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9 results for Office Services Specialist in Carlsbad, CA

Office Services Associate

Del Mar, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an Office Services Associate to oversee daily workplace support in a quiet satellite office in California. This Long-term Contract position is ideal for someone who can work independently, keep shared spaces organized, and provide dependable service across office operations. The role will center on meeting space readiness, supply coordination, and incoming mail support while helping maintain a well-organized environment for onsite staff and visitors. Responsibilities: • Prepare conference rooms for meetings, ensuring spaces are clean, organized, and fully equipped for daily use. • Monitor inventory levels and replenish office and kitchen supplies to keep the workplace stocked and functional. • Receive, sort, and distribute incoming mail and packages, while coordinating outgoing shipments as needed. • Support multiple office service needs across the site, serving as the primary on-location resource for day-to-day operations. • Maintain orderly common areas and help uphold a neat office appearance throughout the workday. • Respond to changing activity levels when meetings are scheduled, including increased room support for visiting attorneys and guests. • Handle document scanning and related administrative tasks to support office workflows and records management.
2026-07-24T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-01T00:00:00Z

Office Manager

Fallbrook, CA
onsite
Temporary / Contract
28 - 36 USD / Hourly
Robert Half is currently recruiting for an Office Manager to oversee daily office operations for a thriving business in Fallbrook. This role is ideal for someone who enjoys leadership, process improvement, and creating an organized and productive workplace. The Office Manager will serve as the operational backbone of the office, supporting employees, vendors, and leadership teams alike.Key Responsibilities<ul><li>Supervise day-to-day office operations</li><li>Manage office budgets and vendor relationships</li><li>Coordinate facilities and office maintenance</li><li>Oversee office procedures and administrative processes</li><li>Assist with onboarding and employee support activities</li><li>Manage office supply procurement</li><li>Coordinate company events and meetings</li><li>Provide leadership to administrative staff</li></ul>
2026-07-10T00:00:00Z

Office Manager

Oceanside, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an organized and proactive Office Manager to support daily operations for a busy construction environment in California. This contract opportunity with potential for a permanent role is ideal for someone who can keep administrative processes running smoothly while helping maintain accurate documentation, responsive communication, and a safe workplace. The role requires strong coordination skills, sound judgment, and the ability to work effectively with employees and leaders across both office and field settings. Responsibilities: • Direct daily administrative activities to keep office operations efficient and well organized in support of a large construction workforce. • Coordinate workplace injury reporting by gathering required information, preparing documentation, and monitoring workers’ compensation claim activity through resolution. • Work closely with supervisors and leadership to address employee safety matters and ensure concerns are communicated and handled promptly. • Maintain employee files and compliance records with accuracy, ensuring required documentation is current and properly organized. • Provide bilingual communication support in English and Spanish for field staff, managers, and office personnel. • Assist with accounts payable and routine office administration, including front-desk coverage and general clerical support as needed. • Track, order, and replenish office materials to ensure teams have the supplies required for daily operations. • Help reinforce company safety expectations and support initiatives that promote compliance across the workplace.
2026-07-17T00:00:00Z

Office Manager

Pauma Valley, CA
onsite
Temporary / Contract
30 - 40 USD / Hourly
We are currently recruiting for an administrative leadership opportunity with a local organization. This position will support executive leadership and a governing board while overseeing a variety of administrative, HR/payroll, financial, records, and compliance-related functions.This is a contract opportunity that can fluctuate in hours. <ul><li>Coordinate Board meetings, including agendas, staff reports, supporting materials, meeting logistics, and official minutes</li><li>Maintain Board and organizational records, including resolutions, ordinances, policies, agreements, and other official documents</li><li>Assist with compliance requirements, public notices, records requests, and document retention</li><li>Provide high-level administrative and executive support, including calendar management, correspondence, research, and follow-up</li><li>Serve as a point of contact for customers, vendors, residents, partner agencies, and the general public</li><li>Support payroll, timekeeping, employee benefits, onboarding, offboarding, and HR administration</li><li>Assist with accounts payable, accounts receivable, invoicing, purchasing, reconciliations, budgeting, and audit support</li><li>Coordinate recurring reports, regulatory filings, compliance deadlines, and administrative schedules</li><li>Maintain confidential personnel, financial, legal, and organizational records</li><li>Assist with website updates, public communications, notices, and other organizational materials</li><li>Attend occasional evening Board meetings and adjust schedules as needed for payroll, audits, meetings, or other deadlines</li></ul>
2026-07-22T00:00:00Z

Office Assistant

Irvine, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a dependable Office Assistant to join a busy team in California. This contract opportunity has the potential to become permanent and is well suited for someone who enjoys keeping operations organized, handling administrative support with precision, and contributing to a collaborative workplace. The role offers hands-on exposure to office processes and day-to-day coordination while supporting both internal staff and field personnel. Responsibilities: • Maintain accurate records through consistent data entry, document updates, and file organization. • Support billing-related activities by entering invoices, reviewing payment details, and assisting with accounts payable and accounts receivable tasks. • Check proposals and other business documents for completeness, accuracy, and formatting before submission. • Serve as a communication link between office personnel and field employees to help keep information clear and timely. • Create, update, and track work orders in the system to support daily operations. • Compare work orders with timesheets and related documents to confirm that submitted information is correct. • Prepare verified records for handoff to the appropriate accounting contact for further processing. • Provide general clerical assistance such as printing, scanning, document preparation, answering inbound calls, and front-office support as needed.
2026-07-21T00:00:00Z

Office Clerk

Vista, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
A growing distribution company is seeking a dependable and detail-oriented Office Clerk to support daily administrative operations. This position is an excellent opportunity for someone looking to gain experience in a professional office while developing valuable administrative, customer service, and operational skills. You'll work with multiple departments, assist with a variety of office functions, and play an important role in keeping the business organized and running efficiently.ResponsibilitiesAdministrative Support<ul><li>Answer incoming phone calls and greet visitors professionally</li><li>Process incoming and outgoing mail, packages, and deliveries</li><li>Scan, file, and organize company documents</li><li>Perform accurate data entry and maintain electronic records</li><li>Prepare correspondence, reports, and spreadsheets</li></ul>Office Operations<ul><li>Order office supplies and maintain inventory</li><li>Assist with scheduling meetings and conference rooms</li><li>Support accounting with invoice filing and document organization</li><li>Coordinate internal communications and administrative projects</li><li>Provide general support to management and office staff as needed</li></ul>
2026-07-14T00:00:00Z

Accounting Specialist

San Diego, CA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with companies in the construction and manufacturing industries to identify Accounting Specialists for contract, contract-to-hire, and project-based opportunities. These roles are ideal for accounting professionals with experience supporting day-to-day accounting operations in fast-paced, operationally focused environments. Responsibilities:<ul><li>Support day-to-day accounting operations, including accounts payable, accounts receivable, and general ledger activities</li><li>Process vendor invoices, customer invoices, payments, and cash receipts</li><li>Prepare journal entries and assist with month-end close activities</li><li>Reconcile bank, credit card, and general ledger accounts</li><li>Review accounting records and resolve discrepancies</li><li>Assist with job costing, project accounting, inventory accounting, or cost tracking as applicable</li><li>Review purchase orders, invoices, and supporting documentation for accuracy</li><li>Assist with billing, collections, and payment processing</li><li>Maintain accurate vendor, customer, and financial records</li><li>Support financial reporting and accounting analysis</li><li>Assist with audits and special accounting projects as needed</li></ul>
2026-07-24T00:00:00Z

Construction Office Manager

Oceanside, CA
onsite
Temporary / Contract
34 - 38 USD / Hourly
An established commercial construction contractor is seeking an experienced Construction Office Manager to oversee daily office operations while supporting accounting, project administration, and executive leadership. This position is ideal for someone who enjoys taking ownership of office operations and understands the fast-paced nature of the construction industry. You'll serve as the operational hub of the office, partnering with project managers, estimators, field teams, subcontractors, and accounting to ensure projects move forward efficiently.ResponsibilitiesOffice & Project Administration<ul><li>Oversee daily administrative operations for the office</li><li>Support project managers with contracts, subcontracts, permits, and project documentation</li><li>Coordinate subcontractor compliance, insurance certificates, and licensing records</li><li>Maintain project files and document control throughout each phase of construction</li><li>Schedule meetings, coordinate vendors, and manage office resources</li></ul>Accounting & Operations Support<ul><li>Review invoices and assist with accounts payable processing</li><li>Track purchase orders, job costs, and project budgets</li><li>Coordinate payroll documentation for field employees</li><li>Assist with billing, change orders, and project closeout packages</li><li>Support HR with onboarding paperwork and personnel records</li></ul>
2026-07-14T00:00:00Z