<p>Robert Half Legal Permanent Placement is seeking a <strong>Legal Practice Assistant for their Boston</strong> client who will provides comprehensive administrative and legal support to attorneys within the Litigation practice group. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have strong technical proficiency, excellent communication skills, and prior experience in a legal or executive support setting.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Type, transcribe, and revise communications and legal documents, including memoranda, correspondence, charts, and tables using various word processing software.</li><li>Manage attorney phone calls, including screening and setting up conference calls.</li><li>Proofread all work for accuracy, content, and context.</li><li>Coordinate travel arrangements for assigned attorneys.</li><li>Prepare and submit conflict checks and New Business Intake documentation.</li><li>Open, organize, and maintain client and office files in both electronic and paper systems.</li><li>Utilize the Firm’s docketing program to enter and track scheduling and deadlines.</li><li>Process weekly time summaries and expense reports for assigned attorneys, ensuring timely submission.</li><li>Monitor and manage emails for both self and assigned attorneys as requested.</li><li>Schedule and coordinate meetings, court reporters, conference calls, and client tasks.</li><li>Prepare and submit filings to State and Federal Courts, including electronic filing portals.</li></ul>
<p><strong>Robert Half Legal Permanent Placement</strong> is seeking an experienced<strong> Real Estate Paralega</strong>l to join our client's team in<strong> Newton, Massachusetts.</strong> This position is ideal for someone with a keen eye for detail and a strong background in residential real estate transactions. The role offers an opportunity to work independently while collaborating with various stakeholders to ensure seamless closing processes. <strong>It is fulltime in the office. Residential closing experience a must! </strong></p><p><br></p><p>Responsibilities:</p><p>• Manage the complete process of closing packages from start to finish without requiring supervision.</p><p>• Prepare title commitments and title policies, including interpreting and addressing title clearance issues.</p><p>• Input and manage Closing Disclosures within conveyancing software, performing data entry, balancing ledgers, and generating checks.</p><p>• Coordinate with lenders, real estate agents, buyers, and sellers to facilitate successful transactions.</p><p>• Utilize conveyancing software to ensure accurate and efficient processing; experience with SoftPro is a plus.</p><p>• Maintain effective communication with all parties involved in the transaction to resolve any issues promptly.</p><p>• Ensure compliance with deadlines and legal requirements throughout the closing process.</p><p>• Provide exceptional service and support in a fast-paced office environment.</p><p>• Collaborate with colleagues and stakeholders to meet time-sensitive goals.</p><p>• Uphold high standards of organization and attention to detail in all tasks.</p>
<p>We are looking for a detail-oriented Billing Specialist to join our client in Providence, Rhode Island. In this role, you will play a critical part in managing billing processes, ensuring accuracy, and maintaining compliance with client requirements. You will collaborate closely with team members and attorneys to support efficient invoicing and assist with client inquiries.</p><p><br></p><p>Responsibilities:</p><p>• Communicate with internal teams to address time entries and billing concerns, ensuring timely follow-ups.</p><p>• Prepare, process, and finalize client invoices, including work-in-progress and pre-bills, while adhering to client-specific requirements.</p><p>• Edit attorney billing statements for accuracy, including corrections for grammar and spelling.</p><p>• Review and reconcile balances in Work In Progress and Accounts Receivable to maintain accuracy.</p><p>• Respond to client requests for billing histories, invoice copies, and trust ledger details.</p><p>• Monitor and track billing cycle timelines to ensure efficient processing.</p><p>• Assist attorneys with time entry tasks as needed.</p><p>• Learn and audit client and matter opening procedures to identify potential billing issues.</p><p>• Enter client-specific billing details into online portals in compliance with provided guidelines.</p><p>• Collaborate within a three-person billing team to share responsibilities effectively.</p>
<p>We are looking for a Part-Time Administrative Assistant to join our team fully onsite in Newburyport, MA. In this onsite role, you will play a crucial part in maintaining smooth operations within a small office environment. This contract-to-permanent position offers the opportunity to work closely with financial experts while contributing to essential administrative and client service tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support by organizing schedules, managing correspondence, and maintaining office records.</p><p>• Assist with financial documentation and ensure accurate data entry within CRM systems.</p><p>• Perform customer service tasks, including responding to inbound calls and emails.</p><p>• Coordinate appointments and meetings, ensuring all necessary arrangements are completed.</p><p>• Utilize Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint for various administrative tasks.</p><p>• Conduct mail merges and prepare reports as needed.</p><p>• Maintain clear and precise communication with clients and colleagues to support a positive work environment.</p><p>• Collaborate with team members to ensure efficient workflow and timely completion of tasks.</p>
<p>We are looking for a detail-oriented and organized Receptionist to join our team in Boston, MA. This contract position requires a customer-focused individual to serve as the first point of contact for visitors and provide essential administrative support to ensure smooth office operations. The ideal candidate will thrive in a fast-paced environment and possess excellent multitasking capabilities.</p><p><br></p><p>Responsibilities:</p><p>• Welcome and assist visitors, clients, and applicants while ensuring proper security protocols are followed.</p><p>• Manage conference room schedules, including setting up rooms, coordinating catering services, and arranging necessary equipment.</p><p>• Handle incoming and outgoing mail, packages, and freight, as well as arrange messenger services when required.</p><p>• Maintain office supplies inventory and place orders as needed to ensure adequate stock.</p><p>• Respond to insurance-related inquiries and process access requests for building security.</p><p>• Collaborate with the landlord and building management to address facility-related needs.</p><p>• Utilize Microsoft Office Suite and other software to perform data entry and manage communications.</p><p>• Serve as the point of contact for hospitality services, including transportation and reservations for guests.</p><p>• Ensure the reception area remains organized, orderly, and welcoming at all times.</p><p>• Provide assistance with general clerical duties, such as distributing faxes and handling phone calls.</p>
<p><strong>Overview</strong></p><p>We are seeking an administrative specialist to join our team. This position provides technical, clerical, and fiscal support to the Director of Assessing and the Board of Assessors. Responsibilities include preparing tax bills, maintaining property records, processing exemptions and abatements, and assisting residents with inquiries. </p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and process real estate and excise tax bills, abatements, and related records.</li><li>Update property ownership and sales data in the CAMA system; research MLS listings for assessment accuracy.</li><li>Generate and maintain sales reports using SQL; provide public access to reports.</li><li>Download and review deeds and related documents; ensure accurate records and assist residents with requests.</li><li>Review confidential exemption applications, determine eligibility, and enter data into Munis; report to MA DOR via Gateway.</li><li>Process excise tax commitments from RMV, calculate dealer plate bills, and authorize abatements; liaise with RMV and other towns to resolve errors.</li><li>Log building permits, update maps, and verify data with the Building Department.</li><li>Manage Community Preservation Act exemptions, mass mailings, and reporting.</li><li>Maintain the Board of Assessors’ website and certify abutters’ lists for municipal boards.</li><li>Handle monthly cash turnovers and monitor office workflow to meet deadlines.</li><li>Respond to inquiries via phone, email, and in person, explaining laws and procedures.</li></ul>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Cambridge, Massachusetts. This position is entirely onsite and requires exceptional organizational skills to manage daily operations effectively. As the face of our company, you will play a key role in ensuring smooth communication and welcoming experiences for all guests and visitors.<br><br>Responsibilities:<br>• Create and manage work orders to ensure operational efficiency.<br>• Serve as the primary contact for greeting and checking in guests attending events.<br>• Issue visitor badges and maintain accurate records of guest access.<br>• Provide parking passes to visitors as required.<br>• Answer and direct calls using a multi-line phone system.<br>• Maintain clear and timely email correspondence with clients and internal teams.<br>• Organize files and documents to ensure easy retrieval and secure storage.<br>• Schedule appointments and manage calendars to support team operations.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Word, for administrative tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.
Robert Half's client in Worcester is looking for a bilingual receptionist to join there growing team through a temp to perm opportunity! <br><br>Responsibilities include:<br>- Answering phones<br>- Light data entry <br>- Familiar with MS Office / Outlook<br>- Directing tenant inquiries to the correct department <br>- Personable <br>- Ability to speak and write in Spanish <br><br>Hours: 8a-4:30p M-F<br>Workplace: On-site <br>Length: ~4 months with the hope to go permanent for a mutual fit <br>Pay rate: $19-$20/hour
We are looking for an experienced Payroll Manager to oversee domestic and international payroll operations for a high-tech pharmaceutical and biotech company in Billerica, Massachusetts. This long-term contract position offers the opportunity to manage payroll functions for a large-scale workforce while ensuring compliance with tax regulations and labor laws. If you have a strong background in payroll processes and the ability to handle complex payroll systems, we encourage you to apply.<br><br>Responsibilities:<br>• Manage the complete payroll cycle for both domestic and international employees, ensuring timely and accurate processing.<br>• Oversee multi-state payroll operations for a workforce exceeding 500 employees.<br>• Ensure compliance with all applicable labor laws, tax regulations, and organizational policies.<br>• Handle payroll tax filings and reporting on a regular basis.<br>• Utilize Paycor and other payroll systems to streamline payroll processes and maintain accuracy.<br>• Monitor and address discrepancies or errors in payroll data.<br>• Collaborate with internal teams to maintain up-to-date employee records and ensure proper documentation.<br>• Provide support during audits and ensure payroll procedures align with legal requirements.<br>• Train and guide team members on payroll processes and system usage.<br>• Continuously improve payroll workflows to enhance efficiency and accuracy.
<p>We are looking for an experienced Part-Time Administrative Assistant to join our team in Boston, Massachusetts. As part of a healthcare-focused organization, you will play a key role in supporting daily operations and ensuring smooth communication across departments. This is a long-term contract position offering a dynamic work environment and the opportunity to make a meaningful contribution.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily administrative tasks, including scheduling meetings and maintaining calendars.</p><p>• Respond to inbound calls and direct inquiries to the appropriate departments.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Provide receptionist duties by welcoming visitors and ensuring they are directed appropriately.</p><p>• Support office operations by ordering supplies and coordinating facility needs.</p><p>• Assist in preparing reports, presentations, and other documentation as required.</p><p>• Collaborate with team members to ensure efficient workflow and task completion.</p><p>• Monitor and prioritize incoming correspondence, including emails and physical mail.</p><p>• Uphold confidentiality and professionalism in all interactions.</p>
We are looking for a skilled Administrative Assistant to join our team in Boston, Massachusetts. This is a contract position within the education industry, ideal for an organized and detail-oriented individual. The role involves supporting office operations, managing communications, and ensuring smooth workflows.<br><br>Responsibilities:<br>• Provide general administrative support to ensure efficient office operations.<br>• Handle incoming calls and direct inquiries to the appropriate department.<br>• Maintain and update records through accurate data entry.<br>• Assist with receptionist duties, including greeting visitors and managing front desk activities.<br>• Coordinate schedules, meetings, and appointments to support team productivity.<br>• Prepare correspondence, reports, and presentations as needed.<br>• Organize and maintain filing systems to ensure easy access to important documents.<br>• Collaborate with team members to ensure timely completion of administrative tasks.<br>• Monitor office supplies and coordinate replenishments when necessary.<br>• Support special projects and assignments as directed by management.
We are looking for a detail-oriented Receptionist to join our team in Swansea, Massachusetts. In this Contract position, you will play a key role in ensuring smooth front desk operations while delivering excellent customer service to visitors and clients. This role requires strong organizational skills and the ability to manage multiple tasks efficiently.<br><br>Responsibilities:<br>• Welcome and assist visitors, ensuring their inquiries are addressed effectively.<br>• Schedule appointments and manage calendars using Microsoft Outlook.<br>• Distribute tax returns, provide instructions, and connect clients with tax preparers for further clarification.<br>• Process payments, including credit card transactions and checks, accurately and securely.<br>• Assemble and organize paper tax returns using UltraTax software.<br>• Scan and file documents systematically to maintain accurate records.<br>• Print financial reports as needed and ensure they are prepared for distribution.<br>• Handle shifting priorities and adapt to changes in workload effectively.<br>• Collect and organize client documents in preparation for tax processing.<br>• Provide exceptional customer service, maintaining a friendly and approachable demeanor.
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Dorchester, Massachusetts. The ideal candidate will provide essential support to daily operations, ensuring smooth functionality and excellent customer service. Proficiency in Spanish and experience with OneSite are highly desirable for this role.<br><br>Responsibilities:<br>• Greet visitors and manage reception duties with professionalism and efficiency.<br>• Handle customer inquiries and provide exceptional service to meet their needs.<br>• Perform administrative tasks such as scheduling appointments, organizing files, and maintaining records.<br>• Support team operations by preparing documents, reports, and correspondence.<br>• Utilize OneSite software to assist with data management and operational tasks.<br>• Coordinate communication between departments and external contacts.<br>• Maintain a clean and organized workspace to enhance office productivity.<br>• Ensure timely completion of assigned tasks while adhering to company policies.<br>• Assist with general office duties, including ordering supplies and managing inventory.<br>• Provide translation support in Spanish when needed, ensuring effective communication.
We are looking for a dedicated and detail-oriented Bilingual Spanish Receptionist to join our team in Roxbury, Massachusetts. In this contract position, you will serve as the first point of contact for clients and visitors, providing exceptional customer service while managing key administrative tasks. Ideal candidates will demonstrate strong organizational skills, a friendly demeanor, and fluency in both English and Spanish.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a detail-oriented and welcoming manner.<br>• Handle incoming calls using a multi-line phone system, ensuring prompt and accurate responses.<br>• Manage switchboard operations for up to 10 phone lines, directing calls efficiently.<br>• Provide assistance to callers by addressing inquiries and routing them to the appropriate department.<br>• Maintain the reception area, ensuring it is tidy and organized at all times.<br>• Support administrative tasks such as scheduling appointments and managing correspondence.<br>• Collaborate with team members to ensure smooth daily operations and effective communication.<br>• Uphold confidentiality and maintain a high standard when handling sensitive information.
We are looking for a detail-oriented Data Entry Clerk to join our team in Waltham, Massachusetts. In this long-term contract role, you will ensure the accurate and efficient input of information into our systems while maintaining high standards of confidentiality and precision. This is an excellent opportunity to contribute to a non-profit organization and support its mission through meticulous data management.<br><br>Responsibilities:<br>• Enter data into organizational systems with accuracy and efficiency.<br>• Verify and cross-check information to ensure completeness and consistency.<br>• Maintain organized records and ensure data integrity across all platforms.<br>• Perform routine audits to identify and correct discrepancies.<br>• Handle sensitive information with confidentiality and professionalism.<br>• Collaborate with team members to improve data entry processes.<br>• Generate reports based on entered data when required.<br>• Meet deadlines while managing a high volume of data entry tasks.<br>• Stay updated on software tools and techniques to enhance productivity.
We are looking for an Administrative Assistant to join an academic department in Roxbury, Massachusetts, on a contract basis. This role is integral to ensuring smooth daily operations, providing administrative support to faculty and staff, and maintaining organizational efficiency. The ideal candidate will be detail-oriented, proactive, and able to thrive in a dynamic educational environment.<br><br>Responsibilities:<br>• Provide administrative support to academic staff, including managing correspondence and scheduling meetings.<br>• Maintain accurate records and files, ensuring easy access to important documents when needed.<br>• Assist with laboratory-related administrative tasks, coordinating with technicians and maintaining inventory.<br>• Handle inquiries from students, staff, and external parties with professionalism and excellent customer service.<br>• Support departmental activities by preparing reports, presentations, and other materials.<br>• Monitor and manage office supplies, placing orders as required to ensure continuous availability.<br>• Collaborate with faculty and staff to streamline administrative processes.<br>• Organize and maintain departmental calendars, ensuring timely communication of key dates and events.<br>• Facilitate communication between departments, ensuring alignment on administrative priorities.<br>• Perform other duties as assigned to support the efficient operation of the academic department.
<p>We are looking for a dedicated and personable Part-Time Administrative Assistant to join our team in Providence, Rhode Island. This role involves supporting departmental operations with administrative tasks, coordinating events, and interacting with students in a detail-oriented and approachable manner. This long-term contract position is ideal for someone with experience in administrative roles.</p><p><br></p><p>Responsibilities:</p><p>• Collect and organize forms submitted by students while maintaining friendly and detail-oriented communication.</p><p>• Perform various administrative tasks to support the department's daily operations.</p><p>• Assist with planning and organizing retreat trips, including arranging locations, meals, and coordinating student participation.</p><p>• Handle inbound calls and respond to inquiries promptly and courteously.</p><p>• Manage email communications effectively and ensure timely follow-ups.</p><p>• Maintain accurate records and data entry to keep departmental information up-to-date.</p><p>• Serve as the first point of contact by performing receptionist duties and welcoming visitors.</p><p>• Collaborate with team members to ensure smooth execution of departmental events and activities.</p>
We are looking for a Front Desk Coordinator to join our team in Pocasset, Massachusetts. This contract position offers an opportunity to contribute to a dynamic environment while providing essential administrative and organizational support. The role is ideal for someone who excels in maintaining smooth front desk operations and enjoys interacting with clients and team members.<br><br>Responsibilities:<br>• Greet and assist visitors in a detail-oriented and welcoming manner.<br>• Manage incoming calls, emails, and correspondence efficiently.<br>• Handle filing and document organization to ensure accurate record-keeping.<br>• Coordinate scheduling and appointments to optimize office operations.<br>• Support the team with administrative tasks, including data entry and document preparation.<br>• Ensure the front desk area remains organized and presentable at all times.<br>• Collaborate with team members to address client inquiries and provide excellent customer service.<br>• Assist with CPA-related tasks during tax season.<br>• Monitor office supplies and place orders when necessary.
<p>We are looking for an organized and detail-oriented Receptionist to join our team on a contract basis in Greenland, New Hampshire. This part-time position requires someone with excellent communication skills and the ability to manage a multi-line phone system effectively. You will play a key role in creating a welcoming environment for visitors and maintaining smooth front desk operations.</p><p><br></p><p>PT Tues - Weds - Thurs </p><p><br></p><p>Responsibilities:</p><p>• Greet and assist visitors, ensuring a friendly and attentive experience.</p><p>• Answer and manage inbound calls using a multi-line phone system efficiently.</p><p>• Operate a switchboard with up to 10 phone lines to ensure seamless communication.</p><p>• Provide accurate information to callers and direct them to the appropriate departments.</p><p>• Maintain a clean and organized reception area.</p><p>• Handle basic administrative tasks such as filing, scheduling, and data entry.</p><p>• Coordinate with staff to ensure timely response to inquiries.</p><p>• Support office operations by managing incoming mail and deliveries.</p>
