<p>A fast-growing, family-owned <strong>automotive parts and fleet services company</strong> in Escondido is seeking a highly organized <strong>Accounts Payable Specialist</strong> to manage high-volume vendor transactions and support operational finance. This role is ideal for someone who thrives in a fast-paced environment, enjoys problem-solving, and is familiar with the unique demands of the automotive service industry such as part number verification, core returns, purchase orders, and vendor disputes.</p><p><br></p><p><strong>🔹 Key Responsibilities</strong></p><ul><li>Process <strong>200–300 invoices weekly</strong>, ensuring accuracy of part numbers, quantities, and pricing before entering into the accounting system.</li><li>Match invoices to <strong>POs, repair orders, work orders, and delivery receipts</strong> while resolving discrepancies with mechanics, service advisors, and vendor reps.</li><li>Maintain and organize <strong>vendor files</strong>, including W-9s, terms agreements, statements, and credit memos.</li><li>Prepare <strong>weekly check runs</strong>, ACH payments, and manage credit card/online vendor portals.</li><li>Track <strong>cores, RMAs, and returned parts</strong>, ensuring proper credits are issued by suppliers.</li><li>Reconcile vendor statements and follow up on open balances, aged items, and missing credits.</li><li>Support month-end closing with AP aging reports, accrual entries, and reconciliations.</li><li>Assist with fleet-related administrative tasks such as registration renewals and parts cost allocation.</li></ul>
<p>We are seeking an experienced <strong>Office Manager / Legal Assistant</strong> based in San Diego to join a growing boutique law firm specializing in HOA-related matters. This hybrid role combines administrative oversight with direct attorney support, making it ideal for someone who thrives in a dynamic, detail-oriented environment.</p><p><br></p><p><u>Work Arrangement</u></p><ul><li>Onsite: First 90 days fully onsite for training and integration</li><li>Hybrid: Flexibility may be discussed after 90 days, but role is primarily onsite (4+ days/week)</li><li>Standard schedule: 8:30 AM – 5:00 PM, Monday–Friday</li></ul><p><u>Key Responsibilities</u></p><ul><li><strong>Office Management -</strong></li><li>Oversee administrative operations and ensure smooth office workflow</li><li>Manage billing and invoicing through Clio</li><li>Issue checks, track insurance payments, and maintain compliance</li><li>Coordinate PTO coverage and assist with HR-related tasks</li><li><strong>Legal Assistant Support -</strong></li><li>Support 1–2 attorneys with calendaring, document management, and deadline tracking</li><li>Open new matters and maintain accurate records in <strong>Clio</strong></li><li>Ensure letters, opinions, and case files are properly organized</li></ul><p><u>Must-Have Skills</u></p><ol><li><strong>Clio experience</strong> (non-negotiable)</li><li>Strong communication and interpersonal skills</li><li>Highly organized, proactive, and resourceful (“Type A” personality)</li><li>Ability to work independently and take initiative</li><li>Prior experience in a boutique law firm preferred</li></ol><p><u>Compensation & Benefits</u></p><ul><li>Salary: $85,000 – $95,000 DOE</li><li>Benefits: Health insurance, 401(k) with matching, PTO, and sick time</li></ul><p><u> Why Join this firm?</u></p><ul><li>Collaborative, supportive team environment</li><li>Growing firm with opportunities for advancement</li><li>Leadership that values work-life balance and flexibility</li></ul><p><em>TO APPLY: Send your resume </em><strong><em>directly </em></strong><em>to </em><strong><em>Micaela.Engebretsen[at]roberthalf[dotcom</em>] </strong><em>with the title </em><strong><em>"San Diego Office Manager"</em></strong></p>
<p>Are you a skilled <strong>Litigation Secretary</strong> looking for an exciting opportunity to showcase your expertise in a dynamic and fast-paced legal environment? Our client is seeking an organized and detail-oriented professional to support a thriving litigation practice. If you excel under pressure, have exceptional organizational and multitasking skills, and are passionate about providing top-tier support, we want to hear from you!</p><p><br></p><p><strong>Key Responsibilities</strong>:</p><p>As a Litigation Secretary, you will be a critical member of the legal team, ensuring seamless support through:</p><ul><li><strong>Case Management</strong>: Organizing, maintaining, and updating case files, pleadings, and discovery documents.</li><li><strong>Calendaring & Scheduling</strong>: Coordinating deadlines, court dates, depositions, and meetings with attorneys, clients, and external parties.</li><li><strong>Document Preparation</strong>: Drafting, formatting, and proofreading legal documents, including correspondence, pleadings, agreements, and briefs, while ensuring confidentiality.</li><li><strong>E-Filing & Filing</strong>: Submitting documents electronically through state and federal court systems with a thorough understanding of jurisdictional requirements.</li><li><strong>Attorney Support</strong>: Managing attorney billing, timesheets, and travel arrangements while assisting with administrative and organizational tasks.</li><li><strong>Professional Communication</strong>: Acting as the point of contact for clients, opposing counsel, court personnel, and colleagues, always maintaining a professional and courteous demeanor.</li></ul><p><br></p><p><strong>Why Join This Firm?</strong></p><p>By joining this firm, you will enjoy:</p><ul><li>A supportive, collaborative, and inclusive work environment.</li><li>Competitive compensation and a comprehensive benefits package.</li><li>Opportunities for professional growth and development within a respected and established legal practice.</li></ul><p><br></p>
<p>We are seeking an <strong>entry-level Accounts Payable Clerk</strong> to support our finance team in San Diego. This Contract-to-Hire opportunity is ideal for someone who has a <strong>degree in accounting/finance</strong> and is looking to gain hands-on experience in Accounts Payable within a mission-driven nonprofit environment. You’ll receive training and mentorship while assisting with essential AP tasks that keep our operations running smoothly.</p><p><br></p><p><strong>Responsibilities</strong></p><p>• Review and verify basic invoice details and match them against purchase orders</p><p> • Assist in processing payments, including check runs and preparation of supporting documentation</p><p> • Help research and resolve simple invoice discrepancies (pricing, missing information, etc.)</p><p> • Monitor vendor accounts and flag opportunities for early-pay discounts</p><p> • Support the organization of student and miscellaneous payments and prepare them for deposit</p><p> • Generate basic reports or summaries as requested by the accounting team</p><p> • Maintain accurate records and assist with general accounting/admin tasks as needed</p>
<p>A respected, established construction company in San Marcos is seeking a <strong>Full-Charge Bookkeeper</strong> who can completely own the accounting function. This role is ideal for someone who has managed construction books before and understands the complexities of job costing, progress billing, subcontractor compliance, and multi-project financial tracking.</p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Full-cycle accounting: AP, AR, payroll prep, general ledger maintenance, bank recs, credit card recs, and financial statement preparation</li><li>Create and manage <strong>job-cost reports</strong>, track budgets vs actuals, and coordinate with project managers</li><li>Handle <strong>AIA progress billing</strong>, lien releases, preliminary notices, and subcontractor compliance documents</li><li>Maintain vendor files, manage W-9s, COIs, contracts, and project documentation</li><li>Prepare monthly financial statements for ownership with meaningful commentary and variance insights</li><li>Oversee cash flow tracking, draw requests, and credit line management</li><li>Support CPA with year-end tax filing preparation</li></ul>
<p>A growing real estate management company in Carlsbad is seeking a highly organized <strong>Bookkeeper</strong> who enjoys a mix of transactional accounting, property financial tracking, and administrative support across multiple property portfolios. This role interacts daily with property managers, tenants, and vendors and requires strong follow-through and accuracy.</p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li>Perform <strong>daily bookkeeping</strong>: posting transactions, reconciling payments, updating ledgers, and categorizing expenses</li><li>Maintain and update tenant ledgers including rent roll changes, prorations, deposits, late fees, and adjustments</li><li>Process vendor invoices, execute weekly check runs, manage 1099s, and maintain W-9 and compliance files</li><li>Handle AR follow-ups, tenant communications regarding balances, and lease-related billing</li><li>Assist with <strong>monthly property financial packages</strong>, including income statements, cash flow summaries, and variance commentary</li><li>Reconcile trust accounts, property bank accounts, and security deposit balances</li><li>Assist property management team with budgeting, capital expenditure tracking, and financial reporting</li></ul>
<p>A well-regarded construction services company in San Marcos is hiring a <strong>Bookkeeper</strong> to take ownership of daily accounting workflows and partner with the Controller. This role is ideal for someone who enjoys variety, can jump between tasks, and values accuracy and transparency in reporting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Full-cycle <strong>Accounts Payable and Accounts Receivable</strong></li><li>Create and send <strong>progress billings, job cost reports, and subcontractor payment applications</strong></li><li>Reconcile <strong>credit cards, fuel cards, petty cash, and vendor statements</strong></li><li>Maintain project folders and support lien releases, insurance tracking, and compliance documentation</li><li>Perform <strong>weekly payroll prep</strong> (timesheet collection, coding, job costing)</li><li>Support <strong>month-end close</strong> with journal entries, accruals, and adjusting entries</li><li>Track equipment expenses, depreciation schedules, and job budgets</li><li>Prepare financial reports for the leadership team and assist with budgeting tasks</li></ul><p><br></p>
<p>A rapidly expanding hospitality group in Encinitas—operating multiple restaurant and venue concepts—is seeking a <strong>Full-Charge Bookkeeper</strong> who can manage complex transactional volume across multiple revenue streams. This is a highly collaborative role supporting operations, management, and ownership.</p><p><br></p><p><strong>Core Responsibilities</strong></p><ul><li>Full-cycle bookkeeping for multiple hospitality locations</li><li>Handle <strong>daily sales reconciliation</strong>, POS reporting validation, cash variance research, and deposit tracking</li><li>Oversee high-volume AP and AR workflows, expense tracking, and vendor management</li><li>Process weekly check runs and ensure timely AP payment cycles</li><li>Prepare month-end closes, reconciling multiple bank accounts, credit card accounts, and merchant deposits</li><li>Maintain inventory spreadsheets, support COGS calculations, and track vendors with fluctuating pricing</li><li>Prepare financial statements for each location and assist with weekly KPI and labor cost reporting</li><li>Support budgeting, forecasting, and cash-flow projections</li></ul>
<p>Our client in the HVAC sector is seeking a reliable and detail-oriented Bookkeeper to join their growing team on a contract-to-permanent basis. This is an excellent opportunity for accounting professionals interested in working within the HVAC industry and making a meaningful contribution to business operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable functions, ensuring timely and accurate processing</li><li>Reconcile bank statements and maintain general ledger integrity</li><li>Prepare and review financial reports, including profit and loss statements and balance sheets</li><li>Process payroll and support payroll compliance as needed</li><li>Assist with budgeting, forecasting, and expense tracking</li><li>Maintain company records in accordance with industry and regulatory requirements</li><li>Coordinate with external accountants for tax and audit purposes</li></ul><p><br></p>
<p>Our client in the non-profit sector is seeking a detail-oriented Bookkeeper to join their team on a contract-to-permanent basis. This is a meaningful opportunity to utilize your accounting skills in support of mission-driven initiatives and impactful community programs.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Process accounts payable and receivable transactions with accuracy and adherence to non-profit accounting guidelines</li><li>Reconcile bank statements and maintain general ledger integrity</li><li>Prepare monthly financial reports and assist with budgeting activities</li><li>Maintain organized and up-to-date financial records for grants and program expenditures</li><li>Collaborate with program managers on expense tracking and documentation</li><li>Assist with audit support and year-end reporting requirements</li></ul><p><br></p>
<p>Our client is seeking a detail-oriented Bookkeeper to join their finance team. The ideal candidate will be responsible for accurate day-to-day financial recordkeeping and supporting overall accounting operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable processes</li><li>Process invoices, payments, and expense reports</li><li>Maintain and reconcile general ledger entries</li><li>Perform monthly bank and account reconciliations</li><li>Assist with payroll processing and reporting</li><li>Prepare financial statements and support month-end and year-end closing</li><li>Ensure compliance with company policies and relevant regulations</li><li>Support the finance team with administrative tasks and special projects</li></ul><p><br></p>
<p>Our client, a fast-growing organization, is seeking a reliable and detail-oriented Bookkeeper to support their finance operations.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage accounts payable and receivable, including invoice processing and payment reconciliation</li><li>Maintain accurate general ledger entries and financial records</li><li>Perform bank and account reconciliations monthly</li><li>Assist with payroll processing and expense tracking</li><li>Support the preparation of financial statements and reports</li><li>Ensure compliance with internal policies and procedures</li><li>Help with year-end closing and audits as needed</li></ul><p><br></p>
We are looking for an experienced Bookkeeper to join our team in Rancho Santa Margarita, California. This role involves managing payroll processes, maintaining employee records, and overseeing essential HR functions. The ideal candidate will have a background in dealership settings and a strong understanding of bookkeeping principles.<br><br>Responsibilities:<br>• Process semi-monthly payroll for approximately 70 employees accurately and on time.<br>• Prepare detailed payroll reports for various departments to ensure transparency and compliance.<br>• Maintain and update group time and labor software to track employee hours effectively.<br>• Monitor and document compliance with mandatory training programs, certifications, and workplace assessments.<br>• Conduct background checks and employee eligibility verifications as part of the onboarding process.<br>• Facilitate new employee orientation and ensure a smooth onboarding experience for new team members.<br>• Administer HR programs such as compensation, benefits, leaves, and workers’ compensation.<br>• Address employment-related inquiries from employees, managers, and applicants while providing guidance on HR policies.<br>• Participate in employee disciplinary meetings, investigations, and terminations when necessary.<br>• Ensure compliance with federal, state, and local employment laws by reviewing and updating policies regularly.
<p>A private hospitality and property management group in <strong>Pauma Valley</strong> is searching for a meticulous, trustworthy <strong>Bookkeeper</strong> to support multi-entity financial operations. The ideal candidate is comfortable working in a small-office environment and handling sensitive financial information with discretion.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage <strong>multi-entity bookkeeping</strong>, including AP, AR, bank reconciliations, and general ledger maintenance</li><li>Process <strong>rent deposits, tenant invoicing, maintenance charges, and vendor payments</strong></li><li>Reconcile <strong>bank and credit card accounts</strong> monthly across several properties</li><li>Assist with <strong>budgeting, forecasting, and cash-flow management</strong></li><li>Prepare month-end workpapers: accruals, prepaid schedules, fixed assets, and revenue tracking</li><li>Maintain well-organized financial records for audits and annual tax preparation</li><li>Liaise with outside CPAs and property managers for financial requests</li><li>Support internal reporting needs such as occupancy summaries, expense allocations, and financial snapshots</li></ul><p><br></p>
