We are looking for a detail-oriented Accounts Payable Specialist to join our team on a contract basis in Newport Beach, California. In this role, you will oversee key purchasing and accounts payable functions, ensuring accurate processing and vendor management. This position offers an excellent opportunity to contribute to financial operations in a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Process accounts payable transactions, including coding invoices and reconciling purchase orders.<br>• Manage purchasing activities by receiving orders from clinics and placing them at the corporate level.<br>• Perform three-way matching for invoices, purchase orders, and receipts to ensure accuracy.<br>• Set up and maintain vendor accounts, including transitioning vendors from acquired companies.<br>• Utilize NetSuite and Tipalti systems to support accounts payable processes.<br>• Conduct ACH payments and check runs efficiently while adhering to company policies.<br>• Assist with financial reporting by using pivot tables and VLOOKUP functions in Excel.<br>• Collaborate with internal teams to address discrepancies and resolve payment issues.<br>• Ensure compliance with established procedures and deadlines during busy financial periods.
We are looking for an experienced Controller to join our team in Laguna Niguel, California. This position requires an experienced and detail-oriented individual with extensive expertise in commercial real estate and financial operations. The ideal candidate will play a pivotal role in overseeing financial processes and ensuring accurate reporting.<br><br>Responsibilities:<br>• Manage and execute all aspects of month-end close activities, ensuring timely and accurate financial reporting.<br>• Oversee CAM reconciliations and ensure compliance with commercial real estate agreements.<br>• Handle payroll processes and maintain meticulous records for employee compensation.<br>• Supervise accounts payable (AP) and accounts receivable (AR) functions to ensure smooth operations.<br>• Prepare and review journal entries, ensuring accuracy and compliance with accounting standards.<br>• Lead financial analysis and reporting related to mergers and acquisitions (M& A).<br>• Collaborate with other departments to ensure alignment on financial goals and processes.<br>• Monitor and improve internal controls to safeguard company assets.<br>• Provide guidance and mentorship to the finance team, fostering detail-oriented growth.<br>• Analyze financial data to support strategic business decisions.
<p>We are looking for a detail-oriented Facilities Administrator to join our team on a contract basis in San Diego, California. In this role, you will oversee the day-to-day operations of office facilities, ensuring a safe, clean, and efficient workspace for employees and visitors. This position involves coordinating vendor activities, supporting office functions, and maintaining compliance with safety standards.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage the inventory and replenishment of kitchen, coffee, and office supplies, optimizing storage solutions and ensuring timely restocking.</p><p>• Coordinate and prepare conference rooms, training spaces, and other meeting areas, including furniture placement and equipment handling.</p><p>• Collaborate with IT and HR to facilitate seating arrangements for new hires, contract workers, contractors, and relocations while adhering to company protocols.</p><p>• Perform regular facility audits, recommending and implementing solutions for issues while ensuring compliance with lease agreements and regulations.</p><p>• Oversee basic maintenance tasks such as housekeeping, sanitation, minor repairs, and furniture relocation to maintain a clean and functional office environment.</p><p>• Respond to service requests through the Service Desk and coordinate with Building Services for plumbing, lighting, janitorial needs, and carpet cleaning.</p><p>• Supervise vendor and contractor activities during equipment installation, repair, and maintenance, ensuring work meets business requirements.</p><p>• Organize contractor access to freight elevators and docks in collaboration with property management.</p><p>• Conduct safety management training, monitor first aid supplies, and participate in disaster recovery planning.</p><p>• Address ergonomic assessments and coordinate the purchase of specialized equipment in collaboration with Human Resources.</p>
We are looking for a detail-oriented Senior Accountant to join our team in Newport Beach, California. This role involves managing financial operations for a portfolio of self-storage units and mobile home parks, ensuring accuracy in reporting and compliance. The ideal candidate will bring expertise in property management accounting, strong analytical skills, and a commitment to producing high-quality financial results.<br><br>Responsibilities:<br>• Prepare and analyze monthly financial statements for assigned properties, ensuring accuracy and completeness.<br>• Perform complex bank reconciliations, identifying and resolving discrepancies between account systems and bank statements.<br>• Record and review journal entries to maintain an accurate general ledger.<br>• Manage and oversee the financial operations of approximately 20 multi-state properties.<br>• Collaborate with property managers and other stakeholders to ensure timely financial reporting.<br>• Handle credit card reconciliations and resolve mismatches efficiently.<br>• Support month-end close processes, including reconciliations and reporting.<br>• Utilize Sage Intacct software for financial management and reporting.<br>• Provide insights and recommendations to improve financial processes and controls.<br>• Take ownership of assigned portfolio properties, ensuring compliance with company policies and procedures.
<p>A fast-growing technology company in Encinitas is seeking a <strong>highly strategic and detail-oriented Executive Assistant</strong> to support senior leadership. This role is ideal for someone who excels at anticipating needs, managing complex calendars, and acting as a trusted partner to executives. You will be deeply involved in daily operations, communications, and coordination, requiring discretion, adaptability, and exceptional organizational skills.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex executive calendars, meetings, and travel</li><li>Prepare presentations, reports, and executive correspondence</li><li>Serve as a gatekeeper for communications and priorities</li><li>Coordinate internal and external meetings and events</li><li>Handle confidential information with discretion</li><li>Assist with special projects and cross-functional initiatives</li><li>Act as a liaison between executives and internal teams</li></ul>
We are looking for an experienced Controller to oversee document management processes and ensure the accuracy and organization of critical records. This role requires a meticulous individual who excels at maintaining control over documentation workflows. The ideal candidate will have a strong background in document handling and scanning techniques.<br><br>Responsibilities:<br>• Manage and oversee document control processes to ensure records are accurately maintained and easily accessible.<br>• Implement and maintain systems for efficient document scanning and storage.<br>• Review and verify scanned documents for accuracy and completeness.<br>• Develop and enforce protocols for compiling and organizing documents.<br>• Collaborate with team members to streamline document workflows and enhance efficiency.<br>• Ensure compliance with company policies and regulatory requirements related to document handling.<br>• Troubleshoot issues related to scanning equipment and document storage systems.<br>• Train staff on best practices for document control and scanning procedures.<br>• Monitor and report on document management performance metrics.<br>• Provide recommendations for improving document control processes.
We are looking for a Senior Accountant to manage the financial operations of a commercial real estate portfolio in Santa Ana, California. This role focuses on overseeing accounting processes, ensuring compliance, and delivering accurate financial reporting. The ideal candidate will possess in-depth expertise in property accounting, capital expenditure management, and financial analysis.<br><br>Responsibilities:<br>• Oversee financial operations for a portfolio of commercial properties, including retail, office, and industrial spaces.<br>• Prepare and review financial statements such as balance sheets, income statements, and cash flow reports on a monthly, quarterly, and annual basis.<br>• Manage accounts payable, accounts receivable, and perform bank reconciliations to ensure accuracy and compliance.<br>• Track and report all capital expenditures, ensuring proper asset capitalization and adherence to company policies.<br>• Develop and monitor annual budgets, conducting variance analyses to explain deviations and inform decision-making.<br>• Analyze loan compliance and ensure proper accounting for loan amortizations and covenants.<br>• Review tenant leases to ensure accurate billing, rent escalations, and reimbursement calculations.<br>• Conduct Common Area Maintenance (CAM) reconciliations and process tenant billings, including lease-specific charges.<br>• Ensure compliance with audit requirements, internal controls, and external regulations while assisting with tax filings and audits.<br>• Identify opportunities to improve accounting processes and support the integration of new property acquisitions.
