We are looking for an experienced Project Assistant to join our team in Westbury, New York. In this Contract to permanent position, you will play a vital role in supporting project operations and ensuring smooth coordination between management and field staff. This is an excellent opportunity for someone with strong attention to detail who is eager to contribute to dynamic construction projects.<br><br>Responsibilities:<br>• Provide administrative support to project managers and field staff to ensure effective communication and workflow.<br>• Manage and track Certificates of Insurance to ensure compliance and proper documentation.<br>• Assist with the preparation and organization of project start-up and close-out documentation.<br>• Maintain and update project logs to track progress and key milestones.<br>• Process time and material invoices and proposals with accuracy and attention to detail.<br>• Organize and manage both digital and physical project files for easy accessibility.<br>• Perform administrative tasks related to project management, ensuring deadlines are met.<br>• Support multiple projects simultaneously while maintaining a high level of organization.<br>• Collaborate with team members to address project needs and resolve challenges effectively.<br>• Provide general administrative assistance to ensure seamless operations.
<p>We are looking for an Assistant Project Manager with expertise in ornamental metal, glazing, and exterior façade systems to join a dynamic construction team in New York, New York. This role offers an exciting opportunity to collaborate on innovative projects and contribute to the successful execution of high-quality architectural designs. If you are passionate about construction management and thrive in a fast-paced environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Work closely with design and project teams to coordinate installations of storefronts, curtainwall systems, panel systems, and glazing.</p><p>• Review and interpret blueprints and shop drawings to ensure precision during project planning and execution.</p><p>• Prepare and oversee submittals, RFIs, and ensure compliance with project specifications.</p><p>• Utilize software tools such as Bluebeam and Procure to manage project documentation and streamline coordination.</p><p>• Maintain accurate project schedules and records using Microsoft Excel and Microsoft Project.</p><p>• Ensure all procurement activities, including purchase orders, align with project timelines and budgets.</p><p>• Collaborate with stakeholders to address challenges and facilitate efficient communication throughout the project lifecycle.</p><p>• Monitor progress to ensure timely delivery and adherence to quality standards.</p><p>• Conduct regular reviews of specifications to ensure alignment with design and construction goals.</p><p><br></p><p>If this person is you, please apply to victoria.iacoviello@roberthalf</p>
<p>Several leading clients in Suffolk County are seeking Project Management team members. Roles range from Project Coordinator, Assistant Project Manager through Sr Project Manager and each will have you contributing to the successful completion of complex and impressive projects. Great career opportunity for self-starters with solid mathematical, computer, and communications who enjoy working as part of a team.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with project managers to ensure timely tracking and reporting of project finances.</p><p>• Assist in preparing, reviewing, and submitting bid proposals for various construction projects.</p><p>• Manage contract documentation, ensuring compliance with company and industry standards.</p><p>• Support the estimation process by analyzing project requirements and preparing cost projections.</p><p>• Maintain accurate records of project expenditures and budgets.</p><p>• Coordinate with vendors and subcontractors to ensure timely delivery of services and materials.</p><p>• Monitor project timelines and identify potential delays or risks.</p><p>• Communicate regularly with stakeholders to provide updates on project progress.</p><p>• Ensure adherence to safety and quality standards throughout the project lifecycle.</p><p>• Contribute to process improvements to enhance project efficiency and outcomes.</p>
<p>125,000 - 130,000</p><p><br></p><p>benefits:</p><ul><li>paid time off</li><li>health insurance</li></ul><p><br></p><p>We are looking for a meticulous Assistant Controller to join our team in West Long Branch, New Jersey. This role offers an exciting opportunity to work in the construction industry and contribute to the financial success of our projects. The ideal candidate will have a strong background in accounting and finance, with specific experience in construction-related financial operations.</p><p><br></p><p>Responsibilities:</p><p>• Oversee daily accounting functions, ensuring accuracy and efficiency in all operations.</p><p>• Manage billing processes and ensure timely submissions, adhering to industry standards.</p><p>• Analyze job costing data to monitor project profitability and identify areas for improvement.</p><p>• Supervise and guide accounting staff, fostering growth and skill development.</p><p>• Collaborate with project managers and company leadership to support financial planning and decision-making.</p><p>• Assist in preparing budgets, forecasts, and detailed financial reports.</p><p>• Ensure compliance with internal controls and applicable regulations.</p><p>• Support month-end closing activities and ensure accurate reporting of financial statements.</p><p>• Facilitate audits and provide necessary documentation to auditors as required.</p>
<p>We are looking for a dedicated Administrative Assistant to join our team. This position offers an excellent opportunity for a detail-oriented individual to contribute to critical projects in a fast-paced retail environment. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel and PowerPoint, and the ability to take initiative in ensuring tasks are completed effectively.</p><p><br></p><p>Responsibilities:</p><p>• Conduct audits to ensure employee compliance with i9 documentation requirements.</p><p>• Assist in coordinating licensing processes for store operations, including systems to process electronic benefits transfer (EBT) cards and chip cards.</p><p>• Manage and organize data entry tasks related to administrative functions.</p><p>• Handle inbound calls, providing accurate information and assistance as needed.</p><p>• Prepare presentations and reports using Microsoft PowerPoint and Excel.</p><p>• Maintain effective follow-up procedures to ensure project deadlines are met.</p><p>• Collaborate with team members and stores to address operational challenges.</p><p>• Support day-to-day administrative tasks, including receptionist duties.</p><p>• Ensure compliance with policies and procedures across assigned projects.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team! This position offers an exciting opportunity to support an established organization while contributing to various administrative tasks and compliance projects. </p><p><br></p><p>Responsibilities:</p><p>• Monitor compliance projects to ensure timely submission of documents and follow up on outstanding items.</p><p>• Complete various ad hoc administrative projects as assigned.</p><p>• Maintain accurate records and ensure all files are properly stored and accessible.</p><p>• Support office operations by managing schedules, coordinating meetings, and preparing reports as needed.</p><p>• Collaborate with team members to streamline processes and improve efficiency.</p>
<p>About the Organization</p><p>A global leader in academic and professional publishing, this organization supports researchers, healthcare professionals, and educators through trusted brands, innovative platforms, and technology-enabled products. With a long history of advancing knowledge and open research, the organization partners closely with the communities it serves to share insights and drive progress worldwide.</p><p><br></p><p><strong><u>About the Role</u></strong></p><p>The Senior Legal Assistant provides administrative and corporate governance support, with additional legal and operational assistance to the U.S. legal team. The role plays a key part in supporting governance, compliance, and legal operations for the U.S. market.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p>Administrative & Corporate Governance (Primary Focus)</p><p><br></p><ul><li>Manage calendars, travel, expenses, meetings, and document preparation</li><li>Maintain physical and electronic files and office operations</li><li>Prepare presentations and spreadsheets</li><li>Support U.S. corporate governance, including maintaining corporate records, preparing minutes and consents, and coordinating state filings</li><li>Monitor compliance alerts and assist with KYC and related requests</li></ul><p><strong>Legal & Operational Support</strong></p><ul><li>Provide administrative support for contracts, litigation, and projects</li><li>Review and route subpoenas, complaints, and legal notices</li><li>Assist with document production, intercompany agreements, M& A due diligence, and legal research</li><li>Support trademark administration, risk management, and learning programs</li><li>Manage legal databases, document systems, and departmental materials</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in Brooklyn, New York. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will excel in multitasking, maintain professionalism, and demonstrate excellent organizational skills.<br><br>Responsibilities:<br>• Welcome visitors and handle receptionist duties, including managing inquiries and directing calls.<br>• Organize and scan documents to ensure accurate digital recordkeeping.<br>• Answer incoming phone calls, provide information, and route calls to the appropriate staff.<br>• Perform general clerical tasks such as filing, data entry, and maintaining office supplies.<br>• Support the team with administrative activities to facilitate efficient workflow.<br>• Maintain a clean and organized workspace to promote productivity.<br>• Assist in preparing reports, correspondence, and documentation as needed.<br>• Collaborate with colleagues to ensure deadlines and project goals are met.<br>• Uphold confidentiality and handle sensitive information with discretion.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Morristown, New Jersey. This role involves providing comprehensive administrative support, ensuring smooth coordination between team members, and maintaining effective communication. The ideal candidate will be highly organized and possess excellent interpersonal skills.</p><p><br></p><p>Responsibilities:</p><p>• Schedule and organize meetings to facilitate project launches.</p><p>• Send timely follow-up communications to maintain progress and ensure deadlines are met.</p><p>• Coordinate responses and gather input from subject matter experts</p><p>• Manage inbound calls, addressing inquiries and directing them appropriately.</p><p>• Perform general administrative office tasks to support daily operations.</p><p>• Accurately handle data entry to maintain and update records.</p><p>• Collaborate with team members to ensure effective workflow and communication.</p><p>• Handle multiple tasks simultaneously while maintaining attention to detail.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Brooklyn, New York. This contract position offers an opportunity to support daily operations in a fast-paced healthcare environment. The ideal candidate will excel in administrative tasks, data management, and customer service.<br><br>Responsibilities:<br>• Manage and organize administrative tasks to ensure smooth office operations.<br>• Answer and direct inbound calls promptly and professionally.<br>• Maintain accurate records and perform data entry with precision.<br>• Support daily office functions, including filing, scheduling, and correspondence.<br>• Serve as the first point of contact for visitors and clients, providing excellent reception services.<br>• Collaborate with team members to ensure timely completion of projects and assignments.<br>• Coordinate meetings and appointments, ensuring proper documentation and communication.<br>• Assist in preparing reports, presentations, and other business documents as needed.
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations.<br><br>Responsibilities:<br>• Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations.<br>• Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication.<br>• Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports.<br>• Coordinate schedules, meetings, events, and logistics for property-related activities.<br>• Maintain accurate records and support the preparation of compliance and audit documentation.<br>• Respond to resident inquiries promptly and provide excellent customer service.<br>• Facilitate communication between property teams and corporate staff to ensure efficient workflows.<br>• Monitor office inventory and order supplies as needed to maintain a well-equipped workspace.<br>• Assist with general administrative tasks, including answering inbound calls and data entry.<br>• Support special projects and initiatives as assigned by management.
<p>We’re seeking a motivated and people-focused <strong>HR Assistant</strong> to join our client's growing team. This is an excellent opportunity for someone early in their HR career who’s eager to learn, gain hands-on experience across multiple HR functions, and make a meaningful impact on employee experience.</p><p>You may be coming from an internship, campus role, or your first professional position — what matters most is your organizational skills, curiosity, and genuine interest in supporting employees and solving problems.</p><p>You’ll partner closely with the HR team to support day-to-day operations, recruitment coordination, onboarding, and employee documentation while helping ensure a smooth experience throughout the employee lifecycle.</p><p><br></p><p>What You’ll Do</p><p><br></p><p><strong>HR Operations & Administration</strong></p><ul><li>Maintain accurate employee files and HR documentation (digital and physical)</li><li>Assist with onboarding paperwork and system setup for new hires</li><li>Support offboarding processes, including terminations and exit documentation</li><li>Help ensure HR records remain compliant and up to date</li></ul><p><strong>Recruiting Support</strong></p><ul><li>Coordinate first-round interviews and communicate with candidates</li><li>Assist with job postings and applicant tracking</li><li>Help provide a positive candidate experience from initial contact through onboarding</li></ul><p><strong>Employee Support</strong></p><ul><li>Serve as a friendly first point of contact for basic HR questions</li><li>Assist employees with benefits enrollment, paperwork, and general inquiries</li><li>Help resolve routine employee issues by partnering with HR leadership</li></ul><p><strong>General HR Support</strong></p><ul><li>Assist with HR projects and initiatives as needed</li><li>Support internal communications related to HR programs or updates</li><li>Help maintain calendars, schedules, and reporting</li></ul><p><br></p><p><br></p>
<p>Our client, a nationally recognized nonprofit organization, is currently seeking a mission-driven Assistant Controller to support their financial operations. For over two decades, this organization has been expanding access to high-quality education opportunities, ensuring students have access to learning environments that best meet their needs. Reporting directly to the Chief Financial Officer, this role is ideal for a detail-oriented accounting professional who thrives in a collaborative, purpose-driven environment and is passionate about making a meaningful impact.</p><p><br></p><p>Responsibilities of this position will include:</p><p>· Maintain and reconcile detailed schedules of receipts, disbursements, administrative fees, and student exits across the general ledger, application database, and digital wallet platform</p><p>· Manage digital wallet activity, including fund disbursements, transaction reviews and approvals, cash transfers, and reconciliations to bank accounts</p><p>· Perform advanced Excel-based data analysis and reporting to ensure alignment between internal systems and external reporting requirements</p><p>· Assist in budgeting, financial monitoring, and preparation of budget-to-actual analyses with clear explanations of variances</p><p>· Support general accounting operations, including invoice processing, 1099 preparation, deposit recording, journal entries, fixed asset management, and contribution reconciliations</p><p>· Assist with compliance and regulatory reporting, including Form 990 preparation, charitable registrations, labor law compliance, and audit support</p><p>· Provide ongoing support to the CFO on financial reporting, policy updates, HR-related tracking (including PTO), and other special projects as assigned</p><p><br></p><p>For immediate consideration please email Ben.Turnbull@roberthalf.</p>
<p>We are seeking a reliable and detail-oriented Executive Administrative Assistant to support daily office operations and help keep our team organized and running efficiently. The ideal candidate is proactive, professional, and comfortable juggling multiple priorities in a fast-paced environment.</p>
We are looking for an Administrative Assistant to play a vital role in ensuring smooth office operations and supporting the objectives of our organization. In this position, you will handle a variety of administrative tasks, maintain records, and contribute to team-oriented projects. If you thrive in a fast-paced environment and enjoy solving problems while keeping operations running efficiently, we encourage you to apply.<br><br>Responsibilities:<br>• Manage office supplies, equipment, and inventory to ensure seamless daily operations.<br>• Process invoices accurately and maintain expense records.<br>• Oversee credential and documentation management for compliance purposes.<br>• Assist with onboarding new employees, providing necessary resources and guidance.<br>• Maintain departmental databases and records for easy access and organization.<br>• Coordinate and contribute to community events, ensuring smooth execution.<br>• Provide administrative support for training sessions and educational initiatives.<br>• Offer light assistance for meetings, including scheduling and preparation.<br>• Ensure calendars are updated and travel arrangements are coordinated efficiently.<br>• Facilitate communication and collaboration within the administrative team.
<p>70,000 - 80,000</p><p><br></p><p>benefits:</p><ul><li>MDV: 401k w/ match</li><li>PTO</li><li>Very relaxed environment</li></ul><p>Our client in the Tinton Falls area is seeking a detail oriented and proactive Administrative Support to assist their Property Management teams with day-to-day operations. This role plays a key part in keeping teams organized, responsive, and running efficiently while providing general administrative and coordination support across multiple properties. This role will sit in office Monday-Friday.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to Property Managers and related teams</li><li>Assist with scheduling, correspondence, and document management</li><li>Help coordinate vendor communication, work orders, and basic follow-ups</li><li>Maintain organized records, files, and property-related documentation</li><li>Support reporting, data entry, and tracking as needed</li><li>Serve as a point of contact for internal teams and external partners</li><li>Assist with special projects and general office needs as they arise</li><li>This position offers exposure to property management operations and the opportunity to grow alongside an experienced team. It’s ideal for someone who enjoys supporting others, staying organized, and contributing to smooth day-to-day operations.</li></ul><p><br></p>
<p>Our client is looking for an Administrative Assistant/Store Concierge to join their team in the Old Bridge, New Jersey area. In this role, you will play a key part in ensuring a seamless onboarding experience for new stores while collaborating with internal teams and external partners. This position is ideal for an individual who excels in organization, communication, and managing multiple priorities in a dynamic retail environment.</p><p><br></p><p>Salary is 60,000 - 65,000. </p><p><br></p><p>Benefits include medical, dental, and vision insurance, life insurance, 401k, and PTO. </p><p><br></p><p>Responsibilities:</p><p>• Build strong relationships with store representatives and act as a trusted advocate for their needs.</p><p>• Deliver a high-quality onboarding experience to reflect the company’s values and commitment to partnership.</p><p>• Coordinate onboarding efforts among internal teams, vendors, and stores to ensure smooth processes and alignment.</p><p>• Lead or assist in bi-weekly internal calls to track progress and address onboarding tasks.</p><p>• Guide new stores through the onboarding process, including required documentation, system access, and training.</p><p>• Translate store requirements into actionable tasks for internal teams and provide updates to store representatives.</p><p>• Customize onboarding support based on store goals and readiness, connecting them with appropriate resources.</p><p>• Proactively identify challenges during onboarding and implement solutions to prevent disruptions.</p><p>• Monitor post-opening progress for the first 30 days and offer additional support as needed.</p><p>• Collect feedback from stores to identify areas for improvement in the onboarding process.</p>
<p>We are looking for a detail-oriented Office Assistant to join our team in South Brunswick, New Jersey. This long-term contract position offers the opportunity to support daily operations and contribute to the smooth functioning of a dynamic workplace. If you have excellent organizational skills and enjoy working in a collaborative environment, this role is perfect for you.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors and clients while managing front desk reception duties.</p><p>• Organize and scan documents to maintain accurate and accessible records.</p><p>• Answer incoming phone calls, providing assistance or directing inquiries as needed.</p><p>• Perform general clerical tasks, such as filing, photocopying, and data entry.</p><p>• Monitor inventory levels and place orders for office supplies to ensure availability.</p><p>• Maintain a clean and organized office environment by coordinating basic housekeeping tasks.</p><p>• Assist with scheduling and calendar management for team members.</p><p>• Support administrative projects and tasks to facilitate efficient office operations.</p>
