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8 results for Office Specialist in Cincinnati, OH

Office Manager

Sharonville, OH
onsite
Temporary to Hire
28.5 - 33 USD / Hourly
We are looking for an organized Office Manager to support daily business operations in Cincinnati, Ohio. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping an office running smoothly, providing front-desk support, and handling administrative and financial tasks with accuracy. The role offers the chance to contribute across office coordination, vendor support, and recruiting-related activities in a fast-paced environment. Responsibilities: • Oversee day-to-day office administration to ensure an efficient, well-organized workplace environment. • Manage front desk coverage by greeting visitors, answering incoming calls, and directing inquiries appropriately. • Coordinate the purchasing of office materials and work with vendors to keep essential items available when needed. • Track inventory levels and maintain office supply stock to support uninterrupted business operations. • Process accounts payable activities, including reviewing invoices and preparing documentation for timely payment. • Support recruitment efforts by assisting with full-cycle recruiting tasks such as scheduling, communication, and candidate coordination. • Maintain administrative records, files, and office documentation with a high level of accuracy and confidentiality.
2026-07-16T00:00:00Z

Administrative Assistant

Sharonville, OH
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations and help create a welcoming environment for clients and visitors in Sharonville, Ohio. This Long-term Contract position is ideal for someone who brings strong organizational ability, clear communication, and confidence in managing front-desk and administrative tasks. The person in this role will work closely with the advisor and broader team to keep office processes running smoothly while delivering a high standard of service in both in-person and digital interactions. Responsibilities: • Welcome clients, guests, and other visitors with a courteous approach that reflects the office’s service standards. • Help deliver a positive client experience across both in-office interactions and online communication channels. • Maintain accurate records for incoming and outgoing mail in accordance with applicable federal requirements. • Coordinate the ordering and replenishment of office materials to ensure supplies remain stocked and organized. • Provide day-to-day administrative assistance to the advisor and team, including clerical and operational support. • Manage calendars, arrange meetings, and assist with scheduling needs to support efficient office workflow. • Handle routine reception and office support duties, including use of standard office equipment and general front-desk coverage.
2026-07-21T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office activity in Cincinnati, Ohio within a small team setting. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations organized, managing records accurately, and providing front-desk support with strong attention to detail. The position offers the chance to contribute across administrative and financial tasks while building toward future growth into an Office Manager path. Responsibilities: • Welcome visitors, handle incoming calls, and serve as the primary point of contact for front-desk activity in a small office environment. • Prepare invoices, monitor payment status, and assist with account reconciliation to help maintain accurate financial records. • Enter, update, and verify operational information in spreadsheets and internal documents with a high level of accuracy. • Create and maintain organized files for customer, vendor, and production-related documentation. • Process purchase orders, keep supplier records current, and support day-to-day coordination with vendors. • Provide administrative assistance to office leadership by managing routine paperwork, reports, and general office tasks. • Support shipping logistics for customer-owned components by coordinating documentation and communication as needed. • Contribute to office continuity and long-term team success while developing toward increased responsibility in office operations.
2026-07-22T00:00:00Z

Administrative Assistant

Hamilton, OH
onsite
Temporary to Hire
24 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a manufacturing team in Ohio in a contract-to-permanent capacity. This position supports daily departmental operations through a mix of administrative coordination, customer communication, documentation management, and order-related support. The role is well suited for someone who enjoys keeping processes organized, working across teams, and helping ensure customers and internal stakeholders receive timely, accurate information. Responsibilities: • Draft and organize customer quotes, order paperwork, and related administrative documents with a high level of accuracy. • Serve as a point of contact for customer inquiries involving service programs, renewals, and general account support while ensuring timely follow-up. • Assist with billing coordination by working with operations and finance to support invoicing and related documentation. • Maintain service records, preventive maintenance documents, and other departmental files to keep information current and accessible. • Track project-related administrative milestones and help coordinate updates tied to timelines, documentation, and deliverables. • Prepare shipment paperwork, support logistics coordination, and help verify incoming materials for service and project needs. • Provide clerical assistance to department leadership, including reporting support, data entry, and routine office administration. • Contribute to inventory and parts tracking activities by helping organize records and supporting fulfillment coordination when needed.
2026-07-17T00:00:00Z

Administrative Assistant

Dayton, OH
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support a university office in Dayton, Ohio. This Long-term Contract position will serve as a welcoming first point of contact for students, faculty, and visitors while helping keep daily administrative operations organized and efficient. The role combines front-desk coordination, document handling, email management, and general office support in a busy academic environment. Responsibilities:• Welcome students, faculty, and visitors to the office area and provide courteous front-desk assistance.• Respond to routine student inquiries and help coordinate completion of university-related forms and transcript requests.• Monitor and organize shared and individual email inboxes, ensuring messages are addressed or routed appropriately.• Prepare, revise, and format letters and other documents using Microsoft Word, including mail merge tasks when needed.• Maintain accurate office records through filing, scanning, and general document organization.• Support communication by handling inbound calls, responding to email correspondence, and directing questions to the appropriate contacts.• Assist with appointment scheduling and other administrative coordination to support day-to-day office activities.• Work closely with faculty and students to provide timely administrative support in a well-organized academic setting. For immediate consideration, call 937.224.8326.
2026-07-22T00:00:00Z

Administrative Assistant

Cincinnati, OH
onsite
Temporary / Contract
20 - 20 USD / Hourly
We are looking for an Administrative Assistant to provide seasonal support for a team in Cincinnati, Ohio. This Contract position will help deliver organized, welcoming assistance to the team. The role is ideal for someone who enjoys balancing administrative work with hands-on event support and strong day-to-day service. Responsibilities:• Support daily operations for the student activities area by coordinating schedules, responding to inquiries, and assisting the administrative team during peak periods.• Serve as a friendly and detail-oriented point of contact for team and visitors, helping create a positive experience around programs and events.• Help organize events from initial preparation through event completion, including logistics, communication, and on-site coordination.• Maintain accurate files, records, and office documents to ensure information is easy to access and up to date.• Use Outlook, Word, and Excel to prepare correspondence, track details, manage calendars, and support reporting needs.• Contribute to social media activity by assisting with content updates and engagement across platforms such as Instagram, TikTok, and Facebook.• Partner with staff to monitor event details closely and ensure tasks are completed accurately and on schedule.• Provide flexible administrative and event-related support as priorities shift throughout the season.
2026-07-22T00:00:00Z

Executive Assistant

Cincinnati, OH
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Executive Assistant to support senior leadership within a mission-driven non-profit organization in Cincinnati, Ohio. This contract opportunity with potential for a permanent role is ideal for a highly organized individual who can manage competing priorities, maintain clear communication, and keep executive operations running smoothly. The position will play a key role in coordinating schedules, travel, meetings, and presentation materials while serving as a dependable partner to leadership. Responsibilities: • Manage complex executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments. • Arrange business travel from start to finish, including itineraries, reservations, and related logistics for executives. • Coordinate executive-level meetings by preparing agendas, organizing materials, confirming attendees, and handling follow-up items. • Develop, format, and refine board-facing presentations and other business documents with strong attention to accuracy and detail. • Serve as a central point of administrative support for senior leadership, handling correspondence and helping maintain efficient office workflows. • Track key deadlines, appointments, and action items to support timely completion of leadership initiatives and recurring responsibilities. • Use Microsoft Outlook, Word, and Excel to create reports, manage communications, and organize information for executive review.
2026-07-21T00:00:00Z

Executive Assistant

Cincinnati, OH
onsite
Temporary / Contract
24 - 26 USD / Hourly
We are looking for an organized and service-oriented Executive Assistant to provide contract support for a mission-driven non-profit environment in Cincinnati, Ohio. This Contract position partners closely with divisional leadership and staff to keep daily operations running smoothly, deliver responsive assistance to students and faculty, and maintain a high standard of administrative coordination. The role suits someone who can manage competing priorities, communicate clearly, and remain effective in a busy, student-centered setting. Responsibilities:• Support divisional leadership coordinating administrative activities and helping maintain efficient day-to-day operations.• Oversee the Director's calendar, arrange appointments and meetings, and help ensure priorities and deadlines are managed effectively.• Maintain faculty workload, personnel, and academic support records with a high level of accuracy and confidentiality.• Prepare payroll-related paperwork, process purchasing documentation, track invoices, and reconcile payment card activity.• Partner with the registrar and internal stakeholders to organize course scheduling each term and communicate important academic deadlines such as attendance and grade reporting.• Assist with onboarding activities for permanent faculty, gather instructional materials such as syllabi, and support textbook ordering and record maintenance.• Create reports and data queries using institutional tools to support decision-making, communications, and operational reporting needs.• Coordinate meetings, events, and large-scale communications for the division, including room arrangements, catering, and meeting notes when needed.
2026-07-22T00:00:00Z