<p>A leading institution in <strong>higher education</strong> located in <strong>San Marcos</strong> is seeking a highly organized and proactive <strong>Administrative Coordinator</strong> to join their academic operations team. This is an exciting opportunity to play a key role in supporting the daily operations of a vibrant educational environment where every detail contributes to the success of students and faculty alike.If you enjoy a fast-paced setting, thrive on multitasking, and find satisfaction in helping things run smoothly behind the scenes — this is your perfect match.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support to academic departments, faculty, and student services.</li><li>Coordinate meetings, manage schedules, and prepare detailed reports and agendas.</li><li>Assist in planning academic events, orientations, and committee meetings.</li><li>Maintain accurate records, correspondence, and departmental files in accordance with institutional policies.</li><li>Support budget tracking, purchasing, and reimbursements.</li><li>Communicate with students, staff, and outside vendors to ensure smooth operations.</li><li>Handle confidential information with the utmost discretion and professionalism.</li></ul><p><br></p>
<p>We are assisting our client in finding a dedicated and detail-oriented Administrative Coordinator to support their daily operations by ensuring seamless organizational processes. The Administrative Coordinator will serve as a critical link between teams, managing administrative tasks, coordinating schedules, and maintaining efficient office workflows. This is an excellent opportunity for an organized professional who excels at multitasking and enjoys working in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist in organizing and maintaining office operations, including scheduling meetings, managing calendars, and coordinating team activities.</li><li>Serve as the primary point of contact for administrative inquiries, fielding questions or escalating issues when necessary.</li><li>Generate and maintain accurate reports, records, and documentation for internal and external needs.</li><li>Oversee the supply inventory and procurement process, ensuring the availability of necessary resources.</li><li>Communicate with internal teams, vendors, and clients to manage workflows and ensure efficient task completion.</li><li>Implement and enforce organizational policies, providing support for compliance as required.</li><li>Help plan and coordinate events, meetings, and training sessions, including managing logistics.</li><li>Monitor ongoing projects and deadlines to align with organizational goals and ensure deliverables are met.</li><li>Support and collaborate with management to optimize administrative procedures and provide suggestions for process improvements.</li><li>Perform additional administrative duties as assigned to support business operations.</li></ul>
<p>Our client in the nonprofit sector is seeking a dependable and detail-oriented Office Clerk to provide administrative support and ensure smooth day-to-day operations of the office. This role is ideal for someone who is organized, customer-service-oriented, and passionate about contributing to a meaningful cause. The Office Clerk will be responsible for handling routine administrative tasks and assisting team members to promote productivity and organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform general administrative tasks, like answering phone calls, managing emails, and handling correspondence.</li><li>File and organize records, both physical and electronic, ensuring accuracy and confidentiality.</li><li>Assist with data entry and maintain databases to support organizational operations.</li><li>Process incoming and outgoing mail, including sorting, recording, and distribution.</li><li>Support the scheduling of meetings, appointments, and events for staff and leadership.</li><li>Coordinate office supply inventory and manage orders as needed.</li><li>Provide support with photocopying, scanning, and preparing documents.</li><li>Respond to inquiries from visitors, staff, and donors, providing accurate information or directing them to the appropriate person.</li><li>Assist in maintaining a clean and organized office environment.</li><li>Perform other operational or clerical tasks as assigned by managers or supervisors.</li></ul><p><br></p>
<p>We are seeking a results-driven and highly organized Administrative Specialist to manage essential administrative functions and streamline processes within the organization. This role involves performing advanced administrative tasks, assisting with high-priority projects, and supporting cross-functional teams to ensure operational efficiency. The ideal candidate is detail-oriented, proactive, and excels in collaborating within a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and perform daily administrative operations, including managing calendars, scheduling meetings, and organizing resources.</li><li>Prepare and edit reports, correspondence, presentations, and other business documents.</li><li>Serve as a liaison between departments to ensure clear communication and workflow optimization.</li><li>Conduct research and compile data as needed for special projects or organizational initiatives.</li><li>Manage and maintain files, records, and documentation with strong attention to detail and organization.</li><li>Assist with event planning and execution, including logistics, budgets, and material preparation.</li><li>Ensure compliance with company policies and procedures by maintaining accurate documentation.</li><li>Support senior leadership by managing key deliverables and timelines.</li><li>Monitor office supply inventory and manage procurement processes as needed.</li><li>Provide backup to other administrative personnel as required.</li></ul><p><br></p>
<p>We are looking for a detail-oriented Administrative Assistant to join our construction team in San Diego, California. In this Contract-to-hire position, you will play a key role in supporting the department through a variety of administrative and clerical tasks. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office applications.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to team members, ensuring seamless daily operations.</p><p>• Schedule and manage meetings, including sending calendar invites and reserving conference rooms.</p><p>• Oversee office supply inventory, including ordering kitchen supplies and maintaining a tidy office environment.</p><p>• Prepare and reconcile monthly expense reports with accuracy and attention to detail.</p><p>• Create, edit, and format documents such as letters, reports, and presentations using Microsoft Office tools.</p><p>• Maintain confidentiality and integrity when handling sensitive information.</p><p>• Draft clear and concise procedural guides for use during periods of absence.</p><p>• Coordinate logistics for meetings, including catering arrangements and equipment setup.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Troubleshoot and maintain office equipment, ensuring functionality at all times.</p>
We are looking for a skilled and bilingual Administrative Assistant to join our team in Corona, California. This position is an excellent opportunity for an organized and meticulous individual fluent in both Mandarin and English to contribute to our non-profit organization. As a Contract-to-permanent role, this position offers the potential for long-term growth within the organization.<br><br>Responsibilities:<br>• Facilitate communication by translating documents and messages between Mandarin and English-speaking clients and team members.<br>• Organize and maintain records, files, and databases to ensure efficient access and management.<br>• Prepare reports, presentations, and other detailed documentation as required.<br>• Perform general office tasks including data entry, filing, and photocopying.<br>• Arrange travel plans and itineraries for team members as necessary.<br>• Support project management efforts by coordinating administrative tasks and ensuring deadlines are met.<br>• Respond to inbound calls and emails, providing excellent customer service and addressing inquiries.<br>• Schedule appointments and manage calendars to optimize workflow.<br>• Assist in email correspondence and follow-up with clients and partners.<br>• Contribute to the smooth operation of the office by handling day-to-day administrative duties.
We are looking for a dedicated Administrative Assistant to join a boutique interior design firm in Aliso Viejo, California. This Contract-to-long-term position offers an exciting opportunity to contribute to the operational success of creative design projects while supporting daily office functions. The ideal candidate will demonstrate exceptional organizational skills and attention to detail, ensuring seamless coordination between clients, vendors, and the design team.<br><br>Responsibilities:<br>• Manage the creation and processing of invoices, purchase orders, and vendor payments to ensure accuracy and timely submission.<br>• Maintain comprehensive financial and project records, tracking expenses and verifying billing compliance with project budgets.<br>• Serve as a point of contact for clients, vendors, and contractors, handling inquiries related to orders, delivery schedules, and payment arrangements.<br>• Prepare and format documents, proposals, and presentation materials to support design projects.<br>• Organize office schedules, including coordinating meetings, site visits, and client calls.<br>• Provide administrative support to the design team, ensuring all files, correspondence, and documentation are well-organized and updated.<br>• Collaborate with the accounting and design teams to resolve billing discrepancies and maintain accurate financial records.
<p>We are looking for an Administrative Coordinator to join our team in San Diego, California, on a contract basis. In this role, you will be responsible for managing donor data, performing administrative tasks, and supporting our internal teama. This is an excellent opportunity for someone with strong organizational skills and attention to detail who enjoys working in a collaborative environment within the non-profit sector.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input donor information, donations, volunteer records, and other relevant data into the Donor Perfect Online database.</p><p>• Ensure the quality and accuracy of data by performing regular checks and making necessary corrections.</p><p>• Prepare and send timely thank-you correspondence to donors to acknowledge their contributions.</p><p>• Address inquiries and complaints with professionalism, resolving routine concerns independently while escalating complex issues to the appropriate staff.</p><p>• Collaborate with the Development Department to support fundraising activities and donor engagement initiatives.</p><p>• Organize incoming correspondence, prioritize tasks, and route communications efficiently.</p><p>• Assist with administrative projects and assignments as directed by the Development Services team.</p><p>• Maintain organized records and documentation to support department operations.</p><p>• Contribute to a positive team environment by communicating effectively and working closely with colleagues.</p>
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization based in San Diego, California. In this long-term contract position, you will play a key role in supporting program operations through meticulous document management, compliance reporting, and logistical coordination. This role is ideal for someone who thrives in a fast-paced environment and enjoys working with teams to ensure efficient and accurate administrative processes.<br><br>Responsibilities:<br>• Prepare and organize program documents, including registration rosters, compliance materials, and site forms, to support monthly distributions.<br>• Collect, scan, and file program documentation to meet state compliance standards, ensuring proper record-keeping and digital storage.<br>• Compile and format data for required state reports, assisting with monthly and quarterly submissions for multiple programs.<br>• Support inventory-related administrative tasks, such as managing Bills of Materials (BOMs), tracking distribution orders, and preparing supply documentation.<br>• Coordinate printing and packaging of large-scale handouts, flyers, and participant materials for internal use and partner agencies.<br>• Communicate with program teams to identify weekly administrative needs and maintain deadlines for document submissions.<br>• Track incoming paperwork from field staff and external partners, addressing incomplete or missing information as needed.<br>• Provide light data entry and database support using systems like Oasis, Primarius, or Excel.<br>• Assist with preparations for audits, file reviews, and inventory checks to ensure compliance and accuracy.<br>• Contribute to organization-wide events, including volunteer activities and food distribution campaigns, as needed.
<p>We are looking for a detail-oriented Administrative Coordinator to join our team in San Diego, California, on a long-term contract basis. In this role, you will provide critical support to ensuring smooth operations through accurate documentation, compliance reporting, and logistical coordination. This position is ideal for someone who thrives in a fast-paced nonprofit environment and enjoys working behind the scenes to make a meaningful impact.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and organize necessary documents for program distributions, including compliance forms, registration materials, and site-specific paperwork.</p><p>• Collect, scan, and maintain program records such as intake forms and monthly reports to ensure compliance with state regulations.</p><p>• Compile and format data for state-required reporting on a monthly and quarterly basis.</p><p>• Manage filing systems and ensure accurate digital storage of program records.</p><p>• Assist with inventory-related tasks, including tracking supplies, managing distribution orders, and preparing Bills of Materials.</p><p>• Print, organize, and package large volumes of flyers, handouts, and participant materials for program operations and partner agencies.</p><p>• Coordinate with other departments to ensure timely delivery of program-related materials.</p><p>• Track incoming documents from field staff and partners, identifying and addressing any missing or incomplete submissions.</p><p>• Provide database support by entering and managing data in systems such as Oasis, Primarius, or Excel.</p><p>• Support preparations for audits, file reviews, and inventory checks as needed.</p>
