<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>transactional legal secretary</strong> to replace their retiring one.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support a real estate partner. </strong></p><p><br></p><p><em>Please do not apply if you've never worked in a law firm. The attorneys require this experience.</em></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare transactional real estate documents such as purchase & sale agreements, escrow documents, and corporate formation materials - <em>prior experience in this transactional practice area is a must!</em></p><p>• Monitor and manage the attorney's calendar (including providing regular reminders of deadlines)</p><p>• Draft and redline contracts such as commercial leases</p><p>• Compose correspondence and manage email communication with attorney clients</p><p>• Check for potential conflicts of interest with clients</p><p>• Work with title companies on preliminary title reports and escrow closings</p><p>• Prepare and distribute meeting minutes from annual meetings</p><p>• Handle the process of sending out contracts for signature via DocuSign</p><p>• Assist in the preparation of closing binders for real estate transactions</p><p>• Conduct research to obtain statements of information from Secretary of State website for various entities</p><p>• Process client invoices</p><p><br></p><p>Transactional legal secretaries with knowledge of AIA, AIR, and CAR are strongly encouraged to apply!</p><p><br></p><p><em>Pay is contingent upon fluency with the duties above. For a candidate who checks <u>all </u>the boxes above, a six-figure salary may be plausible. </em></p>
We are looking for a skilled Legal Assistant to join our team on a contract basis in San Diego, California. This role primarily focuses on supporting insurance defense litigation and involves a mix of administrative and trial preparation responsibilities. With opportunities for hybrid or on-site work, this position is ideal for candidates with a strong background in civil litigation and excellent organizational skills.<br><br>Responsibilities:<br>• Manage complex litigation calendars, including hearings, depositions, mediations, expert meetings, and trial dates across various venues.<br>• Monitor and confirm statutory and local-rule driven deadlines, while setting reminders and ensuring attorney availability.<br>• Assist with e-filing and e-service in California state and federal courts, ensuring compliance with local rules and filing deadlines.<br>• Prepare and quality-check exhibits, indices, and labels for filings and service.<br>• Maintain organized electronic and physical case files, adhering to consistent naming conventions and folder structures.<br>• Open and close cases, conduct conflict checks, manage intake packets, and support billing and time entry processes.<br>• Assemble trial binders, witness lists, exhibit lists, and hearing notebooks as needed.<br>• Provide administrative support during pre-trial preparations, ensuring deadlines are met and tasks are prioritized effectively.<br>• Collaborate with attorneys to manage multiple litigation timelines and pivot quickly during high-pressure periods.
<p>Join a national defense firm in Irvine! Our law firm client is seeking an experienced Legal Assistant to join its team of 40+ talented attorneys. The ideal legal assistant will have 3+ years of experience in California civil litigation, with at least some of that experience in employment litigation.</p><p><br></p><p>As a Legal Assistant, you'll support four attorneys who handle labor & employment defense matters. <strong>This firm is offering this Legal Assistant the ability to work hybrid remotely</strong>. <strong><u>This Legal Assistant must be able to commute to Irvine.</u></strong></p><p><br></p><p>The firm offers an excellent compensation package with a comprehensive benefits package (medical, dental, vision, 401k, profit sharing, paid vacation, sick days, holidays, and more)!</p><p><br></p><p>For immediate consideration for this exciting Legal Assistant opportunity, please send your resume directly to Assistant Vice President of Direct Hire, Tess Poliakin: Tess.Poliakin< at >RobertHalf.< com ></p><p><br></p><p>#SoCalRHL</p>
<p>We are looking for a dedicated Legal Secretary to join an established firm in San Diego, California. This role involves providing comprehensive support to attorneys, primarily focusing on litigation and some transactional tasks. The ideal candidate will bring professionalism, strong organizational skills, and a keen attention to detail.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to a team of attorneys, with a primary focus on assisting two partners.</p><p>• Prepare and manage legal documents, including pleadings, discovery materials, and transactional paperwork.</p><p>• Coordinate and maintain calendars using Outlook to schedule meetings, deadlines, and court dates.</p><p>• Conduct transcription and dictation tasks accurately and efficiently.</p><p>• Organize and oversee document management processes to ensure accessibility and accuracy.</p><p>• Perform e-filing for both state and federal courts in California.</p><p>• Proofread and edit legal documents for accuracy and grammar.</p><p>• Utilize word processing tools to draft and format documents as needed.</p><p>• Ensure effective communication and collaboration with attorneys and support staff to meet deadlines.</p>
<p>Robert Half is looking for a dedicated Litigation Legal Secretary to join our client on a long-term contract basis in Costa Mesa, California. You will be supporting multiple labor and employment partners in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage legal calendars and deadlines using tools such as Compulaw or similar software, ensuring timely filings and compliance.</p><p>• Handle e-filing processes for both state and federal courts with accuracy and efficiency.</p><p>• Prepare for trials by organizing documents and coordinating logistics.</p><p>• Open and maintain legal case files, ensuring all records are up-to-date and accessible.</p><p>• Collaborate with attorneys and staff to ensure smooth workflow and communication.</p><p>• Assist in scheduling and calendaring key dates for litigation and labor/employment cases.</p><p>• Support legal document preparation, including formatting and proofreading.</p>
<p>*** This role can sit in LOS ANGELES (DOWNTOWN) or ORANGE COUNTY (IRVINE) or SAN DIEGO (DOWNTOWN) ***</p><p><br></p><p>A state-wide law firm with over 100 attorneys and offices in San Francisco, San Diego, Ventura County, and Costa Mesa is seeking a Legal Administrative Assistant (Legal Secretary).</p><p> </p><p>The San Diego office has 8 attorneys, 2 legal assistants, 1 paralegal, 1 receptionists/admin, 1 office services clerk/IT clerk, and 1 part time file clerk. This firm is like a boutique firm within a regional firm: great resources but intimate team.</p><p> </p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>Very busy desk: civil litigation, including labor & employment and business law. Must be familiar with:</p><ul><li>trial prep</li><li>litigation calendaring (no docket clerk)</li><li>TOA/TOCs</li><li>eFiling (60% state, 40% federal, occasional appellate – but the latter is not a deal breaker)</li><li>discovery shells (from macros)</li><li>redlining legal documents</li></ul><p>Fluency in the following software is helpful: CompuLaw for calendaring, Best Authority for TOA/TOCs, iManage for document management, and Adobe for bate stamping.</p><p> </p><p><strong><u>Perks of Firm</u></strong>:</p><p>· Firm has an in-house trainer who helps get people set up</p><p>· Laid back environment</p><p>· Longevity of staff</p><p>· Strong benefits – besides standard benefits, the firm covers EAP counseling, travel allowance, and supplemental insurance</p><p>· Staff appreciation lunches, birthday celebrations, holiday gifts, raffles, prizes</p><p>· LA and SD team work very closely/collaboratively with each other and share work. Thus, there is never trouble hitting paralegals. </p>
<p>A national law firm is seeking an <strong>IP Legal Assistant</strong>, with a focus on <strong>patent prosecution (prior experience in this practice area is a must-have)</strong>. This firm boasts a 7.5 hour work day, beautiful renovated office with snacks, and we have placed 5 legal assistants here in the last two years - all are super happy!</p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>§ Preparing and filing new patent (and occasional trademark) applications and associated documents (application data sheets, inventor declarations, powers of attorney, information disclosure statements, preliminary amendments, office action responses, and appeals) with the USPTO</p><p>· Ensure all three elements of the patent application is correct (such as claims set)</p><p>· Current volume of filings is anywhere from 5 per day to less than 1</p><p>§ Creating shells for attorneys (such as for office action responses)</p><p>§ Docketing – the department exists in Phoenix, but this person will do backup calendaring for attorneys in Outlook or Excel (and reminding them of deadlines)</p><p>§ Searching IP databases (such as the USPTO, TEAS, TARR, WIPO, and foreign patent offices – like Japan, Australia, Canada, and the EU).</p><p>· Software: Anaqua, NetDocs, inTapp, iTimekeeper, CPi, AMS, Adobe (bate stamping/labeling, signatures, page numbers). They are paperless.</p><p><br></p><p><strong><u>Soft Skills</u></strong>:</p><p>o Ability to multitask and jump from one thing to another.</p><p>o Extremely high attention to detail. Should be able to catch if the partner misses a detail such as inventor name/filing deadline.</p><p>o Someone who takes direction well. Ideally, they’d say, “I’ve done this before, but how does your team do it?” Must have a learner mentality.</p><p>o Someone who is not a social butterfly, but is drama free!</p><p>o Someone who is not on their phone during the workday. < -- <em>if you know this is you please do not apply; it will not be tolerated.</em></p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><p>· The IP attorneys are approachable, polite, and a congenial group.</p><p>· The Sr. legal assistant in the IP group, is a great trainer and has been with the firm for 22 years. She’s been doing IP for 30. Many staff have strong tenure!</p><p>· High level of respect for staff, no micromanaging, no drama.</p><p>· Firm prioritizes pro bono work, and partner closely with nonprofits.</p><p>· The firm administrator offers 1:1 career coaching.</p>
<p>Position Overview</p><p><br></p><p>A well-established and growing Orange County law firm is seeking an experienced <strong>Litigation Secretary</strong> to support a high-performing team handling sophisticated litigation matters. This role offers the opportunity to work closely with accomplished attorneys in a collaborative environment, while also stepping into a more <strong>senior, leadership-oriented support role</strong> within the firm.</p><p><br></p><p>The ideal candidate is detail-driven, highly organized, and confident managing litigation support from case inception through trial. This is an excellent opportunity for a seasoned litigation secretary who enjoys being a go-to resource for attorneys and contributing to the overall efficiency of the practice.</p><p><br></p><p>Practice Areas</p><ul><li>Complex commercial litigation</li><li>Intellectual property</li><li>Class actions</li><li>White collar defense</li><li>Government and regulatory matters</li></ul><p>Key Responsibilities</p><ul><li>Handle <strong>e-filing in federal court</strong>, ensuring accuracy and compliance with all filing requirements</li><li>Support attorneys throughout all phases of litigation, from case opening through trial</li><li>Maintain and organize case files to ensure deadlines, filings, and materials are properly tracked</li><li>Manage and maintain <strong>litigation calendars</strong>, including court deadlines and key case milestones</li><li>Prepare, revise, and format pleadings, motions, discovery, and correspondence in accordance with applicable rules and civil procedure</li><li>Provide hands-on support for hearings, mediations, arbitrations, and trial preparation</li></ul><p><br></p>
<p>A prestigious AmLaw 200 law firm is seeking a Litigation Assistant to join their growing team. This Litigation Assistant must have experience in one of the following areas: bankruptcy, commercial, or family litigation, and should be fluent in eFiling in those corresponding courts.</p><p><br></p><p>Litigation Assistants who speak Spanish are strongly encouraged to apply! The top end of the pay range is reserved for bilingual Litigation Assistants. </p><p><br></p><p><strong><u>Responsibilities of Role</u>: </strong></p><p>· Supporting three partners: one corporate bankruptcy, one commercial litigation, and one family law. </p><ul><li>E-filing in corresponding courts (directly, not with an attorney service - please do not apply if you've only eFiled using an attorney service)</li><li>Formating pleadings</li><li>Completing discovery shells</li><li>Drafting correspondence</li><li>Knowing civil rules well enough to double check docketed litigation deadlines and putting on attorney's calendars</li></ul><p>· Billable requirement: Litigation Assistants bill <strong>800 hours a year</strong>. Their work is mostly administrative, but they bill for things like discovery requests. A paralegal certification or attestation is preferred, but not required</p><p>· Software: Dictation in Big Hand. Document management in iManage. Entering time inTapp. Expense reports in Chrome River.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Size and prestige: they are AmLaw 200, so large enough to have tons of resources for practice growth, professional development, and have a wide variety of clients. Yet we “know everybody’s name on the email list!”</p><p>· The last legal assistant I placed has been there almost two years and loves it! </p><p>· This litigation assistant’s manager is in the SD legal secretary association board, super connected, and a great teacher.</p><p>· Parking is paid for in the building, beautiful suite. </p>
<p>Our client is looking for a Litigation Legal Assistant to join their team in Newport Beach, California. This is a Contract to permanent position where you will play a vital role in supporting legal operations and ensuring efficient case management. The ideal candidate will have expertise in civil litigation processes and be highly skilled in handling court filings and calendaring tasks.</p><p><br></p><p>Responsibilities:</p><p>• Manage case files and ensure documents are organized, updated, and easily accessible.</p><p>• Perform e-filing in district, state, and federal courts with precision and adherence to deadlines.</p><p>• Prepare litigation documents, including pleadings, motions, and discovery materials.</p><p>• Handle calendar management by scheduling court dates, deadlines, and appointments.</p><p>• Coordinate with attorneys and clients to ensure all case-related needs are met efficiently.</p><p>• File legal documents with courts and maintain compliance with filing requirements.</p><p>• Assist with administrative tasks, including correspondence and document preparation.</p><p>• Conduct research and gather information to support litigation cases.</p>
<p>A national law firm with 30 offices nationwide and over 700 attorneys, is seeking a Litigation Assistant for their Commercial Litigation Group. This role will be supporting two partners and two associates. This is a congenial office that gets together and collaborates!</p><p><br></p><p><strong><u>Duties:</u></strong></p><ul><li>Electronically filing pleadings with state and federal courts</li><li>Calendaring litigation deadlines and scheduling depositions</li><li>Formatting briefs, motions, discovery shells, etc. per CA civil codes + procedures</li><li>Handling attorney expense reports and time entry</li></ul><p>*** Experience with iManage, FileSite and Anaqua are a plus.</p><p><br></p><p><strong><u>Keys/Must haves</u></strong>: </p><p>· The more years of litigation experience, the better. The commercial litigation group is extremely busy.</p><p>· Knowledge of eFiling in state (and ideally federal) courts.</p><p>· Ability to commute to downtown San Diego daily.</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· Robert Half has placed two other litigation assistants in this office!</p><p>· I cannot say enough about the office managing partner and his team. They are casual, approachable, and easy to work with. The partners feel that the most junior person is equally important as the most senior level person. Everyone is an important to the puzzle. They place so much value on everyone. They care about their peoples’ lives: “let’s do whatever we can to support this person.” – ex-firm administrator</p><p>· Once a month, they take the team out to lunch or dinner. They are big on team building activities!</p><p>· Monthly wellness and team building activities (March Madness party, volunteer events, succulent planting party)</p>
<p>An established, high-end boutique firm is looking for a dedicated Associate Attorney to join the team in Del Mar, San Diego. This role is ideal for an Associate Attorney with substantial experience in civil litigation, particularly on the defense side (labor & employment, and insurance law). This firm on High Bluff Drive offers a hybrid, flexible schedule with lots of room for growth!</p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>• Handle all aspects of civil litigation, including drafting motions, preparing discovery responses, and managing discovery requests.</p><p>• Conduct thorough case reviews, including reviewing complaints and performing case workups after intake.</p><p>• Take and defend depositions, focusing on witness depositions and discovery-heavy tasks.</p><p>• Collaborate with partners on trial preparation and attend trials as part of the litigation team.</p><p>• Draft and argue motions in court, contributing to case strategy and resolution.</p><p>• Prepare detailed status reports and correspondence to keep clients informed of case progress.</p><p>• Manage client files and ensure all relevant information is organized and accessible.</p><p>• Work closely with other associates and partners to ensure cases are handled efficiently and effectively.</p><p>• Provide hands-on support throughout the litigation process, from intake to trial.</p><p>• Maintain accurate and detail-oriented billing practices, adhering to firm standards.</p><p><br></p><p><strong><u>Perks of Firm</u></strong>:</p><ul><li>The associate will truly be involved in the cases (not just sitting in a back room writing), including going to trial alongside partners.</li><li>They have 50 templates on iManage and thorough training notes – tons of resources!</li><li>They are currently remodeling their office, on one of the most expensive streets for real estate in the country!</li><li>Office serves the “best coffee in San Diego” (Seven Seas). They roast the beans the day before they send them to the office.</li><li>The firm does something fun together once a month (lunches, happy hours, etc.).</li><li>“We do not allow any yelling. If that happens, the attorney is in trouble!” – managing partner</li><li>“We regularly meet in the kitchen for lunches and coffee breaks.” – office manager</li><li>“The people here really appreciate each other’s lives outside the office.” – senior legal secretary</li><li>“Your efforts are acknowledged and rewarded. The named partner is a good example: he always says please and thank you. You won’t be asked to give 100% unless they are also giving 100% themselves.” – senior legal secretary</li></ul>
<p>A well-established, full-service law firm in Downtown San Diego is seeking a <strong>litigation assistant. </strong>This desk will focus on business litigation - in both state and federal court.</p><p><br></p><p>This firm has an excellent reputation in the San Diego legal community, and the role will <strong>support 3 attorneys. </strong></p><p><br></p><p><strong><u>Responsibilities:</u></strong></p><p>o e-filing in state and federal courts (using OneLegal)</p><p>o maintaining and updating 2-3 attorney calendars</p><p>o preparing exhibit and trial/hearing binders</p><p>o typing and preparing pleadings including proofreading</p><p><br></p><p><strong><u>Perks of Company</u></strong>:</p><p>· RHL has placed two legal assistants in the last year who are happy!</p><p>· Many employees have strong tenure and stick around </p><p>· Every other month or so, the firm sponsors lunches to celebrate milestones</p><p>· Fancy Christmas party at a steakhouse downtown </p><p>· Transportation allowance </p><p>· This role boasts a 7.5 hour work day!</p>
We are looking for a motivated Office Assistant to join our team on a contract basis in Santa Ana, California. This role is ideal for an individual with strong organizational skills who can thrive in a dynamic office environment. The position requires a proactive approach to handling administrative tasks and supporting the team effectively.<br><br>Responsibilities:<br>• Coordinate and schedule interviews, ensuring smooth communication with candidates.<br>• Perform receptionist duties such as answering inbound calls and greeting visitors.<br>• Manage clerical tasks, including document scanning, filing, and maintaining records.<br>• Utilize QuickBooks Desktop for basic payroll and accounting tasks.<br>• Handle mail deliveries and errands, including weekly trips to the post office.<br>• Maintain an organized workspace and assist with general office upkeep.<br>• Support the HR team with prevailing wage documentation and compliance.<br>• Collaborate with colleagues to address questions and ensure efficient operations.<br>• Uphold business casual dress code while maintaining a detail-oriented approach.
<p>A growing professional services firm in Carlsbad is seeking a highly organized and proactive <strong>Administrative Assistant</strong> to support daily office operations and leadership teams. This role is ideal for someone who thrives in a fast-paced environment, enjoys being the go-to support person, and takes pride in keeping operations running smoothly. The Administrative Assistant will play a key role in coordinating schedules, managing documentation, and providing polished administrative support across departments.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to managers and department leaders</li><li>Coordinate calendars, meetings, and conference calls</li><li>Prepare correspondence, reports, and internal documents</li><li>Maintain organized filing systems (digital and physical)</li><li>Answer and route incoming phone calls and emails professionally</li><li>Assist with expense reports, invoice tracking, and basic data entry</li><li>Order office supplies and manage vendor relationships</li><li>Support onboarding logistics for new hires</li></ul>
We are looking for a detail-oriented and reliable Receptionist to join our team on a contract basis in San Diego, California. This position involves supporting a small office environment, ensuring smooth front desk operations, and providing excellent service to both internal staff and external visitors. The ideal candidate will bring extensive experience and a detail-oriented demeanor, aligning well with the needs of the workplace and clientele.<br><br>Responsibilities:<br>• Greet visitors and staff in a detail-oriented and welcoming manner, ensuring a positive first impression.<br>• Manage a multi-line phone system, including answering and directing inbound calls promptly and accurately.<br>• Perform administrative tasks such as scheduling, organizing documents, and assisting with office operations.<br>• Maintain the reception area to ensure it is clean, organized, and presentable.<br>• Handle inquiries and provide information to callers and visitors as needed.<br>• Work collaboratively with the small team to support daily operations.<br>• Utilize platforms such as Salesforce for tracking and administrative purposes.<br>• Ensure adherence to business casual dress code, maintaining a detail-oriented appearance.<br>• Assist with other general office duties as required during the contract period.
<p>This is a classic, dependable front desk role ideal for someone who enjoys structure, routine, and being the go-to support person for daily office operations. The <strong>Receptionist / Administrative Support Associate</strong> plays a vital role in keeping the office running smoothly while delivering friendly, professional service to everyone who walks through the door.</p><p><br></p><p><strong>Key Duties</strong></p><ul><li>Answer and route incoming calls accurately and courteously</li><li>Welcome visitors and assist with basic inquiries</li><li>Manage incoming and outgoing mail and deliveries</li><li>Perform data entry, filing, and document preparation</li><li>Assist with scheduling and calendar coordination</li><li>Maintain cleanliness and organization of common areas</li><li>Support administrative staff with overflow tasks</li></ul>
<p>We are looking for a dedicated Administrative Assistant to join a boutique interior design firm based in Aliso Viejo, California. This Contract to permanent position offers a unique opportunity to contribute to the operational efficiency of creative design projects while supporting key administrative and financial processes. The ideal candidate will excel in organization, communication, and multitasking, ensuring smooth project and office workflows.</p><p><br></p><p>Responsibilities:</p><p>• Communicate professionally with clients, vendors, and contractors to confirm orders, delivery schedules, and payment arrangements.</p><p>• Assist in the creation of proposals, formatting documents, and preparing presentation materials for design projects.</p><p>• Coordinate schedules for meetings, site visits, and client calls to ensure seamless project management.</p><p>• Provide administrative support to the design team, organizing files, correspondence, and documentation for easy access.</p><p>• Work closely with accounting and design teams to resolve billing discrepancies and keep records up to date.</p>
<p>A well-established construction company in Fallbrook is looking for an <strong>Administrative Assistant</strong> to support office operations and field teams. This position blends traditional administrative duties with operational coordination, making it a great fit for someone who enjoys variety and working closely with multiple teams. You’ll serve as a central point of contact between the office and job sites.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Support daily office operations and project teams</li><li>Assist with scheduling, job tracking, and documentation</li><li>Prepare reports, spreadsheets, and project files</li><li>Answer phones and coordinate communication with clients and vendors</li><li>Assist with payroll support, timecard tracking, and invoicing</li><li>Maintain accurate records and organized filing systems</li><li>Support management with administrative and clerical tasks</li></ul>
<p>We are looking for a detail-oriented Office Assistant to join our client, a tax firm, in San Diego, California. This Contract position offers an excellent opportunity to contribute to daily office operations in a meticulous and organized environment. The ideal candidate will be responsible for ensuring smooth administrative functions and providing exceptional customer service to visitors and callers.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Welcome and assist guests upon arrival, ensuring a thorough and friendly experience.</p><p>• Handle incoming mail and packages, including sorting, distribution, and preparation for outgoing shipments.</p><p>• Perform high-volume scanning and photocopying tasks with accuracy and efficiency.</p><p>• Maintain organized filing systems to ensure easy access to documents and records.</p><p>• Manage a steady flow of daily visitors, addressing their needs promptly.</p><p>• Utilize tracking software to monitor and complete assigned tasks with precision.</p><p>• Operate multi-line phone systems to answer and route calls appropriately.</p><p>• Support general clerical duties, including data entry and record maintenance.</p><p>• Provide exceptional customer service to both internal and external stakeholders.</p><p>• Collaborate with team members to ensure seamless office operations.</p>
<p><strong>Job Description:</strong></p><p> Robert Half is partnering with a reputable tax firm to identify a professional and customer-focused Receptionist to provide front office support during the busy tax season. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with clients, and can help ensure smooth day-to-day office operations during peak periods.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients and visitors in a professional and welcoming manner</li><li>Answer and route incoming phone calls promptly and accurately</li><li>Schedule, confirm, and manage client appointments for tax preparers</li><li>Assist with client intake, including collecting documentation and verifying required forms</li><li>Maintain front desk organization and ensure a clean, professional office environment</li><li>Support administrative tasks such as data entry, scanning, copying, and filing</li><li>Coordinate mail, document drop-offs, and pickups</li><li>Communicate effectively with tax staff regarding client arrivals and scheduling updates</li><li>Maintain confidentiality of sensitive client and financial information at all times</li></ul><p><br></p>
<p>Our nonprofit client is looking for a detail-oriented Administrative Assistant to join their mission-driven team. This position plays a key role in supporting daily operations, ensuring efficient office processes, and helping make a meaningful impact in the community.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative support including calendar management, scheduling meetings, and preparing correspondence.</li><li>Assist with data entry, filing, and maintaining accurate records.</li><li>Coordinate office operations, handle mail, and manage supply inventory.</li><li>Help organize events, meetings, and fundraising activities.</li><li>Support team members and respond to phone and email inquiries in a professional manner.</li><li>Maintain confidentiality and uphold the organization’s values in all interactions.</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Anaheim, California. This long-term contract position offers the opportunity to play a vital role in supporting operations and ensuring seamless communication between field teams and corporate offices. If you excel in scheduling, dispatching, and administrative tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Manage communication channels between field teams and the corporate office to ensure timely updates and effective coordination.<br>• Oversee scheduling and dispatching tasks to ensure operational efficiency and adherence to deadlines.<br>• Monitor and control company capacity by managing supply orders and liaising with vendors.<br>• Coordinate dispatching processes for job assignments and maintain a steady workflow.<br>• Ensure deadlines are met through proactive planning and adjustments as needed.<br>• Assist in maintaining accurate records and documentation related to operational activities.<br>• Provide administrative support to the Director of Operations, including organizing schedules and managing correspondence.<br>• Collaborate with various teams to streamline processes and improve overall efficiency.<br>• Utilize software tools such as Salesforce and Microsoft Office to complete tasks effectively.<br>• Prepare reports and summaries to support decision-making processes.
<p>Our client, a dedicated and mission-driven nonprofit organization, is seeking a proactive and detail-oriented Administrative Assistant to join their team. This is an excellent opportunity to make a meaningful impact while supporting a passionate group committed to positive community change.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide comprehensive administrative support, including scheduling, correspondence, and file management.</li><li>Coordinate meeting logistics, prepare agendas, and document minutes.</li><li>Support fundraising and outreach initiatives with database updates, donor communications, and event logistics.</li><li>Manage office supplies, equipment, and liaise with vendors as needed.</li><li>Assist with budget tracking, invoice processing, and financial reporting tasks.</li><li>Serve as the first point of contact for visitors, donors, and volunteers—delivering exceptional customer service.</li><li>Maintain digital and paper records in compliance with organizational policies.</li><li>Perform other administrative duties as assigned to ensure smooth day-to-day operations.</li></ul><p><br></p>
<p>Our client, a respected organization in San Diego, CA, is seeking an Administrative Assistant to provide high-quality support to their team. This is an excellent opportunity for professionals who thrive in a dynamic environment and are dedicated to organizational success.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, schedule meetings, and arrange travel</li><li>Prepare reports, presentations, and correspondence</li><li>Maintain accurate filing systems and update records</li><li>Handle incoming calls, emails, and visitor inquiries</li><li>Support event planning and project coordination</li><li>Perform various office tasks to ensure efficient daily operations</li></ul><p><br></p>
