and provide insights on accounts receivable performance.<br>• Support audits and provide required documentation as needed.<br>• Communicate with customers regarding account statuses and payment issues.<br>• Ensure adherence to deadlines for all accounts receivable processes.
<p>We are looking for an experienced Bookkeeper to join our team in Cincinnati, Ohio. This role is essential in maintaining accurate financial records and ensuring smooth accounts payable and receivable operations. The ideal candidate will have a strong attention to detail, excellent organizational skills, and a commitment to ensuring financial accuracy.</p><p><br></p><p>Responsibilities:</p><p>• Process vendor invoices, ensuring they are matched with purchase orders and delivery records, and resolve discrepancies promptly.</p><p>• Manage weekly vendor payments, ensuring timely and accurate processing.</p><p>• Verify all received products and services are properly documented, approved, and entered for payment.</p><p>• Collaborate with the Controller or Senior Accountant to ensure accruals accurately encompass all items received but not yet invoiced at the end of each month.</p><p>• Maintain up-to-date vendor records and regularly reconcile vendor statements.</p><p>• Assist with preparing 1099 forms and addressing vendor inquiries.</p><p>• Generate and send customer invoices daily to ensure timely billing.</p><p>• Record and apply customer payments, reconciling accounts to maintain accuracy.</p><p>• Monitor overdue accounts, actively manage collections, and resolve billing discrepancies efficiently.</p><p>• Prepare aging reports and maintain accurate customer records.</p>
<p>We are looking for an attentive and meticulous Accounting Clerk to join our team in Cincinnati Ohio. In this role, you will play a key part in ensuring accurate financial transactions and maintaining organized records. The ideal candidate will have strong experience in accounts payable and receivable processes, as well as a solid understanding of general accounting functions.</p><p><br></p><p>Responsibilities:</p><p>• Process financial transactions, including accounts payable and accounts receivable, with precision and efficiency.</p><p>• Reconcile bank statements and provide support for month-end closing activities.</p><p>• Organize and maintain accurate financial records and related documentation.</p><p>• Prepare and record journal entries to ensure proper accounting practices.</p><p>• Assist with payroll processing and handle expense report submissions.</p><p>• Address inquiries from vendors and clients, providing timely and thoughtful responses.</p><p>• Support audit processes and ensure compliance with financial reporting requirements.</p>
