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9 results for Office Services Specialist in Carlsbad, CA

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and operational services for a client site. This is a contract position focused on delivering dependable copy, mail, scanning, intake, and general office support in a fast-moving environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and confidentiality. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming ticket details, and recording work accurately in designated logs. • Complete reprographics, mail handling, scanning, and intake assignments in accordance with established service standards and client expectations. • Organize tasks by deadline and workflow priority to ensure materials are processed, completed, and delivered on schedule. • Communicate proactively with supervisors and client contacts regarding status updates, service issues, or timing concerns that may affect delivery. • Perform routine quality checks on completed work and help maintain consistent output standards across team activities. • Resolve basic equipment issues, replenish paper and toner, and keep office machines ready for daily production needs. • Handle confidential files and sensitive business information with discretion and in compliance with company and client policies. • Support additional front-of-house or workplace service functions, such as reception, hospitality, or audio/visual coordination, as business needs require.
2026-05-14T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a dependable Office Services Associate to support daily administrative and front-of-house operations in a small, well-organized office. This is a contract position suited for someone who enjoys creating an organized, welcoming environment while working independently with minimal supervision. The role combines reception support, light copy and document handling, supply coordination, and general office assistance to help the site run smoothly each day. Responsibilities: • Welcome visitors and clients, assist with entry, and provide courteous front-desk support throughout the day. • Prepare and distribute a daily office bulletin while helping maintain clear internal communication for onsite staff. • Replenish pantry items, organize supply storage areas, and monitor inventory so shared spaces remain fully stocked. • Perform light copying, scanning, and document support tasks, coordinating with offsite resources when larger reproduction work is needed. • Keep conference rooms, reception areas, and other common spaces neat, orderly, and ready for use. • Provide day-to-day office assistance such as opening doors, responding to routine requests, and helping staff with basic workplace needs. • Use computer-based tools, including Microsoft Outlook, to manage communications and complete assigned administrative tasks accurately. • Participate in onsite training during the initial ramp-up period and apply guidance provided remotely as needed to become fully effective in the role.
2026-06-04T00:00:00Z

Office Services Associate

Newport Beach, CA
onsite
Temporary / Contract
20 - 20.5 USD / Hourly
We are looking for an Office Services Associate to support day-to-day back-office operations for a client site in Newport Beach, California. This is a Contract position suited for someone who takes pride in delivering reliable copy, mail, scanning, and administrative support in a fast-paced, detail-oriented environment. The role works closely with internal team members and client contacts to keep document handling, distribution, and service requests organized, accurate, and on schedule. Responsibilities: • Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming all necessary details before starting each assignment. • Provide daily support across copy, scanning, mail, intake, and related administrative services in both physical and digital formats. • Organize and complete work according to established priorities, service standards, and committed turnaround times. • Communicate proactively with supervisors or client contacts regarding deadlines, job status, and any issues that may affect delivery. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep operations running smoothly. • Review completed work for accuracy and quality, while also helping maintain consistent standards across team output. • Handle confidential materials with discretion and follow all company and client policies when processing documents and information. • Use resources responsibly, maintain orderly work areas, and support additional front-office or hospitality-related service needs as required.
2026-06-04T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-05-18T00:00:00Z

Office Support Coordinator (Contract)

Fallbrook, CA
onsite
Temporary / Contract
22.5 - 25.5 USD / Hourly
A family-owned distribution company is seeking an Office Support Coordinator to provide temporary administrative assistance during a major operational transition. This role will support customer communication, office administration, documentation management, and general business operations. The company is looking for someone dependable, highly organized, and capable of keeping daily office functions running smoothly.Essential Duties<ul><li>Answer and route incoming phone calls</li><li>Greet visitors and assist with front office operations</li><li>Manage filing, scanning, and electronic recordkeeping</li><li>Assist with data entry and report preparation</li><li>Coordinate office supply ordering and vendor communication</li><li>Support accounting, operations, and customer service teams with administrative tasks</li><li>Maintain organized documentation and office procedures</li></ul>
2026-06-04T00:00:00Z

Legal Billing Specialist

La Jolla, CA
remote
Temporary to Hire
28 - 34 USD / Hourly
We are looking for a detail-oriented Legal Billing Specialist to support a busy legal organization in La Jolla, California. This contract position with permanent potential is ideal for someone who understands the pace and precision required in legal billing and can manage invoices accurately while meeting client-specific requirements. The person in this role will work closely with attorneys, staff, and billing leadership to keep the billing cycle moving efficiently and resolve issues quickly. Responsibilities: • Review and revise prebills based on attorney feedback, making updates needed for accurate and timely client invoicing. • Prepare invoices for submission by completing tasks such as dividing charges among clients, applying retainer balances, and organizing supporting billing details. • Process attorney and paralegal time entries into client bills while following outside counsel guidelines and firm billing standards. • Submit invoices through electronic billing portals and investigate or correct any issues that delay acceptance or payment. • Manage a large volume of billing activity within each cycle while maintaining accuracy and meeting established deadlines. • Verify billing records and related documentation to ensure charges, rates, and formats align with client expectations. • Research billing questions, troubleshoot discrepancies, and provide clear responses to attorneys, staff, or clients as needed. • Partner with the Billing Manager and fellow billing team members to address exceptions, improve workflows, and support ongoing billing initiatives. • Use billing software effectively to handle routine processing and resolve technical issues that affect invoice production or submission.
2026-06-05T00:00:00Z

Accounting Specialist

Carlsbad, CA
onsite
Temporary / Contract
30 - 34 USD / Hourly
A professional services company in Carlsbad is seeking an Accounting Specialist to support daily accounting operations including accounts payable, accounts receivable, reconciliations, and financial reporting support. This position is ideal for someone who enjoys working across multiple accounting functions while contributing to a collaborative finance team. The Accounting Specialist will play a key role in maintaining financial accuracy and supporting operational accounting processes in a fast-paced business environment. ResponsibilitiesAccounting Operations<ul><li>Process accounts payable and accounts receivable transactions</li><li>Reconcile bank accounts, vendor statements, and customer accounts</li><li>Assist with journal entries and general ledger maintenance</li><li>Support month-end close and financial reporting activities</li><li>Maintain organized accounting documentation and records</li><li>Assist with invoice tracking and payment processing</li></ul>Reporting & Administrative Support<ul><li>Prepare financial reports and account reconciliations</li><li>Support audit preparation and accounting documentation requests</li><li>Assist with data analysis and accounting process improvements</li><li>Collaborate with finance and operational teams regarding account inquiries</li></ul>
2026-05-21T00:00:00Z

Employee Experience & Office Manager

Escondido, CA
onsite
Temporary / Contract
33 - 40 USD / Hourly
A growing healthcare organization is hiring an Employee Experience & Office Manager to oversee office operations, employee engagement initiatives, onboarding coordination, and administrative leadership. This role combines elements of HR, operations, and office management and is ideal for someone who enjoys building culture while ensuring day-to-day operations run smoothly. The successful candidate will serve as a key liaison between employees, leadership, vendors, and external partners. ResponsibilitiesEmployee Experience & Engagement<ul><li>Coordinate employee onboarding and orientation programs</li><li>Plan employee recognition events, trainings, and engagement initiatives</li><li>Assist with recruiting coordination and workforce support activities</li><li>Serve as a resource for employee questions and office-related concerns</li></ul>Office & Administrative Leadership<ul><li>Manage office operations, facilities coordination, and vendor relationships</li><li>Oversee office budgets, supply management, and administrative processes</li><li>Support executive leadership with reporting and project coordination</li><li>Develop and maintain office policies and operational procedures</li></ul>Operational Support<ul><li>Coordinate company meetings, training sessions, and special events</li><li>Assist with HR compliance documentation and recordkeeping</li><li>Support departmental process improvement initiatives</li></ul>
2026-06-05T00:00:00Z

Front Office Supervisor

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 38 USD / Hourly
Elevate your career amidst the luxury of Rancho Santa Fe! Our client is seeking an accomplished and sophisticated Front Office Supervisor to enhance their renowned guest experience. If you possess a keen eye for detail, a commitment to five-star service, and a talent for inspiring a high-performing team, we invite you to apply.Our client is a world-class resort nestled in the exclusive community of Rancho Santa Fe and offers an environment of elevated elegance and a standard of service that is second to none, catering to a discerning clientele. The Essence of Your Role: As the Front Office Supervisor, you will be pivotal in maintaining the seamless and luxurious operation of our front office. Your responsibilities will include:<ul><li>Leading and mentoring the front office team to deliver exceptional, personalized service to all guests.</li><li>Managing guest arrivals, departures, and all interactions with utmost professionalism and discretion.</li><li>Overseeing reservation management, billing accuracy, and guest account inquiries.</li><li>Proactively resolving sophisticated guest requests and ensuring complete satisfaction.</li><li>Collaborating with resort management and other departments to uphold and exceed luxury standards.</li><li>Conducting training sessions and performance evaluations for front office personnel.</li></ul>
2026-05-26T00:00:00Z